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Home My WebLink AboutItem 4B, Public Works Superintendent Retirement and Rehiring Process ~ /]'\~LLS Request for Council Action . Prepared By: Greg Haag Council Meeting Date: May 12, 2008 Public Works Superintendent Retirement and Replacement Process Budgeted Amount: $0.00 Actual Amount: $0.00 Funding Source: Recommendation: 1. Motion to accept the resignation of Jim Perron, Public Works Superintendent, effective June 30, 2008. 2. Motion to approve the position description for the Public Works Superintendent, and to authorize staff to advertise for the position at Grade 8 (salary range $51,912- $64,890) Supporting Documents: 1. Memorandum dated May 12, 2008 from Noah Simon, Assistant City Administrator; and Greg Hoag, Public Works Director 2. Public Works Superintendent position description 3. Resignation Letter dated April 26, 2008 from Jim Perron, Public Works Superintendent ~ ~HILLS MEMORANDUM DATE: May 12, 2008 TO: Honorable Mayor and City Council Jim Willis, Interim City Administrator FROM: Noah A. Simon, Assistant City Administrator Greg Hoag, Public Works Director SUBJECT: Public Works Superintendent Retirement and Replacement Process Backl!:round On April 30, 2008, Jirn Perron, Public Works Superintendent submitted the attached letter of resignation effective June 30, 2008. Jim has worked in the Public Works department in several different positions for the past 19 years and is an exceptional employee. Jim's knowledge and history of the City and his superb work ethic will be missed. Staff has worked with the City's compensation consultant to prepare the position description and position classification. The position classification is Grade 8. The pay range for Grade 8 is $51,912 at step 1 and $64,890 at step 8. Requested Action Motion to accept the resignatiou of Jim Perron, Public Works Superintendent, effective June 30, 2008. Motion to approve the position description for the position of Public Works Superintendent and to authorize staff to advertise for the position at Grade 8 (salary range $51,912-$64,890). ~ ~HlLLS CITY OF ARDEN HILLS POSITION DESCRIPTION Position Title: Public Works Superintendent Department: Public Works Department Accountable to: Public Works Director Positions Supervised: Public Works Maintenance Workers Status: Full-Time, Exempt SUMMARY Assists the Public Works Director in planning, directing, supervising, and coordinating maintenance activities within the Public Works Department including Streets, Water, Sewer, and Parks. The Superintendent monitors the day-to-day operations of the Public Works Department and assists the Public Works Director in ensuring that the City is in compliance with all applicable laws, rules, regulations, policies, and ordinances. ESSENTIAL FUNCTIONS OF THE POSITION Coordinates daily work plans, sets priorities, and assists the Public Works Director with managing the day-to-day operations of the department. Prepares and implements policies and procedures to more efficiently improve operations and service delivery. Establishes work load priorities and daily activities, addresses immediate needs and emergencies. Inspects, oversees and manages daily projects and project sites. Assists in the preparation of annual department operating and capital improvement budgets. Develops long and short range planning goals for the Department. Keeps the Public Works Director informed of all important developments that may adversely affect the City. Maintains and collects accurate data and information for Public Works related activities, programs, and equipment. Provides information to the Public Works Director to determine and plan purchases of equipment, materials, and supplies. Oversees the purchasing of Public Works related items that abide by the City's purchasing guidelines and budget limitations; prepares specifications and bidding information. Coordinates the maintenance and repair of Public Works related infrastructure. Coordinates and schedules staff for snow events including plowing, and ice control. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Directly supervises employees in the Public Works Department. Carries out supervisory responsibilities in accordance with the City's policies and applicable laws. Responsibilities include: training employees; planning, assigning, and directing work; assisting in evaluating performance; issuing oral reprimands; addressing complaints and resolving problems. Responsibilities also include the ability to effectively recommend hiring; rewarding; transferring; promoting; disciplining, suspending; demoting and discharge of employees and the adjustment of grievances. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. MINIMUM EDUCATION andlor EXPERIENCE High school diploma or general education degree (GED); and seven (7) years progressively responsible related experience in the Public Works field, including a minimum of two (2) years supervisory experience; or an equivalent combination of education and experience. DESIRED EDUCATION and/or EXPERIENCE At least ten (10) years progressively responsible related experience in the Public Works field, including five (5) years supervisory experience; or an equivalent combination of education and experience. LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, repair manuals, blue prints, plan sheets, and procedure manuals. Ability to prepare routine reports and correspondence. Ability to give and follow oral and written instructions. Ability to communicate effectively both orally and in writing with supervisors, co-workers, City staff, consultants and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to make computations for perimeters, areas, volumes, rate of flow, dentention time, slope or grade. OTHER KNOWLEDGE, SKILLS AND ABILITIES Considerable knowledge of equipment and vehicle maintenance and repair including procedures, methods, and tools. Considerable knowledge of Public Works operations including methods, tools, and practices. The ability to operate various types of light and heavy equipment. Ability to perform manual labor. Knowledge of safety policies and procedures. Knowledge of infrastructure maps. Working knowledge of computer's and software applications. CERTIFICATES, LICENSES, REGISTRATIONS Valid Class B Commercial Drivers License with Tanker Endorsement Class S-D Waste Water License Class D Water Operator License Or, ability to obtain within six (6) months of hire Valid Class A Commercial Drivers License within one (1) year DESIRED CERTIFICATES, LICENSES, REGISTRATIONS Minnesota Pesticide Applicators License Tree Inspector Certificate Minnesota Commercial Vehicle Inspector Certificate Playground Inspector Certification PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel objects, tools, or controls; and walk. The employee frequently is required to reach with hands and arms, and talk or hear. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds, and occasionally lift and/or move more than 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions and near moving mechanical parts. The employee is frequently exposed to fumes or airborne particles and extreme heat. The employee is occasionally exposed to wet, humid conditions; high, precarious places; toxic or caustic chemicals; risk of electrical shock, and vibration. The noise level in the work environment is usually loud. Received 4PR April 26, 2008 City of Arden Hills Greg Hoag, Public Works Director City of Arden Hills 1245 West Highway 96 Arden Hills, Mn. 55112 Dear Greg Hoag, It is with great satisfaction and professional and personal fulfilllment that I notify you of my resignation as Superintendent for the City of Arden Hills. During my nineteen years at Arden Hills, I have enjoyed growing with the City. I have made many contributions in an the positions I've held here, which has been a great accomplishment for me. This includes my original start in maintenance, then as a working foreman and in my concluding role as Public Works Superintendent I want to peronally thank you for allowing me these opportunities. My nineteen years at Arden Hills have been rewarding, and I have been able to develop my skills and fulfill my interest in Public Works. I am grateful for the time I have spent with the City of Arden Hills, and for all that I have learned. My official resignation will occur on and no later than June 3D, 2008. Again my sincerest gratitude for the memories and knowledge. Respectfully, James Perron J . ~'-'~ \ ~-'l}"'~'----- cc: Council Members; City of Arden Hill