HomeMy WebLinkAbout4C, Motion to Approve Pay Voucher for Buck Blacktop
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Request for Council Action
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Prepared By:
Michelle Olson, Parks and Recreation
Manager
Motion to Approve Construction Pay Voucher No.1 to Buck Blacktop, Inc. in the
Amount of $57,778.05 for the Cummings Park, Johanna Marsh, and Hazelnut Park
Hard Court Restoration Project.
Actual Amount:
Council Meeting Date: August 11, 2008
Budgeted Amount:
$70,000 - Park Fund
$17,500 - General Fund
$47,769.05 - Park Fund
$10,009 - General Fund
Funding Source:
Special Revenue - Park Fund
General Fund
Recommendation:
A Motion to Approve Construction Pay Voucher No.1 to Buck Blacktop, Inc. in the Amount of $57,778.05
for the Cummings Park, Johanna Marsh, and Hazelnut Park Hard Court Restoration Project.
Supporting Documents:
1. Memorandum dated August 11, 2008 from Michelle Olson, Parks and Recreation
Manager.
2. Letter dated August 4, 2008 from Diane Hankee, PE - WSB & Associates, Inc. - Project
Engineer.
3. Construction Pay Voucher NO.1
4. Project Material Status and Project Payment Status
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MEMORANDUM
DATE:
August 11, 2008
TO:
Mayor and City Council
Ronald Moorse, City Administrator
FROM:
Michelle Olson, Parks and Recreation Manager/ltCO
SUBJECT:
Motion to approve Construction Pay Voucher No.1 to Buck Blacktop,
Inc. in the amount of $57,778.05 for the Cummings Park, Johanna
Marsh, and Hazelnut Park Hard Court Restoration Project.
BACKGROUND
The City of Arden Hills awarded Buck Blactop, Inc. the Cummings Park, Johanna Marsh, and
Hazelnut Park Hard Court Restoration Project on March 10, 2008 for a total contract amount of
$66,193.00.
FINANCIAL IMPLICATIONS
This is the first pay request from Buck Blacktop, Inc. The construction of the project is
substantially complete. There are a few punch list items left to be completed at Cummings Park.
Therefore, the engineer (WSB and Associates, Inc.) is recommending ninety percent payment for
that portion of the project. The remaining $3,040.95 being held back by the City is for the five
percent retainage. Staff does anticipate a change order from the contractor for additional work
regarding the sub grade. This amount needs to be negotiated with the engineer and staff. At that
time, the City does plan on pursuing liquidated damages for the delayed completion date of the
project. The original contracted completion date was extended from June 30, 2008 to July 10,
2008 by the City due to weather. However, the project was not completed until July 28, 2008.
The penalty listed within the contract is $250 per day over the contracted completion date.
RECOMMENDED COUNCIL ACTION
Staffrecommends a motion to approve Construction Pay Voucher No.1 to Buck Blacktop, Inc.
in the amount of$57,778.05 for the Cummings Park, Johanna Marsh, and Hazelnut Park Hard
Court Restoration Proj ect.
\\Metro-inet.us\ardenhilIs\PR&PW\Parks\Memos\CounciI Memos\Payment No.1 - Cummings Reconstruct0808.doc
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WSB
& Associates, Inc.
Infrastructure I Engineering I Planning I Construction
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
August 4, 2008
Ms. Michelle Olson
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Re: Construction Pay Voucher No. 1
Cummings Park, Hazelnut Park, and Sheehy Park
Hard Court Restoration
City of Arden Hills, MN
WSB Project No. 1771-00
Dear Mr. Olson:
Please find enclosed Construction Pay Voucher No.1 in the amount of $57,778.05 for the above-
referenced project. The quantities completed to date have been reviewed and agreed upon by the
contractor and we hereby recommend that the City of Arden Hills approve Construction Pay
Voucher No. 1 for Buck Blacktop, Inc.
If you have any questions or comments regarding the enclosed, please contact me at
763-287-7179. Thank you.
Sincerely,
WSB & Associates, Inc.
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Diane Rankee, PE
Proj ect Manager
Enclosures
cc: Kira Birmanis, Buck Blacktop, Inc.
tsf
Minneapolis I St. Cloud
Equal Opportunity Employer
K: \0 1771-00IAdmin ICons/roc/ion AdminIPay VoucherslLTR va 1 CTY-080408.doc
01771-00 - Pay Voucher 1
Monday, August 04, 2008
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WSB
. "......... -. .'"'..-."......-,.-..... .. ....
Owner: City of Arden Hills Date: 7/31/2008
1245 West Highway 96
Arden Hills, MN 55112
For Period: 7/1/2008 to 7/31/2008 Request No.: 1
Contractor~ Buck Blacktop
32 S. Owasso Blvde
St Paul, MN 55117
Pay Voucher
ARDH - Cummings ParI Hard Court Restoratjon
Client Contract No.:
Project No.: 01771-00
Client Project No.:
& Associates, 111A:~
Project Summary
1 Original Contract Amount $66,193.00
2 Contract Changes - Addition $0.00
3 Contract Changes - Deduction $0.00
4 Revised Contract Amount $66,193.00
5 Value Completed to.Oate $60,819.00
6 Material on Hand $0.00
7 Amount Earned $60,819.00
8 Less Retainage 50/0 $3,040.95
9 Subtotal $57,778.05
10 Less Amount Paid Previously $0.00
11 Liquidated Damages $0.00
12 AMOUNT DUE THIS PAY VOUCHER NO.1 $57t778~05
THIS IS TO CERTIFY THAT THE ITEMS OF WORK SHOWN IN THIS CERTIFICATE OF PARTIAL PAYMENT HAVE
BEEN ACTUALLY FINISHED FOR THE WORK COMPRISING THE ABOVE MENTIONED PROJECTS IN
ACCORDANCE WITH THE PLANS AND SPECIFICATIONS HERETOFORE APPROVED.
Recommended for Approval by:
w~ As.::ociates, I~nc.
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Approved by Contracto~~;
Buck ~lacld~ . .:: .
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Construction Observer:
Approved by Owner:
City of Arden Hills
Specified Contract Completion Date:
Date:
Comment:
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01771-00 - Pay Voucher 1
Monday, August 04,2008
Project Material Status
Item Item Description Units Unit Price Contract Quantity to Current Amount to
No. Quantity Date Quantity Date
Base Bid - Hard Court Restoration
1 2700.501 CUMMINGS PARK RESTORAT10N LUMP SUM $53,740.00 1 0.9 0.9 $48,366.00
2 2700.501 HAZELNUT PARK TENNIS COURT RESURFACING LUMP SUM $2,970.00 1 1 1 $2,970.00
3 2700.501 HAZELNUT PARK BASKETBALL COURT RESURFACING LUMP SUM $2.219.00 1 1 1 $2.219.00
4 2700.501 SHEEHY PARK TENNIS COURT RESURFACiNG LUMP SUM $4,820.00 1 1 1 $4,820.00
T atals For Section Base Bid - Hard Court Restoration: $58,375.00
Cummings Park Alternate 4 - Bituminous Maintenance Apron
8 2350.507 BJTUMINOUS MAINTENANCE APRON LUMP SUM $2,444.00 1 1 1 $2,444.00
Totals For Cummings Park Alternate 4 - Bituminous Maintenance Apron: $2,444.00
Project Totals: $60,819.00
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01771-00 - Pay Voucher 1
Monday, August 04, 2008
Project Payment Status
Owner: City of Arden Hills
Client Project No.:
Client Contract No.:
Project No.: 01771-00
Contractor: Buck Blacktop
Contract Chan es
No. Type
Date
Description
Amount
Change Order Totals:
$0.00
P tS
avmen ummarv
No. From Date To Date J Payment Total Payment Retainage Per Payment Total Retainage Completed
1 7/1/2008 7/31/2008 I $57,778.05 $57,778A05 $3,040.95 $3,040.95 $60,819.00
Payment Totals: $57,778.05 $3,040.95 $60,819.00
Project Summary
Material On Hand:
Total Payment to Date:
Total Retainage:
Total Amount Earned:
$0.00
$57,778.05 Original Contract:
$3,040.95 Contract Changes:
$60,819.00 Revised Contract:
$66,193.00
$0.00
$66,193.00
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