HomeMy WebLinkAbout03-31-08-R
Approved: April 14, 2008
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
MARCH 31, 2008; 7:00 PM
ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular
City Council meeting at 7:04 p.m.
Present:
Mayor Stan Harpstead; Councilmembers David Grant, Brenda Holden,
and David McClung.
Absent:
Fran Holmes - excused.
Also present: Assistant City Administrator Noah Simon; Public Works Director Gregory
Hoag; Finance Director Susan Iverson; Cityl Engineer Deb Bloom; City Planner James
Lehnhoff; Planner I Meagan Beekman; City Attorney John Miller; Parks and Recreation
Manager Michelle Olson; Stacie Kvilvang of Ehlers & Associates; Arden Hills Building
Official Dave Scherbel; Brian Pashina of Wiss, Janey, Elstner and Associates; Bill
Webber of McCombs Frank Roos Associates; Brian Humphries ofNortbwestern College;
Tom Manning of Bonestroo; and Recording Secretary Tina Borg.
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
Mayor Harpstead stated that items 7H, 7J1, 7J2, 7J3, and 7K would be removed from the
agenda. Item 6A would likely be tabled but because it was a public hearing it would stay on the
agenda.
MOTION: Mayor Harpstead moved and Councilmember Holden seconded a
motion to approve the meeting agenda as amended. The motion carried
unanimously (4-0).
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2. PUBLIC INOUlRIES/INFORMATIONAL
Mayor Harpstead opened the public inquiries/informational at 7:08 p.m.
Mayor Harpstead stated that he had requested that due to the number of items on the agenda
Superintendent Dan Hoverman, from the Mounds View School District, come on a different
night when he would have more time to speak with the Council.
Ms. Kristy Effmger, 1969 Banyan Street, Secretary, Arden Manor Residents Association, stated
that the Arden Manor Residents Association is in agreement with all the points in the current
position paper concerning Highway 10 and County Road 96. In an effort to cover all their bases
they had the attorneys at the Housing Preservation Project look over the documents. The
attorneys did not think that the documents would prevent the residents from shaping and
influencing the process further down the line as the City attempts to arrive at a final conceptual
design for Highway 10 although one last clarification could be made. This clarification would
be: This resolution does not imply municipal consent for the Highway 10 Project. The City
reserves the right to withhold municipal consent until a final conceptual design meets the
conditions outlined in the Council's position paper. Ideally this could be added as the third point
of the resolution under consideration. The purpose would be to clearly state that nothing in the
resolution takes away from the City's municipal consent powers nor would that consent be
transferred over to the Mayor and City Staff.
Mayor Harpstead closed the public inquiries/informational at 7: I 0 p.m.
3. APPROVAL OF MINUTES
A. March 10,2008 Regular City Council Meeting
B. March 17,2008 City Council Worksession
Councilmember Holden requested the following changes: Page 8, the sixth paragraph,
Councilmember Holden stated that she would like to know where the budget is at when it is
requested, be stricken completely.
MOTION: Councilmember Holden moved and Councilmember McClung
seconded a motion to approve the March 10, 2008 Regular City Council
Meeting Minutes and the March 17, 2008 City Council Worksession
Minutes as amended. The motion carried unanimously (4-0).
4. CONSENT CALENDAR
A. Claims and Payroll
B. Resolution No. 2008-022: Approval of a Two-Year Charitable Gambling License
for Merrick, Inc., to operate at the Blue Fox Bar & Grill
C. Purchase of 800 MHz Radios for Emergency Management
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MOTION: Councilmember Grant moved and Councilmember McClung seconded
a motion to approve the Consent Calendar and to authorize execution of
all necessary documents contained therein. The motion carried
unanimously (4-0).
S. PULLED CONSENT ITEMS
None.
6. PUBLIC HEARINGS
A. Motion to Approve Resolution 2008-016 for the Vacation of Various
Easements and a Public Right-of-Wav as Part of the Final Plat for the
Traverse Business Center as Proposed in the March 31, 2008, Memorandum
to the City Council.
Mayor Harpstead opened the public hearing at 7:12 p.m.
Mayor Harpstead closed the public hearing at 7:12 p.m.
MOTION: Councilmember Grant moved and Councilmember Holden seconded a
motion to table Resolution 2008-016 for the Vacation of Various
Easements and a Public Right-of-Way as Part of the Final Plat for the
Traverse Business Center as Proposed in the March 31, 2008,
Memorandum to the City Council to the next City Council meeting. The
motion carried unanimously (4-0)
7. NEW BUSINESS
A. Motion to Award the Contract dated 3/11/08 for the City Hall Masonry
Facade Repairs Proiect to A.J. Spaniers Companv, Inc., for an amount not to
exceed $221.790.00. and to Wiss. Janev. Elstner, for an amount not to exceed
$23,000.00
Arden Hills Building Official Dave Scherbel stated that they are making a recommendation to
go with the lowest bidder, AJ. Spanjers Company, Inc. for the repairs needed at City Hall.
Brian Pashina ofWiss, Janey, Elstner provided a PowerPoint presentation showing what repairs
need to be made, the areas of the building that have been damaged, the type of repairs that
would be made and the cost ofthose repairs.
Mayor Harpstead asked if the City had adeqnate funding for these repairs.
Finance Director Sue Iverson stated that the City had budgeted for these repairs in the CIP
Program and there was adequate funding at this time.
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Councilmember Holden asked for clarification regarding the different amounts of funds being
requested.
Arden Hills Building Official Scherbel stated that the original bid was for $136,773.00 and that
the additional funds of $66,3 I 7.00 were for the removal and resetting of coping stones with new
flashing and anchors. The additional $41,700.00 was to cover construction administration
services for Wiss, Janey, Elstner and any additional repairs that may be needed as the project
progresses.
Councilmember Grant asked when the repairs could be expected to be finished.
Arden Hills Building Official Scherbel stated that the AJ. Spanners would be able to start
repairs within 2 weeks of notification and the repairs were expected to be completed within 150
calendar days.
Councilmember Grant asked who would be supervising or overseeing this project to ensure
that the work is completed properly and solves the problem.
Mr. Pashina stated that Wiss, Janey, Elstner would be overseeing the work.
Councilmember Grant asked if these repairs would solve the problems.
Mr. Pashina stated that these types of problems were common and that the repairs that were
being proposed would solve the problems. He also assured the City Council that the repairs
being done would not affect the limestone on the building in anyway.
Councilmember Holden asked for clarification regarding the $23,000.00 for engineering costs.
Mr. Pashina stated that this fee is for inspections, site visits, progress reports, identifying any
nonconforming work, progress meetings, and application fees. Wiss, Janey, Elstner will be
billing on a time and expense basis so the amount requested may be high.
Councilmember Grant asked what the process would be for cleaning up the steel parts.
Mr. Pashina stated that there are construction standards for removing rust from steel and they
would be following those to ensure that the work is done correctly.
MOTION: Councilmember Grant moved and Mayor Harpstead seconded a
motion to Award the Contract dated 311 1108 for the City Hall Masonry
Far;ade Repairs Project to A.J. Spanjers Company, Inc., for an amount not
to exceed $221,790.00 and to Wiss, Janey, Elstner, for an amount not to
exceed $23,000.00. The motion carried unanimously (4-0).
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B. Motion to Approve Change Order #4 in the amount of $6.271.44 and Final
Pavment (#8) to Arnt Construction Companv. Inc. in the amount of
$38.563.73 for 2006 PMP Proiect.
City Engineer Deb Bloom stated that the City of Arden Hills awarded this project to Arnt
Construction Company, Inc. on June 12,2006 and change orders #1, #2, and #3 were approved
by the Council resulting in a current contract amount of $1,809,791.62. Currently they are
asking the City Council to approve a final change order and the final payment. The final change
order is for work that resulted in coordination with residents regarding rain garden and drainage
issues, and driveway work. The amount of this change order is $6,271.44. The project is
complete except for some final landscaping that will be done yet this year.
Councilmember Holden asked who would be responsible for the remaining $15,000.00 in
landscaping.
City Engineer Bloom explained that they would be looking at having this be a separate bid by a
landscape contractor and getting new prices.
Councilmember Holden stated that because this was a PMP Project she would like to know the
total cost of the final project.
City Engineer Bloom stated that this information could be found on page two of the report.
This amount is $2,279,101.15 including the expected $15,000.00 budget for the landscaping to
be done this year.
MOTION: Councilmember Holden moved and Councilmember Grant seconded a
motion to Approve Change Order #4 in the amount of $6,271.44 and Final
Payment (#8) to Arnt Construction Company, Inc. in the amount of
$38,563.73 for the 2006 PMP Project. The motion carried unanimously
(4-0).
C. Presentation of the Final Draft Inflow/Infiltration Report.
City Engineer Bloom stated that last year the City had contracted with Bonestroo to complete
an infiltration and inflow report. She then presented this report to the City Council using a
PowerPoint presentation. The initial steps that the City has taken to identify the problem areas
has been to review MCES flow data, install temporary flow meters to subdivide analysis areas,
review and evaluate the data collected, and then prepare a plan for the next steps. It was
concluded from the data collected that the City had mainly inflow problems and each metershed
was showing 1/1 issues. Meter areas M051, M3, M052, and M059 will need to be evaluated for
direct inflow sources, as well as possible private sources, and private property sources may be
the major contributors in meter areas MI and M051. She then stated that the next steps that
should be taken would be additional temporary flow metering (reinstalling meter MI), calibrate
lift stations to supplement temporary metering data, and continue to televise pipes to document
pipe condition for future rehabilitation planning. Additional steps would be to initiate "direct
inflow investigations" (smoke testing, roof leader inspection, and dye testing), initiate private
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property source inspections, compile and evaluate completed manhole inspection work, and
rehabilitate inflow defects as budget allows.
City Engineer Bloom stated that the City does have an III surcharge on an annual basis but also
on an annual basis a work plan has been provided to MCES. All of the money that is spent
improving the system is deducted from the surcharge. As long as the City is investing more than
the $100, 100.00 surcharge amount then the City is not losing out on that money. Last year there
was $112,000.00 spent to do the investigatory work.
Councilmember Grant stated that it was really the responsibility of MCES to increase their
systems but this was a way for them to control their costs. He then stated that on page 3 of 12 of
the report it states "At the end of the five year III Surcharge Program, the MCES will continue
the annual charge to communities for peak flows in excess of the allowable flow, but the funds
will go directly to the MCES budget and will not be available to the Community for III reduction
efforts." This statement seems to imply that ifthe City does not solve the problems then the City
will continue to pay for an indefinite period.
City Engineer Bloom stated that the thought process behind the surcharge was addressing
exactly what Councilmember Grant had first stated in that if the City can not get a handle on the
III problems then MCES will use the surcharge money to build capacity into their own systems
to meet those needs.
Councilmember Grant asked what would be done regarding meters M054 and M059.
City Engineer Bloom stated that the report prioritizes areas and these can be found on page 8 of
the report. Meter M051 is designated priority one for additional work with emphasis on the area
between M051 Meter 2 and Meter 3. However, the area served by Meter M059 had the highest
inflow related rankings and therefore should be considered the highest priority for the III
Surcharge reduction efforts.
Councilmember Holden asked who is involved in the project as there are several references to
~"we'~.
City Engineer Bloom stated that "we" included the Staff, Chuck Janski, the engineer doing the
evaluations, Public Works, an outside metering company that is responsible for installing the
meters, and an outside company that is responsible for the smoke testing.
Council member Holden stated that City Engineer Kristine Giga had stated that this was on a
five year cycle and as long as they were into the five years they would have to pay for the full
five years and asked for further explanation.
City Engineer Bloom stated that it was a three year average. You cannot exceed the peak flow
for three years in order to have the surcharge removed.
Mayor Harpstead stated that it was in the best interest of the City to find and resolve the
problems as soon as possible.
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City Engineer Bloom stated that is why she is presenting the report at this time to the Council as
they are hoping to get the meters installed before the wet or rainy season starts so that they can
gather better data.
Councilmember Grant asked if sump pumps were being looked at as well.
Public Works Director Gregory Hoag stated they will be looking at these when they do the
water meter battery replacements so that they will only have to enter a house once.
Mayor Harpstead stated that the sump pump only needed to be disconnected from the sanitary
sewer system but they could go out into the ground water.
Councilmember McClung asked if it was possible to quantify how much the City had exceeded
their allowable flow and how much of a difference the improvements have made.
City Engineer Bloom directed Councilmember McClung to page 4 of 12 of the report for these
numbers.
MOTION: Mayor Harpstead moved and Councilmember Holden seconded a
motion to accept the Presentation of Inflow and Infiltration (III) Final
Draft Report with specific action items to be brought to the City in the
future. The motion carried unanimously (4-0).
D. Consider Approving THI0 & CR96 Position Paper and Resolution.
Stacie Kvilvang of Ehlers & Associates stated that the position papers were the final draft based
on the last meetings and worksession. Upon consideration and approval of this document, City
Staff and its transportation consultant, Bolten and Menk, will work with Ramsey County,
MnDOT and SEH to coordinate preparing and gathering the data and information the Council
will need to make decisions to progress the process forward to a final conceptual design.
Councilmember McClung stated that because of the magnitude of this project, he would like to
have it specifically stated something to the effect that this document does not imply municipal
consent.
Ms. Kvilvang stated that this document does not imply municipal consent and would not be seen
as such but if the Council wished to add this language it could be done.
Mayor Harpstead asked if making a statement such as this would hamper the City's ability to
ask for funds in the future.
Ms. Kvilvang stated that it would not be seen as the City withholding municipal consent but
rather not grant municipal consent at this time.
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Councilmember Grant stated that page I Item I Interstate 694-35E to 35W Project under City
Perspective, the third line: should read "The City would like MnDOT to review mitigation
measures".
Ms. Kvilvang stated that it was the City who wished to review what was proposed for mitigation
measures and the costs associated with that.
Mayor Harpstead stated that a better alternative for this statement would be "The City would
like to review MnDOT's mitigation efforts".
It was the consensus of the Council that page I, Item I Interstate 694 35E-35W Project, City
Perspective, line 3 should read "The City would like to review MnDOT's mitigation measures
and costs to see if noise can be reduced through noise walls."
MOTION: Councilmember Holden moved and Councilmember Grant seconded a
motion to Approve Resolution No. 2008-020 Preliminary Design Positions
for the Interstate 694, Highway 10 and County Road 96 Projects as
amended.
Councilmember McClung stated that he would like to amend the motion to include that in the
position papers that will be attached to the resolution a statement that nothing in this document
should imply municipal consent at this time for any project at this time.
There was no second to this amendment.
Councilmember Grant stated that the MnDOT Project Interstate 694 35E-35W Project would
have to come to Council for municipal consent at a future date once that project is in Arden
Hills.
Mayor Harpstead asked City Attorney John Miller if there was anything in the resolution that
may imply consent for any existing projects that are contemplated from a municipal standpoint.
City Attorney John Miller stated that there was nothing in the resolution documents that
implied municipal consent.
Councilmember Grant clarified that passing this resolution does not imply municipal consent
for any projects and that there is no intention to provide such consent.
The motion carried 3-1 (Councilmember McClung).
E. Motion to Authorize Staff to Contract with Bolton & Menk. Inc. to Provide
technical Support for Transportation Proiects.
City Engineer Bloom stated that the City of Arden Hills approved an engineering consultant
pool last August. The Staff is recommending that the City hire Bolton & Menk from that pool to
assist the City with the highway projects currently underway along with other projects dealing
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with TCAAP. The support to be provided will include review of technical documents, proposed
concepts, responses to the Interstate 694, Highway 10 and County Road 96 Preliminary Paper
provided by Ramsey County and/or MnDOT. The consultant will be available to attend City
Council meetings and work sessions as needed. The contract will be on an hourly basis based on
actual hours spent providing support. Staff is recommending Bolton & Menk as they have
assisted the City with the review of the 1-694 EA, and is already familiar with this project.
Mayor Harpstead asked if this is a budgeted item and ifit would be prudent to put a cap on the
amount being requested with the stipulation that Staff request additional funding if needed.
Councilmember Holden agreed with placing a cap on the amount that the City will be exposed
to.
City Engineer Bloom stated that a cap would be acceptable and suggested a cap between
$25,000 and $30,000 as a starting point.
Finance Director Iverson stated that this item would fall under the PDA and would be
reimbursable.
Councilmember Holden stated that there should be a more specific scope for Bolton & Menk
because the City may not need them to look at everything.
City Engineer Bloom stated that Staff understood the Council was looking for an independent
voice and an independent set of eyes to review what Ramsey County and MnDOT brought
forward with the expertise in transportation. She stated that it may be difficult to write a scope
that encompassed everything so it was written as an as needed basis contract.
Councilmember Holden asked when the 1694 project would come before the Council for
revIew.
City Engineer Bloom stated that it is expected later this fall and that the EA has already been
reviewed.
Councilmember Holden stated that the biggest areas of concern at this time are the Highway 10
and County Road 96 projects and that the City was not ready to review the 1-694 project.
Mayor Harpstead stated that it could be stated that the scope could be specific for the Highway
10 and County Road 96 projects at this time. He also questioned if the noise mitigation and
impacts would be addressed under these projects.
Councilmember Holden stated that the noise mitigation south of 10 and 96 was being addressed
under the 1-694 project.
Mayor Harpstead stated that the documents presented are specific to the Highway 10 and
County Road 96 project.
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Ms. Kvilvang stated that the intent of hiring Bolton & Menk was the issues surrounding the
position paper. This will include the review of the noise study that was done as part ofthe 1-694
project to cover the residential area south of 96 and in addition it is going to be reviewing all of
the City's requests for information regarding Highway 10 and County Road 96 and any local
access interchange for County Road 96.
Councilmember Holden clarified that the only part of the 1-694 project being addressed at this
time is the noise mitigation.
Mayor Harpstead stated that a $30,000.00 budget would translate to about 300 hours of
engineering time.
Councilmember Grant stated that given the concerns of residents in regard to noise in that area,
the City is making a good recommendation in having an independent engineering company
evaluating the project. He also stated that there should be a budget stated for this particular
contract.
It was the consensus of the Council that a budget limit of $30,000.00 be set at this time with the
understanding that Staff could request additional funding if needed.
MOTION: Mayor Harpstead moved and Councilmember McClung seconded a
Motion to Authorize Staff to Contract with Bolton & Menk, Inc. to
Provide Technical Support related to the Highway 10 and County Road 96
Position Paper not to exceed $30,000.
Councilmember McClung stated that if the scope should change or the budget needs change
that the City would be able to do those things in the future.
The motion carried unanimously (4-0).
F. Motion to support the PTRC recommendation to designate the land donated
bv Mr. James Shaker and Mr. C.E. Sheehv as Johanna Marsh,
Parks and Recreation Manager Michelle Olson stated the City had received 8.57 acres of land
from Mr. James Shacker and Mr. C.E. Sheehy in 1994, which included a tennis court. The City
opened the tennis court to public use in October 2007 and requested Staff to provide a plan for
establishing this donated land. Staff has designated three steps in establishing this donated land.
The first step is to have the tennis courts resurfaced which is included in the Cummings Park
Reconstruction Project set to be completed this spring. The second step would be to designate a
name for the park following the guidelines approved the City Council in 2006. The final step
would be to add a park sign and list it as an official park. At the February 26, 2008 Parks, Trails,
and Recreation Committee Meeting the naming was discussed. The Arden Hills No. 3
Association was unable to attend but did submit a letter stating the position of the Association.
The consensus of the neighborhood and the Sheehys' is that the name should relate to the
neighborhood, its geography and its recreation. Park name suggestions included Johanna Marsh
and Johanna Park Preserve. An important point made by the Arden Hills No.3 Association was
ARDEN HILLS CITY COUNCIL - March 31, 2008
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that in discussion with Mr. and Mrs. Sheehy, they do not want their name identified with the
property. Staff recommends a motion to support the PTRC recommendation to designate the
land donated by Mr. James Shacker and Mr. C.E. Sheehy as Johanna Marsh.
Councilmember Holden asked how people in the City were notified that it was time to name the
park. She also asked how things like this would be encompassed in the future.
Parks and Recreation Manager Olson stated the Association that was notified is made up of
people in the neighborhood and they had contacted those people to let them know and to discuss
the possible names they would like considered. Staff did not send individual letters to each
home in the neighborhood. The President of the Association brought back the consensus of the
neighborhood.
Councilmember Holden asked how projects that involved naming would be handled in the
future.
Mayor Harpstead stated that he would support the widening of the Staffs scope in notifying
residents that these types of activities were going on.
Assistant City Administrator Noah Simon stated that in the future the website and other
communication tools would be utilized to inform residents.
Councilmember Holden asked for clarification regarding statements that Staff had budgeted
$3,000 for signage for the park and the statement that budget for signage was not applicable.
Parks and Recreation Manager Olson stated that Staff did budget $3,000 based on the signage
matching the existing park signs. She stated that the document could have reflected this $3,000
but that the request before the Council at this time was for the naming of the park.
Councilmember Grant asked if the City was going to comply with the wishes of the
neighborhood as stated by the Arden Hills No.3 Association letter. This states "we request that
any signage be minimal and set back a considerable distance from the street."
Parks and Recreation Manager Olson stated that in previous discussions with the City
Council, the consensus was to budget for a similar sign to all of the other park sigus. However,
due to the Association's concerns, staff will request direction from the Council regarding the
slgnage.
Councilmember Grant asked for clarification regarding what Staff was requesting approval for,
the name and the sign budget or just the name.
Parks and Recreation Manager Olson stated that Staff was looking for approval of the name
Johanna Marsh and that the sign would be brought before the Council at a later date.
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MOTION: Councilmember McClung moved and Mayor Harpstead seconded a
motion to support the PTRC recommendation to designate the land
donated by Mr. James Shacker and Mr. C.E. Sheehy as Johanna Marsh.
The motion carried unanimously (4-0).
G. A ward of Contract for the B2 District Studv.
City Planner James Lehnhoff stated that Staff was looking for authorization to contract for
planning services for the B-2 Small Area Business District. The B-2 District includes those
properties located along the County Road E corridor between Lexington Avenue and Hamline
Avenue, Connelly Avenue and Pine Tree Drive. From the RFP, there were four proposals
received. Upon review, Staff is recommending that the City proceed with McCombs Frank Roos
Associates (MFRA) for an amount not to exceed $63,005.00. The $28,005.00 difference in the
budgeted costs and this cost can be covered by the savings from the vacant Community
Development Director position, which has been reviewed by the Finance Director. If this motion
is approved, MFRA is prepared to start as soon as possible. A Steering Committee will also
need to be formed and will need to be nominated and appointed by the City Council. Council
may suggest potential members or Staff can also prepare an announcement to request
applications from the public.
Councilmember Grant asked for more details concerning the deliverables from this process and
also who MFRA is subcontracting with and for what services.
City Planner Lehnhoff stated that MFRA will remain the point of contact for this project but
they will be working with Maxfield Research, Spack Consulting, which is a traffic engineering
firm, and Hay-Dobbs, which is an urban design firm. The final product will be a document
listing out existing conditions and the planning process, analysis and discussions and
recommendation for changes for the existing area and potentially for code changes for the future
development. The timeline to have this report is by the end of September to allow the City time
to implement recommendations before the moratorium expires in the first part of December.
Councilmember Grant clarified that this document would include design standards.
City Planner Lehnhoff stated that the final document would contain design standards and
recommendations for the B-2 zone that would be more specific than what the City has currently.
Additional work may be needed to finalize the design standards.
Mr. Bill Webber, Project Manager for McCombs Frank Roos Associates, stated that MFRA is
eager to get started on this particular project. They would be working with the committee to
provide a land use plan and urban design guidelines, along with specific design ideas for a
couple of sites.
Councilmember Holden asked how large of a market area will be looked at surrounding the
area they will be working on.
ARDEN HILLS CITY COUNCIL - March 31,2008
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Mr. Webber stated Maxfield Research will be defining the area, where the competition is, how
far people may be willing to travel for goods and services. In terms of MFRA they would look at
the surrounding neighborhoods, access, and the character of the area and Arden Hills.
City Planner Lehnhoff added that the terms redevelopment used in the discussions referred to
future development as properties come up for redevelopment not to tearing down existing
businesses. He also added that the references for MFRA were very positive.
MOTION: Councilmember McClung moved and Councilmember Holden seconded
a motion to Authorize Staff to Negotiate the Contract with McCombs
Frank Roos Associates for Planning Services for the B-2 Small Area
Based on the Proposal Dated February 28, 2008, for an Amount Not to
Exceed $63,005.00. The motion carried unanimously (4-0).
H. MonrclH to }.pproye PllInninl!: Case 98 995 fer II Preliminllry lInd Finlll Plllt
lInd De",elopment Al!:reement filr Trllyerse Business Ccnter BlIsed on the
Findinl!:s of FlIct lInd the Submittcd PllIns Ameuded by the Nine Conditions
in the MlIreh 31. 2998, Memo to the City Couneil.
This item was removed from the agenda.
I. Motion to Approve Planning Case 08-006 and the Site Plan Agreement for a
Site Plan Review for Northwestern College at 3003 Snelling Avenue Based on
the Findings of Fact and the Submitted Plans as Amended bv the Twenty-one
Conditions in the March 31. 2008, Memo to the City Council.
Planner I Meagan Beekman stated this was an application for site plan review for
Northwestern College. Northwestern College wants to build a 264 stall surface parking lot and
1,600 feet of roadway. Northwestern College had received approval for a PUD and this project
is in conformance with that PUD. The majority of the parking lot would be located in the City of
Roseville and the roadway would be in Arden Hills. The road was proposed to be 16 feet in
width, but the Lake Johanna Fire Chief determined that the road would have to be widened to 20
feet in order to meet the fire code requirements. Northwestern College has made this adjustment
and maintained the 75 feet set backs to the properties to the east. With the change in the road
width there were concerns brought up regarding an increase in road volume and speed so
Northwestern College has implemented traffic calming measures in the way of a four foot wide
walking/biking path occupying the eastern side. Northwestern College also submitted a tree
preservation plan even though the City does not currently have a tree preservation plan
requirement. The Planning Commission unanimously recommended approval of this site plan
reVIew.
Mayor Harpstead clarified that this was a two stage process with the first stage being the lower
level at this time and a deck over that in the future upon approval. He also asked how far under
grade the first stage would be.
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Planner I Beekman stated that this was a two stage process with a three to five year build out.
The first stage would include the lower level at approximately 12 feet below grade and the
landscaping and the second stage would be roughly at grade.
Mayor Harpstead asked if the footing for the second stage would be added during the first stage
as well.
Planner I Beekman stated that they were being done at this time.
Councilmember Holden asked if any of the neighbors had come forward with objections
regarding this plan.
Planner I Beekman stated a public hearing was held at the Planning Commission and that there
were concerns raised primarily around the increased traffic and speed. Those concerns were
addressed with the traffic calming and those residents indicated that they were happy with those
conditions added by the Planning Commission.
Councilmember Holden asked about the concerns regarding the lighting.
Planner I Beekman stated that the landscaping being installed should address the concerns
about lighting. Also there was a condition added that as build out occurs the City can require
additional landscaping if there are any problems overtime.
Mayor Harpstead asked if this stage will also include the pedestrian tunnel under the road.
Mr. Tom Manning, Project Manager and Engineer for Bonestroo, stated that the tunnel was
being added and put in at this time.
Councilmember McClung clarified the components of the plan as being the lower level of the
parking facility and the road extension and that the landscaping plan does include suggestions
regarding the use of already existing landscaping.
Mr. Brian Humphries, A VP of Facility Operations and Planning for Northwestern College,
stated that the area in question was being utilized in addition to a layering concept that the
landscape contractors suggested.
Councilmember McClung asked if the trees at the gate would also be included in the first stage.
Mr. Humphries stated that those trees were part of the first stage.
MOTION: Councilmember Grant moved and Councilmember McClung seconded
a motion to Approve Planning Case 08-006 and the Site Plan Agreement
for a Site Plan Review for Northwestern College at 3003 Snelling Avenue
Based on the Findings of Fact and the Submitted Plans as Amended by the
Twenty-one Conditions in the March 31, 2008, Memo to the City Council.
The motion carried unanimously (4-0).
ARDEN HILLS CITY COUNCIL - March 31,2008
15
J1. MetieR te l'.JlIJreye OrdiRaRee 2998 993 iR PlaRRiRl!. Case 98 999 te 1'.dll the
IRterim Use Permit Preeess iR SeetieR 1355.94, SHbd. 7. iR the Arden Hills
ZeRiRl!. Cede as PreJlesell iR the Mareh 31, 2998, PlaRnml!. Case ReJlert.
J2. Metien te ,\JlPre','e Ordinanee 2998 994 in PlaRnml!. Case 98 999 te 1'.dll
InstitHtieRal HeHsiRl!. as aR IRterim Use iR the E 2 Distriet in SeetieR
1329.98$, SHbd. 1 aRd SHbd. 11, iR the /'.rdeR Hills ZeRiRl!. Cede as PreJlesed
iR the Mareh 31. 2998. PlaRRiRl!. Case ReJlert.
J3. MetieR te 1'.JlJlr8','e PHblishiRl!. a SHmmary ef OrdiRaRee 2998 993 te /'.dll the
IRterim Use Permit Preeess te the City ZeRml!. Cede aRd OrdiRaRee 2998
994 te /'.dd IRstitHtieRal HeHsmc: as aR IRterim Use iR the B 2 Distriet as
Permitted b',' MiRReseta State StatHte 412.191. SHbd. 4.
K. MetieR te AJlJlreye PlaRniRl!: Case 98919 fer aR Interim Use Permit fer
TemJlerary StHdeRt HeHsiRl!. at 1291 CeHRty Read E Based en the FiRllml!:s
ef Faet aRd the SHbmitted Plans, as AmeRded by the feHrteeR CeRditiens m
the Mareh 31.2998. Meme te the City CeHneil.
These items were removed from the agenda.
8. UNFINISHED BUSINESS
A. TCAAP Update
Ms. Kvilvang of Ehlers & Associates reported on March 10, 2008 the City Council approved the
second amendment to the PDA to extend the term to March 31, 2009. The second amendment
has been executed by both the City and the developer and a copy is on record at City Hall. She
also reported that the City sent Ryan a Notice of Line Item change for the budget to increase the
amount by $75,000 allotted to the land transfer attorney. The line item for the AUAR was
reduced accordingly by this amount. It is anticipated there may be additional line item changes
in the short term and that at some point in the future, Staff will come back with a full budget
modification increasing the overall budget.
Councilmember Holden asked if Mike Comadeca only received funding from the City or if he
also received funding from the developer.
Ms. Kvilvang stated that he received funding from the City but this money was reimbursed by
the developer.
Ms. Kvilvang continued with an environmental update. She stated that on April 7, 2008, the
TCAAP Restoration Board will be meeting at 7:00 p.m. at the Ramsey County Public Works
Facility and on April 8, 2008, the Technical Review Committee will be meeting at 9:00 a.m. at
the Army's new offices located at 470 West Highway 96 in Shoreview.
ARDEN HILLS CITY COUNCIL - March 31, 2008
16
Mayor Harpstead asked for clarification on what the Technical Review Committee was
responsible for.
Ms. Kvilvang stated that it was her understanding that the Technical Review Committee was
responsible for looking at the technical side of dealing with environmental issues at the site.
Ms. Kvilvang stated that the Army was moving forward with plans to clean up Sites I and K to
State industrial standards and a map will be provided at a future date showing the location of
these sites.
Council member Grant asked if the term industrial standards was firmly defined.
Ms. Kvilvang stated that this was finnly defined.
Mayor Harpstead stated that this would not enable the land to be used for residential purposes
and asked if it would allow for retail.
Ms. Kvilvang responded no.
Ms. Gen McJilton, ofRRLD, stated that the cleanup would be to Army Industrial Standards.
Ms. Kvilvang stated that in regard to communications strategies, Ted Davis would be presenting
the draft document at the City Council Meeting on April 14, 2008.
Councilmember Grant stated that if Sites I and K were cleaned up to Army Industrial
Standards, then any additional work would be considered a negotiated offset.
Councilmember Holden asked ifthere was a phone call still scheduled for April.
Ms. Kvilvang stated that there would be a phone call with the GSA and the Army in April
regarding documents and any other preparation needed for the June 4-5 meeting.
9. COUNCIL COMMENTS AND REQUESTS
Councilmember McClung provided a follow up to previous work sessions regarding the needs
assessment for the fire department. There was a Board of Directors meeting Wednesday, March
26,2008 and the consensus of the three cities was to work through the year on refining the scope
and that this be a budgeted item next year. The City of Shoreview Assistant to the City
Administrator will work with the Fire Chief to develop a series of questions they can take to
other cities with similar programs and determine what they are doing. They will be looking at
putting together a report towards the end of the year and that will come to the City. This could
be used as a needs assessment for the City.
Mayor Harpstead stated that three of the six candidates for the City Administrator position have
been moved forward through the process.
ARDEN HILLS CITY COUNCIL - March 31, 2008
17
ADJOURN
MOTION: Councilmember Grant moved and Councilmember McClung seconded a
motion to adjourn the meeting. The motion carried unanimously (4-0).
egular City Council Meeting at 8:53 p.m.
---.
~..)~
. Willis
City Administrator
CITY OF ARDEN HILLS
REQUEST TO APPEAR BEFORE: lt
CITY COUNCIL/ PLANNING COMMISSION EN HILLS
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31St /u�
Mayor and City Council members:
The Arden Manor Residents' Association was in agreement with all the points
made in the current position paper which the city will be voting on tonight. In an
effort to cover all the bases, we wanted the attorneys at the Housing Preservation
Project (one of our allies) to look it over and let us know what they thought. They
don't think it will prevent the residents from shaping and influencing the process
down the line as the city attempts to arrive at a final conceptual design for Hwy
10. One last clarification could be made, which would be the following:
"This resolution does not imply municipal consent for the Hwy
10 project. The city reserves the right to withhold municipal
consent until a final conceptual design meets the conditions
outlined in the council's position paper."
Ideally, this could be added as the 3rd point of the Resolution under consideration
tonight. The purpose is to clearly state that nothing in the resolution takes away
the city's "municipal consent" powers. Nor would it's consent be transfered over to
the mayor and city staff.
Respectfully submitted,
Kristy Effinger
1969 Banyan St.
Arden Hills, MN 55112
Secretary, Arden Manor Residents' Association