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HomeMy WebLinkAbout08-11-08-R ~ ~~HILLS Approved: August 25,2008 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING AUGUST 11,2008 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular City Council meeting at 7:01 p.m. Present: Mayor Stan Harpstead; Council Members David Grant, Brenda Holden, and David McClung. . Absent: ..Fran Holmes (excused). Also present: City Administrator Ronald Moorse; Assistant City Administrator Noah Simon; Public Works Director Gregory Hoag; Finance Director Susan Iverson; Parks and Recreation Manager Michelle Olson; City Planner James Lehnhoff; City Attorney Jerry Filla; and Recording Secretary, Tina Borg. PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember McClung requested item 4B be pulled from the consent calendar. Councilmember Grant requested item 4D be pulled from the consent calendar. MOTION: Councilmember Holden moved and Mayor Harpstead seconded a motion to approve the agenda as amended. The motion carried unanimously (4-0) 2. PUBLIC INQUIRIES/INFORMATIONAL A. TCAAP Update ARDEN HILLS CITY COUNCIL - August] 1, 2008 2 City Administrator Ronald Moorse stated the next conference call with the Army and GSA will be Tuesday, August 19, 2008. He also stated that the County Road H/I35W Interchange project is moving forward and a meeting was held with Mn/DOT, Ramsey County, and RRLD to prepare to move forward with the next stage of the design. Councilmember Holden asked for clarification on what was meant by moving forward. City Administrator Moorse stated that the plan had been stalled but IS now proceeding through the process. Councilmember McClung asked for clarification regarding where in the process the project was stalled and where the project is starting at now. City Administrator Moorse stated that they are moving to the preliminary design stage. There has been some work in this area but the preliminary design process is where the project is starting from. Councilmember Holden asked for clalification regarding who was moving to preliminary design. City Administrator Moorse stated that it is the City's project but the engineering is being done through Ryan Companies. The City is working with Ryan Companies and the County. Councilmember Holden requested that the preliminary outline for County Road H be put on the City website. City Administrator Moorse stated that this would be done. B. Consolidated Dispatch System Update City Administrator Moorse stated on Monday, August 4, at the meeting of Ramsey County City Administrators, David Twa, Ramsey County Administrator, and Scott Williams, Director of the Consolidated Dispatch Center, provided an update regarding the dispatch center. They indicated that, although the dispatch center is experiencing growing pains, the center is operating well. The center is not yet fully staffed. Full staffing is a total of 114. The current staffing is 1 04. The Sheriff believes the call-takers should be located closer to the dispatchers. David Twa indicated that it is premature to make substantial changes to the operation ARDEN HILLS CITY COUNCIL - August 11, 2008 3 while they are still staffing up, and all staff are still getting used to the operation. He indicated that they will be open to looking at changes once they have some experience with the center at full staff. Councilmember Holden asked if there were standard reports that could be provided monthly or quarterly with pertinent information for the City. She stated that the City had requested this information. City Administrator Moorse asked if Councilmember Holden was requesting reports on the calls that happen in Arden Hills. Mayor Harpstead asked if the dispatch center had any internal measurement standards that they were utilizing. Public Works Director Gregory Hoag stated that the reports that are generated are for the County and they are not broken down by City. The reports that are generated provide information such as call response time and processing time. He stated that the information specific to the City would have to be manually extracted. He stated that the center is operating within the criteria that they have established and within the National criteria for call pending times and call dispatch times. Councilmember McClung stated that when the City was sold this system the City was told that call answer times would not be adversely affected by consolidating the center and adding St. Paul. He stated that if specific reports were not able to be obtained then the City would not be able to determine if call times were being adversely affected. He asked Public Works Director Hoag to find out how they can say if the response time in the contract cities were the same, better, or worse than before the system was put in place. Public Works Director Hoag stated that he would follow up with this question for the Council. He stated that he had asked this question a couple of months ago and he would forward the answers' to the Council. Councilmember Holden stated that the information that was provided was how long it took for the emergency people to arrive at the scene from the time the information was provided from the dispatch center. She stated that the answering time was not provided. Public Works Director Hoag clarified that Councilmember Holden was looking for the cue time on calls. ARDEN HILLS CITY COUNCIL - August 11, 2008 4 Councilmember Holden asked if Public Works Director Hoag had found out why Roseville cross streets were given for an emergency call that was in Arden Hills and if this problem has been alleviated. Public Works Director Hoag stated that he has not gotten an answer regarding what happened or if the problem had been fixed. Councilmember Holden asked if all calls to 911 were now answered by a message system before being transferred to a dispatcher or if this was something that happens when the dispatch center is busy. She stated that the extra time it took for the message to play could be important when determining the call response time. Councilmember McClung asked when the response time starts, if it is at the first ring or if it is when the call is transferred to the dispatch center. Public Works Director Hoag stated that the dispatch center has all the information for answering the call at the first ring. Councilmember Holden asked Public Works Director Hoag to follow up on the recorded message and find out if this is standard practice. Public Works Director stated that he would ask the question and follow up with the Council. Public Mayor Harpstead opened the public inquiries/informational at 7: 15 p.m. Mayor Harpstead closed the public inquiries/information at 7: 16 p.m. 3. APPROVAL OF MINUTES A. Julv 16~ 2008 City Council TCAAP Worksession MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the July 16, 2008 City Council TCAAP W orksession minutes as presented. The motion carried unanimously ( 4-0). 4. CONSENT CALENDAR A. Claims and Payroll ARDEN HILLS CITY COUNCIL - August 11, 2008 5 B. l\1otion to ~^1ppro'le Resolution 2008 038: ~^~ Resolution ~^1ppointing Election Judges for the 2008 Primary and General Election C. Motion to Approve Construction Pay V oucher No. 1 to Buck Blacktop, Inc. in the amount of $57,779.05 for the Cummings Park, Johanna Marsh, and Hazelnut Park Restoration Project D. 3327 Dunlap Street Dri1/e\'vTa)T Settlement and Release ~^~greement E. Motion to Approve the Order to Remove Hazardous Building and Contents at 3150 Hamline Avenue MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to approve the Consent Calendar as amended and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 5. PULLED CONSENT ITEMS A. Motion to Approve Resolution 2008-038: A Resolution Appointin2 Election Jud2es for the 2008 Primary and General Election. Assistant City Administrator Noah Simon stated that this resolution was appointing election judges for the 2008 primary and general elections. He also stated that the people listed are those that the City is aware of to date. Councilmember McClung stated that he had requested this item be pulled because one of the judges is a relative of his. He stated that since this position is typically compensated for their time he would normally not vote on the resolution. He stated that since Ms. Dorothy McClung is not accepting payment for her services he would be voting on the resolution. Councilmember Holden stated that this was the first time the City has appointed Assistant Deputy Clerks and would like clarification regarding the reasons the City is doing so. Assistant City Administrator Simon stated that after attending a meeting it was recommended that the City appoint Assistant Deputy Clerks because there is expected to be a large turnout this year and this would provided Staff an opportunity to deal with election items, be more efficient, and provide greater flexibility. Councilmember Holden asked how much time involvement was expected. ARDEN HILLS CITY COUNCIL - August 11, 2008 6 Assistant City Administrator Simon stated that he did not anticipate that a person would be assisting for a long periods of time. He also stated that several of the Assistant Deputy Clerks will be filing in at the front counter. Assistant City Administrator Simon confirmed that Dorothy McClung was not being compensated for her services this year per her request. Councilmember Grant asked Assistant City Administrator Simon why his name was not on the list. Assistant City Administrator Simon stated that earlier in the year the Council had appointed him by resolution as the Deputy Clerk. MOTION: Councilmember McClung moved and Mayor Harpstead seconded a motion to Approve Resolution 2008-038: A Resolution Appointing Election Judges for the 2008 Primary and General Election. The motion carried unanimously (4-0). B. 3327 Dunlap Street Drivewav Settlement and Release A2reement Councilmember Grant stated that this item had not been brought to the Council previously and the item requires more discussion by the members of the Council. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to table item 5B for further discuss at the next available work session. Mayor Harpstead asked City Attorney Filla if there were any time senSItIve materials that needed to be decided immediately or if the item could be tabled until a later date. City Attorney Jerry Filla stated that there were no time sensitive materials that needed to be decided and that tabling the item would be acceptable. The motion was called to a vote. The motion carried unanimously (4-0). 6. PUBLIC HEARINGS None. 7. NEW BUSINESS ARDEN HILLS CITY COUNCIL - August 11, 2008 7 None. 8. UNFINISHED BUSINESS None. 9. COUNCIL COMMENTS AND REQUESTS Councilmember McClung stated that last Tuesday, August 5, 2008, was National Night Out and the City had a very good turnout with 18 organized neighborhood parties. Councilmember Grant asked if City Administrator Moorse could put together a wallet sized contact card for Staff and Council. Councilmember Grant stated that the park signs in Roseville are similar to those in Arden Hills because they are from the same manufacturer. He also stated that the signs in Roseville looked like they had received some maintenance or wood treatment. He requested that Staff follow up with the manufacturer to find out what type of maintenance or preservative should be done on the park signs to protect the City's investment. Councilmember Grant stated that there was progress at the Holiday Inn. He stated that the large sign had been removed, some of the traffic barriers are in, and there was work being done on the interior. He stated that it had been suggested to him that a trail from the Holiday Inn area going north toward Cub Foods would be a good feature. He asked if this information could be passed along to the owner of the Holiday Inn, Rob Davidson, when future redevelopment is done. City Planner James Lehnhoff stated that there is a path going in that will go up to and include the railroad track. He stated that there had been a delay on completing this due to CP Rail. He also stated that Mr. Davidson was aware that when future development is done there would have to be an official path required on both sides of this property. Councilmember Grant asked if this path would be in by fall. He also asked if this path would be in the back parking lot of the Holiday Inn. City Planner Lehnhoff stated that according to the Interim Use Permit it was required. He stated that CP Rail is expecting to get the concrete portion, over the railroad tracks, completed over the next couple of weeks. He also stated that this ARDEN HILLS CITY COUNCIL - August 11, 2008 8 path is expected to service those people at the Holiday Inn and the path would be connected to the parking lot. Councilmember Grant asked if the warming house was moved to Hazelnut Park today as expected. Parks and Recreation Manager Michelle Olson stated that the movers did come out today but due to the death of a co-worker they would not be moving the warming house until Monday, August 18, 2008. The plan was to do the prep work during the day and move the warming house that evening. Councilmember Holden asked how much over budget the project was. Parks and Recreation Manager Olson stated that at this time she is unable to provide this information. She stated that not all the costs have been submitted. She also stated that she would bring this information to the Council as soon as all the information was available. Councilmember Grant requested an update regarding I&I, smoke testing, manhole inspections, and how many manholes are expected to go out to bid. Public Works Director Hoag stated that the City had received two quotes for smoke testing. The cost for this was between $25,000 and $30,000, not the $8,000 the City initially thought. He stated that he was working with Bonestroo to determine if there was something that the City could do that was more in the $8,000 range or if Staff needed to bring a new request to the Council for a different amount. He stated that all the manholes that have been inspected are now entered into the database. He stated that Bonestroo evaluated them and pulled all those manholes that had a rank of two for further analysis in order to put together a bid request. He stated that to date Staff have inspected 819 of 1043 manholes. He explained that the number of manholes has changed because Staff found ones that were not part of the original maps they were working form. Councilmember Grant asked for additional explanation regarding the further analysis that Bonestroo would be doing on the manholes. Public Works Director Hoag stated that the file would be pulled for all the manholes that received a rank of two and the type of repairs that are required would be put together in order to put together a request for bid. Councilmember Grant asked when the Council can expect to see the bid. ARDEN HILLS CITY COUNCIL - August 11, 2008 9 Public Works Director Hoag stated that Staff would be finishing with Bonestroo and the Council could expect to see something in about 30 days. Councilmember Grant asked when the work on the manholes would be done. Public Works Director Hoag stated that the work was expected to be done this fall. Councilmember Grant asked about the progress on the televising project. Public Works Director Hoag stated that it takes more time to jet or clean than it does to televise so the goal has been to get the jetting done well ahead of the camera so that the camera could move quickly. He also stated that the televising could be done later in the fall than the jetting. Councilmember Grant asked if everything that was jetted would be televised by this fall. Public Works Director Hoag stated that it would be. Councilmember Grant stated in the development behind Katie Lane the road has been in for a while but the wear surface is not down yet. He asked City Planner Lehnhoff if this would be done this year. City Planner Lehnhoff stated that last year when this was approved the wear coat would not be put in until the housing development was in place. He stated that he has been in contact with the developer, Mr. O'Mara, and due to the delays in the housing development the developer was granted a one-year extension. He also stated that until the wear coat is in place the City is not taking responsibility for this road including plowing and maintenance. Councilmember Grant stated that the development by Hamline A venue, North Snelling, and Ingerson there are four residential parcels. He asked City Planner Lehnhoff if the ~ity has heard from the developer in regards to what they are doing. City Planner Lehnhoff stated that there the Plat expired before it was filed with Ramsey County. He also stated that he has been unable to reach the developer to gain further information. Councilmember Holden asked when an update would be provided to the Council regarding upcoming Rental Licensing and Admin Fines. ARDEN HILLS CITY COUNCIL - August 11, 2008 10 City Administrator Moorse stated that this would be discussed at an October work seSSlon. Mayor Harpstead provided an updated work session listing and stated that this was e-mailed to the Council members. Councilmember Holden asked City Administrator Moorse if the City was going to meet in regards to reorganization options for personnel. Mayor Harpstead stated that City Administrator Moorse was taking an opportunity to meet with each Councilmember to get input and then determine the appropriate action to move forward with. He stated that personnel issues will need to come to the Council. City Administrator Moorse stated that staffing issues are not the same as reorganization issues. He stated that there will be some reorganization but currently he is only looking at moving people into different positions. He stated that he will meet with the Council to discuss the future organization and what it will look like. Mayor Harpstead stated that there was a meeting on Monday, August 1 I, 2008, with Representative McCollum, the Mayors from the neighboring Cities and Councilmember Holden to discuss how to move forward on the County Road Hand 135W Interchange. He stated that the issues that were still open were defined and it was the consensus of the group that this project was important to the community. 10. CLOSED SESSION A. Closed Meeting Pursuant to MS 13D.05 Subd. 3(b) to Discuss Clear Channel Outdoor Inc. Litigation with LMCIT Attorney. ADJOURN MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to adjourn to a closed meeting pursuant to MS 13D.05 Subd. 3(b) to discuss Clear Channel Outdoor Inc. litigation with LMCIT Attorney. The motion carried unanimously (4-0). :41 p.m. Ronald J. oorse City Administrator