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HomeMy WebLinkAbout#083 Personnel Ordinance r STATE OF MiNNE60TA prior to eompletion of the probation- COUNTY OF EAM3EY ary period, the Adminietrative Clerk VILLAGE OF ARDEN HILLB shall review the performance of a pro- ORDINANCE NO. 88 bationary employee and notify the Cown- AN O&DYNANCE ESTABLiSH1NG A cil of his recommendationa. The matter SYSTEM OF PERSONNEL ADMINI3- shall be Placed on the Council agenda TRATION FOR VILLAGE EMPLOYEES for the next regular meeting, at which The Village Council of the Village of time the Council shall conaider the re- Arden Hills doea hereby ordain as fol- commendation and make a determina- ~ow5: tion as to whether the employee shall Section 1. Purpose and Scope of Ordi- be continued as a regular or regular part- nance. time empioyee, or whether he shall be Subdivision A. Purpase. It shall be the terminated at the end of the probation- purpo~e of this ordinance to establish a ary priod. If he is not to be continued uniform and e9uitable syatem of Per- beyond the end of the Probationary per- sonnel administration for employees of iod the employee shall be so notified be- the Village of Arden Hills. This ordi- fore the end of such period, nance may be referred to as the "1'er- Section 2. Penalties and Separations. ~ sonnel Ordinance." Su6division A. Discharge, Demotions, 3nbdivision B. 3cope of Ordinance. and Suspension by Village Council. The This ordinance shall apH1y to all em_ Village Council may diamisa, demote, or ployees of the Village except the follow- suspend any employee at any time with ing : or without cause. 1. All elected of4icials ; Snbdivision B. SusPension Originating 2. Village Engineer and Village Attor- with Adminietratve Clerk. ney; 1. The Admnistrative Clerk may suapend 3. Temporary employeea ; any employee pending a hearing be- 4. Consultants and others rendering fore the Village Council if in the temporary professional services; Clerk's judgment the employee's con- 5. Volunteer personnel and personnel aP- tinuance on the job would be pre- pointed to serve without pay, includ- ,ludieial to the safety and general ing members of boards and commia- welfare of the Village, and the sus- sions; pended employee shall not be com- 6. Emergency appointees serving with pensatec2 during such Period of sus- or without pay. nension if the Village Council con- Subdivision C. Definitions. curs m the auapension and dismisaes 1. "Regvlar employee" means one who the employee. hus sur.cessfully completed the requir- 2. Any suspension shall be plsced on the ed probationary Period and who is Council agenda at the next regular employed on a full-time baeis. meeting and the employee shall have 2. "Regular part-time emPloyee" means the right to appear before the Coun- one who has successfudly completed ciL The Council shall at that time de- the required probationary period and termine to either reinstate the em- is resularly employed on a schedule ployee with pay, susgend, demote or of iess than 40 houra per week> but discharge the employee. at least 10 hours per week. Subdivision C. Period of Suspension. 3. "Prvbationary employee" means one The period of suspension shall not ex- who has been sesigned to a full-time ceed 34 days. or part-time position but who has Subdivision D. Veteran's Preference. not ~ompleted the probationary period. Notirg in this chapter shall be effective 4. "Temporary employee" meana one to the extent that it is inconsiatent with who has been appointed for full-time the Veterans Preference Law, Chagter or part-time work on a temporary 197, Minnesota Statutes. 6asis for a period not to esceed eia Section S. Leaves, Holldays, Sick Leave monEhs, and also includes employees and Allied Benefita. regularly employed on a schedule of Subdivision A. Service Credit. less ihan ten houss per week. 1. Service credit ia credit given a Vil- 5. "Benefita" means vacations, paid hol- lage Employee for emBloyment by the idays, sick leave> and any other bene- Viilage as a regular or regular part- fita as approve@ by the V;llage Coun- time employee, commencing with the cil. da•te of oriShdal emHlo9ment. This 6. "Service Credit" means the apecified inelu,dea a probationary period, if any, erio e4uired for sn em- 1,efore such employment. p d of time r ployee to be eligible for benefits. 2. Employees muat earn one full year's Z"Fiscal Year" is the Period Jannary service credit before they are eligible l to December 31 inclusive. for any benefits hereunder exeept hol- 8. "Probationary Period" ix the period of iday yay. One year's service credit is sia months after original appointment 2080 houra of total employment. No of ang regular or regular parbtime more than one year's service credit employee. All original apnointments shall be given an employee for each ' shall be probationary for said period. year of his employment even though Snbdivision D. Appointments. All pro- more than 2080 hours are worked by bationary, temporary, and regular ap- him during any one year. pointments to municipal service shalI 3. A temporsry employee tranaferred to be made by the Village Council. If the a regular poaition will be Siven ser- Couneil desires, it may rectueat the rec- vice credit for continuoue service prior ommendation of the Administrative Clerk to such transfer. or other department head concerning ap- 4. A regular part-time employee will pointments. receive service credit by converting Snbdivision E. Types of Appointments. his part-time employment to equival- Every appointment of any person to the ent adjueted full-time sesvice. In the municipal service shall be one of the fol- event such employee has been employ- . lowing7 ed for atull year from the anniver- 1. Probationary appointment - apHaint- 3ary date marking the commence- mPnt to a£uture permanent position, ment of his employment, his service either regular or regular Part-time. credit shall be based on such full year. 2. Temgorary agPOintment - appointment 5. Vacations, sick leave time and legal to a position of less than six months' holidays as provided herein shall count duration. ii+ computations of aervice credit. 3. Emergency appointments - appoint- Subdivision B. Vacations. _ ments made by the Adminiatrative 1. The objective of vacation policy is to Clerk to prevent the stoppage of pub- provide employees with a period of lic business or inconvenience to the rest and relaxation. Vacationa will be public, but not otherwise. These emer- granted to eligible employees in ac- gency appointments shall be reported cordance with their earned service to tb.e Village Council st its next reg- credit. ular meeting. The Council shall then 2. When sn official holiday as provided either approve the emer8ency ap- herrm falls on a working day dur- pointments for a longer Period or ing an employee's vacation, the day terminate it, as Cowneil in its dis- of the holidsy will not be counted as cretion may deem advisable. a day of vacation. Similarly, official Subdivision F. Probationary Periad. At liolidays ss provided herein falling any time during the probationary per- on Saturday or Sunctay, when they iod of an employee the Administrative have the effect of converting a Fri- Clerk ur the exnployee's department head day or Monday, to a holiday, shall not may recommend to the Village Coun- be counted as a day of vacation. ciI that an employee be traneferred or 3. Reblular employees with one year's dismissed if his Dosition is discontinued service credit shall be eligible for 5 or if his performance @oea not meet the days of paid vacation during the yesr required standarda. During the term following attainment of the said ser- of the Probationary Beriod employees vice credit. shall not be entitled to the benefits under 4. Regular employees who accumulate this ordinance, except for the risht to two yeara of serviee credit will be psid officisl holidays. eligible for ten days of paid vacation Sabdivision G. Credit For Benefita the following year. Dnring Probatanary Period. 5. $egular emHloyees who accumulate ~ UDOn successfully completing his pro- ten years of service credit will be bationary period an employee's aervice eligible for fifteen days of paid vaca- credit for the purpose of computing ben- tiorr the following year. efits hereunder shall be determined from the eommencement of his probationary emnloyment. 3ubdiviaion H. Completion of Proba- tionary Period. At least three weeks a? 6. Regular part-time employees shall be Emplo;~ees working other than a full . eligible for the vacation benefits pro- forty hour week shall be entit]ed to vided herein in the proportion that compensation for holidays in the propor- their weekly hours of service bear to tion that the houra thev work each week the regular forty hour week of reg- beaF• to the regular forty hour week; ular employaes ; provided however, no provided, however, that no holiday pay vaca+ion ar sick leave benefits shall shall be given any employee working be available to any empoyee until less than ten hours a week. If the em- that emPloyee has earned one full Ployee has worked during the yesr prior veax•'s service credit, conaisting of at to enactment of this ordinance, 1964, least 2080 hours of employment. he shall receive the percentage of pay i. If any employee desires vacation pay for each holiday on the basis of the in advance of vacation, he must give time worked during such prior year. the Administrative Clerk at least New employees working at least ten twu weeks written notice of such re- hours a week shall receive holiday gay . based on the working schedule for quest 8. All vacations must be arranged at whieh they have been hired. . least thirty days in advance, and t1~e No employee shall be entitled to com- ~ times of such vacations shall be aub- Pensation for holidays worked prior to ject to the approval of the Adminis- January 2, 1965. trative Clerk. Employees will be given Section 4. Compensation. opportunity to select vacation periods Snbdivision A. Rates of Pay. Rates of insofar as it is practical. Seleetion nay for all employees shall be set by the of vaeation time shall be based on Village Council. Subdivisian B. PayDay. All employees service credit. 9. No employee shall be permitted to shall be paid semi-monthly. carry over vacation time from one year Snbdivision C. Payroll deductions. to the next ; provided however, that Automatic payroll deductions shall be if in the opinion of the Administra- made as required for federal and atate tive Clerk unusual circumstances exist government taxes, and the various pen- for failure to take a vacation during sion plans. the groper year, he may apgrove a Subdivision D. Overtime Pay. Over- carr9-over of all or a part of the time work is work in addition to the previous year's vacation. established schedule for hours of work and shall only be Performed with the Snbdivisiun C. Sick Leave. approval of the employee's supervisor or 1. Regular employeea and regular part- Administrative Clerk. Employees will be time emFloyees shall be eligible for . paid - at atraight time for all hours sick leave benefits after they have worked in excess of eight consecutive accumulated one year's service credit. hours and in escess of forty hours in Those entitled to sick leave benefits any one calendar week. If an employee shall be paid in full for absences from works over time on Saturday or Sunday, work due to illness or injury as pra- he shall be paid straight time. vided herein. Subdivision E. PaY For Part-Time 2. The Administrative Clerk shall de- Work. If an employee works on a part- termine whether an employee is eliS- time basis his pay shall be that estab- ible for benefits under the sick leave lished for that position. plan and, in connection with such Subdivision F. Termination. An em- determination, maID determine, in his discretion, whether an employee's Ployee whose services are terminated . p for any reason, including volunta.ry abae ce from wark is actually due t resignation, shall receive pay for any illnesa n or in7Y. In the event the 'ur ve for which he has Clerk deems it Proper to make in- unused vacation lea accrued service cred~ P Y 'tbut no a ment absence the . quiry into an emplo9ee's shall be made for unused sick leave ben- employee shall cooperate in authoriz- efits to which an employee may be en- mg the Clerk to obtain any necessary titled by reason of accrued service cred- medical or hospita.l reports. it. 3. Sick ]eave pay will be granted ac- Subdivision G. lndebtedneas To The cording to accumulated earned ser- Village. If an employee owes money to - vice credit from the date of employ- the Village at '~e termination of his . . . ment at the rate of five days paid sick leave per year of service credit employment any compensation due him, . In no event, however, shall sick leave including accrued vacation pay, shall be be accumnlated beyond 30 days. aPPlied against this indebtedness in what- 4. In the event of an emgloyee's ab- ever a.mount may be necessary to sat- sence under circumatances where he isfy the indebtedness. A receipt shall is entitled to receive and does receive be given to the employee for the amount workmen's compensation benefits, the applied against such indebtedness. weekly benefits so received as com- Subdivision H. Absence From Work. pensation for loss of earnings shall Except s,s provided herein, no employee be deducted from the amount of sick shall be paid if absent from work. leave benefit otherwise payable here- . Section 5. Miscellaneous Regulationa. under, but benefits made pursuant to Subdivision A. Travel Espenses. An any achedule as compensation for per- employee shall be reimbursed for travel- manent injury shall not be deducted. ing expenses incurred when traveling on To the extent that absence from work . village business only upon approval of is compensated under the workmen's such exFenses by the Village Council. In . compensation law, such absences shall order to reeeive such reimbursement the not be charged against tLe sick leave empluyce shall fill out the appropriate to which an emplopee may be entitled claim form and submit it to the Ad- . hereunder. ministrative Clerk with all reasonable Subdivision D. Emergency Leave of promptness after completion of the Absence. In cases of absence of an em- travel. ployee due to serious emergency, in- Subdivision B. Work Day And Work cluding death or serious illness of an Week. emplovee's spouse or children, the Ad- 1. The normal work day for regular ministrative Clerk, in his discretion, may village employees shall be eight hours. authorize use of aick leave benefits up 'Phe work hours shall be eatablished to a maximum of three days for each by the Administrative Clerk. emergency, within the limits to which 2. The normal work week for regular the employee is entitled by his serviee village employees shall be five days, credit. Nonday through Friday. Subdivision E. Leave of Absence. Subdivision C. Conflict Of Interest. Leave of abaence shall be taken anly It ?s expected that every employee shall with Prior Council approva] and shall esercise good •ndgment in avoiding be- be without pay unleas otherwise approv- coming involved with conflicting out- ed by the Council. side uusinesa interests. These include, . Subdivision F. Holidays. The follaw- but are not limited to, the following. ing shall be official holidays for all em- . 1. Those in which an employee has a ployees subject to this ordinance: New firancial interest in, or receives ben- Year's Day, January 1; Lincoln's Birth- efits from, a business which he may day, February 12• Washington's Birth- be able to favor with village business ' day, February 22 ; blemarial Day, bIsy by reason of his employment with the . 30 ; Independence Day, July 4; Labor ti illage. Day, the first Monday in September ; 2. Those in which an employee accepts Christopher Columbus Day October 12 ; full or part-time work elsewhere, Christmas Day, December 26; the Friday where such activity interferes with his next preceding Easter Sunday, common- duties and performance of his job ly known as Good Friday; Thanks8iving with the Village of Arden Hilla. Day; and Veterans Day, November 11. 5ubdivision D. Severa6ility. Each pro- If Christmas Day and New Year's Day vision of this ordinance is deemed sev- fall on a Saturday, the preceding Fri- erabie from every other provision. If day wil] be considered a holiday. If any provision of the Hersonnel ordinance New Year's Day> Memorial Day, Inde- shall be found to be invalid or void, the pendence Day, or Christmas Day falls remaining provisions of the ordinance on Sunday, the following Monday wi12 shall remain valid unless the court finds ~ be considered a holiday. Employees shall any remaining provisions, standing observe the days herein designated as alone, incomplete and incapable of being official holidays and reecive compensa- executed in accordance with the Coun- tion as though worked, but essential op- eil's intent. erations shall be maintained by such Section 6. This Ordinance shall take skeleton rrews as the Administrative effect and be in force from and after Clerk deems necessary. An employee its passage and publication. working un a holiday shall receive his I'a8ged by the Village Council of the regular pay in addition to the holiday Village of Arden Hills this 22nd day of compensation herein given. February, 1965. D. F. Kennedy, Mayor Attest ! Lorraine E. Stromquist, Cierk (Butletin March 4> 1965) 3TATE OF MINNESOTA prior to completion of the grobation- COUNTY OF BAMSEY ary period, the Adminietrative Clerk VILLAGE OF ARDEN HILLS shall review the performance of a pro- ORDINANCE NO. 83 bationary employee snd notify the Cown- AN ORDINANCE EBTABLISHING A cil of his recommendations. The matter SYSTEM OF PEASONNEL ADMINI3- shall be Placed on the Council agenda TRATION FOft VILLAGE EMPLOYEES for the next regular meeting, at which The Village Council of the Village of time the Council shall conaider the re- Arden Hills doea hereby ordain as fol- commendation and make a determina- , lows. tion as to whether the emPloyee shall Section 1. Purpose and Scope of Ordi- be continued as a regular or regular part- nance. time employee, or whether he shall be , Subdivision A. Pnrpose. It shall be the terminated at the end of the Hrobation- ~ purpoae of this ordinance to eatablish a ary priod. If he is not to be continued uniform and e9uitable sYStem of Her- beyond the end of the probationary per- sonnel administration for employees of iod the employee shall be ao notified be- the Village of Arden Hills. This ordi- fore the end of such Beriod. nance may be referred to ae the "f'er- Section 2. Penaltiea and 3eparations. sonnel Ordinance." Subdivision A. Discharge, Demotions, Snbdivisian B. 8cope of Ordinance. and Suspension by Village Coancil. The This ordinance ahall apply to all em- Village Council may dismias, demote, or ~ ployees of the Village except the follow- susDend any employee at any time with ing : or without cause. 1. All elected ofPicials • 3ubdiviaion B. SuePension Originsting 2. Village Engineer and Village Attor- with Adminietratve Clerk. ney. 1. The Admnistrative Clerk may suspend 3. Temporary employees; any employee pending a hearing be- 4. Conaultants snd othera rendering fore the Village Council if in the temporary Hrofesaional servicea; Clerk's 7udgment the employee's con- 5. Volunteer Persannel and personnel ap- tinuance on the job would be pre- pointed to serve without pa9, includ- judirial to the safety and generat ing members of boards and commis- welfare of the Village, and the sus- sions; pended emgloyee shall not be com- 6. EmerSency apgointees serving with pensated during auch Period of sus- or without pay. nension if the Village Council con- Snbdivision C. Definitions. curs in the suspenaion and diamisaes 1. "R.egular employee" means one whe the emgloyee. has succesafully completed the requir- 2. Any susBension ahall be placed on the ( ed probationary Beriod and who is Council agenda at the next regular employed an a full-time basis. meeting and the employee shall have 2. "ReBular parbtime employee" means the right to agpear before the Coun- ane who has succesafully comnleted cil. The Council shall at that tixne de- the required probationary Beriod and termine to either reinstate the em- is regularly employed on a schedule ployee with pay, suspend, demote or of i°ss than 40 houra per week, but diacharge the employee. at least 10 houra per week. Subdivision C. Period of $uspension. 3. "Probationary employee" meana one The Period of auspension shall not ex- who has been asaigned to a full-time ceed 30 days. or part-time position but who has 3ubdiviaion D. Veteran'e Preferenee. not ~omBleted the Drobationary period. Noting in this chapter shall be effective 4. "Temgorary emPloyee" means one to the extent that it is inconeiatent with ' who has been apPOinted for full-time the Veterans Preference Law, Chapter or part-time work on a temporary 197, Minnesota Statutea. basis for a period not to esceed six Section S. Leaves. Holidays, $ick Leave montha, and also includea employees and Allied Benefita. regu}arly employed on s achedule of 3abdivision A. Service Credit. leas ihsn ten hours per week. 1. Service credit is credit given a Vil- 5. "Benefita" means vacations, paid hol- lage emPloyee for emDloyment by tbe idays, sick leave, and gny other bene- Viilage as a regular or regular part- fits as aPDroved b9 the Village Coun- time employee, coxnmencing with the cil. date of origii3al employment. This 6. "Service Credit" means the specified inclwdes a probationary period, if any, period of time required for an em- Lefore such emnloyment. ployee to be eligible for benefite. 2. Employees must earn one full year's 7. "Fixcal Year" is the geriod daaauary service credit befare they are eligible 1 to Deeember 31 incluaive. for any benefits hereunder except hol- 8. "Probationary Period" is the Beriod of iday pay. One year's service efedit is six months after original appointment 2080 hours a4 total employment. No of any regular or regular Bart-time more than one year's service credit employee. All original agPOintxnents shall be given an employee for esch aha11 be prpbationary for said period. year of his employment even though Snbdivision D. ADPointments. All pro- more than 2080 honrs are worked by bationary, temporary, and regular ap- '_dnrine anv one Yg91.- pointments to municipal service shall 3. A temporary-em' ployee tranaferred to be made by the Village Council. If the a regular poaition wilY be given ser- Council desirea, it may refluest the rec- vice credit 4or continuous se ice prior ommendation of the Administrative Clerk to suc tranrfer. or other dePartment head concerning ap- 4. A reg part-time Floyee will ~ pointmenta. receive servic red' by converting Subdivision E. Typea of Apgointmente. his part-time em ment to equival- Every appointment of any person to the ent adjueted ful im service. In the Ir municipai service shall be one of the fol- event such em yee ha been employ- ]owing: ed for a*ul year from he anniver- 1. Probationary sppointment - appoint- sary date arking the ommenee- ~ ment to a future permanent Dosition, ment of is employment, hi service either regular or regular Parbtime. credit Il be based an such full year. 2. Temporary apDOintment - appointment Vacations; sick leave time and legal to a position of less than six months' holidays as Provided herein ahall count duration. in computation f service credit. ~ u i , aca io . 3. Emergency aHPointments - apBoint- 9 th ( i inistrative 1. The ob7 ive of vacation PolicY is to 'ect ments made b e Adm Clerk to prevent the stoppage of pub- provide employees with a neriod of Ii nience to the est and relaxation. Vacations will be ' c busmes s or inconve public, but not otherwiae. These emer- g nted to eligible employeea in ac- SencY sPPointments ehall be reported cordance with their earned service to the Village Council at its next reg- credit. uiar meeting. The Council ahall then 2. When an officia] holiday as provided either aHProve the emergency ap- herem falls on a working day dur- Fwintments for a longer period or ing an employee's vacation, the day terminate it, as Council in its dis- of the holiday will not be counted as cretion may deem advieable. a day oP vacation. Similarly, officiai $ubdivision F. Probationary Period. At holidays as provided herein falling ~ any time during the Brobationary per- on Saturday or Sunday, when they iod of an employee the Administrative have the effect of converting a Fri- Clerk ur the employee's department head day or Monday to a holiday> shall not may recommend ta the Village Coun- be counted as a day of vacation. A cil that an emPloyee be transferred or 3. Rebular employees with o year's dismissed if his position is discontinued service•• 't shall be eli le for 5 or if his performance doea not meet the days of paid cation d ng the year re9uired atandards. During the term following attain % nt the said ser- of the Lrobationary period employees vice credit. ~ shsll not be entitled to the benefits under 4. R.egwlar employee ho accumulate this ordinance, except for the right to two years of se ice edit will be psid official holidays. eligible for ten ays oY id vacation ~ 3nbdiviaion G. Credit For Benefits the following ear. D Daring Probatonary Period. 5, Regular e oyees who a mulate Upon successPully completing his pr~o- . ten year of service credit be bationary period sn employee's service eligibl or fitteen days of Baid vaca- credit for the punpose of computing ben- tion the foliowing year. efits hereunder shall be determined Yrom the commencement of his probationary emptoyment. Subdivision H. Completion of Proba- tionary Period. At least three weeks 6. Regular nart-time employees shall 6e Employees working other than a full eligible for the vacation benefits Aro- forty hour week shall be entitled to vided herein in the proportion that compensation for holidays in the propor- Eheir weekly hours of service bear to tion that the hours thev work each week the regular forty hour week of reg- bear to the regular forty hour week; ular empioyeea ; provided however, no provided, however, that no holiday pay vacation or sick leave benefits shall shall be given any employee working . be available to any empoyee until less than ten hours a week. If the em- that employee has earned one full nloyee has worked during the year prior ti=eax•'s service credit, consisting of at to enactment of this ordinance, 1964, ' least 2080 hours of employment. he shall receive the percentage of pay 7. If any employee desires vacation pay for each holiday on Lhe basis of the ~ in advance of vacation, he must give time worked during such prior year. the Administrative Clerk at ]east New employees working at least ten twu weeks written notiee of such re- hours a week shall receive holiday Pay quest. based on the working schedule for 8. All vacations must be arranged at . which they have been hired. least thirty days in advance, and the No employee shall be entitled to com- timea of such vacations shall be sub- pensation for holidays worked prior to ject to the aFProval of the Adminis- January 2, 1966. trative Clerk. Emgloyees will be given Section 4. Compensation. opportunit to select vaeation periods Snbdivision A. Rates of Pay. Rates of ~ insofar as it is practical. Selection pay for all employees shall be set by the of vacation time ahall be based on Village Council. Subdivision B. Pay Day. All employees service credit. " 9. No employee shall be permitted to shall be paid semi-monthly. carry over vacation time from one year Subdivision C. Payroll deduetions. to the next ; provided however, that Automatic payroll deductions ahall be if in the opinion of the Administra- made as required for federal and atate tive Clerk unusual circumstances exist government taxes, and the various pen- for failure to take a vacation during sion plans. the proper year, he may approve a Subdivision D. Overtime Paq. Over- r time work is work in addition to the earry-over of all or a part of the established schedule for hours of work previous year's vacation. anct shall only be Performed with the Subdivision C. Sick Leave. apProval of the employee's supervisor or 1. Regular employees and regular part- Administrative Clerk. Employees will be time employees shall be eligible for . paid at straight time for all hours sick leave benefits after they have worked in excess of eight consecutive aceumulated one year's service credit. hours and in excess of forty hours in Those entitled to sick leave benefits any one calendar week. If an employee shall be paid in full for absences from works over time on Saturday or Sunday, . work due to illness or injury as Pro- be shall be paid straight time. vided herein. Subdivision E. Pay For I'art-Time 2. The Administrative Clerk shall de- Work. If an employee works on a part_ . termine whether an employee is eliS- time basis his pay shall be that estab- ' . ible for benefits under the sick leave lished for that position. plan and, in connection with such Subdivision F. Termination. An em- determination, mam determine, in his diseretion, whether an employee's ployee whose services are terminated for any reason, including voluntary abaence from work is actually due to illness or injury. In the event the resignation, shall receive pay for any Clerk deema it groper to make in- unused vacation leave for which he has quiry into an employee's absence the accrued service credit, but no payment ~ employee shall coogerate in authoriz- aha12 be made for unused sick leave ben- : efits ing the Clerk to obtain any necessary to which an employee may be en- . titled by reason of accrued service cred- medical or hospital reports 3. Sick leave pay will be granted ac- it• cording to accumulated earned ser- Subdivision G. indebtedness To The . vice credit from the d'ate of emPloy- Village. If an employee owes money to ment at the rate of five days Paid the Village at the termination of his sick leave per Year of service credit. employment any compensation due him, In no event, however> shall sick leave including accrued vacation pa9, shal] be be accumulated beyond 30 days. apPlied against this indebtedness in what- 4. In the event of an employee's ab- ever amount may be necessary to sat- sence under circumstances where he isfy the indebtedness. A receipt shall is entitled to receive and dces receive be given to the employee for the amount workmen's comPensation benefits, the applied against such indebtedneas. weekly benefits so received as eom- Subdivision H. Absenee From Work. pensation for loas of earnings shall Except as provided herein, no emplayee I'll' be deducted from the amount of sick shall be paid if absent from work. ]eave benefit otherwise payable here- Section 5. Miscellaneons Regnlatiuns. under, but benefits made Pursuant to Subdivision A. Travel Expenaea. An . any schedule as compensation for Per- employee shall be reimbursed for travel- manent injury shall not be deducted. ing expenses incurred when traveling on To the extent that absence from work village business only upon approval of is compensated under the workmen's such expenses by the Village Council. In compensation law, such absences shall order to receive such reimbursement the not be eharged against the sick leave empluyce shall fil] out the appropriate to which an employee may be entitled claim form and submit it to the Ad- hereunder. ministrative Clerk with all reasonable Sabdivision D. Emergency Leave of promptness . after completion of the Absence. In cases of absence of an em- travel. ployee due to serious emergency, in- Subdivision B. Work Day And Work eluding death or serious illness of an Week, emplovee's apouse or children, the Ad- 1. The normal work day for regular ministrative Clerk, in his'discretion, may . vi11age einployees shall be eight hours. authorize use of sick leave benefits up 'Phe work hours shall be established to a maximum of three daya for each by the Admmistrative Clerk. emergency, within the limits to which 2. The normal work week for regular the employee is entitled by ' his service village employees shall be five days, credit. Monday through Friday. Subdivision E. Leave of Absence. Subdivision C. Conflict Of Interest. Leave of absence shall be taken only It is expeeted that every employee shall with prior Council approval and shall exercise good mdgxnent in avoiding be- be without pay wnless otherwise approv- coming involved with conflicting out- - ed by the CounciL . side business interests. These inelude, Subd'xvision F. Holidays. The follaw- but are not limited to, the following. ing shal] be official holidays for all em- 1• Those in which an employee has a ployees subject to this ordinance: New fir.ancial interest in; or receives ben- Year's Day, January 1; Lincoln's Birth- efits from, a business which he may i}ay, February 12; Washington's Birth- be able to favor with village business day, February 22 ; Memoria] Day, May by reason of hia employment with the I ~ 30: Independence Day, July 4; Labor : Village. Day, the first Monday in September 2. Those in which an employee accepts Christopher Columbus Day October 12 full or part-time work elsewhere, Christmas Day, December 26; the Friday, where such activity interferes with his next preceding Easter Sunday, common-' duties and performance of his job ' ly known as Good. Friday; Thanksgiving `e with the Village of Arden Hills. Day ; and Veteranx Day> November 11. ` Snbdivision D. Severability. Each pro- If Chriatmas Day and New Year's Day vision of this ordinance is deemed sev- fall on a Saturday, the Breceding Fri- erabic from every other provision. If ~ day will be conpidered a holiday. If 8nY provision of the Personnel ordinance New Year's Day, Memorial Day, Inde- shall be found to be invalid or void, the pendence Day, or Christmas Day falls ~ remaining provisiona of the ordinance ' on Sunday, the fallowing, Monday will ~ shall remain valid unleas the court finds be conaidered a holiday. Employees shall an;r remaining proviaions, standing observe the days herein designated asalone, mcomplete and mcapable of being official holidays and reecive compensa- executed in acwrdance with the Coun- tion as though worked, but essential op- cil's mtent. erations shall be maintained by such Section 6. This Ordinance shall take skeleton crews as the Administrative ~ effect and be in force from and after Clerk deems necessary. An emBloyee ' its passage and publication. worlcing on s holiday shall receive his PasBed by the Village Counci] of the regutsr pay in additian to the holiday Village of Arden Aills thia 22nd day of compensation herein given. f~ February, 1965. Attest - D. F. Bennedy, Mayor Lorraine E. Stromquist, Clerk (Bulletin March 4, 1965) I ~ STATE OF MINNESOTA Prior to comgletion of the Probation- COUNTY OF RAMSEY sry period, the Administrative Clerk VILLAGE OF ARDEN HILLB shall review the performanee of a pro- ORDINANCE NO. 83 bationary employee and notify the Cown- AAT ORDINANCE ESTABLlSH1NG A cii of his recommendations. The matter SYSTEM OF PERSONNEL ADMINI3- shall be placed on the Council agenda TRATION FOR VILLAGE EMPLOYEES Yor the next regular meeting, at which The Village Council of the Village of time the Council shall conaider the re- Arden Hills does hereby ordain as fol- commendation and make a determina- lows : tion as to whether the emPloyee shall Section 1. Purpose and 8cope of Ordi- be continued as a regular or regular part- nance. time employee, or whether he shall be Subdivision A. Pnrpose. It shall be the terminated at the end of the probation- purpoae of this ordinance to establish a ary priod. If he is not to be continued uniform and eciuitable system of Per- beyond the end of the probationary per- sonnel administration for employees of iod the employee. shall be so notified be- the Village of Arden Hills. This ordi- fore the end of such period. nance may be referred to as the "Per- Section 2. Penalties and Separations. sonnel Ordinance." Subdivision A. Discharge, Demotions, Snbdivision B. Scope of Ordinance. and Suspension by Village Council. The This ordinance shall apely to all em- Village Council may dismias, demote, or ployees of the Village exeept the follow- suspenh any umployee at any time with or wit out ca ae. inL: 1. All elected officials • Sabdivision B. SasPension Originating 2. Viilage Engineer and Village Attor- with Administratve Clerk. ney. 1. The Admniatrative Clerk may susDend 3. Temporary employees; any employee pending a hearing be- 4. Conaultants and othera rendering fore the Village Council if in the temE,orary profeasional servicex; Clerk's Judgment the employee's con- 5. Volunteer personnel and peraonnel ap- tinuance on the job would be pre- pointed to aerve without paY, inelud- ,iudicial to the safety and general ing members of boards and commis- welfare of the Village, and the sus- sions; pended employee shall not be com- 6. Emergency appointees serving with pensated during such period of sus- or without pay. pension if the Village Council con- 3ubdiviaion C. Definitions. curs in the suapension and dismisaes 1. "Regular emPloyee" means one whe the emPloyee. has successfully completed the requir- 2. Any suspeneion shall be placed on the ed probationary period and who ie Gouncil agenda at the next regular employcKl on a full-time basis. meeting and the employee shall have 2. "Regular Part-time employee" means the right to appear before the Coun- one who has succeasfwily completed cil. The Council shall at that time de- the required probationary period and termine to either reinatate the em- is regularly employed on a schedule ployee with pay, suspend, demote or of iess than 40 hours per week, but discharge the employee. at least 10 hours per week. 3abdivision C. Period of Snspension. 3, "Probationary emgioyee" means one The neriod of suspension shall not ex- who has been asaigned to a full-time ceed 30 days. or part-time gosition but who has Subdivision D. Veteran's Preference. not nompleted the Probationary period. Notir.g in tLis chapter shall be effective 4. "Temporary employee" meana one to the extent that it is inconsiatent with who has been agpointed for full-time the Veterans Preference Law, Chapter or part-time work on a temporary 197, &Iinnesota Statutea. basis for a period nat to exceed eis Section 3. Lesves, Holidays, Sick Leave months, and also includes employees and Allied Benefits. regularly emBloyed on a schedule of Subdivision A. 3ervice Credit. leas ihan ten houas per week. 1. Service credit is credit given s Vil- b. "Benefits" means vacations, paid hol- lage Employee for emBloyment by the idays, aick leave, and any other bene- Viilage as a regular or regular part- fits as apDroved by the Village Coun- time emploqee, commencing with the cil. dxte of origigal employment. This 6. "Service Credit" means the apecified includea a grobationary Period, if any, period of time required for an em- Lefore such employment. ployee to be eligible for benefits. 2. Employees muat earn one full year's 7. "Fiscsi Year" is the period Jauuarg service credit before they are eligible 1 to December 31 inclusive. for any benePits hereunder exeept hol- 8. "Probationary Period" is the Period of iday pay. One year's service credit is six months after original appointment 2080 hours of total employment. No of any regular or regular part-time more than one year'e service credit employee. All original appointments shall be Siven an employee for each shall be Brobationary for said period. year of his employment even though $nbdivision D. ADPaintmenta. All pro- more than L080 hours are worked by bationary, temPOrary, and regular aP- him during any one year. pointments to municiDal service shall 3. A temporary employee tranaferred to be made by the Village Council. If the a regular poaition will be given aer- Council desires, it may request the rec- vice credit Yor continuous service prior ommendation of the Adminiatrative Clerk to such transfer. or other department head concerning ap- 4. A regular Bart-time employee will pointments. reeeive service credit by converting Snbdivision E. Types of Appointments. his part-time employment to equival- Every apPointment of any Herson to the ent adjusted full-time service. In the municipal service shall be one of the fol- event such employee has been employ- lowing : ed for a±ull year from the anniver- 1. Prabationary 'aPPointment - apPOint- aary date marking the commence- mPnt to a future germanent pasition, ment of his employment, his service either regular or regular parbtime. credit shall be bsaed on such full year. 2. Temgorary apHOintment - appointment . 5. Vacationa, sick leave time and legal to a position of less than six months' holidays as provided herein shall count duration. in computationa of aervice credit. 3. Eniergenc9 aHPOintments - appoint- Subdivisiun B. Vacatione. _ ments made by the Administrative 1. The objective of vacation policy is to Clerk to Arevent the stoppage of gub- provide employees with a period of lic business or inconvenience to the rest and relaxation. Vacatione will be public, but not otherwise. These emer- granted to eligible emBloyees in ae- gency appointments shall be reported cordance with their earned service to the Village Couneil at its next reg- credit. ular meeting. The Council shall then 2. When an official holiday as provided either approve the emergency ap- herrm falls on a working day dur- pointments for a langer Period or ing an employee's vacation, the day terminate it, as Council in its dis- of the holiday will not be counted as crntion may deem actvieable. s day of vscation. Similarly, officisl 8nbdivision F. Probationary Period. At holidays as provided herein falling any time during the probationary per- on Saturday or Sunday, when they iod of gn employee the Administrative have the effect of converting a Fri- Clerk or the employee's deDartment head day or Monday to a holiday, shall not may recommend to the Village Coun- be counted as a day of vacation. cil that an employee be tranaferred or 3. Regular employees with one year's dismissed if hie position is discontinued service credit shall be eligible for 5 or if hia performance does not meet the days of paid vacation during the year required atandarda. During the term following attainment of the said ser- of the rrobationary period employees vice eredit. shall not be entitled to the benefits under 4. Regular employees who accumulate this ordinance, exeept for the right to two yearx of service credit will be paid official holidays. eligible for ten days of paid vacation Su6diviaion G. Credit For Benefits the following year. During Probatonary Period. 5. Regular p,nlplOyt!28 who accumulate Uppn successfully completing his pro- ten years of service credit will be bationary period an emPlayee's aervice eli¢ible for fifteen days of psid vsca- credit for the punpose of computing ben- tion the following year. efits hereunder shall be determined from the commencement of his probationary emnloyment. Babdivision H. Cotnpletion of Pro6a- tionury Period. At least three weeks i 6. Regular part-time emPloyees shall be Employees working other than a full eligible for the vaeation benefita pro- forty hour week shall be entitled to vided herein in the graportion that compensation for bolidays in the propor- their weekly hours of service bear to tion that the hours thev work each week the regular forty hour week of reg- bear to the regular forty hour week; ular employees ; provided however, no provided, however, that no holiday pay vacation or sick leave benefits shall shall be given any employee working ~ be avsilable to any empoyee until less than ten hours a week. If the em- that employee has earned one full p,o worked thisinord nance, r 1prior 964, cear's service credit, consisting of at }o least 2080 houra of employment. he shall receive the percentage of pay i. If any employee desires vacation pay for each holiday on the basis of the in idvance of vacation, he must give time worked during such prior year. the Administrative Clerk at least New employees working at least ten two weeks written notice of sueh re- hours a week shall receive holiday Pay quest. based on the working schedule for 8. All vacations muat be arranged at which they have been hired. least thirty days in advance, and the No employee shall be entitled tq com- times of such vacations shall be sub- pensation for holidays worked prior to jeet to the aFProval of the Adminis- January 2, 1965. trative Clerk. EmPloyees will be given Section 4. Compensation. opportunity to select vacation periods Suhdivisian A. Ratea of Pay. Rates of insofar as it is practical. Selection Pay for all employees ahall be set by the of vacation time ahall be based on Village Council. service credit. Subdivision B. Pay Day. All employees 9. No employee shall be permitted to shall be paid semi-monthly. carry over vacation time from one year Sabdivision C. Payroll deductions. to the next ; provided however, that Automatic payroll deductions shall be if in the opinion of the Administra- made as required for federal and state tive Clerk unusual cireumstances exist government taxes, and the various pen- for failure to take a vacation during sion plsns. the Aroper year, he may approve a Subdivision D. Overtime Pay. Over- carr9-over of all or a Part of the time work is work in addition to the previous year's vacation. established schedule for houra of work and shall only be Performed with the Snbdivision C. Sick Leave. apProval of the employee's supervisor or 1. Regular employees and regular part- Administrative Clerk. Employees will be time employees shall be eligible for paid at straight time for ali hours sick leave benefits after they have worked in excess of eight consecutive accumulated one year's service credit. hours and in excess of forty hours in ~ Those entitled to sick leave benefits 8ny one calendar week. If an employee shall be Paid in full for abaencea from works 3ver time on Saturday or Sunday, work due to illness or in]ury as Aro- he shall be paid straight time. vided herein. Subdivision E. Pa9 For Part-Time 2. The Administrative Clerk shall de- Work. If an employee works on a part- termine whether an employee is e]ig- time basis his pay shall be that estab- ible far benefits under the sick leave ]ished for that pasition. plan and, in connection with such Snbdivisian F. Termination. An em- determination, may determine, in his discretion, whether an employee's ployee whose services are terminated absence from wark is actually due to for any reason, including voluntary illness or injury. In the event the resignation, shall receive pay for any Clerk deems it proper to make in- unused vacation leave for which he has quiry into an emPlo9ee's absence the accrued service credit, but no payment employee shall cooPerate in authoxiz- shall be made for unused sick leave ben- ing the Clerk to obtain any neeessary efits to which an employee may be en- medical or hospital reports. titled by reason of accrued service cred- 3. Sick ]eave pay will be granted ac- it. cording to accumulated earned ser- Subdivision G. Indebtedness To The vice credit from the date of employ- Village. If an employee owea money to ment at the rate of five days paid the Village at the termination of his sick leave per year of service credit. employment any compensation due him, In no event, however, shall sick leave ineluding accrued vacation pay, shall be be accumulated beyond 30 days. agPlied against this indebtednesa in what- 4. In the event of an employee's ab- ever amount may be neceasary to sat- sence under circumstances where he isfy the indebtedness. A receipt ahall is entitled to receive and does receive be given to the employee for the amount workmen's compensation benefits, the applied against such indebtedness. weekly benefits so received as com- Su6division H. Absence From Work. pensation for loss of earnings shall Except as provided herein, no employee be deducted from the amount of sick shall be Paid if absent from work. leave benefit otherwise payable here- Section 5. Miscellaneous Regulations. under, but benefits made pursuant to Subdivision A. Travel Expenses. An any schedule as compensation for per- employee shall be reimburaed for travel- manent injury shall not be deducted. ing expenses ineurred when traveling on To the extent that absence from work . village business only upon approval of . is compensated under the workmen's sueh exFenses by the Village CounciL In compensation law, such absences shall order to receive such reimbursement the not be eharged against the sick leave empluyce shall fill out the appropriate to whieh an emplopee may be entitled claim form and submit it to the Ad- herewnder. ministrative Clerk with all reasonable Subdivision D. Emergency Leave of promptness after completion of the Absence. In cases of absence of an em- travel. ployee due to serious emergency, in- Subdivision B. Work Day And Work clu@ing death or serious illness of an Week. emPlovee's spouse or children, the Ad- 1. The normal work day for regular ministrative Clerk, in his discretion, may village employees shall be eight hours. authorize use of sick leave benefits up 'j'he work hours shall be established to a maximum of three days for each by *,he Admmistrative Clerk. emergency, within the limits to which 2. The normal work week for regular the employee is entitled by his service viliage emplnyees shall be five days, credit. D^.onday through Friday. Snbdivision E. Lesve of Absence• Subdivision C. Conflict Of Interest. Leave of absence shall be taken only It is expectedthat every employee shall. with prior Council apFroval and ahall . exercise good iudgment in avoiding be- be without pay wnless otherwise approv- coming ?nvolved with conflicting out- ed by the Council. side business interesta. These include, Snbdivision F. Holidays. The follaw- but are not limited to, the foliowing. ing shall be official holidays for all em- 1. Those in which an employee has a ployees subject to this ordinance: New finar.cial interest in, or receivea ben- Year's Day, January 1; Lincoln's Birth- efits from, a business which he may day, February 12; Washington's Birth- be able to favor with village business day, February 22 ; Memoxial Day, May by reason of his employment with the 30; Independence Day, July 4; Labor Village. Day, the first Monday in September ; 2. Those in which an employee accepts Christopher Columbus Day October 12 ; full or part-time work elsewhere, Christmas Day, Decexnber 25; the Friday where such activity interferes with his next preceding Easter Sunday, common- duties and performance of hia job ly knawn as Good Fridsy; Thanksgiving with the Village of Arden Hills. Day; and Veterans Day> November 11. Subdivision D. Severabilit9. Each pro- If Ghristmas Day and New Year's Day vision of this ordinance is deemed sev- fall on a Saturday, the preceding Fri- erabie from eoery other Provision. If day will be considered a holidsy. If 8n9 Provision of the personnel ordinance New Year's Da9. Memorial Dsy> Inde- ahall be found to be invalid or void, the pendence Day, or Chriatmas Day falls remaining provisions of the ordinance on Sunday, the following Monday will shall remain valid unlesa the eourt finds be conaidered a holiday. Employees shall sny remaining provisions, standing observe the days herein designated as alone, incomplete and incapable of being official holida9s and reecive compensa- executed in accordance with the Coun- tion as though worked, but essential op- cil's intent. erations shal] be maintaine$ by such Section 6. This Ordinance shall take ~ skeleton crews as the Administrative effect and be in force from and after CIerk deema necessary. An employee its PasBaSe and publication. working on a holiday shall receive his Passed by the Village Council of the regular pay in addition to the holiday Village of Arden Hilla this 22nd day of compensation herein given. February, 1965. Attest - D. F. Kennedy, Mayor Lorraine E. Stromquist, Clerk (Bulletin March 4, 1965)