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HomeMy WebLinkAbout04-14-08-R ~ ~~HILLS Approved: May 12,2008 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING APRIL 14,2008; 7:00 PM ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular City Council meeting at 7:00 p.m. Present: Mayor Stan Harpstead; Councilmembers David Grant, Brenda Holden, David McClung and Fran Holmes. Absent: None. Also present: Assistant City Administrator Noah Simon; Interim City Administrator Jim Willis; Public Works Director Gregory Hoag; Finance Director Susan Iverson; Civil Engineer Kristine Giga; City Planner James Lehnhoff; Planner I, Meagan Beekman; City Attorney Jerry Filla; Parks and Recreation Manager Michelle Olson; Stacie Kvilvang of Ehlers & Associates; Chris Chromy of Bolton & Menk; Dale Maul of Bolton & Menk; Gen McJilton of Ryan Company; Rob Davidson of Davidson Company; and Doug Schroeder of Northwestern College; Ted Davis of Davis Communications Management; and Recording Secretary, Tina Borg. PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested that an update for the 911 Emergency Phone System be added to unfinished business. Councilmember Grant requested that item 4D be pulled from the Consent Calendar. MOTION: Councilmember McClung moved and Councilmember Grant seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL-April 14, 2008 2 2. PUBLIC INOUlRIES/INFORMATIONAL Mayor Harpstead opened the public inquiries/informational at 7:03 p.m. Ms. Christy Effinger, 1969 Banyan Street, Arden Manor Residents Association, stated that no study had been done to find out if the signalized intersection for TCAAP would work and that Chris Roy is denying this option. She stated that the Council had voted that the City would like this considered and looked at. The residents feel that a study should be done and that Bolton & Menk should address this. She also stated that Senator Chaudhary and Representative Knuth had agreed to facilitate a meeting with all the concerned citizens of Arden Manor and Briarknoll, MnDOT, Ramsey County and the City Council. The residents would like to have this meeting before the City reaches a decision regarding the alternatives for THIO being presented tonight. The residents would also like to talk with Bolton & Menk regarding these alternatives and their impact. She also stated that regarding sound abatement that the City Council had stated that if there was no noise abatement included in the plans for Highway 10 then the City would no longer support the flyover of Highway 10 over County Road 96. She asked if MnDOT refuses to pay for the noise abatement because it was not cost effective would the City stand by its decisions and not support the flyover. Councilmember Holden asked if Senator Chaudhary and Representative Knuth were going to get the meeting together. Ms. Effinger stated that she was working on getting this meeting arranged. Ms. Cheryl Fish, 2059 Todd Drive, asked for clarification regarding the role of Bolton & Menk and if they had been hired to do an independent study of noise abatement. Mr. Russ Adams, Director, Alliance for Metropolitan Stability, 2525 East Franklin Avenue, Minneapolis, stated that he felt the Council should not make quick decisions regarding the alternatives presented for TH I 0 even though Staff and Bolton & Menk were looking for direction. He encouraged additional open dialogue with the residents and Bolton & Menk. He stated that he had heard that MnDOT would have to rebuild Highway lOin the section between TCAAP and Arden Manor and asked if these costs were considered in Alternative #1. He restated the importance of continuing to have open dialogue with the residents and letting them be a part 0 f th e process. Councilmember Holmes asked for clarification regarding the area of Highway 10 that may be rebuilt and where Mr. Adams had heard this information. Mr. Adams stated that he assumed the area was from 35W to County Road 96 and that the Mayor had raised this as a possibility in a meeting with the residents. Mayor Harpstead stated that he had not made a statement that this was happening but rather asked the question and has not received an answer yet. Mayor Harpstead closed the public inquiries/informational at 7:12 p.m. ARDEN HILLS CITY COUNCIL - April 14, 2008 3 3. APPROVAL OF MINUTES A. March 24. 2008 City Council Special Meetine B. March 29. 2008 City Council Special Meetine C. March 31. 2008 City Council Special Meetine D. March 31. 2008 Reeular City Council Meetine MOTION: Councilmember McClung moved and Mayor Harpstead seconded a motion to approve the March 24, 2008 City Council Special Meeting Minutes, March 29, 2008 City Council Special Meeting Minutes, March 31, 2008 City Council Special Meeting Minutes, and the March 31, 2008 Regular City Council Meeting Minutes as presented. The motion carried unanimously (5-0). 4. CONSENT CALENDAR A. Claims and Payroll B. Motion to Accept the Resignation of Bruce Kunkel as Chairman of the Economic Development Commission. C. Motion to Appoint Ed Yon Holtum as Chairman of the Economic Development Commission. D. /.pprove the Inflow and Infiltration Work Plan fur 2008 and ,^.uthorize Staff to Contract '.vith Bonestroo to Perform Additional Study for the City in an Amount Not to Exceed $18,300. E. Motion to Authorize Payment of $67,026.40 to the Lake Johanna Fire Department for Purchase of Fire Truck (Engine 3) F. Motion to Authorize City Staff to Begin Summer Work Hours on June 2, 2008 and Conclude on August 29, 2008. MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein with the exception of item 4D. The motion carried unanimously (5-0). 5. PULLED CONSENT ITEMS 4D. Approve the Inflow and Infiltration Work Plan for 2008 and Authorize Staff to Contract with Bonestroo to Perform Additional Study for the City in an Amount Not to Exceed $18.300. ARDEN HILLS CITY COUNCIL - April 14, 2008 4 Public Works Director Gregory Hoag stated that the proposed Inflow and Infiltration Work Plan includes additional temporary flow meters, calibration oflift stations to ensure that they are accurate, manhole inspection and rehabilitation, smoke testing primarily in the northern part of the city, begin to develop and implement a sump pump inspection program in conjunction with the water meter battery replacement project, continue televising sanitary sewer lines, and a possible lining project later in the summer. Councilmember Grant stated that a resident of Arden Manor had contacted him stating that the grading in the park had not been done properly and subsequently when it rains there is a pond that is created and the only way for the pond to drain is thru the manhole cover. He suggested the City take a look at this manhole cover to ensure that it is not covered so that the water does not go directly into the sanitary sewer system. Public Works Director Hoag stated that he had been there to try and monitor this but there was not enough flow at that time. He stated that the City will investigate this area further. Councilmember Grant stated that he would like to have dates for completion, staffing plans including internal staff, external staff and additional summer staff if required, and relative to the sump pump inspection program additional detail including specific steps that the City will be taking included in the work plan Public Works Director Hoag stated that he was looking at all the information from different cities that he had received and would be putting together a sump pump program that is effective with the record keeping that was needed and the results that the City wants. Councilmember Grant stated that he would like to have Arden Hills staff utilized in this program. Public Works Director Hoag stated that this would be his preference as well because the water meter battery replacement is a specialty item and this would ensure that it was done correctly along with the ability to track internally what the City is doing. He has learned from talking with the other cities that it was very effective to work jointly with the Public Works Department and the building inspectors. Councilmember Grant asked what the cycle time is for the water meter batteries. Public Works Director Hoag stated that there is an approximate ten-year cycle and the City is currently at eight plus years. The City has not seen a large number failing at this time but is expecting these numbers to increase in the near future. Councilmember Grant asked for an updated work plan with more specifics. Public Works Director Hoag stated that he would get an updated work plan with additional detail to the Council. ARDEN HILLS CITY COUNCIL-April 14, 2008 5 Mayor Harpstead stated that this work plan was a first step in monitoring the processes and the City could expect to see additional plans throughout the year. Public Works Director Hoag agreed with Mayor Harpstead. He also stated that as the City implements some of these programs the City may go over the $IOO,IOO allowed and will bring that to Council for approval. He also stated that the City would like to solve the problem sooner rather than later. Councilmember Grant clarified that the $100, IOO was not allowed but rather a required amount. Councilmember McClung stated he was in agreement with Councilmember Grant and he would like the work plan to include priority level, staff hour requirements, and timeline. He stated that he supports the programs but the City needs additional information in order to make decisions. Public Works Director Hoag stated that Staff will work on putting together the information requested and report back to the Council. He stated that currently there is further investigation required in order to determine the programs needed and the areas that needed improvement. Councilmember Holden asked for clarification regarding the additional costs for consultants in the amount of$l 5,000. Civil Engineer Kristine Giga stated that the consultants would be assisting the City with the analysis of the additional flow testing and smoke testing to determine any problem areas, determining any additional testing that may be needed, and assisting the City in developing improvement plans. Councilmember Holden stated that under the sanitary sewer televising and lining projects it states that the project is a joint project with the City of Roseville. She asked if the City had budgeted for sewer lining. City Engineer Giga stated that it was anticipated that a portion of the $100,100 that was budgeted for the 1&1 reduction would be used for sewer lining. Councilmember Holden asked if there were certain areas that the City was looking at sewer lining or is it based on the results of televisions. Civil Engineer Giga stated that Staff was working on televising sewer lines around lakes where there was more likely to be water flowing into the sewer. Councilmember Holden asked if the videoing would be 100% complete by the end of summer. Public Works Director Hoag stated that about 90% would be complete. The remaining lines that needed to be done are located in easements and these areas are more difficult to get to. ARDEN HILLS CITY COUNCIL - April 14, 2008 6 Councilmember Holden stated that there may be issues with the manhole covers dealing with the TCAAP property and asked if this had been investigated. Public Works Director Hoag stated that there may be one that may warrant work but he had not assigned this to anyone yet. He also stated that they have tracked down the sewer plans for the property and would be investigating those lines. Councilmember Holmes asked Councilmember Grant ifhis intention for pulling this item from the consent calendar was to defer the item until a better work plan was put together. Councilmember Grant stated that he wanted to make the point to Staff that more detail was desired and that it was pointed out that this information would be forthcoming. Councilmember Holmes stated that if the City did not know exactly what the plan was or what Bonestroo is doing and the priorities for the plan then it may be a good idea to defer this item until the City receives this information. Interim City Administrator Jim Willis stated that the work plan contained in the documents was for work that was going to be undertaken in order to gain information in order to put together a work plan that addresses the problem areas. Councilmember Holmes stated that there was not enough detail provided at this time. Council member Holden stated that it may be solved by taking out the word "plan" in the document because this was more outlining the work that needed to be done in order to create a plan. Mayor Harpstead stated that this document was a first step and that it was really only for approval for Bonestroo. Councilmember Holmes stated that Civil Engineer Giga was requesting funding for smoke testing and meters. Civil Engineer Giga stated that the $ 18,300 would be for services that Bonestroo would be providing in interpreting the data that was received from the meters and smoke testing. There are also additional cost estimates for the flow meter rental, lift station monitors, and smoke testing and Staff is looking for authorization to proceed with these items as well. Councilmember Holden asked if the City's time was included in the $IOO, I 00. Civil Engineer Giga stated that these costs were included. Councilmember McClung asked for clarification regarding the amount of funding that was being requested. ARDEN HILLS CITY COUNCIL - April 14, 2008 7 Mayor Harpstead stated that the amounts listed for the flow meter rental, lift station monitors, and smoke testing were not included in the $18,300 being requested for Bonestroo. MOTION: Mayor Harpstead moved and Council member Holden seconded a motion to Approve the Inflow and Infiltration Work Plan for 2008 and Authorize Staff to contract with Bonestroo to Perform Additional Study for the City in an Amount Not to Exceed $ 18,300, Flow Meter Rental for an Amount Not to Exceed $11,000, for Lift Station Monitors for an Amount Not to Exceed $3,000, and for Smoke Testing for an Amount Not to Exceed $8,000. Council member Holmes asked for clarification on what Bonestroo would be evaluating. Civil Engineer Giga stated that they would be evaluating the information from the flow meters, the lift station monitors, and the smoke testing. Councilmember McClung stated that the memo did not cover the additional funds that Staff needed in order to get started and requested that in the future requests for funds be worded better. Councilmember Grant stated that he would support the motion but looks forward to a more detailed work plan. The motion carried (4-1 Councilmember Holmes). 6. PUBLIC HEARINGS None. 7. NEW BUSINESS A. TCAAP Communications Plan Ms. Stacie Kvilvang, of Ehlers & Associates, stated that in late October of 2007 the City Council approved working with Davis Communications to develop a Communication Plan for TCAAP. Since that time, Davis Communications has discussed expectations for the communications plan and perspeetive on what needs to be communicated, identifying stakeholder groups, etc. with the City Council and the Communications Committee, and drafting the Plan accordingly. In February of this year Davis Communications met with the Communications Committee to review the draft Plan and based on the input from the committee a revised draft Plan is being presented to the Council for review and consideration. Mr. Ted Davis, of Davis Communications Management, presented the TCAAP Redevelopment Communication Plan highlighting the recommended actions on pages 7-8 as: Developing a new brand identity, developing a concise cost/benefit statement, conducting a survey, establishing a quarterly TCAAP supplement to Arden Hills Notes, developing a basic presentation about the opportunity provided by TCAAP and seek opportunities for elected and appointed officials to ARDEN HILLS CITY COUNCIL - April 14, 2008 8 present this, strengthen relationships between the City and the organizations representing business, take advantage of the electronic communications capabilities of the current Arden Hills City website, establish a proactive media relations program, establishing a city media policy and establishing a Public Information Officer function within the City. Mayor Harpstead asked for clarification on what specifically was being requested from the City Council, if the Council was being asked to receive the plan or if they were also being asked to approve the coneept of the plan. Mr. Davis stated that the Council was being asked to receive and to approve the concept of the plan. Mayor Harpstead stated that the plan was not detailed enough. Items such as City Staff is the responsibility of the City Administrator, budget and sequence of events were missing from the report. He also asked to clarify that this document was only to provide the umbrella for which how the City will project information regarding the TCAAP development project. Councilmember McClung stated that the Council will want to revisit several portions of the communication plan at a work session and he does agree with the City receiving the Communication Plan. Councilmember Holden asked for clarification regarding the action of the Council, if the Council is receiving the Communication Plan or approving it as the action requested in the memo is for approval. Ms. Kvilvang stated that it is before the Council to either approve or accept but if the Council had any comments or changes they would like then they would be incorporated into the document. As the City is looking to move forward with their communications there are items that have implications from a resources standpoint so they would come back to the Council for approval for those items. Councilmember Grant stated that he is in favor of the brand identity concept but there were many implications for this such as naming the area, naming the project or creating a brand or image. He asked what the intent of the brand identity was for this particular plan. He also stated that he would be in favor of a new name for the property. Mr. Davis stated that this property was no longer TCAAP and that it was really up to the City and how they would like to portray this area. The branding process can go a number of ways but it is important that it communicates to people what it is. Councilmember Grant stated that using the name TCAAP may be costing the developer money. He also stated that the City will need to partner with the developer regarding a brand identity or name. He asked what the process would be for coming up with a name for the property. ARDEN HILLS CITY COUNCIL - April 14,2008 9 Mayor Harpstead stated that this would be an opportunity to have some fun with the project and get the community involved with the naming of the property. Councilmember Grant stated that if the Council accepts this report they will need to accept a certain amount of responsibility in carrying out the plan. Mr. Davis stated that creating a brand for the property would make carrying out the plan much easier and this can be done without changing the name but it may not be as effect or take the City to the end goal. Council member McClung agrees with the idea of branding and that the City needs to get started in defining what the City sees as the brand identity. Councilmember Holden stated that there had been a request in the newsletter requesting suggestions for names and did not get any responses. She also stated that the City should sell people on the new name rather than selling them on TCAAP. Mayor Harpstead stated that he agreed with Mr. Davis in that the City needs to determine the vision for the property and the name could reflect this vision because the vision is equally important. Mr. Davis stated that branding is how the vision is communicated. Ms. Kvilvang stated that the developer is willing to work with the City in branding or naming the development. Mayor Harpstead asked Mr. Davis what the implementation steps would be following the approval of this document. Mr. Davis recommended going through the recommendations and that an estimated price would be established for these recommendations, the City and Staff would then need to determine where the priorities are. He also stated the he felt the most important thing was to get a common level of understanding with the stakeholders. Council member Holden stated that on page 6 of the TCAAP Redevelopment Communication Plan she would like to have the fourth line that reads Karth Lake Improvement District stricken. Mayor Harpstead agreed with Councilmember Holden in that there were areas that could be omitted and some that could be included. He also stated that he was looking at the broader plan. Council member Holden stated that if the Council was accepting this then the Council was also accepting this plan and asked for clarification if the Council was accepting the plan or approving the plan. Mr. Davis stated that this was a living document that would change and evolve. ARDEN HILLS CITY COUNCIL - April 14,2008 10 Councilmember Holden stated that on page 6 of the larger document under Elected Officials Mr. McElroy from the Economic Develop Commission for the State of Minnesota should be added. Councilmember Holden stated that on page 8 of the larger document under Media it should read the New Brighton Arden Hills Bulletin not the Shoreview Arden Hills Bulletin. Councilmember Holden stated that on page I I of the larger document under Special Residents Constituencies Keatson Drive should be added. Councilmember Holmes asked for clarification regarding special resident constituencies. Mr. Davis stated that these were the constituencies that were drawn out to them in their research process with each of the Council members and that these may not be as inclusive as the Council may like. He also stated that they would be able to add or remove any names from this list. Councilmember Holmes stated that on page I I under Faith Communities, there was at least one Arden Hills church that was not included. She suggested that this listing should be consistent and include all faith communities within a selected geographic area. Mayor Harpstead stated that this plan is a living document and that it would evolve as things get implemented and as items were prioritized. He also stated that he had found things in the larger document that he had problems with. He also stated that the recommendations that were presented were directionally helpful with the exception of the surveys. He asked the Council to approve a direction as opposed to the content as this would be beneficial to Staff and consultants so that they could start to put together actions. Councilmember McClung suggested that this could be accomplished by approving the executive summary with the recommendations and each Council member review the larger document and provide their input and questions to the consultants and the Communications Committee. Mayor Harpstead clarified that this document had been cleared by the Communications Committee. He also verified that this action would allow Davis Communications to move in the right direction. Councilmember Holden stated the National Guard should be included in the document as a key player. She also stated that it needed to be stated very clearly in the document that the property is going to be safe for residents. Mr. Davis stated that this will be added to Key Messages for TCAAP Communication on page 4 of the Executive Summary. Councilmember Holden asked if the Executive Summary contained any language that would include the Communication Plan if approved. ARDEN HILLS CITY COUNCIL - April 14, 2008 II Mayor Harpstead stated that on page 7 of the Executive Summary the first paragraph, the final sentence implies that there will be additional steps not necessarily those presented. MOTION: Mayor Harpstead moved and Councilmember Grant seconded a motion to Approve the TCAAP Redevelopment Communication Plan Executive Summary & Recommendations as Published With The Addition of a Key Message that Adds the Safety of the Site with a Specific Emphasis that the Council Endorse the Recommendations That the City of Arden Hills Take the Following Actions to Achieve Its Objectives in Communicating with the Key Stakeholder Audiences. Councilmember Holmes stated that on page 5 it stated that the land is currently contaminated and must be cleaned up to proper environmental standards, the word must should be changed to read will be cleaned up. Councilmember Holden asked for clarification regarding the ability to make additional changes, feedback and suggestions. Mayor Harpstead stated that this is a living document and that changes will continue to occur and that approving the executive summary would only put Staff and the consultants on the path to those recommendations. The motion carried (4-1 CouncilmemberHoJden). B. Update on Items Related to the 1-694. Hiehwav 10 and County Road 96 Position Paper. 1. Mn/DOT Noise Studv 2. Hiehwav 10 Alienment Alternatives Interim City Administrator Willis stated the City Council approved the Interstate 694, Highway 10 and County Road 96 Preliminary Design Issues and Position Paper and authorized City Staff to retain the services of Bolton & Menk to assist the City in providing technical support for these transp0l1ation related projects at the March 3 I, 2008 City Council meeting. On April 4, 2008 City Staff met with Ramsey County and MnDOT to formally present the position paper and SEBK responses. It is the understanding of City Staff that Ramsey County will be proceeding with preliminary design on the grade separation of Highway 10/County Road 96 in early June 2008. At this time City Staff is requesting that the Council review and discuss the information, select an Alignment Alternative for Highway 10 and provide Staff with a direction. Mr. Chris Chromy, of Bolton & Menk, clarified the role of Bolton & Menk as to reviewing that industry standards have been followed, processes have been established, and that Minnesota Pollution Control Agency standards have been followed. Councilmember Grant clarified that Bolton & Menk does not do primary research. ARDEN HILLS CITY COUNCIL - April 14, 2008 12 Mr. Chromy stated that both current and future noise levels were looked at in the Highway 10 noise study using the MINNOISE model. Mr. Dale Maul, Environmental Planner from Bolton & Menk, provided information and examples of noise levels and what they mean. He also presented State and Federal noise abatement criteria and the study procedures and finding to the Council. He explained that the noise analysis was prepared to evaluate whether noise barriers are warranted, feasible, and reasonable or cost effective and that minimum levels had to be reached for each criteria in order to proceed to the next level to determine if the noise barrier will be paid for with federal funding. Mr. Chromy stated that there were four areas that were evaluated for noise barriers. These are Round Lake noise barrier I which is 870' long and protects 5 homes, Round Lake noise barrier 2 which is 2000' long and protects I 1 homes, Round Lake noise barrier 2 extension which is 3400' long and protects 21 homes, and noise barrier east of Highway 10 which protects 4 homes. He stated that even though the first three areas would benefit from noise barriers, the noise analysis conclusion was that it was not cost effective or reasonable for use of Federal funding. Ifthe City chose to have these barriers constructed then they would have to obtain funding through other means. Councilmember McClung requested that Staff provide the noise analysis documentation from the 694 Project. He asked how it was determined that only four homes were impacted by the noise along the east side and how was the Federal Activity Category selected. Mr. Maul stated that the land use was reviewed and it was determined that under FHW A Noise Abatement Criteria the Federal Activity Category B most closely fit the land use types for the area. The number of homes was determined because they went a given distance from the road for the decibel level and then they picked these four homes for receptor areas. Councilmember McClung stated that by only having four homes or receptors, there were other homes that were impacted that were being omitted. He then asked if these homes were included if it would make the project more cost effective and qualifying it for TH I 0 funding. Mr. Chromy stated that the homes north of Briarknoll had not made it into the cost effective analysis because there was not enough attenuation provided at any of the receptors to make the barrier acoustically effective. Councilmember McClung stated that page 10 of the SEH report discusses the noise barriers east of Highway 10. Mr. Chromy stated that as you add more houses more receptors are added and more decibels to monitor and the further from the highway the lower the decibel readings would be. These factors would not decrease the cost amount per decibel per house but rather increase this amount. Receptors are identified as the most affected residences. ARDEN HILLS CITY COUNCIL - April 14, 2008 13 Councilmember Grant stated that page 4 figure 4.3 seemed to show some discrepancies because areas that were relatively close to the road had the same decibel readings as areas that were considerably further from the road. Mr. Maul stated that vegetation, landscape (hills, valleys, or open prairie), and weather could all affect decibel readings. Councilmember Grant asked if there were topographical mitigation measures that could be taken such as utilizing the extra fill that would come from creating a grade separated road and increasing existing berm. He also asked what would be better: mitigation, berms or sound walls? Mr. Maul stated that this could be done but it does depend on the size because the height of the berm would determine the amount of space needed and many areas do not have that type of space. He also stated that he would not say that either method was better that than the other because there are a lot of factors to look at. Councilmember Grant stated that there was no review of the data for the stretch of road from Highway 10 to Highway 694. There are a number of homes in this area and the residence state there is excessive noise. Mr. Chromy stated that this data was not part of the Highway 10 noise analysis but that it was reviewed in the Highway 694 Environmental Assessment. He also stated that the City may want to direct Staff to look at the cost effectiveness of other noise abatement methodologies such as berms. Mr. Maul stated that the decibel numbers from the Interstate 694 EA were very similar to those for the TH I 0 Project and even lower in some areas. Councilmember McClung stated that he had issues with the methodology used in determining the number of houses most impacted by noise. Mr. Chromy stated that if the City were to initiate a study that did include homes further from the highway they would probably find that the cost per resident per decibel would go higher by including homes outside of the primary ones along the highway. Councilmember Holden asked for clarification if there was already a decision that sound barriers or walls would not be done for the residents on Norma. Councilmember McClung stated that this information was included in the 694 EA Report and there had been a couple of public hearings already. Councilmember Holden asked how many times testing was done at a specific site. Mr. Chromy stated that the data included in the documents was based on a model for today and in the future. ARDEN HILLS CITY COUNCIL - April 14, 2008 14 Mr. Maul explained that the MINNOISE model took normal weather conditions and traffic conditions into account. Councilmember McClung verified that no one had actually been to the sites and took the reading but rather the readings were based on topography, normal traffic conditions, and distance from the road and these figures were plugged into a model and the resulting data is what the model thinks the reading would be. Conncilmember Holmes asked for clarification on why Federal Activity Category B was used and not Federal Activity Category E. She also asked why the Minnesota Pollution Control Agency decibel numbers of 50 dBA to 55 dBA as listed on page 3 of the SEH Report were not used. She also stated that the number of houses affected needed to be reexamined and the entire neighborhood needed to be used. Mr. Maul stated that for the model that was used the FHW A MnDOT used the LIO of the MPCA, which means that the measured SPL in dBA must not exceed a certain threshold more than 10% of the time for a one hour survey. He also stated that the Federal Activity Category B was used because they felt that the land uses along TH 10 were better suited to this Category versus category E. CounciImember Holmes asked who "they" are. Mr. Maul stated that "they" referred to the consultants, MnDOT and FHW A in the review of the traffic analysis. Mayor Harpstead stated that one of the differences between the two categories is that Category B was interior and Category E was exterior. Mr. Maul clarified that to receive federal highway funding the noise levels have to be above 70 dBA or in Minnesota 69 dBA in order to take the next step. There then has to be a 5 dBA reduction with the noise walls in order to move to the next step of cost benefit analysis. Mayor Harpstead asked if this analysis was the most favorable at potentially justifying the cost effectiveness. Mr. Maul stated that based on the software this would be the most favorable. Mr. Chromy explained that the 70 dBA was measured outside of the residence and was used to determine if trunk highway funds could be used for building sound walls. Councilmember Holden asked for clarification regarding the 70 dBA for federal funding and the 69 dBA for Minnesota. Mr. Maul stated that the Federal Highway Administration gives states the opportunity to go under the 70 dBA to trigger the next analysis stage. Minnesota has chosen 69 dBA. ARDEN HILLS CITY COUNCIL - April 14, 2008 15 Councilmember Grant stated that figure 4.3 indicates the noise levels for the year 2030. He asked if this assumes there are no changes in the current road patterns. Mr. Chromy stated that the report does not specifically state what is going on at Highway 10 and County Road 96. Generally when there are projections then improvements are taken into account. If MnDOT has a project identified then those improvements would be included. He also stated that he could not state for sure that this analysis had identified the type of improvements that will be done. Councilmember Grant asked if the model takes into consideration starting and stopping because there are traffic lights currently in this area. Mr. Chromy stated that the model assumes free flow traffic in both the current noise levels and the projected noise levels. Mayor Harpstead asked if there was anything in the analysis that the City could have done differently in order to receive federal funding. Mr. Chromy stated that that there was not. There were no additional questions regarding the noise analysis. Mr. Chromy presented the Jetter that City Staff had received from MnDOT on April 9, 2008. This letter states that the at grade signalized light on Highway 10 was not going to be considered by MnDOT because it reduces the capacity of Highway 10 and for safety reasons. He also stated that he would recommend that the City back off of their push for the signalized intersection. Councilmember McClung stated that there was no decent analysis done to determine that an at grade signalized intersection would not be a workable solution. Mr. Chromy stated that Highway 10 is a trunk highway, MnDOT is the agency responsible for the safety and operations of the trunk highway system and they do have authority to make decisions like this on behalf of the traveling public. Mayor Harpstead asked from an engineering standpoint if the removal of a signal significantly changed the capacity of the road. He also asked if capacity was driven by on and off ramps to this section. Mr. Chromy stated that the signal impacts capacity by as much as one-third to one-half. Capacity is driven by the number of vehicles passing by at that critical point and he has not studied this enough to answer. Councilmember McClung stated that TCAAP would not have enough traffic to tax the capacity of Highway 10 and the flyover is being added to add capacity. ARDEN HILLS CITY COUNCIL - April 14, 2008 16 Mr. Chromy stated that a signalized intersection would reduce the capacity of a 4 lane highway from 70,000 to 40,000 vehicles. Mayor Harpstead verified if Bolton & Menk was recommending that the City not pursue this option. Mr. Chromy stated that if he were the City Traffic Engineer he would not. Mr. Chromy presented the four altematives for Highway 10 alignments. Alternative I is utilizing the existing Highway 10 alignment. This is the base altemative for comparisons. Alternative 2 is to shift eastbound Highway 10 lanes 23 feet east within the median and use urban road section to reduce impacts. Alternative 3 is to shift all of Highway 10 to the east 4 I feet within the existing right-of-way and use an urban section to reduce impacts. Altemative 4 is using the same rural Highway 10 centerline as Alternative I, shift all of Highway 10 east onto TCAAP property 217 feet so that all impacts to the land uses west of Highway 10 would be avoided. He also stated that Table 1 showed an overall comparison summary between all the altematives including costs and impacts. He also stated that there would be a potential added cost of about three million if Highway 10 was to be reconstructed in this area, which has not been confirmed yet. Councilmember Holmes asked for clarification for the cost of the reconstruction on Highway 10 and how the City would find out if the highway was going to be reconstructed. Public Works Director Hoag stated MnDOT had responded a couple of different ways regarding the potential reconstruction of this section of Highway 10. One was that in their 2030 Plan the grade separation interchange of the Highway 10 and County Road 96 has been identified as a project and the other was that the corridor between 694 and 35W sometime in the next five years was slated for an overlay, not a reconstruction. Mayor Harpstead asked what the rough cost of an overlay would be. Mr. Chromy stated that it would be substantially lower, maybe in the area of $500,000. Public Works Director Hoag stated at this time the overlay is a general maintenance project, not a reconstruction project. Councilmember Holmes asked what the differentiation in cost was with the groundwater monitoring system wells because in altemative 4 there are additional costs for wells but if the City planned to build on the TCAAP property anyway the cost of impacting those wells would be incurred anyway. Ms. Kvilvang stated that the development has been laid out to avoid those on the north side of the road so you would not be impacting those extraction wells anyway. ARDEN HILLS CITY COUNCIL - April 14, 2008 17 Councilmember Holmes stated that the only costs that should be considered are the construction costs and the relocation costs as the other costs were speculative. Once these numbers are excluded a different number for factoring is used. Mayor Harpstead asked for clarification regarding the numbers that Councilmember Holmes was excluding. Councilmember Holmes stated that she WQuld exclude the costs for the groundwater monitoring system wells and TCAAP R/W impacts costs. She also stated that the cost for moving 15 units is a substantial amount of money that the City would have to pay under Alternative l. Mayor Harpstead stated that the costs on the other side were also real as the City was paying money to purchase land from the Federal government and cleaning it up and Alternative 4 was to build a road on it. Councilmember McClung stated that the City could look at a higher density on the remaining TCAAP property in order to make up for the acreage that would be used for Alternative 4. Councilmember Holmes stated that if there was a way to avoid impacting Arden Manor then the City should look at that alternative. Mayor Harpstead stated that Alternative 4 looked like it was impacting North Heights Church. He also stated that someone is going to be affected by the project and as a community it was up to the Council to be sure that they were fair and equitable to the citizens. Councilmember McClung stated that he would like to see more details on Alternative 3 as this alternative provided that all the parties involved would have to compromise and give a little. Mayor Harpstead verified that Councilmember McClung would be open to looking at a higher density for the remaining TCAAP property to offset the land used for this project. Councilmember McClung stated he would be willing to look at it. Councilmember Grant asked for clarification on what is the outcome of this agenda item. Mayor Harpstead stated it was his understanding that in order to be most effective as the City continues to move forward through this evaluation of the project proposal one of the key determinants in future steps is the footprint path for TH 10. If the Council could give guidance to the team to move forward that would narrow the analysis and improve the quality of it. Staff has asked for direction on what the City is willing to consider. Interim City Administrator Willis stated that this decision will lead to moving toward the preparation of preliminary engineering drawings which get into issues of grade and elevation, cuts and fill, and construction easements. Because this process is expensive it is not cost effective for the City to do this with four alternatives. ARDEN HILLS CITY COUNCIL - April 14, 2008 18 Councilmember Holmes stated that a factor that has not been considered with Alternative 4 is the City would be able to put the southern leg going into TCAAP back where they wanted it. Mayor Harpstead stated that the addition of a road would also add to the cost. He also stated that if the Council wished to further discuss the addition of this road then they would need to ask for further analysis. Councilmember Grant asked if the plans assumed that TH I 0 goes over or under County Road 96. Councilmember Holmes stated that is was over. Councilmember Grant asked if the position of north or south on the interchange would make a difference. Mr. Chromy stated that there may be weave issues, congestion issues and safety issues created by moving this closer to 35W. Conncilmember Holmes asked if other than expense are there any engineering flaws with Alternative 4. Mr. Chromy stated that cost is always an issue and from a drivability standpoint the sharper curve towards 35W may present issues in the future. Mayor Harpstead stated that cost is an issue and Council does need to pay attention to the total costs. He stated that the City should try to find some way to accommodate those residents between what they may be expecting currently and the $500,000 best case scenario. He stated that he would be in favor of Alternative I with the understanding that the City does right by those citizens whose homes will be impacted. Councilmember McClung asked where the City was going to get the funds. Councilmember Holden stated that she would like to see an analysis on Alternative I and Alternative 3. She also asked what further analysis Councilmember Holmes would need in order to make a comparison. Councilmember Holmes stated that the construction costs are the numbers that should be compared and that the impact to North Heights would be favorable versus impacting Arden Manor. Councilmember McClung stated that due to the costs involved the City needs to decide and only do this process once. He stated that his preference at this time was for Alternative 3. Mr. Chromy stated that it was not good use ofthe City's resources to continue to evaluate as the documents presented were about as objective as they could evaluate at this time. ARDEN HILLS CITY COUNCIL - April 14,2008 19 Councilmember Grant asked Ms. Kvilvang if the loss ofTIF had been calculated in on the loss of acres on the TCAAP property. Ms. Kvilvang stated that there was no TIF analysis in regards to the loss of this acreage. She also reminded the Council that the City was looking for less density. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to extend the Regular Council Meeting for an additional 30 minutes. The motion carried unanimously (5-0). Councilmember Grant stated that Alternative ] would be preferable but the City needs to be sure to do right by the citizens. He also stated that if doing right by the citizens was the focus then a win-win situation could be created. Conncilmember McClung pointed out that the City is also constrained by what they could do for the citizens affected. Councilmember Holmes stated that looking at the construction costs there was not a large difference and Alternative 4 was not impacting any residence. Councilmember Holden stated that the cost for TCAAP would need to be factored in because the City would be purchasing this land to put a road on it. Public Works Director Hoag stated that the overlay that was discussed is a MnDOT maintenance project and the cost would not need to be factored into the construction costs. MOTION: Mayor Harpstead moved and Council member Holden seconded a motion to Direct Staff to Move Forward with Alternative #1 as the layout for the Project. Mayor Harpstead stated the City would have to quickly and appropriately figure out what the City can do for those citizens who are impacted but this decision. Councilmember Holden asked what the next phase would be. Mr. Chromy stated that the next phase would be a preliminary design and formal environmental review, further investigation and confirmation regarding the impacts to residents, and investigate potential relocation costs for those individuals. Councilmember Holden asked what the cost would be for preliminary design. Mr. Chromy stated that this cost would be about 20% of the construction costs and about 4% for the environmental review. Civil Engineer Giga stated that there were other factors that needed to be discussed concerning Design Constraints 2 and 3 before preliminary design could proceed ARDEN HILLS CITY COUNCIL - April 14, 2008 20 Councilmember Grant asked in terms of phasing how far the project was out. Ms. Gen McJilton of Ryan Companies stated that the hope was that in 2009 the title for the TCAAP property would transfer. They would expect by 2012 the road would be completed along with the interchange. Clean up is expected to take two to three years but as clean up is completed the infrastructure would be built. Councilmember Holmes asked if the City went with Alternative 1 would the City add back in the south leg. Mayor Harpstead stated that Alternative 1 did not have this section of road included. He stated that the real issue was where TH I 0 lays. Councilmember Holden stated that the Council had also requested that on Highway 10 the City had looked at having a right turn lane on Highway 10 south of County Road 96 that would go east on County Road 96. She asked if Bolten & Menk had been given this information. Mr. Chromy stated that this was included in the Position Paper and relative to County Road 96 this was something that could be requested and included in Ramsey County's preliminary design. Councilmember Grant stated that this alternative provided a general position and direction for the highway but this could change slightly based on what the engineers discovered and the City is not locked into specifically what they have in front of them now. Mr. Chromy stated that this would be correct. The motion carried (3-2 Councilmember McClung and Councilmember Holmes). MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion to Accept the MnDOT Noise Study document and the MnDOT letter regarding at-grade signalized intersections. Councilmember Holden asked for clarification regarding the decision on the noise study for 1- 694 and what the decision was. Mayor Harpstead stated that the 1-694 Project would need to come back to Council for municipal consent. Public Works Director Hoag stated that he would provide the City with an update. The motion carried (4-1 Councilmember Holmes). Councilmember Holden asked when the City can expect to see anything further on County Road 96. ARDEN HILLS CITY COUNCIL - April 14, 2008 21 Interim City Administrator Willis stated the County has not yet responded to the City's request pursuant to the City's Policy Statement. This will give the City an opportunity to start talking with the County. The approval of Alternative 1 will lead to the design on the interchange to TCAAP. If the City does not commit to an intersection with TCAAP, then the County will provide their road design showing access to Highway 10. Councilmember Holden requested an outline or schedule of what is happening with the County. Mayor Harpstead stated that Civil Engineer Giga had stated that there are other steps on the Position Paper that would need to be taken before the City went into preliminary design. Councilmember Holden requested that County Road 96 be added to the agenda. C1. Motion to Approve Ordinance 2008-003 in Plannine Case 08-009 to Add the Interim Use Permit Process in Section 1355.04. Subd.7. in the Arden Hills Zonine Code as Proposed in the April 14. 2008. Plannine Case Report. C2. Motion to Approve Ordinance 2008-004 in Plannine Case 08-009 to Add Institutional Housine as an Interim Use in the B-2 District in Section 1320.085. Subd. 4 and Subd. 11. in the Arden Hills Zonine Code as Proposed in the April 14. 2008. Plannine Case Report. C3. Motion to Approve Publishine a Summarv of Ordinance 2008-003 to Add the Interim Use Permit Process to the City Zonine Code and Ordinance 2008-004 to Add Institutional Housine as an Interim Use in the B- 2 District as Permitted bv Minnesota State Statute 412.191. Subd. 4. Councilmember McClung asked if there was anything contained in the Ordinances that was time sensitive because of State law. Planner I Meagan Beekman stated the City must act on this request by April 22, 2008, 60 days from the receipt of the completed application, unless the City provided written reasons for an additional 60 review. The project itself is time sensitive with the development. It was the consensus of the Council to proceed with this item and forgo the full presentation and move into questions of Staff. Planner I Beekman stated that a change in the Interim Use Permit Process and the addition of institutional housing as an interim use in the B-2 District had been requested by Davidson Company. She stated that the State Statutes authorize interim use permits, although the City has to adopt the process in order to issue an interim use permit. She also stated that an interim use permit, by its very nature has an expiration date. Councilmember Holden asked if the expiration date m the interim use permit would be nonrenewable. ARDEN HILLS CITY COUNCIL - April 14, 2008 22 Planner I Beekman stated that this would be up to the City Council, in the future to decide to change the ordinance, but the way this ordinance was written the Interim Use Permit would be nomenewable. The Interim Use Permit would be limited to three years and the institutional use would be strictly for student housing in a hotel/motel. Councilmember McClung asked if the Council could later amend the non-renewal portion of the ordinance. Planner I Beekman stated that the City could not stop someone from requesting a zoning code change; however, there is no obligation for the City Council to approve a zoning change. Councilmember McClung asked if the impact of this change would adversely affect the underlying nature of the zone because anything beyond retail in the zone would appear to have an adverse effect. Planner I Beekman stated that the use as student housing could be viewed as being compatible with retail in that it is a shared market and the retail businesses could benefit from the proximity of the student housing. Councilmember McClung verified that the approval tonight would amend the code that currently does not allow for this type of use and that three years from now the City could change the code again to remove this type of use. He stated that that his concern is that anything the City sees as acceptable at this time should also be acceptable three years from now. Councilmember Holden asked what type of impact this would have on the study of the B-2 Zone. City Planner James Lehnhoff stated that this type of change would not have any impact on the study itself since this is being looked as a temporary use. Recommendations from the B-2 study could still be implemented and the plan could be fully implemented once this interim use was completed. Councilmember Holden verified that if the B-2 study stated that institutional housing should not be permitted the City could change the code to not allow this type of housing and the current interim housing permit would expire on its expiration date. City Planner James Lehnhoff stated that is correct. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to extend the meeting for an additional thirty minutes. The motion carried (4- I Councilmember McClung). Councilmember Holmes asked if adding the interim use only m the B-2 District IS too restrictive for a code. ARDEN HILLS CITY COUNCIL - April 14, 2008 23 City Attorney Jerry Filla stated that the interim use permit process was permitted by State Statute. Councilmember Holmes clarified by stating that, by the City allowing interim uses in the district is it to restrictive to allow only institutional housing in the district? City Attorney Filla stated that this was permissible and that this was also a practical manner because this was the only building that could be used in this manner. The City is accommodating this type of transitional use because it is practical and it is for a specified period of time. The Council has stated that their preference would be to have this building occupied rather than be vacant. MOTION: Councilmember Grant moved and Mayor Harpstead seconded a motion to Approve Ordinance 2008-003 in Planning Case 08-009 to Add the Interim Use Permit Process in Section 1355.04, Subd. 7, in the Arden Hills Zoning Code as Proposed in the April 14, 2008, Planning Case Report. The motion carried (4-1 Council member McClung). MOTION: Councilmember Grant moved and Mayor Harpstead seconded a motion to Approve Ordinance 2008-004 in Planning Case 08-009 to Add Institutional Housing as an Interim Use in the B-2 District in Section 1320.085, Subd. 4 and Subd. ll, in the Arden Hills Zoning Code as Proposed in the April 14, 2008, Planning Case Report. The motion carried (4-1 Councilmember McClung). MOTION: Councilmember Grant moved and Mayor Harpstead seconded a Motion to Approve Publishing a Summary of Ordinance 2008-003 to Add the Interim Use Permit Process to the City Zoning Code and Ordinance 2008-004 to Add Institutional Housing as an Interim Use in the B-2 District as Permitted by Minnesota State Statute 412.191, Subd. 4. The motion carried (4- I Councilmember McClung). D. Motion to Approve Plannine Case 08-010 for an Interim Use Permit for Temporary Student Housine at 1202 County Road E Based on the Findines of Fact and the Submitted Plans. as Amended bv the Fourteen Conditions in the April 14. 2008. Memo to the City Council. Planner I Beekman stated that this motion was contingent upon the approval of the interim use permit change to the zoning code. Davidson Companies is requesting this permit with the intent to lease the property to Northwestern College who will then operate student housing in the B-2 District at 120l County Road E. She also stated that Northwestern College would provide a schedule showing their daily shuttle service. The Planning Commission recommends approval with the fourteen conditions that are outlined in the Council Packet. Councilmember Holden asked if Recommendation I I which describes "on-site" facilities, includes the parking lot and what is the definition. ARDEN HILLS CITY COUNCIL - April 14, 2008 24 Planner I Beekman stated that this would include the parking lot and the intent was to limit the number of people with permission to be on the property to students, faculty and those with direct permission from the College. City Attorney Filla stated that any conditions put into the permit apply to the entire site not just the building. Councilmember McClung stated that the City has adopted section 1306 fire suppression systems and with the approval of this motion the classification of the building would change. According to the code when there is a change in occupancy the fire suppression system in the building would need to be upgraded. Since this building does not have a fire suppression system is there one being installed. Planner I Beekman stated that the Fire Marshal and the Building Inspector had met with the developer and determined a set of conditions and upgrades to the existing systems that met the requirements of the code. City Planner Lehnhoff stated that he would have to consult with the Fire Marshal and the Building Inspector in order to find out the full discussions but extensive review and on site inspections went in to determining what upgrades would be required. Councilmember Holden stated that she had talked with the Building Official and that he had stated that the code has room for interpretatation and that the requirements for upgrading the system fit within his interpretation of the criteria. Councilmember Grant asked the applicant about the signs and sign mountings on the property and if these would be removed. He also asked if the college intended to use the three flag poles on the property and if so what flags would be flying. Mr. Rob Davidson, of Davidson Companies, stated that it was the intent of Northwestern College to have some signage. As far as the flag poles at this time the college has not given them any thought as they have been working through other issues. Councilmember Grant asked if it was the intent to have the buildings and grounds taken care of by the college staff along with any existing shrubs and trees. Mr. Davidson stated that this was correct. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to amend item 8 of the recommendations to read: The outbuilding on the northwest corner of the property, the large pylon sign and one of the smaller pylon signs shall be removed prior to the issuance of the Occupancy Permit. ARDEN HILLS CITY COUNCIL - April 14, 2008 25 Councilmember Grant clarified that the sign that he would like to have used is the small pylon sign by the main entryway. Motion carried unanimously (5-0). Councilmember Holmes asked if the parking permit issues stated on page of 4 of 9 were part of the conditions at this time. Planner I Beekman stated that Northwestern College was planning to implement a parking permit policy but that it was not contained in the conditions of approval. Doug Schroeder, of Northwestern College, stated that as the language was stated it was very restrictive that would limit the maintenance vehicles, delivery vehicles and parent vehicles that would not be allowed to park at the facility. He asked that the Council take this into consideration and that they will work to keep the traffic down to a minimum. Councilmember McClung stated that the concern would be that the overflow parking from the campus would be at the interim housing complex. Mr. Schroeder stated that this summer the college will be starting construction on a new parking facility that will accommodate the commuters that Councilmember McClung is referring. Councilmember Holmes asked how parking was handled currently at the college. Mr. Schroeder stated that the college had different zones and uses different colored stickers and those cars that are not where they are suppose to be during the specified times they are allowed are ticketed. Councilmember Holmes suggested utilizing 25 spots for designated visitor parking. Mayor Harpstead suggested that the Potential Condition Language on page 4 read: Northwestern College shall require parking permits for the users on the subject property and not allow commuter parking. Northwestern College shall be responsible for monitoring parking on the site. Councilmember Holden stated that a visitor lot would be preferable. Councilmember McClung stated that the College could issue temporary pennits. Mayor Harpstead stated that "for the users" of the property does cover the potential for temporary parking pennits. MOTION: Mayor Harpstead motion and Councilmember Holden seconded the addition of Recommendation 15 that states: Northwestern College shall require parking permits for the users on the subject property and not allow ARDEN HILLS CITY COUNCIL - April 14, 2008 26 commuter parking. Northwestern College shall be responsible for monitoring parking on the site. The motion carried unanimously (5-0). MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion add the following statement to Recommendation 14: The pedestrian connection would be constructed of an improved hard surface such as concrete or bituminous. MOTION: Mayor Harpstead moved and Councilmember Holden seconded an additional amendment to Recommendation 14 to delete the phrase "to the retail properties" and add to the last sentence: and transfer jurisdiction to the appropriate governmental authority. Councilmember Holden asked who would be responsible for maintaining the pedestrian connection. MOTION: Mayor Harpstead moved and Councilmember Holden seconded the language for recommendation 14 should be: Applicant shall provide and maintain a pedestrian connection of an improved hard surface such as concrete or bituminous from the subject property, across the railroad tracks located immediately to the north and transfer jurisdiction to the appropriate governmental authority. City Attorney Filla stated that the liability really would depend on the circumstance and suggested that this final statement be left out. Mayor Harpstead stated that he would remove this from his motion and restated the motion. MOTION: Mayor Harpstead moved and Councilmember Holden seconded the language for recommendation 14 should be: Applicant shall provide and maintain a pedestrian connection of an improved hard surface such as concrete or bituminous and be at least 6 feet in width, from the subject property, across the railroad tracks located immediately to the north. The motion carried unanimously (5-0). MOTION: Councilmember McClung moved to adjourn. There was no second to this motion. Councilmember Holmes stated that an additional recommendation should be added regarding the shuttle service on page 4. The current reading is too ambiguous. Planner I Beekman stated that the condition currently is that a schedule would be provided and if the schedule changes an amended schedule would be provided to the City. At this time the school does not know how many trips a day it will need to make. ARDEN HILLS CITY COUNCIL - April 14, 2008 27 Conncilmember Holden stated that the City needs to have a more specific number of trips and a schedule that can be posted. Mr. Schroeder stated that speculation would be that there will be peak requirements in the morning and in the afternoon with circulating buses throughout the day but at this time he could not provide a specific number of trips. Councilmember Holmes suggested that the language should read Northwestern College shall provide at minimum 20 roundtrips per weekday during the school year by way of shuttle service to and from the subject property and the Campus so as to minimize students from driving to campus from the subject property. Councilmember Grant pointed out that specifying the frequency of the trips did not make sense without knowing the size of the buses being utilized. City Planner Lehnhoff stated that the condition could read: If the number of roundtrips per day are not sufficient as determined by the City Administrator the College shall provide additional roundtrips per day. MOTION: Councilmember McClung moved to adjourn. There was no second to this motion. MOTION: Mayor Harpstead moved and Councilmember Grant to extend the meeting an additional 15 minutes. Motion carried 4-1 (Councilmember McClung) MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion to amend Recommendation 5 to include the phrase: Northwestern College shall provide additional roundtrips per day as required by the City Administrator. The motion carried unanimously (5-0). MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to add Recommendation 16 to read: The applicant shall prevent either through barrier or construction, the passage of traffic from the subject property to the property immediately to the left subject to the approval from Ramsey County and the City Engineer, prior to the issuance of an Occupancy Permit. The motion carried unanimously (5-0). MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to add Recommendation 17 that there should only be two open curb cuts subject to approval by the Police, Fire and City Engineer. The motion carried unanimously (5-0). Councilmember Holden stated that the language under Excessive City Service Use should include a number that needs to be incurred before the City asks for reimbursement. ARDEN HILLS CITY COUNCIL - April 14, 2008 28 Planner I Beekman stated that the Fire Chief had stated that 10-20 calls per year would be considered excessive in his opinion but she had not talked to the Police Department MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion for Recommendation 18 to read: If the City incurs additional fire and/or law enforcement service costs in excess of 10 fire and/or 10 law enforcement calls per year, beyond those of the preexisting use, Northwestern College shall reimburse to the City the cost of such services. The motion carried (4-1 Mayor Harpstead). MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to Approve Planning Case 08-010 for an Interim Use Permit for Temporary Housing at 1201 County Road E Based on the Findings of Fact and the Submitted Plans, as Amended by the Eighteen Conditions in the April 14, 2008, Memo to the City CounciL The motion carried (4-1 Councilmember McClung). MOTION: Mayor Harpstead moved and Councilmember Grant seconded adjourn to closed meeting pursuant to MS13D.05 Subd. 3(b) to Discuss Clear Channel Outdoor Inc. Litigation with the LMCIT Attorney. The motion carried unanimously (5-0). Mayor Harpstead clarified that the Council would not be returning upon completion of the closed meeting. 8. UNFINISHED BUSINESS L\.a TC.<A....<A...P Undate B. 911 CaffiffiuBieatioBs UlUlate 9. COUNCIL COMMENTS f.ND REOUESTS 10. CLOSED SESSION A. Closed Meetine Pursuant to MS13D.05 Subd.3)b) to Discuss Channel Outdoor Inc. Litieation with LMCIT Attornev. ARDEN HILLS CITY COUNCIL - April 14, 2008 29 ADJOURN ed the Regular City Council Meeting at 11 :20 p.m. c....... . Willis ity Administrator CITY OF ARDEN HILLS 'It REQUEST TO APPEAR BEFORE: CITY COUNCIL/ PLANNING COMMISSION -AEN HILLS If you wish to address the City Council or Planning Commission, please follow the suggestions listed below. Thank you. (PLEASE PRINT) Date A) IK Name 5 Phone s &— -- . - - ......... ----- Add e Au_e Agenda Item you wish h—to-address ­ -JE) --------- o r: ---- ............. .......... ........ L OL- CAS 5+ .kAA'( q-c"� Or, cp- .......... .................... ........... ............. ...................................................... ............... ............. ......... Company of Individual Representing (if applicable) -,6(,) . ............ ----------.........---................ ................ ............ ................ ................ Note: Please complete this form so that you may be recognized at the appropriate time on the Agenda. You are under no obligation to speak if you decide against it during the meeting. Please state your full name, address and phone number so the record of your comments will be complete in the minutes of this meeting. Thank you.