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HomeMy WebLinkAbout07-28-08-R ~ ~~HILLS Approved: August 25, 2008 CITY OF ARDEN HILLS, MINNESOTA CITY COUNCIL REGULAR CITY COUNCIL MEETING JULY 28, 2008 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular City Council meeting at 7:00 p.m. Present: Mayor Stan Harpstead; Council Members David Grant, Brenda Holden, David McClung and Fran Holmes. Absent: None. Also present: City Administrator Ronald Moorse; Assistant City Administrator Noah Simon; Public Works Director Gregory Hoag; Finance Director Susan Iverson; Parks and Recreation Manager Michelle Olson; Stacie K viJvang of Ehlers & Associates; Gen McJilton of Ryan Companies; John Moriarty representing Ramsey County Parks and Recreation; Steve Fenlon of MHC representing Presbyterian Homes; Dave Hamernick, MNARNG, Environmental Progranl Administrator; Stephen Bubol of Kennedy and Graven, City Attorney for TCAAP; and Recording Secretary, Tina Borg. PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to move items 7B, 7C, and 7D to the consent calendar. The motion carried unanimously (5-0) MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the meeting agenda as amended. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL - July 28, 2008 2 2. PUBLIC INQUIRIES/INFORMATIONAL Mayor Harpstead opened the public inquiries/informational at 7:03 p.m. Public Mayor Harpstead closed the public inquiries/information at 7:04 p.m. A. TCAAP Update City Administrator Ronald Moorse stated that the Army provided an update regarding the clean up of site K. He stated that the Army is on schedule to do the remedial work for Site K in October or November 2008. City Administrator Moorse stated that Ramsey County is requesting proposals for the preliminary design phase of the Highway 1 0 and County Road 96 project. He also stated that the City will be participating in the review of proposals. City Administrator Moorse stated that the attorneys for the Army/GSA, the City, and RRLD will be meeting the week of July 28. Councilmember Holden asked for clarification regarding the documents that the attorneys would be reviewing. Ms. Stacie Kvilvang, of Ehlers & Associates, stated that the documents that were being reviewed included the master development agreement, the deed, the purchase agreement, and the MOA. 3. APPROVAL OF MINUTES A. June 30.. 2008.. Re2ular City Council Meetin2 B. Julv 14.. 2008 Re2ular City Council Meetin2 MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the June 30, 2008, Regular City Council Meeting, and the July 14, 2008 Regular City Council Meeting minutes as presented. The motion carried unanimously (5-0). 4. CONSENT CALENDAR A. Claims and Payroll ARDEN HILLS CITY COUNCIL - July 28, 2008 3 B. Approval of Ramsey County Countywide Public Safety Radio Communications Subsystem Subscriber Agreement C. Motion to Approve an Agreement with Ramsey County for Construction and Maintenance of Trails in Tony Schmidt Regional Park and Perry Park D. Motion to Approve Resolution No. 2008-034: Resolution Accepting a Local Connection Grant Award [rom the Minnesota Department of Natural Resources for the Perry Park Regional Trail Connection E. Motion to Approve Resolution No. 2008-035: Resolution Approving an Agency Agreement Authorizing the Delegated Contract Process for Federal Aid Projects MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5-0). 5. PULLED CONSENT ITEMS None. 6. PUBLIC HEARINGS None. 7. NEW BUSINESS A. Motion to Approve Resolution No. 2008-036: Resolution Approvin2 the Rice Creek North Re2ional Trail Wildlife Corridor Habitat Restoration Plan Parks and Recreation Manager Michelle Olson provided the background on the Rice Creek North Regional Trail Corridor Master Plan. She also stated that the Ramsey County Parks and Recreation prepared the Rice Creek North Regional Trail Wildlife Habitat Restoration Plan with the intent to guide future restoration efforts with the thought that as the City's developer is working on the larger site, there may be opportunities to implement elements of this plan as remediation and mitigation efforts are underway. Mr. John Moriarty, representing Ramsey County Parks and Recreation, addressed the two questions that the City's developer had regarding the plan. He stated that ARDEN HILLS CITY COUNCIL - July 28, 2008 4 the area has no known contamination and the County expects that all remediation work is completed. Councilmember Holmes asked if the Rice Creek area had been turned over to the County and if any of this area had been contaminated. Mr. Moriarty stated that the area had been turned over to the County and that there had been one area that had been contaminated but it had been cleaned up. Councilmember Holmes asked if there were other areas that were being looked at for contamination. Mayor Harpstead clarified on the map the areas that were being discussed for the Rice Creek North Regional Trail Wildlife Corridor Habitat Restoration Plan. Councilmember Grant stated that the area contained an area of untouched oak forest. Mr. Moriarty stated that there was a small portion of oak forest on this portion of land and that this is expected to increase when the restoration is complete. Councilmember Holmes asked if the developer was expected to clean up the site to a specific standard. Mr. Moriarty stated that the County would not accept the land with contamination. Councilmember Holden stated that the Army was providing funds or credit for clean up on the site. Councilmember Holmes asked who would be responsible for the clean up. Councilmember Holden stated that the developer would be responsible. Councilmember Holmes asked if there would be trails located in this area. Mr. Moriarty stated that there could be walking trails but that these trails cannot impede on the movement of the wildlife. Mayor Harpstead asked if this resolution would modify the 2003 resolution that was already in place. ARDEN HILLS CITY COUNCIL - July 28, 2008 5 Mr. Moriarty stated that he was not sure because Greg Mack, the Director, was the person responsible for working on this resolution. Councilmember Grant stated that this agreement would substantially improve the area and this would be a good move for the City. He asked if there would be any trails in the area. Mr. Moriarty stated that there could be trails and there was room available for a hiking trail. Mr. Dave Hamernick, MNARNG, Environmental Program Administrator, stated that there was an anticipated trail along the north edge of the area._ MOTION: Councilmember Holden moved and Mayor Harpstead seconded a Motion to Approve Resolution No. 2008-036: Resolution Approving the Rice Creek North Regional Trail Wildlife Corridor Habitat Restoration Plan. The motion carried unanimously (5-0). B. l\lotion to .LA.ppro'lc an .LA.2rcement "lith Ramscy Count.., for Construction and l\laintcnance of Trails in Ton,] Schmidt Ref!ional ParI, and Perr"',r Pari, C. l\fotion to i\ppro"'lc Rcsolution No. 2008 034: Resolution .L\cccptine a Local Conncction Crant i\ ,vard from thc l\finnesota Departmcnt of Natural Rcsourccs for the Pcrry ParI, Rct!ional Trail Connection D. l\fotion to .L\ppro"'lc Rcsolution No. 2008 035: Rcsolution .LA.pproyine an .LA.t!cncy .L\t!recmcnt 1A.uthorizinf! the Delc2atcd Contract Proccss for Fcderal Aid .Proiccts These items were moved to the Consent Agenda. E. Motion to Approve Resolution 2008-037: A Resolution Desi2natin2 the Rate of Return for Purposes of Ne2otiation Between the City and RRLD City Administrator Moorse stated at the July 21, 2008 work session, the Council reviewed financial information regarding the TCAAP development project, in order to determine an acceptable rate of return for RRLD, the developer of the TCAAP property. ARDEN HILLS CITY COUNCIL - July 28, 2008 6 Ms. Kvilvang reviewed the process of a developer looking for public assistance and one of the things required to be submitted to the City is a Development Proforma. She also stated that the rate of return is setting the benchmark for negotiations. This is used to determine if public assistance is warranted or needed. She stated that the resolution being presented tonight states a rate of return of 150/0 for RRLD and this is a reasonable rate of return. She stated that this is being passed as a resolution in an effort to assist the City with the large redevelopment project by breaking it down into smaller steps. She stated that approving this resolution does not guarantee this rate ofretum to RRLD. Councilmember McClung asked if the wording under Now, Therefore, Be It Resolved, item 1 (b) could be changed to read: determining whether tax increment or other public financial assistance (if any) that is reasonable required in order to reach market feasibility. He asked if this change would be out of context with the intent of the resolution. Ms. Kvilvang stated that this change would not be a problem. Councilmember- McClung stated that the wording '~if any" appears to be to the clause public finance assistance refers to and not to both tax increment and public financial assistance. Councilmember Grant asked if the financial and market feasibility analysis had been completed. Ms. Kvilvang stated that these have not been completed. Councilmember Grant stated that he would like to change the first line in the second. Whereas and insert the words "and continues to evaluate" after the word evaluate. Councilmember Grant stated that the third Whereas does not specify the internal rate of return. It also does not indicate that this is negotiable. He stated that it could state that there is a maximum and negotiable internal rate of return. Ms. KviJvang stated that at this time this is not something that is really negotiable but rather something that they will be working towards. Councilmember Grant stated that the direction that the Council is giving is that the 150/0 is the maximum and this is expected to be negotiable. He stated that as the developer is able to pull risk out of this project then the rate of return should go down and he does not want the 15% to be locked in stone. ARDEN HILLS CITY COUNCIL - July 28, 2008 7 Councilmember Holden stated that the purpose of this resolution IS to run numbers. Ms. K vilvang stated that this resolution is to look at the financial feasibility and to analyze how much public assistance would be needed to get to a 150/0 rate of return. Councilmember Grant stated that this resolution also provides direction to Staff and Consultants. The Council is endorsing this document and giving direction to the negotiating team. He also stated that item 3 under Now, Therefore, Be It Resolved should be changed from unreasonable risk to the City to read no risk to the City. Councilmember Holden stated that part of the reason the City retained a developer was so that there would be no risk to the City. Councilmember Grant stated that the word unreasonable was open to interpretation. Ms. Kvilvang stated that every form may have some risk to the City and the negotiating team is working to make this risk as minimal as possible. Mayor Harpstead stated that if the word unreasonable was deleted the sentence would carry the same tone and it ties directly to financial assistance for the redevelopment. Mr. Stephen Bubul, of Kennedy & Graven, City Attorney for TCAAP, stated that the word unreasonable was "lawyer speak". There is no such thing as no risk. He also stated that the actual wording of the document was not as important as the intent. He also reminded the Council that they will make every decision in the process. City Administrator Moorse stated that it would be the City that determines what would be unreasonable. Councilmember Grant agreed that removing the word unreasonable would be sufficient. He also stated that there would be a lot of negotiating and not all of the negotiating will come back to the Council. The negotiating team will let the Council know what was negotiated but not necessarily everything that was discussed to reach the end product. He stated that Council needs to send a clear message to the negotiating team on what the City expects. He asked who wrote the resolution. ARDEN HILLS CITY COUNCIL - July 28, 2008 8 Mr. Bubul stated that he had prepared the resolution. MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion to Approve Resolution 2008-037: A Resolution Designating the Rate of Return for Purposes of Negotiation Between the City and RRLD. MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to amend the second Whereas to insert the phrase "and continues to evaluate" after the word evaluate and the third Whereas to insert the phrase "and negotiable" after the word maXImum. Councilmember Holmes stated that during discussions it was stated that the rate of 15% as a maximum benchmark was not going to be negotiable. Mayor Harpstead stated that the resolution does state that this IS negotiable because it is not a firm number. Mr. Bubul stated that the concept was if Council approved this resolution it would be viewed as direction that would be used when evaluating if this project is feasible and if it needs assistance and 150/0 would be used as the benchmark. Mayor Harpstead asked if the numbers come out to the developer's advantage if the rate of return could be other than 150/0. Mr. Bubul stated that there are other things besides the rate of return that will be negotiated. He also stated that this resolution gives the team a point to move forward from. Mayor Harpstead stated that in the third Whereas the proposed word could be benchmark rather than negotiable and this would still provide the negotiating team with the guidance the City wants. Councilmember Grant stated that the wording needed to be clear and the word negotiable accomplished this. Mayor Harpstead stated that there would be other points that needed to be negotiated throughout the process and if the Council continued to negotiate the benchmark then the process would be stalled. ARDEN HILLS CITY COUNCIL - July 28, 2008 9 Councilmember McClung stated that the Council is setting the benchmark at 150/0 assuming the risk stays the same but if something changes that reduces the risk then the rate of return is negotiable. Councilmember Holden stated that the purpose is to evaluate the performance and the City needs to provide a starting point in order to start evaluating Councilmember McClung stated that under Now, Therefore, Be it Resolved item 1 designates the rate of return as 150/0. Councilmember Holmes stated that this would be inconsistent with the third Whereas. She also stated that if the risk changes the Performa changes but this resolution states that given the Performas that the City has now then the rate of return the City agreed on is 150/0. Mayor Harpstead asked if the motion on the floor could be modified into two motions. Councilmember Grant stated that he would agree to separate these items. Councilmember McClung stated that he would agree to separate these items. MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to amend the second Whereas to insert the phrase "and continues to evaluate" after the word evaluate. Motion carried unanimously (5-0). MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to amend the third Whereas to insert the phrase '''and negotiable" after the word maximum. Mayor Harpstead stated that he would be against this motion and the Now, Therefore, Be it Resolved section of the resolution clearly sets the direction. Councilmember Holmes stated that she would agree with Mayor Harpstead and the proposed wording would make the first Whereas, the third Whereas, and the Now, Therefore inconsistent. She also stated that the wording "maximum benchmark" would work and be consistent with the first Whereas. Councilmember Holden stated that all the City is trying to do is get a financial picture based on the 15% rate of return. ARDEN HILLS CITY COUNCIL - July 28, 2008 10 Councilmember McClung stated that the concern is that the City not be locked into a rate of 15% in case something changes. Councilmember Holden asked how the City would be locked In because the resolution is to evaluate the Performas. Councilmember Grant stated that if the 15% is not achieved then the amount of TIP is raised to reach that goal. Councilmember Holmes stated that this was the point and that the City is agreeing that the developer can get a 150/0 rate ofretum. She also stated that if there are risks that change or if different money comes in a different way the City is still guaranteeing a 150/0 rate ofretum. Councilmember Holden stated that the City does not have to provide any TIF then the deal falls through. Mayor Harpstead stated that the Now, Therefore section of the resolution is the direction that the City is giving not Whereas direction and the Now, Therefore section states that the City is evaluating Performas and will consider a 15% maximum benchmark for internal rate of return. Motion to amend the third Whereas was called to a vote. The motion failed (2-2-1 -Mayor Harpstead and Councilmember Holmes - Councilmember Holden abstained). Councilmember Grant stated that under the Now, Therefore section, item 1 the last line refers to look back provisions based on future performance. He stated that at the end of the sentence he would like to add the phrase "of land and vertical development" . Mayor Harpstead stated that this was included in item 2 of this section. Councilmember Grant stated that this is specifically excluded [rom the resolution. Mr. Bubul stated that this resolution is related to the land development rate of return and this resolution only refers to the horizontal development. The vertical development will be looked at later. Mayor Harpstead stated that as the resolution reads now it IS to the City's advantage. ARDEN HILLS CITY COUNCIL - July 28, 2008 11 Councilmember Grant stated that if there is an unexpected amount of profit in the vertical development this would reduce the amount ofTIF via the look backs. Mr. Bubul stated that this was the intent of the second part of the resolution and that the vertical development would be looked at later. He stated that the horizontal development was being analyzed separately and this was the focal point of the negotiations at this time. He also stated that it was too early in the process to look at the vertical development. Councilmember Grant asked how many MDAs Mr. Bubul has worked on where the land was split. Mr. Bubul stated that almost all of the developments that are large scale such as the TCAAP project. Councilmember Grant stated that he would withdraw his request to change the wording to include vertical development. MOTION: Councilmember Holden moved Councilmember Grant seconded a motion to amend item 3 under the Now, Therefore section to remove the word unreasonable. The motion carried (4-1 - Councilmember Holmes) MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to amend item l(b) under the Now, Therefore section to change the phrase "is reasonable" to "may be~'. Councilmember Holden asked why these items were being listed off separately. Mayor Harpstead clarified that this is public information to help residents understand that this is part of the process. Mr. Bubul stated that these items were listed separately to provide clarity as well. He stated that the purpose was not to guarantee a 150/0 rate of return but rather as an analytical tool to help determine ifpublic assistance will be necessary. The motion to amend item 1 (b) under the Now, therefore section was called to vote. The motion carried unanimously (5-0). Mayor Harpstead restated the amended motion on the floor. The amended motion was called to a vote. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL - July 28, 2008 12 F. Request from Presbyterian Homes for Conduit Financin2 Finance Director Susan Iverson stated that Presbyterian Homes has proposed the City sponsor their conduit financing. She stated that Presbyterian Homes has offered Arden Hills an issuer's fee of Y2 of 1 % of the par amount of the series 2008 note provided the City Council agrees to act on additional tax-exempt bond offerings for a fee of Y2 of 1 % with a $75,000 limit on anyone tax-exempt bond issue for the next three years. She stated that Staff recommends that the Council accept Y2 of 10/0 of the par amount of the series 2008 note, but does not recommend the provision to agree to act as an Issuer in additional tax-exempt bond offerings for a fee of Y2 of 1 % with a $75,000 limit on anyone tax-exempt bond issue for the next three years. Mayor Harpstead stated that he agreed with Staff's recommendation to approve the proposal for this year but not commit for future years. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to Approve the Request from Presbyterian Homes for Conduit Financing for the issuance of the 2008 notes and to accept the Y2 of 1 % fee in addition to reimbursement of the costs incurred by the City of Arden Hills associated with this request. Finance Director Iverson stated that the City would want to specify the fee as Y2 of 1 % of the par amount of the Series 2008 note. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to amend the motion to read: Approve the Request from Presbyterian Homes for Conduit Financing for the issuance f the 2008 notes and to accept a fee of Y2 of 1 % of the par amount of the Series 2008 note in addition to reimbursement for costs incurred by the City of Arden Hills associated with this request. Councilmember Holmes asked for clarification regarding the issuance of bonds in the future for Presbyterian Homes. Mayor Harpstead stated that the issuance of bonds in the future was not covered by the motion on the floor. Councilmember Holmes stated that the original request for Arden Hills to agree to do conduit financing for Presbyterian Homes included the issuance of future bonds. ARDEN HILLS CITY COUNCIL - July 28, 2008 13 Mr. Steve Fenlon, from MHC, representing Presbyterian Homes, stated that the original offer from Presbyterian Homes included a provision that stated if Arden Hills issued any bonds over the next three years then the fee of Y2 of 1 % with a $75,000 limit would apply. He also stated that based on the amendments that have been proposed the Council is only considering the fee of Y2 of 1 % for the year 2008. Councilmember Holmes stated that the amounts being requested in future years is not specified. Mr. Fenlon stated that he does not know what the amounts would be in the future. He also stated that Presbyterian Homes is grateful to the City of Arden Hills for the time and attention that the Council has put into this request. Councilmember Holmes stated that future Councils may be willing to look at similar requests from Presbyterian Homes. Councilmember McClung asked Finance Director Iverson if the City's financial advisors had reviewed the fee proposal and what their input was regarding it. Finance Director Iverson stated that the financial advisors had recommended a fee of 1 0/0. Councilmember McClung asked if there were other cities beyond Minneapolis that were receiving a fee of 1 0/0. Finance Director Iverson stated that there are some cities that are charging a I 0/0 fee. Councilmember Holden stated that she would be in favor of this motion and would not be willing to commit the City to future years. Councilmember Grant stated that the issuance of these bonds does not pose any risk to the City and the City is acting as a conduit in issuing the financing. Mayor Harpstead reread the amended motion of the floor. The motion as amended was called to a vote. The motion carried (4-1 - Councilmember McClung). G. Purchase of Additional 800 MHz Radios for Arden Hills Emer2encv Mana2ement ARDEN HILLS CITY COUNCIL - July 28, 2008 14 Public Works Director Gregory Hoag stated that this proposal was for the purchase of six additional 800 MHz radios for emergency management. The four radios that were previously purchased in 2008 came from the Capital Funds budget. He also stated that the Homeland Security Grant was set to close by the end of 2008 increasing the cost of each radio by $1995.00. He stated that Staff would like to have a total of ten radios in the event of a large-scale emergency in order to be effect. He stated that Staff would like to utilize the funds earmarked in the Safety Fund in 2009 this year to purchase the additional radios. Councilmember Holden stated that the Council had only approved the purchase of four radios and for these funds to be spread over two years. She also stated that the budget for 2009 has not been approved yet so the Council does not know if there are funds budgeted at this time. Public Works Director Hoag clarified that the request for additional radios was based on further evaluation of what would be needed to be effective during an emergency. He clarified where each of the radios would be used. Councilmember Grant stated that because the 2009 budget was not approved the request was to actually fund the purchase of these radios in 2008 rather than in the 2009 budget. He also asked for additional clarification on how these additional radios would be used and clarification on the purchase price for these radios. Public Works Director Hoag stated that these radios would not be used for day-to- day operations. He also stated that with the Homeland Security Grant the radios primary purpose would have to be for emergency management. He clarified the purchase price for the radios including the grant funds that would be received by purchasing the radios in 2008 versus later years. Mayor Harpstead stated that the radios would be approximately one third of the price if they were purchased in 2008 versus later. He asked Public Works Director Hoag if six additional radios were needed at this time or if the City could use less. He stated that based on technology updates, maintenance, and general life span of the radios it may be best for the City to continue to purchase radios in increments with a scheduled replacement plan so that all the radios did not need to be replaced at one time. Public Works Director Hoag stated that in an emergency ten radios would be effective. Councilmember Holmes asked what the typical life expectancy was for these radios. ARDEN HILLS CITY COUNCIL - July 28, 2008 15 Public Works Director Hoag stated that the life expectancy would be a minimum of 15 years. Councilmember Holmes asked if the technology would change greatly during that time making the current radios obsolete before the end of 15 years. Public Works Director Hoag stated that the changes in technology have been very little in the last five years. The most substantial change has been in the encrypted phone technology and this change has made this type of radio more affordable. Councilmember Holmes asked what type of maintenance was required for the radios. Public Works Director Hoag stated that the only maintenance was to have the batteries cycled and charged on an as needed basis and the replacement of the batteries were relatively inexpensive. Councilmember Grant asked for clarification regarding who would use these radios during an emergency. Public Works Director Hoag stated that five radios would be used by the Public Works Staff in the field, two radios would be used by Community Development (one for the Commercial Building Inspector and one for the Residential Building Inspector), one for the Emergency Manager, and the remaining two for the Mayor, the City Administrator, or other Council members. MOTION: Mayor Harpstead moved and Councilmember Grant seconded a motion to Approve the Purchase of Four Additional 800 MHz Portable Radios for Arden Hills Emergency Management and to Direct Staff to Not Budget for this item in the 2009 Budget. Councilmember Holden stated this is the first time that the purchase of additional radios has been brought before the Council. Finance Director Iverson stated that there were additional radios budgeted in the 2009 CIP plan. Councilmember Holden stated that the original plan was for the purchase of two radios this year and two radios in 2009. Councilmember Grant asked if the emergency manual had been updated. ARDEN HILLS CITY COUNCIL - July 28, 2008 16 Public Works Director Hoag stated that the emergency manual had been updated about a year ago but it is continually being reviewed and updated. He stated that there are currently a few pages that need to be updated. The motion was called to a vote. The motion carried unanimously (5-0). 8. UNFINISHED BUSINESS None. 9. COUNCIL COMMENTS AND REQUESTS Councilmember Grant stated that relative to the emergency response manual City Administrator Moorse should be added in. He also stated that the updates needed to be distributed in order to be effective. Mayor Harpstead stated that Staffwill follow up with this item. Councilmember Grant thanked Parks and Recreation Manager Michelle Olson for her hard work in getting the Parks and Recreation offerings on-line. Councilmember Holden asked if there was a calendar system set up for the Council. Mayor Harpstead stated that there has been no resolution to the calendar system. City Administrator Moorse stated that the City had looked at Share Point but this system does not integrate with Outlook. Councilmember Holmes asked that the regular administrative calendar be updated to include all the scheduled meetings. Mayor Harpstead stated that the calendars that are attached to the administrative updates needed to be corrected. Councilmember Holden asked in the City was planning a Town Hall Meeting. Mayor Harpstead asked if Council would like to direct Staff to schedule a Town Hall Meeting. He also stated that this event could be combined with the open house planned regarding the TCAAP property. ARDEN HILLS CITY COUNCIL - July 28, 2008 17 It was the consensus of the Council to direct Staff to look into scheduling a Town Hall Meeting and combining it with the open house that is currently being planned for the TCAAP property. Councilmember Holden asked if there was an update regarding the Black Bear Software. City Administrator Moorse stated that it is expected the end of August. Councilmember Holden asked if the Council should look at hiring a temporary person to enter the backlog of data. City Administrator Moorse stated that the information should transfer into the new software but he will confirm this. Councilmember Holden asked if updates could be available regarding the consolidated dispatch call center. City Administrator Moorse stated that this would be possible. Councilmember Holden asked if there was any feedback received from the Fire Department. Public Works Director Hoag stated that he had left messages but has not received a response back from Deputy Fire Chief Adair. Councilmember Holden asked when MDAG will be discussed again. Mayor Harpstead stated that this item should be added to the next TCAAP discussion. Councilmember Holden asked for an update regarding Sandy Bearas. Finance Director Iverson stated that the City has been receiving monthly restitution payments. Councilmember Grant stated that he would like an update regarding I&I at the next meeting. Public Works Director Hoag stated that the City has received two proposals for smoke testing and they will review them. He also stated that Chuck from Bonestroo analyzed the data for the manholes in meter shed 59 and has determined two types ARDEN HILLS CITY COUNCIL - July 28, 2008 18 of repairs that are needed in this area. He stated that proposals will be brought forward to the Council. He also stated that there is data for about 150-175 manholes to be put into the system and about 150 manholes left to inspect in the City. He stated that Chris was in the process of finishing the joint bid project for sewer lining. He stated that he will provide a more accurate update at the next regular Council meeting. Mayor Harpstead clarified that there has not been anyone major leak identified. Public Works Director Hoag stated that this was correct. Councilmember Grant stated that National Night Out was scheduled for August 5, 2008. He asked if there was a list of block parties available and if this information would be on the City's website. Public Works Director Hoag stated that Pam Sweeney is in charge of organizing this information. Mayor Harpstead stated that the information would be posted on the website. Councilmember Grant asked if the Council was planning a retreat for 2008 now that the City Administrator position had been filled. Mayor Harpstead stated that a retreat was being planned and that the retreat for 2009 was also being planned for the beginning of the year. Councilmember Grant reviewed the trail systems that the Council had approved in the consent calendar. Councilmember Holmes asked where the City was concerning rental licensing. City Administrator Moorse stated that rental licensing code enforcement issues would be addressed in September in a Council work session. Councilmember Holmes stated that the Park and Recreation meeting will not be held in August and should be removed from the calendar and there was a joint meeting with the PTRC and the financial Planning Committee scheduled for September 9, 2008. Councilmember McClung stated that the Council had previously discussed committees and work plans for committees and Council direction for committees ARDEN HILLS CITY COUNCIL - July 28, 2008 19 and these things have not been addressed by the Council. He stated that this should be placed back on the agenda so that it could be addressed by the Council. Mayor Harpstead stated that Staff will schedule this into a work session for further discussion. Councilmember Holden asked if there was a schedule for the work seSSIon available. City Administrator Moorse stated that he would forward that. Councilmember Holden thanked Parks and Recreation Manager Michelle Olson for the work that has been completed at Johanna Marsh with the tennis courts and the basketball courts in the City. Parks and Recreation Manager Olson stated that the work was completed today at Cummings Park. ADJOURN MOTION: Councilmember McClung moved and Councilmember Grant seconded a motion to adjourn the meeting. The motion carried unanimously (5-0). :34 p.m. Ronald J. oorse City Administrator