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HomeMy WebLinkAbout06-30-08-R ~ ~HILLS Approved: July 28, 2008 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JUNE 30, 2008; 6:00 PM ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular City Council meeting at 7:01p.m. Present: Mayor Stan Harpstead; Council Members David Grant, Brenda Holden, David McClung and Fran Holmes. Absent: None. Also present: City Administrator Ronald Moorse; Assistant City Administrator Noah Simon; Public Works Director Gregory Hoag; Civil Engineer Kristine Giga; Finance Director Susan Iverson; Parks and Recreation Manager Michelle Olson; Planner I Meagan Beekman; City Planner James Lehnhoff; City Attorney Jerry Filla; Stacie Kvilvang of Ehlers & Associates; Chris Chromy of Bolton & Menk, Inc.; Gen McJilton of Ryan Companies; Mark Benson of SEH; Aaron Nielson of Malloy, Montague, Kamowski, Radosevich & Co. P.A.; and Recording Secretary, Tina Borg. PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Harpstead stated the order for the Public Inquiries/Informational section would change to: 2A. Presentation and Recognition of the 2007 City of Arden Hills Employee of the Year, 2B. Audit, 2C. National Night Out Proclamation, August 5, 2008, 2D. TCAAP Update, and then he would open the session to the public. Councilmember Holden requested item 4B be pulled from the consent calendar. ARDEN HILLS CITY COUNCIL - June 30, 2008 2 MOTION: Councilmember Holden moved and Mayor Harpstead seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL A. Presentation and Reco2nition of the 2007 City of Arden Hills Emplovee of the Year City Administrator Ronald Moorse stated that there were two categories that an employee could be nominated for and these are exceptional performance and significant accomplishments. He also stated that for the year 2007 there were two recipients of the employee of the year award. The first recipient was Parks and Recreation Manager Michelle Olson and the second was City Planner James Lehnhoff. Councilmember Holmes stated that the entire staff was happy to see that James and Michelle had been rewarded for their hard work. B. Audit Finance Director Sue Iverson stated that Aaron Nielson of Malloy, Montague, Kamowski, Radosevich & Co. P .A. would be presenting the audit. Mr. Aaron Nielson of Malloy, Montague, Kamowski, Radosevich & Co. P.A., presented the results of the audit to the City Council. Mayor Harpstead thanked him for the report and asked if this information would be available to the public. Finance Director Iverson stated that the reports would be available on the City's website, in the newsletter and a copy at the library. c. National Ni2ht Out Proclamation.. AU2ust 5.. 2008 Assistant City Administrator Noah Simon stated that National Night Out would be August 5, 2008. He also stated that this information would be posted on the City's website along with a schedule of events. He stated that the resolution prepared by the Ramsey County Sheriff s Department was being presented tonight for signatures from the Council. ARDEN HILLS CITY COUNCIL - June 30, 2008 3 Councilmember Holden asked what types of prizes the Ramsey County Sheriff s Department was giving out and if the City would be providing any prizes. Assistant City Administrator Simon stated that there would be passes for the amusement park at the Mall of America available but at this time the City had not determined what they would be doing for residents. Mayor Harpstead stated that the Council would start with signing the proclamation and then ask Staff to bring ideas back to the Council for review. He also stated that former Councilmember Lois Rem was present with a request for National Night Out. Ms. Lois Rem, 1670 Glenview Court, and a volunteer at the local food shelf, requested that the Council incorporate the collection of food donations as part of National Night Out. Mayor Harpstead stated that he liked this idea and felt that the City could find a way to incorporate this into National Night Out. Ms. Rem went over the process that the City of New Brighton has used in the past. Mayor Harpstead thanked Ms. Rem for her presentation and the information. He then reviewed the proclamation for the Council. Councilmember Holden asked if it would be possible for the City to provide the pickup and delivery of the food donations because it can be difficult for the neighborhood captains to do this. Assistant City Administrator Simon stated that he would bring additional information and ideas to the Council for review. D. TCAAP Update City Administrator Moorse stated that on June 23, 2008 the Council had a special work session to review the schedule of key topics to be addressed regarding TCAAP in the coming months. He also stated that on June 26, 2008 he had taken a tour of the TCAAP property. Mayor Harpstead stated the Ramsey County trail is open at County Road I and you could see parts of the TCAAP property from there. Mayor Harpstead opened the public inquiries/informational at 7: 15 p.m. ARDEN HILLS CITY COUNCIL - June 30, 2008 4 Public Ms. Chris Lustig, 190 1 Todd Drive, urged the Council to vote no on the concept plan that was being presented stating that it was a step backwards. She also stated that voting in favor of the plan would be going against what the Council had previously stated they wanted. Ms. Kristy Effinger, 1969 Banyan Street, Arden Manor Residents Association, commended the Council on the progress they had made so far but asked that the Council vote no on the current Concept Plan. She also stated that Representative Knuth and Senator Chaudhary would be willing to facilitate a meeting to assist in resolving the issues the project presents. Ms. Eva Storm, 4572 Prior Court, asked that the Council vote no on the Concept Plan being presented. Mr. Duane Sheaser, 1926 Todd Drive, presented a list of residents in Arden Manor to the Council to show them the types of people that lived in this community. He also explained that these people would not be able to afford to have their homes taken away. Ms. Beverly Togel, 4714 Prior Avenue N, explained that she was concerned that she may lose her home and explained that if this happened then she would like to move to the TCAAP property. She asked the Council to vote no on the Concept Plan being presented. Ms. Cheryl Fish, 2059 Todd Drive, stated that she appreciated the Council because they did provide the residents opportunities for input. She presented the Council with pictures of some of the green spaces in Arden Manor. She also stated that if this concept was the best the Council could provide then they should vote in favor but if they felt that more could be done to save more homes then they should vote no. Mr. Don Meyers, 4642 Prior Circle, stated that he would be one of the residents losing his home and that he does not want to move. He also stated that he understands that property can not stop progress. Mr. Chuck Mertensoto, 3473 Lake Johanna Blvd., stated that there has not been any public notice on record regarding affordable housing for those people that are being displaced. He urged the Council to vote no until these types of issues can be resolved. ARDEN HILLS CITY COUNCIL - June 30, 2008 5 Mr. David Boldt, 1555 Bri arknol I Circle, stated that noise abatement was an important issue along with the signalized turn for TCAAP. He also stated that these issues have not been resolved. He asked the Council to vote no on the Concept Plan being presented. Mr. Daniel Wilson, 1878 Todd Drive, thanked the Council for their hard work and for working with the residents. He also asked the Council to use their voice to speak for the residents in order to resolve their concerns. He asked the Council if the Concept Plan was voted against if they would be willing to meet with Representative Knuth and Senator Chaudhary. Councilmember Holden stated that they had previously agreed to this but had not heard anything further regarding a meeting. She also stated that the Council had asked if they needed to do anything in order to arrange such a meeting and the Council was told that they did not. Mr. Bruce Krause, 4648 Prior Circle, asked if the railroad track was going to stay or if this could be removed and the area turned over to the residents to provide additional sites that could save a few homes. Mr. Russ Adams, Director for Alliance for Metropolitan Stability, 2525 E. Franklin Avenue, Minneapolis, thanked the Council for some of their efforts but stated that the Council could do more to find additional solutions. He also stated that the Council should wait to vote until they have gotten a reply from Ramsey County regarding the City's position paper and the City should extract a binding agreement with Mn/DOT before proceeding. He urged the Council to vote no on the Concept Plan. Mr. Chris Worms, 1522 Dawn Circle W., thanked the Council for their hard work but he was still concerned about noise abatement. He stated that there has not been enough attention paid to this issue and asked the Council to vote no on the Concept Plan until there were definite answers to this issue. Mr. John Van Buren, 4276 Colleen Circle, asked how noise abatement would be addressed. He stated that he had purchased a decibel reader and had consistently gotten readings that were in excess of the State and Federal guidelines for acceptable noise levels. He asked that once a plan was approved the Council work on obtaining effective sound abatement for the residents. Ms. Joleen Poucher, 1548 Briarknoll Drive, referenced her e-mail to the City Council regarding the noise and vibrations from the current road and that these would be expected to increase with the new plans. She expressed concern about ARDEN HILLS CITY COUNCIL - June 30, 2008 6 addressing noise abatement and that the Council had made a commitment to addressing this issue. She asked how the Council planned to handle the noise and its impacts and urged the Council to vote no on the Concept Plan. Mr. George Grenander, 4173 Norma Avenue, stated that he was appalled that the City was not doing more to save homes in Arden Manor. He urged the Council to vote no on the Concept Plan and suggested that the City investigate roundabouts as a possible solution. Mr. Patrick Haik, 1550 Briarknoll Circle, congratulated Michelle Olson for receiving Employee of the Year award. He stated that the Concept Plan being presented had already been turned down twice and the residents do not want this plan. He asked that the Council vote no on approving this plan. Mr. Patrick McLafferty, President, Arden Manor Residents Associate, stated that he would like to see more compromise. He urged the Council to vote no on the Concept Plan and to take additional time in finding workable solutions for the residents. Mayor Harpstead closed the public inquiries/information at 8:25 p.m. 3. APPROVAL OF MINUTES A. June 9tt 2008tt City Council Ret!ular Meetint! Councilmember Holden stated that on page 1 the first paragraph under TCAAP Update, the word City's should be inserted before Environmental Attorney and the word Companies should be inserted after the word Ryan. MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to approve the June 9, 2008, City Council Regular Meeting Minutes as amended. The motion carried unanimously (5-0). 4. CONSENT CALENDAR A. Claims and Payroll B. 1.^,.. I\1otion to i\ppro'/e Ordinance 2008 008 in Planning Case 08 017 to 1.^,..mend Section 1325.09 Subd. 6B and Subd. 7 of the Zoning Code Regarding Ground Structures for f,..ntenna Equipment at City \Vater TO\\Ter Sites as Presented in the June 30, 2008, ~1emo to the CityT Council ARDEN HILLS CITY COUNCIL - June 30, 2008 7 C. Motion to Approve Resolution No. 2008-03 I: Approval of a Two-Year Charitable Gambling License for St. Katherine's Ukrainian Orthodox Church (for Bingo and Pull Tabs) at the Pot O'Gold, 3776 Connelly Avenue, Arden Hills, MN D. Motion to Approve the June 4, 2008, Quote from Pearson Mechanical to Install a Cooling System in the Audio Visual Room for an Amount Not to Exceed $9,970.00 MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 5. PULLED CONSENT ITEMS A. Motion to Approve Ordinance 2008-008 in Planninf! Case 08-017 to Amend Section 1325.09 Subd. 6B and Subd. 7 of the Zonin2 Code Re2ardin2 Ground Structures for Antenna Equipment at City Water Tower Sites as Presented in the June 30.. 2008.. Memo to the City Council Planner I Meagan Beekman stated that the proposed changes were needed in order for T -Mobile to construct and maintain an equipment building as part of their conditional use permit. The existing code requires the City to construct and maintain the building. Councilmember Holden asked about the maintenance of this building Planner I Beekman stated that the maintenance of the building would be dealt with in the lease agreement. Councilmember Holden asked if the wording could be clearer on item E2 on page 2 where it references the type of construction. Planner I Beekman stated that other communities did specify that the buildings needed to be of brick but after discussions with the Planning Commission it was decided that other comparable materials could be used. Councilmember Holden asked if the word same could be stricken so that it states better construction. ARDEN HILLS CITY COUNCIL - June 30, 2008 8 Mayor Harpstead suggested that the sentence read: it shall be constructed of the same or better materials, design and appearance~ Councilmember Holmes stated that these buildings housed expensive equipment and the owners were going to be sure to maintain them in order to protect their investments. City Administrator Moorse asked if the phrase the same or better referred to just brick or if other building materials of similar quality could be used. Planner I Beekman stated that any additional buildings that would be constructed would be part of conditional use permits and the City could address the building materials at the time of the permit request. City Planner James Lehnhoff suggested adding the wording "as determined by the City". City Attorney Jerry Filla stated that it could be stated that the equipment building needed to be approved by the City and strike the rest of the paragraph. Planner I Beekman stated that this change would work. MOTION: Councilmember Holden moved and CounciJmember McClung seconded a Motion to Approve Ordinance 2008-008 in Planning Case 08-017 to Amend Section 1325.09 Subd. 6B and Subd. 7 of the Zoning Code Regarding Ground Structures for Antenna Equipment at City Water Tower Sites as Amended in the June 30, 2008, Memo to the City Council. The motion carried unanimously (5-0). Planner I Beekman stated that the notion language for publishing this change was omitted [rom the agenda and that it would need to be approved. MOTION: Councilmember Holden moved and Mayor Harpstead seconded a Motion to Approve Publishing a Summary of Section 1325.09 Subd. 6B and Subd. 7 of the Zoning Code Regarding Ground Structures for Antenna Equipment at City Water Tower Sites. The motion carried unanimously (5-0). 6. PUBLIC HEARINGS None. ARDEN HILLS CITY COUNCIL - June 30, 2008 9 7. NEW BUSINESS None. 8. UNFINISHED BUSINESS A. Motion to Approve the Mav 29.. 2008 Concept Plan for a Local Access Interchan2e on Trunk Hi2hwav 10 North of County Road 96 Civil Engineer Kristine Giga stated that the Council had approved a Position Paper on March 31, 2008. She also stated that the tight diamond design for the local access interchange was the least intrusive design that has been presented. She stated that the Council was being asked to approve the Concept Plan so that the City would be able to move into the preliminary design phase. This would enable the City to do more in depth studies. Mr. Chris Chromy of Bolton & Menk Inc., stated that the approval of the Concept Plan would move the City into the preliminary design phase and an environmental study could be performed. He also stated that some of the ideas that had been presented tonight could be addressed during the preliminary design phase. He stated that the concept plan being presented does include the design change suggested by Councilmember Grant. Councilmember Holden asked if the traffic evaluations included Hamline Avenue access being closed, as proposed by the 1-694 project between 35E & 35W. Mr. Chromy stated that it did not since this project was not expected to be complete by 2012. He also stated that the suggestion by Councilmember Grant does show positive traffic conditions in the year 2012. He stated that Mn/DOT and Ramsey County would support this concept even though it was not ideal. He also stated that a signalized intersection on Highway 1 0 at the TCAAP entrance had been discussed in April and that Mn/DOT would not consider this concept due to safety reasons. He stated that reduced speeds or changing the function of Highway 10 would also not work as the interchange of Interstate 694 and Interstate 35W would not be able to handle the increased volumes. Expansion of the I-694/I-35W interchange to accommodate travel demands without TH 1 0 being a high speed expressway would result in much larger right-of-way, environmental, and cost impacts. ARDEN HILLS CITY COUNCIL - June 30, 2008 10 Councilmember McClung clarified that Chris had not had an opportunity to review the traffic data that Ramsey County had done and submitted with the Federal Grant. He also asked if Staff had received a copy of this. Mayor Harpstead stated that he had not received it. Mr. Chromy stated that he had just received of copy of the federal funding application and had not had a chance to fully review it. He also stated that City Staff had received a copy of the full application from Ramsey County for the Federal grant several weeks ago. Councilmember McClung asked if Staff had reviewed this information then or ifit had been presented to Council yet. Mayor Harpstead stated that the application had been read but not the data that was behind it. Councilmember McClung stated that if Ramsey County did a traffic study this should be a public document. Mr. Chromy stated that this would be correct. He also stated that he was not aware of a traffic operations study that had been done as part of this project. He was quoting part of the safety analysis that had been completed. Councilmember Grant asked to clarify ifMnlDOT's vision for TH 10 was to turn it into a freeway because it was cheaper than fixing Interstate 694 and Interstate 35W. Mr. Chromy stated that Councilmember Grant was generally correct in his statement that it would be converted to a freeway type facility but disagreed that it would be solely because of costs and that environmental impacts and property impacts would also need to be compared. Mayor Harpstead asked if MnlDOT had addressed the second signalized intersection as well as the signalized intersection at Highway 1 0 and County Road 96. Mr. Chromy stated that he was addressing the second signalized intersection and that he had used the Highway 1 0 and County Road 96 as an example as to why MnlDOT would not consider this type of intersection. ARDEN HILLS CITY COUNCIL - June 30, 2008 II Councilmember Holden asked w4y sometimes the traffic patterns were being reference in 2012 and other times 2030 in the memos. Mr. Chromy stated that in May the Council was looking at phasing options and this introduced the 2012 build conditions. Councilmember Holden asked that if the year 2030 were being used instead of 2012 would the one way frontage road still meet the standards. Mr. Chromy stated that he does not know the answer to this because the analysis has not been competed. City Administrator Moorse stated that the one way frontage road had been evaluated with the 2030 traffic analysis and it showed that it does still work. Mr. Chromy presented the second memo to the Council. He also explained to the Council the need for the width on the bridge that was being proposed. He also pointed out areas that he felt could be reviewed once a concept is endorsed. These include the need for two westbound thru lanes, two westbound left turn lanes, and shoulder width. Councilmember Holden asked for clarification on the meaning of "reasonable design" . Mr. Chromy stated that based on the information that was available it was reasonable to expect that a double left turn lane could be required to accommodate the traffic flow necessary. Mayor Harpstead asked about the turn radius. Mr. Chromy stated that the frontage road design was curved in order to accommodate the semi-truck traffic going into Scherer Brothers. This would enable the semi-trucks traveling southbound on TH 10 to make a right hand turn without crossing the median and going into on coming traffic. Councilmember Holden asked for clarification on the route that would be taken for Arden Manor residents to get to the TCAAP property. Mr. Chromy stated that the residents could enter the frontage road and go over the bridge onto Rice Creek Parkway_ Mayor Harpstead stated that pedestrian access needed to be addressed as well. ARDEN HILLS CITY COUNCIL - June 30, 2008 12 Mr. Chromy stated that the concept plan includes a multi-use trail on the bridge that would provide grade separation for the pedestrians to go across Highway 1 0 without having to interact with the traffic on Highway 10. Councilmember Holden stated that Pat McClafferty had brought up putting a bridge by the railroad tracks. This had been discussed awhile ago but the City had been told that it would be too close to the Highway 1 0 segment. Mayor Harpstead clarified that this was the railroad bridge over Interstate 35W that the City had suggested adding onto which would allow traffic to get to the Scherer Brothers property from the west. He also stated that this had previously been discussed and Mn/DOT was not interested in putting additional bridges across this section of the freeway. Councilmember McClung stated that he recalled there being discussions regarding doing some sort of bridge around Scherer Brothers going into TCAAP but he did not recall the Council discussing a bridge from across Old Highway 8 and Interstate 35W into Scherer Brothers. Councilmember Holmes stated that the Council had discussed building an additional bridge in this area but because this was an active railroad track it cannot be used for traffic. Councilmember Holden stated that the Council was told that they were looking at this because of Highway I 0 and TCAAP and Ramsey County is finishing County Road 96. Mr. Chromy stated that the grade separation of Highway 10 and County Road 96 was necessary from a safety standpoint. The grade separation would be happening regardless of TCAAP. While local access is being replaced by the local access interchange, TCAAP is the driving need for the local access interchange Councilmember Grant stated in the past proposals for Highway 1 0 and County road 96 were not grade separated. Councilmember McClung stated that if TCAAP had been on the plan in earlier years this would be done and there would not have been an option to grade separate. He also stated that TCAAP and the potential for TCAAP did delay this section of Highway 10 and County Road 96. Councilmember Grant stated that there was not a lot of reference to noise abatement or other possible options or if it was being considered and this concerned ARDEN HILLS CITY COUNCIL - June 30, 2008 13 him. He asked Mr. Chromy to outline his discussions with Ramsey County and MnJDOT relative to noise abatement. Mr. Chromy stated that noise abatement had been discussed in detail in April relative to noise conditions and the study that Mn/DOT had completed on Highway 1 0 as they expanded the noise analysis from the Interstate 694 Environmental Assessment. That is the extent of the noise analysis that has been completed. No one is disputing that it is noisy or that abatement would be helpful. The challenge becomes its cost effectiveness. MnJDOT is regulated by State and Federal laws on how they can use Trunk Highway dollars. Since this is not a cost effective improvement, they are not able to use Trunk Highway dollars for noise abatement or sound walls. He also stated that none of the projects being discussed would preclude noise walls being installed at a later time. At this time, it is not cost effective and therefore Trunk Highway dollars can not be used and it will not be included as part of these projects. Councilmember Grant stated that Highway 1 0 was being converted to a freeway to reduce the traffic at the Interstate 694 and Interstate 35W interchange. With Highway 10 being a freeway, there is substantial savings for the State and those savings should be used for noise abatement. He asked if there were different criteria that could be applied in this particular case or if special appropriations would be available. He also stated that at some point, the City does need to move forward. Until the City moves into preliminary design, the City may not get to the specifics of how to solve the concerns of the residents. He stated that noise abatement was a major concern for him and this would affect his vote. He stated his concerns about moving forward and the concerns of the Council have not been addressed and they may not be addressed later in the process either. Mr. Chromy stated that MnJDOT's position on noise abatement was that it could not be paid for through traditional funding. Mn/DOT may not be opposed to noise walls or other noise abatement measures, but they would need to be funded locally. Mayor Harpstead asked if actual decibel readings could be presented during the preliminary design phase. Mr. Chromy stated that from Mn/DOT's perspective, they had completed the noise work required along Highway 10. The Highway 10 and County Road 96 project is a County project and they are likely not required to complete a detailed noise analysis. The County may be willing to look at this in a cooperative effort with the City. ARDEN HILLS CITY COUNCIL - June 30, 2008 14 Councilmember Holden asked if Mr. Chromy had heard of other communities getting special appropriations for sound walls. Mr. Chromy stated that he would suggest further investigating the City of Edina. They have done a lot of local financing and finding local dollars to do noise abatement, but was not aware of any communities getting State funding. Councilmember Holden asked for clarification on the sound decibels and if the analysis done was strictly a model. Mr. Chromy stated that the model predicts existing and future conditions. Before future conditions can be calculated, the model does need to be calibrated to verify that it is modeling existing conditions. In order to calibrate the model, people come out and take actual readings. He stated that he does not know how manyactual readings were done. Councilmember Grant stated there were other options related to noise abatement that could be investigated such as berms and weight limits on vehicles. He also stated that weight limits have not been considered because semi based road taxes and because this is a Federal road they have a right to utilize the road but this could be legislated. He asked if this would be Federal legislation or State legislation in order to do something similar to Interstate 35E. Mr. Chromy stated that Interstate 35E is a unique situation and the speed reduction and weight restrictions in that corridor were included in the funding for the original construction of that corridor. Councilmember McClung asked, if there was a legal challenge, would the City potentially get the same type of restrictions? Mr. Chromy stated that anything may be possible with a legal challenge Councilmember Holden stated that she had talked with a few legislators to see if they would carry a bill that would reduce the speed on this section of road and it is a State legislation issue but she did not know if the weight restrictions would be State or Federal legislation. Mayor Harpstead stated that the Interstate 35E corridor was a court imposed settlement not a legislative settlement. He asked if there were any benefits on the Arden Manor side of the bridge for noise abatement in this area. ARDEN HILLS CITY COUNCIL - June 30, 2008 15 Mr. Chromy stated that there may be some noise benefits relative to the retaining wall for the Arden Manor residents but as you move away from the interchange, the grades will be relatively the same on Highway I 0 as they are today and the frontage road will come down to County Road 96. Mayor Harpstead stated that the retaining walls would not provide noise abatement to Arden Manor for the full length so the City would have to explore additional noise abatement in this area as well. Councilmember Grant stated that Arden Manor may qualify for noise abatement funding based on a per residents basis if the decibel readings were high enough. Councilmember Holmes stated that Jim Tolaas had told the Council that on the County Road 96 side, there had been the ability for sound abatement but the residents had opted out of that because of the view of the lake. Mayor Harpstead stated that the decision should be revisited by the City. Councilmember Holmes stated that the Council has received e-mails from Arden Manor residents that want to have this decided so that they can know when they can move. The City is going to try and make several options available for residents to stay in the park. Councilmember Holden stated the City has had many discussions on where mobile homes could be moved to and the City does not own the land on which Arden Manor is located. She asked if other Cities have done land swaps or how it works. City Attorney Filla stated that part of the relocation process may involve land acquisitions to relocate manufactured homes but these options would need to be explored further. Councilmember Holden asked if the City would then give that land to the mobile home owner and if the City would potentially have to replace the infrastructure of Arden Manor. City Attorney Filla stated that the City could buy the land and give it to the mobile home owner or some other way of relocating manufactured homes onto the property, but that it was too early to decide on the infrastructure because the City did not know what was there. He stated that the mobile home park owner would need to be involved in the discussions. ARDEN HILLS CITY COUNCIL - June 30, 2008 16 Councilmember Holden asked if it would be a negotiated thing. City Attorney Filla stated that it would be. Mayor Harpstead asked if the City would be potentially acquiring some of the property that the manufactured home owner possesses and is it possible that negotiated settlements and things like land swaps be included? City Attorney Filla stated that there is a minimum relocation cost that the City has to provide but beyond that everything is negotiable. Councilmember Holden asked City Planner Lehnhoff what the Comprehensive Plan was showing for this triangle. City Planner Lehnhoff stated that the future land use designates this land as a medium density residential area and this is until 2030 but the plan would be revisited again in 2018. Mayor Harpstead asked if there were restrictions for changing of zoning. City Planner Lehnhoff stated that the Zoning Map should be in compliance with the Future Land Use Map. For the Zoning Map to change, the Comprehensive Plan and the Future Land Use Map would have to be amended. He stated that the Comprehensive Plan can drive the Future Land Use and the Zoning Map should be in conformance with the Comprehensive Plan. Councilmember McClung asked what would be involved with changing the Comprehensive Plan. City Planner Lehnhoff stated that the local part of this would have to go through the Planning Commission with a public hearing and then to the City Council. It is then sent to the adjacent cities and other applicable agencies and then to the Metropolitan Council for review and approval. Councilmember Holden asked if there was any binding resolution that the Council could make that could not be changed. City Attorney Filla stated that there was not. The City could adopt policy in the form of a resolution and then memorialize this in the form of a contract but this would have to comply with other contracts. ARDEN HILLS CITY COUNCIL - June 30, 2008 17 Councilmember Grant stated that there had been a comment about TCAAP and how much affordable housing there would be and if this was on the record. He stated that it was too early in the process with TCAAP planning, so the exact specifics of what, where and how many could not be determined. Mayor Harpstead stated that he was in favor of a mixed use development with life cycle housing and affordability within the TCAAP property. Councilmember Holden stated that she would like to go through the Position Paper and one of the things missing was the City had requested that Highway 10 going north have a right turn lane going onto County Road 96 and this was not on the Concept Plan. Mr. Chromy stated that this request is more related to the County grade separation project and this was forwarded to Ramsey County as part of the Position Paper. Mayor Harpstead asked if this was an element that was precluded as part of the preliminary design phase. Mr. Chromy stated that this would be an item that would be evaluated as part of the preliminary design. Councilmember Grant asked if the City was approving the TCAAP interchange and access or the Highway 1 0 and County Road 96 project or both. Mr. Chromy stated that currently they are looking for approval of the Concept Plan for the local access interchange and they are not looking for endorsement of Highway 1 0 and County Road 96 at this time. Councilmember Grant stated that the Highway 1 0 and County Road 96 intersection is proposed to be grade separated in the Concept Plan and approving Local Access Interchange concept would be in essences approving the MnlDOT plan of converting Highway 10 to a freeway.. He stated that the local access to TCAAP was important, and this Concept Plan did not provide adequate access. Mr. Chromy stated that the local access interchange would be consistent with MnlDOT's vision for Highway 10. City endorsement of the local access interchange concept would also provide Ramsey County the direction they need to begin the preliminary design of the Highway I 0 and County Road 96 grade separation project. Without city endorsement of the local access interchange, Ramsey County will need to reassess local access at Highway 1 0 and County Road 96 ARDEN HILLS CITY COUNCIL - June 30, 2008 18 Councilmember Holden stated that Ramsey County had stated they would review the Position Paper when they were designing which does not mean that the access will be there. Mayor Harpstead stated that Ramsey County had indicated that this would be an open public process. Councilmember Grant stated that he was concerned that this document would go to the designers for the County and if the designers don't see this exit ramp on the concept plan and they could exclude it. Mayor Harpstead stated that the Council could amend the resolution to include this. Councilmember Holden stated that she would like to go through the Position Paper to verify that those items are addressed in the Resolution. She stated that the first item was the Interstate 694 and Interstate 35W project and this was not visible on this Concept Plan but it was stated that noise issues would be looked at. She stated that the Council wants to make sure that the State does leave room in the right of way for noise abatement. Civil Engineer Giga stated that in preliminary review of this Mn/DOT had indicated that there was sufficient room along Highway 10 for noise walls. Councilmember Holden asked if Design Constraint # I was covered by the second Whereas in the Resolution. City Attorney Filla stated that the current Resolution, the second Whereas, last sentence does state that the Position Paper has guided the review and revision of the Concept Plan, and will also guide the preliminary design process. He also stated that if the City wished to emphasize certain points in the Position Paper then language such as "including but not limited to" could be added. Councilmember Holden stated that the first concern was noise mitigation so she would like to amend the resolution to reflect this concern. She stated that Design Constraint #2 was not in the Resolution and asked if this should be added as a separate Whereas. Mayor Harpstead stated that this could be added to the fourth Whereas where it refers to the Concept Plan with the further addition of an exit from northbound Trunk Highway 1 0 to eastbound County Road 96. He stated that he would make that motion. ARDEN HILLS CITY COUNCIL - June 30, 2008 19 Councilmember Holden asked what the process is with Ramsey County as the City has not received any information from the County in regards to Design Constraint #3. Mr. Chromy stated that the County has completed project seoping or conceptual design and they recognize that they have a solution that they would like to move to preliminary design and a formal environmental study. The County intends to start this process by bringing a consultant on board as early as next month. Councilmember McClung clarified that the Concept Plan they have would be considered project scoping. Mr. Chromy stated that this was correct. He stated that what this Concept Plan represents is the County's intent on County Road 96 and shows how the local access interchange would tie into those improvements. Councilmember Grant asked for clarification regarding what the Council was approvIng. Mr. Chromy stated that the Council was being asked to approve the local access interchange for TCAAP. City Administrator Moorse added that this local access interchange really is to provide the local access that is lost when the grade-separated intersection at Highway 10 and County Road 96 is completed. The local access interchange assumes that there is going to be a grade separated intersection at Highway I 0 and County Road 96 but this is all that it assumes. As the County gets into its preliminary design process, then more detailed information will be determined such as the median widths, types of trails, and if potentially there can be an exit ramp off of Highway 1 0 onto County Road 96. Councilmember McClung asked for clarification that if the Council approves this Concept Plan for the local access interchange then approval is given for the flyover and what the County wants to do at Highway 1 0 and County Road 96. Mayor Harpstead stated that the Council was acknowledging its existence. Councilmember McClung stated that the Council would be giving its acquiescence to it. ARDEN HILLS CITY COUNCIL - June 30, 2008 20 Councilmember Holden stated that she disagreed with this. She asked for further explanation on what preliminary design was and if the requests from the City were not considered then the City could decide not to endorse the project. Councilmember McClung stated that if this was the case then tax dollars were being wasted. Councilmember Holden asked if the soil samples were done during the preliminary design in order to determine where things can really be. Mr. Chromy stated that the environmental study drives the preliminary design. Any impacts on the environment and the costs associated with those impacts would be evaluated and justified. This process defines what is actually going to be built. Councilmember Holden asked what was being looked at in regards to environmental. Mr. Chromy stated that an environmental assessment process includes the lead agency sending an early notification that this project is being considered to the multiple environmental agencies. These agencies respond and outline the type of analysis that the County is expected to perform for this type of project. They proceed to the level of the permitting agencies and start developing mitigation strategies that need to occur to either avoid the impacts or minimize the impacts and to mitigate the effects of any impacts. Councilmember Holden asked if the City wanted the highway to be as far south as possible how does the environmental process address this. Mr. Chromy stated the environmental process will weigh the impacts to Arden Manor and the impacts to Round Lake against one another relative to the design of the roadway to minimize impacts to one or both of those areas. He also stated that there may be field investigation done to determine the extent of potential impacts. Councilmember Holden clarified that the approval of the Concept Plan was really for the environmental analysis and that by the end of the preliminary design the City would still not know where County Road 96 would sit. Mr. Chromy stated that this was incorrect and that the City would know where County Road 96 would sit by the end of the environmental review and preliminary design process. He stated that the outcome of the preliminary design phase was to determine what will be constructed and what will be impacted. A color layout will be prepared to display each design component as well as the expected construction limits. ARDEN HILLS CITY COUNCIL - June 30, 2008 21 Councilmember Holmes stated that the document before the Council was just a resolution approving the Concept Plan for Highway 1 0 local access interchange. She stated that all the items in the Position Paper would not be covered by this Resolution because this Resolution only addresses the interchange. Mayor Harpstead stated that the Position Paper is referenced In the second Whereas of the Resolution document. Councilmember Holmes stated that the specific aspects of County Road 96 need to be enumerated in the Resolution. Councilmember Holden stated that the first sentence of that Whereas says In connection with the Interchange Project and the THIO and CR96 project. Mayor Harpstead stated that City Attorney Pilla had suggested the phrase "including but not limited to" and then list the areas that the City wishes to emphasize could be added to the Resolution. The first could be noise abatement. The second point could be the position of County Road 96 relative to the impact on Arden Manor. This would memorialize these issues so that they are not lost. Councilmember Holden stated Design Constraint #4 was covered but Design Constraint #5 was not addressed. Mayor Harpstead stated that another bullet could be added that states local pedestrian access to neighborhoods because the specifics would be included in the Position Paper. Councilmember Holden stated Design Constraint #6 had been addressed. Councilmember Holden asked why Highway 1 0 was going over County Road 96 instead of under. Councilmember Holmes stated that the Council had discussed this but because County Road 96 goes down it made more sense to have Highway lOgo over. Mr. Chromy stated that he was unfamiliar with the decision making that was done for this. He stated that it was his understanding that Highway 1 0 was going to be at the same general elevation that it is today. Councilmember Holden stated that some of the noise could be alleviated by cutting Highway 1 0 under County Road 96. ARDEN HILLS CITY COUNCIL - June 30, 2008 22 Mr. Chromy stated that in other projects that he has worked on that include grade separation, the decision of which road goes over has more to do with the existing terrain. The lower existing elevation of County Road 96 west of Highway makes it easier for Highway 1 0 to go over. Because of these grades, a larger footprint and greater impacts would be expected if Highway 1 0 would be cut under County Road 96 in this area. Mayor Harpstead asked if Mr. Chrorny had seen grades relative to one another change during the preliminary design or if this was a variable that was still open. Mr. Chromy stated that he would not expect a change in the decision to have Highway 1 0 pass over County Road 96 at this point. The grades could change a bit during preliminary design but not substantially. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a Motion to Approve Resolution 2008-032 Approving the Concept Plan for a Local Access Interchange on Trunk Highway 1 0 North of County Road 96. MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to amend the second Whereas in the Resolution to include: including but not limited to: 1. Noise abatement, 2. Position of CR 96 related to the impact on Arden Manor, and 3. Local pedestrian access to the neighborhoods. The motion carried (3-2 - Councilmember Grant and Councilmember McClung). MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to amend the fourth Whereas .of the Resolution before the semicolon to include: with the further addition of a right exit from north Trunk Highway 10 to eastbound County Road 96. City Administrator Moorse asked to clarify if this was stating there would be or it would be considered, would this be a deal breaker for the City. Mayor Harpstead clarified stating this would be an addition to be made to the drawing. He also stated that there would be a number of elements brought forward during preliminary design where additional discussion would be needed and this would be another one of those issues. The motion for the amendment carried (4-1 - Councilmember McClung) ARDEN HILLS CITY COUNCIL - June 30, 2008 23 Councilmember Holden stated that another Whereas could be added that states: Whereas the cost to the State of Minnesota by Trunk Highway I 0 reducing the traffic on the Interstate 694 and Interstate 35W interchange therefore the City requires the State to provide funding for neighborhoods appointed by the City. City Attorney Filla stated that the focus here was on the local access project and even though the Position Paper does cover areas north and south, this Resolution deals with areas north of County Road 96. This would mean that noise abatement measures would refer to the Arden Manor and this issue will come back for other reviews. This Resolution is structured to deal with the local access project. Councilmember Grant stated that assuming the County grade separates Highway 1 0 at County Road 96, approval of this Concept Plan will enable them to look at the noise that is along that entire segment. Therefore Council is taking the position of noise abatement caused by the TCAAP interchange. City Attorney Filla stated that he is not suggesting that the Council not add more language but if the Council is comfortable with the Position Paper it is being incorporated into the Resolution. If the Council would like to emphasize certain portions of the Position Paper then they should add that language. He stated that the Resolution incorporates the map that is included in the documents and this shows the grade separation at Highway 10 and County Road 96. Mayor Harpstead stated that the Resolution references the Position Paper that goes beyond the local access interchange being discussed. Councilmember Holden stated that the Position Paper states: review noise abatement and impacts. The Council did review the analysis and Mn/DOT stated that area does not meet the criteria. Councilmember Grant stated that the area does not meet the criteria for sound walls but nothing was ever done in terms of other measures for sound mitigation. City Attorney Filla stated that it was important to emphasize those areas that are critical to the Council in the Resolution. Mayor Harpstead asked if it was appropriate form to include an expectation clause. City Attorney Filla stated that if the Council did not feel the Position Paper was strong enough then the Council should start using more mandatory language. ARDEN HILLS CITY COUNCIL - June 30, 2008 24 Councilmember Holden restated the potential Whereas to be added to the Resolution: Whereas the cost saved to the State of Minnesota by Trunk Highway 1 0 reducing traffic on the Interstate 694 and Interstate 35W interchange therefore the City requires the State to provide noise abatement funding for those neighborhoods between Interstate 35W and Interstate 694 along Trunk Highway 10. City Attorney Filla suggested changing the last part to "areas designated by the City". He stated that what this means is that the Council expects the preliminary design to come back showing where noise abatement can be done separate from whether anyone can afford to do it at this point in time. MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to extend the meeting an additional 45 minutes. The motion carried unanimously (5-0). City Administrator Moorse stated that the Resolution should contain language referring to the sound mitigation being funded through other means by the City. Councilmember Holmes asked what specifically the Council was accomplishing by saying the City requires funding for sound mitigation. The State could decide that they are not going to fund sound walls. Councilmember Holden stated that the language would provide the State with the City's stance that without the sound mitigation then the project is a no go. Councilmember McClung stated that this would be a clear statement to the State. Councilmember Holden stated that she was not asking Mn/DOT to ask for funds but rather if the City asks for funds she would expect Mn/DOT to support the City in that process. City Administrator Moorse stated that the wording In the Resolution should reflect this. Councilmember Holden stated the potential language could be: The City requires the State to provide support in the City's efforts to obtain special appropriation noise abatement funding. She clarified that by using the word State she was referencing Mn/DOT. City Attorney Filla asked for clarification if the Council was asking the State to pursue efforts to secure funding and to cooperate with the City's efforts or is the ARDEN HILLS CITY COUNCIL - June 30, 2008 25 City stating that the City will lead the charge and wants Mn/DOT to cooperate. If the City would like both then the wording needs to change. Mayor Harpstead stated that it could read that it requires the State and Mn/DOT to initiate and support the City's efforts to obtain noise abatement funding in those areas designated by the City. Councilmember McClung stated that the wording was not representative of what the Council wants regarding the noise abatement issue. If the City is serious about not supporting a project unless there is noise abatement then the City needs to say it clearly. Councilmember Holden asked Councilmember McClung if the City should pursue funding for sound mitigation. Councilmember McClung stated that the City needed to pursue funding actively but the City also needs to let the State know that they will not support any combination of these projects unless there is some sort of sound mitigation. Councilmember Holden restated the original wording as: Whereas the cost saved to the State of Minnesota by Trunk Highway 10 traffic on the Interstate 694 and Interstate 35W interchange the City requires the State to provide noise abatement funding for areas determined by the City. City Administrator Moorse stated that the word State should be changed to Mn/DOT. Councilmember Holmes stated that the City would like to get funding from Mn/DOT and anyone else who may have money available. City Administrator Moorse stated that the City has already heard that Mn/DOT can not fund the noise abatement. He stated that the wording should reflect that the City is willing to look at any other funding options outside of the local level in order to fund noise abatement versus requiring the State to fund it. Councilmember Holden stated that it was only through two funding sources and they could go and ask for special appropriations on behalf of the City. City Attorney Filla proposed the wording could include pursue or cooperate and pursue all available sources of funding. The City would then need to define who would be involved in that effort. ARDEN HILLS CITY COUNCIL - June 30, 2008 26 Councilmember Grant stated that he would favor of something with stronger wording. Mayor Harpstead stated the potential wording as: Whereas the costs saved by the State of Minnesota by Trunk Highway 1 0 reducing the traffic volume impacts on the Interstate 694 and Interstate 35W interchange the City requires the State or Mn/DOT to initiate and support all appropriate avenues of noise abatement funding in areas designated by the City on Trunk Highway 10. Mr. Chromy suggested changing the word support to secure. Mayor Harpstead restated the potential wording as: Whereas the costs saved by the State of Minnesota by Trunk Highway 1 0 reducing the traffic volume impacts on the Interstate 694 and Interstate 35W interchange the City requires the State or Mn/DOT to initiate and secure all appropriate avenues of noise abatement funding in areas designated by the City on Trunk Highway 10. Ms. Stacie Kvilvang of Ehlers & Associates clarified that the City was requiring the State to secure the funding for the noise abatement and if they don't then the City will not support the project. She stated that this would hamper the ability to move forward in preliminary design because the State is not in legislative session at this time and preliminary design would not be able to move forward in order to get the answers about what the impacts are going to be. Councilmember Holden stated that even though the State was not in legislative session Mn/DOT could be contacting people and working on drafting documents and they could start on preliminary design and by the time that is done the funding would be addressed. Ms. Kvilvang stated that the developer may not wish to spend the money to move to preliminary design if the City was still not sure they would be approving the project because there was no guarantee that funding for noise abatement would be secured. Councilmember McClung clarified that the only way this was going to move forward is if the developer fronts the money for the preliminary design and they are guaranteed that they will get something. Ms. Kvilvang asked why the City would move into preliminary design if the State does not provide the noise abatement funding and the City does not approve the project. She stated that there were avenues that could be pursued to see if the City ARDEN HILLS CITY COUNCIL - June 30, 2008 27 could get dollars appropriated but would hate to see that the State has to give the City the funding beyond local dollars in order for the project to move forward. Councilmember Holden asked if there was concern that the developer would be going after certain funding for infrastructure and the City would be pursuing funding for noise abatement. Ms. Kvilvang stated that this would not be the concern. There were several funding options available for various aspects of the project. Mayor Harpstead restated the potential wording as: Whereas the costs saved by the State of Minnesota by Trunk Highway 1 0 reducing the traffic volume impacts on the Interstate 694 and Interstate 35W interchange the City requires the State or Mn/DOT to initiate and secure noise abatement funding in areas designated by the City on Trunk Highway 10. MOTION: Councilmember McClung moved and Mayor Harpstead seconded a motion to add a sixth Whereas to the Resolution which reads: Whereas the costs saved by the State of Minnesota by Trunk Highway 10 reducing the traffic volume impacts on the Interstate 694 and Interstate 35W interchange the City requires the State or Mn/DOT to initiate and secure noise abatement funding in areas designated by the City on Trunk Highway 10. Councilmember Grant stated that the motion does not state how much funding or sound wall needs to be obtained. Councilmember McClung stated the City is not saying that the noise abatement has to be sound walls but rather sound mitigation. Councilmember Holden stated that if preliminary design comes back without noise abatement then the City will not support the project. Councilmember McClung stated that if the preliminary design comes back with nothing for noise mitigation then the City would not support. Councilmember Holmes clarified that the preliminary desig.n for the local access interchange is not being done by the State but rather SEH. Ms. Kvilvang stated that the preliminary design was going to be handled by SEH and the City. ARDEN HILLS CITY COUNCIL - June 30, 2008 28 Councilmember Holden asked for clarification on which preliminary design they were doing because Mn/DOT is donating $2,000,000 towards efforts on design work. Ms. Kvilvang stated that it was her understanding that the $2,000,000 was for the Highway 1 0 and County Road 96 grade separation project and this was for final design, not preliminary design. Councilmember Holden asked who was paying for preliminary design of Highway 10 and County Road 96. Ms. K vilvang stated that the County would be as part of their funding. Civil Engineer Giga stated that the County is going out for an RFP for a consultant to complete the preliminary design work for the grade separation project. City Administrator Moorse stated that he preferred the word support the City's efforts to obtain funding versus initiate and secure. Councilmember McClung asked if the City would be able to support a plan that does not include any noise abatement and if the answer is no then the City should not feel uncomfortable using the wording initiate and secure. Councilmember Holmes stated that the preliminary design for the local access interchange is being done by SEH and their plan is not going to have anything in it for noise mitigation for this area. This is just so that SEH can go forward with their preliminary design. She stated there may be another phase where the State gets involved but this plan currently will have no input from the State. Councilmember McClung stated that the State will have input. Councilmember Holmes asked how the City could be anticipating a State plan in this preliminary design. Councilmember Holden stated that this preliminary design if approved gives the County permission to do the preliminary design for Highway 1 0 and County Road 96. Ms. Kvilvang clarified that the County does not need the City's approval for the preliminary design. They will come back for that during the preliminary design process and try to work through the local issues and mitigate those issues with the Council and the community. Tonight the Council is looking at where the Council ARDEN HILLS CITY COUNCIL - June 30, 2008 29 thinks their local access interchange needs to be located so that the County knows what the parameters are. Councilmember Holmes stated that the County is funding the preliminary design on Highway 1 0 and County Road 96 and the developer is funding SHE to design the locals access interchange. She stated that the City needed to get preliminary design done and did not believe that noise abatement at this time is part of this process. Councilmember Holden stated that the County has done the scope. She asked what would happen if the City decided tonight that they did not want a flyover at Highway 10 and County Road 96. Mr. Chromy stated that the County would like to get something from the City that includes some local access interchange so as they move into preliminary design they can account for that. The two projects do not work independent of one another. They have different reasons for being done and different agencies leading the projects, but it has to be a common solution. He stated that if there is a commitment from the City, then the County could move forward with grade separation project consistent with the local access project presented tonight. If there is no commitment from the City for its local access interchange, the County will need to reevaluate local access with the grade separation project and move forward accordingly. Councilmember Holmes stated that Chris Roy had told the Council this at a previous worksession. Mayor Harpstead stated that the County would have to reconsider how to accommodate local access. Councilmember Holden asked Mr. Chromy in his judgment when should the City hit hard with the noise abatement issue. Mr. Chromy stated that from his perception the noise abatement is independent of either project because the projects themselves will not be changing the noise or the ability to add noise abatement in the future. Councilmember Holden asked if SEH would have to make sure that there was significant right of way. Mr. Chromy stated that if something other than noise walls were what the City wanted to do, then they would need to be considered because they take up more ARDEN HILLS CITY COUNCIL - June 30, 2008 30 right of way than noise walls. He also stated that noise walls were typically the most cost effective method of noise abatement. Mayor Harpstead asked Council for assessment on the motion that was currently on the floor regarding the sixth whereas to be added to the Resolution. City Administrator Moorse stated that another possible wording for the language could be: every effort will be made to secure funding from any and all sources of for noise mitigation. Mayor Harpstead stated that the important areas in this particular whereas are the State recognize the City is doing something on their behalf and that the impact on the community is significant in the way of noise and there are ramifications and resolutions including weight limits on trucks, changing the speed limit, or finding sources of funding for noise mitigation. City Administrator Moorse stated that the City can get the acknowledgement from the State using the word support rather than secure. Mayor Harpstead stated that Mn/DOT has the ability to secure funds through its own budgeting process. City Administrator Moorse stated that things could be put on hold until they find out if they can secure funds. MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to amend to current motion on the floor by replacing the word "secure" with the word "support". Mayor Harpstead reread the motion on the floor as: a sixth Whereas added to the Resolution that reads: Whereas the costs saved by the State of Minnesota by Trunk Highway 10 reducing the traffic volume impacts on the Interstate 694 and Interstate .35W interchange the City requires the State or Mn/DOT to initiate and support noise abatement funding in areas designated by the City on Trunk Highway I O. The motion carried (4-1 - Councilmember McClung) Councilmember Grant asked Mr. Chromy what will happen if the Concept Plan is not approved relative to timelines, funding, and design. Mr. Chromy stated that if the Concept Plan for the local access interchange fails, it does not provide the TCAAP developer the direction they need to move to ARDEN HILLS CITY COUNCIL - June 30, 2008 31 preliminary design. It also tells the County that there isn't local support for the local access interchange and at some point the County will need to decide what their project looks like and what they are moving forward with in their preliminary design. Councilmember McClung stated that he will not support this Concept Plan for several reasons. One of those reasons is that the City has not dealt with affordable housing on the TCAAP property. Another reason is that the City is not clear in its stance on noise mitigation. He also stated that there have been no in depth meetings with Mn/DOT or the Commissioner to discuss a signalized intersection on the 10 diagonal in greater detail. He stated that there had to be more improvements that could be made to get a better alternative. Councilmember Grant stated that the project is going to happen, TCAAP is located where it is and it does need an interchange, there is going to be a loss of homes and it appears that there is going to be some noise. Council has spent countless hours looking at this trying to limit the impact. This is something that needs to move forward in the sense that people are unsure if they are impacted or not. He stated that he has always been concerned about the noise issue and this has not been addressed and this is why he is not going to support the motion. The Position Paper was clear relative to local access. He also stated that relative to the TCAAP access there are several issues that need to be addressed. Councilmember Holmes clarified that Councilmember Grant was not going to support this motion. She also stated that Arden Hills can not afford to pay for this interchange and Arden Hills is expecting to get the money from the State. She also stated that the City needed to get the preliminary design going in order for the City to talk to the State about funding. Mayor Harpstead stated that the City would not be able to seriously address the needs for the different funding that the City needs unless the next step is under way. He stated that this would acknowledge that there is going to be some local interchange and this is a concept that we are going to work around. With this the City can ask for specific support. Councilmember Holden clarified that the Concept Plan presented represented the worst case scenario. Mr. Mark Benson of SEH, stated that was the intent. They were using a conservative offset to generate a right of way line. He also stated that he could not guarantee this. ARDEN HILLS CITY COUNCIL - June 30, 2008 32 Councilmember Holden wanted to verify that there would not be additional homes impacted. Mr. Benson stated that what was done with the design at the concept phase was to not assume retaining walls between the ramp and the manufactured homes. This gives more cushion in the design so that if the trade off is absolutely no more impacts, there is a cost in adding retaining walls to the outside of the ramp that can help in keeping those construction levels from being any broader. Councilmember Holden stated that she would like to know where County Road 96 was going to be lined up and what the impact is. She asked Mr. Chromy if he were to design this if there was anything he would do different. Mr. Chromy stated that he did not see any easy fixes that don't come with other substantial impacts. Councilmember Holden asked if some of the concerns of Councilmember Grant could be met if the City met with Representative Knuth while they were doing preliminary design. MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to extend the meeting for up to an additional 45 minutes. The motion carried unanimously (5-0). Councilmember Holden stated that she was elected to be a leader of the community and help bring the City along. Councilmember Grant verified that the County has what they need and the Position Paper. He asked Mr. Chromy if the County had indicated that they would stop their preliminary design. Mr. Chromy stated that the County did have the Position Paper and that the County had funding to correct the safety problem so they have no intentions of stopping from moving into preliminary design. Mayor Harpstead stated that the Position Paper did not have a definitive local access interchange concept in it. Mayor Harpstead restated the motion on the floor: there was an amendment to the second Whereas in the Resolution to include: including but not limited: to 1. Noise abatement, 2. The position of CR 96 related to the impact on Arden Manor, and 3. Local pedestrian access to the neighborhoods, an amendment to the fourth Whereas ARDEN HILLS CITY COUNCIL - June 30, 2008 33 of the Resolution before the semicolon to include: with the further addition of a right exit from north Trunk Highway 10 to eastbound County Road 96; and the addition of a sixth Whereas to the Resolution that reads: Whereas, due to the substantial cost to be saved by the State of Minnesota by Trunk Highway 1 0 reducing the traffic volume impacts on the Interstate 694 and Interstate 35W interchange, the City requires the State or Mn/DOT to initiate and support noise abatement funding in areas designated by the City on Trunk Highway 10. Councilmember Holden verified that there would be no complications with the retaining walls if the City added sound walls. Mr. Benson stated that the retaining walls could be integrated into the sound walls. The Council voted on the resolution as amended. The motion carried (3-2 - Councilmember Grant and Councilmember McClung). 9. COUNCIL COMMENTS AND REQUESTS Councilmember Holden asked when the Council would be talking about the Community Survey. Councilmember Grant stated that there were several light poles on County Road E that were in need of repair and asked that Staff check into these. Councilmember Grant asked if there was an update on the Black Bear Software. Finance Director Iverson stated that the software had been paid for on January 11, 2008 but that it had not been received yet. City Administrator Moorse stated that the current plan was the software would be received in August and that this is a firm date as the company has training sessions scheduled. Mayor Harpstead stated the City should follow up with a letter stating that if the software is not received by August they would like to be reimbursed. City Administrator Moorse stated that he would follow up with this. Councilmember Grant stated that he had previously asked for documentation from Ramsey County showing the sources of funding they have for Highway 1 0 and County Road 96 and he has not seen that information yet. ARDEN HILLS CITY COUNCIL - June 30, 2008 34 City Administrator Moorse stated that he would contact them and have them confirm it. ADJOURN MOTION: Councilmember McClung moved and Councilmember Holmes seconded a motion to adjourn the meeting. The motion carried unanimously (5-0). -""~"-"'~-"-'-'-""~'~~'~-"'-''''-''' '>"" CITY OF ARDEN HILLS REQUEST TO APPEAR BEFORE: CITY COUNCIL/PLANNING COMMISSION EN HELLS If you wish to address the City Council or Planning Commission, please follow the suggestions listed below. Thank you. (PLEASE PRINT) Date Phone - Nam E-Mail /' Address Agenda item you wish to address _ 41,V MA Company of individual Representing (if pplicable) NOTE: Please complete this form so that you may be recognized at the appropriate time on the Agenda. 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(PLEASE PRINT) Date Name-;-�� � E-Mail Address Agenda item you wish to address do Company of Individual Representing (if applicable) NOTE: Please complete this form so that you may be recognized at the appropriate time on the Agenda. You are under not obligation to speak if you decide against it during the meeting. Please state your full name, address, and phone number so the record of your comments will be complete in the minutes of this meeting_ Thank you. CITY OF ARDEN HILLS REQUEST TO APPEAR BEFORE: CITY COUNCIL/PLANNING COMMISSION EN HILLS If you wish to address the City Council or Planning Commission, please follow the suggestions listed below. Thank you. (PLEASE PRINT) Date Phone Name E-Mail Address Agenda item you wish to address Company of Individual Representing (if applicable) NOTE: Please complete this form so that you may be recognized at the appropriate time on the Agenda. You are under not obligation to speak if you decide against it during the meeting. Please state your full name, address, and phone number so the record of your comments will be complete in the minutes of this meeting. Thank you. CITY OF ARDEN HILLS REQUEST TO APPEAR BEFORE: CITY COUNCIL/PLANNING COMMISSION EN HILLS If you wish to address the City Council or Planning Commission, please follow the suggestions listed below. Thank you. (PLEASE PRINT) Date � Phone Name / E-Mail Address Agenda item you wish to address Company of Individual Representing (if applicable) NOTE: Please complete this form so that you may be recognized at the appropriate time on the Agenda. You are under not obligation to speak if you decide against it during the meeting. Please state your full name, address, and phone number so the record of your comments will be complete in the minutes of this meeting. Thank you. CITY OF ARDEN HILLS REQUEST TO APPEAR BEFORE: CITY COUNCIL/PLANNING COMMISSION ARQEN HILLS If you wish to address the City Council or Planning Commission, please follow the suggestions listed below. Thank you. (PLEASE PRINT) Date Phone Nam Add ess Agenda item you wish to address Jain t • utA-40 ti1- Company of Individual Representing (if applicable) NOTE: Please complete this form so that you may be recognized at the appropriate time on the Agenda. You are under not obligation to speak if you decide against it during the meeting. Please state your full name, address, and phone number so the record of your comments will be complete in the minutes of this meeting. Thank you. CITY OF ARDEN HILLS REQUEST TO APPEAR BEFORE: CITY COUNCIL/PLANNING COMMISSION - EN HILLS If you wish to address the City Council or Planning Commission, please follow the suggestions listed below. Thank you. (PLEASE PRINT) Date -, Address 1 '1 Agenda item you wish to address Company of Individual Representing (if applicable) NOTE: Please complete this form so that you may be recognized at the appropriate time on the Agenda. You are under not obligation to speak if you decide against it during the meeting. Please state your full name, address, and phone number so the record of your comments will be complete in the minutes of this meeting. Thank you. CITY OF ARDEN HILLS REQUEST TO APPEAR BEFORE: CITY COUNCIL/PLANNING COMMISSION EN HILLS If you wish to address the City Council or Planning Commission, please follow the suggestions listed below. Thank you. (PLEASE PRINT) Date � Address -3h 73 Agenda item you wish to address Company of Individual Representing (if applicable) NOTE: Please complete this form so that you may be recognized at the appropriate time on the Agenda. You are under not obligation to speak if you decide against it during the meeting. Please state your full name, address, and phone number so the record of your comments will be complete in the minutes of this meeting. Thank you. CITY OF ARDEN HILLS REQUEST TO APPEAR BEFORE: CITY COUNCIUPLANNINC COMMISSION Eli HILLS If you wish to address the City Council or Planning Commission, please follow the suggestions listed below_ Thank you. (PLEASE PRINT) Date _r VA S_r o Address � 5 �l a �iu� � x-51 Z �� �o r� -��;d,✓� �; ll s _- Agenda item you wish to address �p Company of Individual Representing (if applicable) NOTE: Please complete this form so that you may be recognized at the appropriate time on the Agenda_ You are under not obligation to speak if you decide against it during the meeting. Please state your full name, address, and phone number so the record of your comments will be complete in the minutes of this meeting_ Thank you. CITY OF ARDEN HILLS REQUEST TO APPEAR BEFORE: CITY COUNCIL/PLANNING COMMISSION EN HILLS If you wish to address the City Council or Planning Commission, please follow the suggestions listed below. Thank you. (PLEASE PRINT) Date 0/0 Phone Address n Agenda item you wish to address Company of Individual Representing (if applicable) A �4 e Y) M 0 o 0 V 1p�e �' 11'C(C ktq__1_'/X NOTE: Please complete this form so that you may be recognized at the appropriate time on the Agenda. You are under not obligation to speak if you decide against it during the meeting. Please state your full name, address, and phone number so the record of your comments will be complete in the minutes of this meeting. Thank you. CITY OF ARDEN HILLS REQUEST TO APPEAR BEFORE: CITY COUNCIL/PLANNING COMMISSION EN HILLS If you wish to address the City Council or Planning Commission, please follow the suggestions listed below. Thank you. (PLEASE PRINT) Date �-- �b ^� Phone adt Name (' E-Mail / ( . � Address � Y.� r I✓ i"1, V � S mff Agenda item you wish to address A 'kv ram V/-W Company of Individual Representing (if applicable) NOTE: Please complete this form so that you may be recognized at the appropriate time on the Agenda. You are under not obligation to speak if you decide against it during the meeting. Please state your full name, address, and phone number so the record of your comments will be complete in the minutes of this meeting. Thank you. CITY OF ARDEN HILLS REQUEST TO APPEAR BEFORE: CITY COUNCIL/PLANNING COMMISSION EN HILLS If you wish to address the City Council or Planning Commission, please follow the suggestions listed below. Thank you. (PLEASE PRINT) Date Phone Name E- Address Agenda item you wish to address r / _1 JC� t Company of Individual Representing (if applicable) NOTE: Please complete this form so that you may be recognized at the appropriate time on the Agenda. You are under not obligation to speak if you decide against it during the meeting. Please state your full name, address, and phone number so the record of your comments will be complete in the minutes of this meeting. Thank you. CITY OF ARDEN HILLS REQUEST TO APPEAR BEFORE: EN HILLS CITY COUNCIL/PLANNING COMMISSION If you wish to address the City Council or Planning Commission, please follow the suggestions listed below. Thank you. (PLEASE PRINT) Date ,, 2 t S Address 1 °i o \ o Agenda item you wish to address Company of Individual Representing (if appficable) NOTE: Please complete this form so that you may be recognized at the appropriate time on the Agenda. You are under not obligation to speak if you decide against it during the meeting. Please state your full name, address,and phone number so the record of your comments will be complete in the minutes of this meeting_ Thank you.