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Home My WebLink About7B, 2009 PMP & Resolution 2008-030 ~ _HILLS Request for Council Action Prepared By: Kristine Giga, Civil Engineer Council Meeting Date: September 8, 2008 Motion to Authorize Staff to Contract with Bolton & Menk, Inc. to Provide Engineering Services for the 2009 Pavement Management Program- Glenarden Neighborhood in an Amount Not to Exceed $147,238 Motion to Approve Resolution 2008-030: A Resolution Ordering Preparation of Feasibility Reports for the 2009 Pavement Management Program Budgeted Amount: $35,000 (feasibility study) Actual Amount: $198,131.29 (total engineering fees, Roseville and Bolton & Menk) Funding Source: PIR Recommendation: 1. Authorize Staff to Contract with Bolton & Menk, Inc. to Provide Engineering Services for the 2009 Pavement Management Program- Glenarden Neighborhood in an Amount Not to Exceed $147,238 2. Approve Resolution 2008-030: A Resolution Ordering Preparation of Feasibility Reports for the 2009 Pavement Management Program Supporting Documents: 1. Memorandum dated September 4, 2008 from City Staff. 2. Request for Quote scope 3. Proposal submitted by Bolton & Menk, Inc. 4. Resolution 2008-030 ~ MEMORANDUM DATE: September 4, 2008 TO: Mayor and City Council Ron Moorse, City Administrator FROM: Kristine Giga, Civil Engineer Deb Bloom, City Engineer Greg Hoag, Public Works Director SUBJECT: 2009 Pavement Management Program- Glenarden Neighborhood BACKGROUND The City of Arden Hills approved an engineering consultant pool on August 27, 2007 for use on specialized projects or projects that the City of Rose viI Ie's Engineering Department may not have the capacity to assist with. The City Council authorized the City of Roseville's Engineering Department to begin the feasibility study for the Glenarden Neighborhood on March 12,2007. Roseville staff completed the field survey and began preliminary design. This project was initially intended for 2008; on that time schedule, Roseville had the capacity to complete fillal design and construction services. During budget discussions last fall, the City Council directed staff to delay this project to 2009. Roseville does not have the capacity to complete final design and provide construction services for the 2009 construction season. Therefore, a scope of work was prepared for completing the feasibility report, final design, and construction services. City staff reviewed proposals submitted by the firms in its municipal engineering pool, and is recommendi11g Bolton & Menk, Inc. for this work. DISCUSSION Proposals were submitted by all four finns in the municipal engineering pool: Bolton & Menk, Inc., Kimley-Hom and Associates, Inc., MFRA, and WSB and Associates, Inc. This contract \\Metro-inet.us\ardenhills\PR&PW\Engineeling\2008\Counci} _ Actions\9-8-08Melno _ 2009PMP _Feasibility.doc 9/4/2008 Page 2 will be a not to exceed cost based on actual hours spent on the project. The proposal amounts are listed below: Consultant Proposed Fees Bolton & Menk $147,238 MFRA $176,000 WSB $221,528 Kimley-Hom $237,380 Staff recommends Bolton & Menk, Inc. for this work. Bolton & Menk staff is experienced in municipal street reconstruction projects, including underground utility design, rain gardens and other storm water best management practices. Bolton & Menk staff has worked on other projects that fall within the Rice Creek Watershed District's jurisdiction, and is familiar with their rules and requirements on street reconstruction projects. Bolton & Menk has also recently been working with the City on other transportation related projects; City staff has had a positive experience with this firm and feels tIle proposal that has been submitted best meets the intent of the project and the City's needs. The approval of the attached resolution is required for the Minnesota Chapter 429 Assessment Process. City Council has already directed staff to begin the feasibility study; the resolution is being presented at this time to ensure that proper procedures are followed for the project. FINANCIAL IMPLICATIONS From March 2007, through July, 2008, Roseville's Engineering Department has expensed $50,893.29 in fees for field survey and beginning preliminary design. Combined with Bolton & Menk's proposed fees of $147,238, the total engineering fees for the project are estimated at $] 98,131.29; this is consistent with what staff had originally anticipated for this project. These engineering services will be paid for from the PIR Fund; these fees are incorporated into the total project cost that is assessed back to property owners. The breakdown of project fees is attached in the proposal submitted by Bolton & Menk. The consultant is aware that fees pertaining to final design and construction services are contingent upon the City Council ordering final plans following the public hearing. The 2008 budget includes $35,000 for the preparation of a feasibility report. Roseville's Engineering Department has spent $4,946.62 in 2008. Bolton & Menk's estimate to complete the feasibility report is $15,434. These two expenses are within the budgeted amount for 2008. If authorized, final design would begin in January, 2009, and would be a part of the 2009 budget. 9/4/2008 Page 3 RECOMMENDED COUNCIL ACTION Authorize Staff to Contract with Bolton & Menk, Inc. to Provide Engineering Services for the 2009 Pavement Management Program- Glenarden Neighborhood in an Amount Not to Exceed $147,238. Approve Resolution 2008-030: Resolution Ordering the Feasibility Report for the 2009 Pavement Management Program- Glenarden Neighborhood. /~ Request for Quote: 2009 Pavement Manat!ement Prot!ram (PMP) The City of Arden Hills is seeking quotes for a feasibility report, final design, contract administration, and construction administration, inspection and staking for the 2009 PMP ('''Glenarden Neighborhood.") GENERAL PROJECT SCOPE The City's Capital Improvement Plan identifies a street reconstruction project for the 2009 Pavement Management Program. The residential streets slated for reconstruction are located in the Glenarden Neighborhood, and include the streets listed below. The total length of the project is approximately 1.43 miles. The Pavement Condition Indices (PCI) for these streets range from 8 to 39. A project location map is attached. . Street name Arden Place Glenarden Court Glenarden Road Forest Lane Skiles Lane Snelling Avenue N Limits Snelling to Glenarden Road Skiles Lane to Glenarden Road Old Snelling to cul-de-sac Old Snelling to Glenarden Road Old Snelling to Glenarden Road Arden Place to cul-de-sac PCI rating 30 34 39 10 32 8 The selected consultant shall complete the feasibility report, preliminary assessment roll, preliminary stormwater management plan, preliminary/final design, construction documents, permitting, contract administration, final assessment roll, construction staking, construction observation, construction administration and as-built survey services for the project. REQUIRED SERVICES DESCRIPTION I. F easibilitv Reoort The Consultant shall provide preliminary engineering services for the proposed project, including field reviews of the project site as necessary and preparation of presentation graphics and exhibits for public information meetings. The Consultant shall prepare a feasibility report containing the project description, background information, engineer's estimate, recommendations, approximate timeline, and the Minnesota 429 process for assessments. The report should provide the approximate project cost and the estimated assessments. A preliminary storm water design should also be included in the report. City staff conducted two neighborhood meetings (June 2007, December 2007) in preparation of the feasibility report in order to educate the public and to promote project involvement. Staff anticipates one to two more meetings with the residents prior to presenting the feasibility report to the City Council. Following the presentation to City Council and subsequent public hearing, the City Council may decide not to move forward with the project. If that is the case, consultant work pertaining to final design and construction services would not be needed. II. Final Desifln If the project is ordered for construction by the City Council, the Consultant will prepare final plans and specifications. Arden Hills City staff will provide utility information as needed for the project. Final plans and specifications will be prepared to City standards. Plans should include: · Title Sheet · Quantity Sheet · Storm Sewer Sheets · Sanitary Sewer / Watermain Sheets · Plan / Profile Sheets · Cross Section Sheets (cross sections every 50 feet and at driveways and intersecti ons ) Final plans and specifications will be submitted to City staff for review and comment. Consultant shall also work with private utilities to coordinate any work that they identify in the project area. Permitting Complete permitting for the project. Permits which may be required include: 1. Rice Creek Watershed District 2. Minnesota Pollution Control Agency (NPDES and SWPPP) 3. Department of Natural Resources 4. Minnesota Department of Health 5. Minnesota Department of Transportation Easements The Consultant will identify and acquire any needed easements. Every effort will be made to have easement issues resolved prior to the award of the construction contract. Acquisition efforts include meeting with property owners, addressing their concerns, preparation of legal descriptions, exhibits, and easement documents. Assessn1ents The Consultant shall prepare the preliminary and final assessment rolls. Bidding Phase The Consultant will provide bidding phase services, including advertisements for bids, bidding documents, address contractor questions, issue addenda, and assist in conducting the bid opening. The Consultant will check the bids, provide detailed bid tabulation, and provide a recommendation of award to the City Council. Ill. Construction Services Project Construction Observation The Consultant will provide construction observation services. The Construction Observer should be available 40-50 hours per week on the project during construction activity. The Construction Observer will track project quantities. The Construction Observer must also complete daily reports and submit them to the City at the end of each week. The Construction Observer must perform erosion control inspection and implement the storm water pollution prevention plan for the project. The Construction Observer must be readily available to answer questions and help facilitate communication to residents in the construction zone. Construction testing will be coordinated by the Consultant, but will be provided by others and will be billed directly to Arden Hills by the firm performing the work. 2 Proiect Construction Staking The Consultant must provide construction staking for the project including: 1. Provide line and grade stakes as required for all utility improvements. 2. Provide "cut sheets" for all utility improvements. 3. Provide line and grade stakes as required for all street improvements including curb stakes, sidewalks, trails, etc. 4. Provide "cut sheets" for all street improvements. 5. Provide information for record drawings, including but not limited to top nut of hydrants, manhole rims, and manhole inverts. Proiect Construction Administration The Consultant must provide construction administration for the project. Construction administration should include: 1. Respond to design questions from City or residents. 2. Prepare the payment estimate based on the Construction Observer's log. 3. Tracking field notes, testing, and other items on the project. 4. Project filing and general administration 5. Coordinate weekly project meetings As-built docun1entation The Consultant will create the as-built record drawings based on the information collected by the construction staking crew. Work Completed to Date Field surveying has been completed for the project. Base drawings have been generated in AutoCAD 2007, and preliminary street design has been completed. This digital information will be provided to the Consultant for use in completing the feasibility report and preparing final plans. The enclosed CD includes mailings, public meeting presentations and pd:f s of plan sheets to date. Proiect Schedule The following is the proposed schedule for the project. Consultant Proposals Due at City of Arden Hills City Council Awards Contract Preliminary Engineering/Feasibility Report Preparation Final Neighborhood Meeting City Council Accepts Feasibility Report & Orders Public Hearing Public Hearing\City Council Authorizes Preparation of Plans and Specs Final Design Bid Opening Assessment Hearing Begin Construction Complete Construction 3 August 21, 2008 September 8, 2008 September - November 2008 November 2008 December 8, 2008 January 12, 2009 January- February 2009 March 2009 April 2009 May 2009 September 2009 PROJECT MEETINGS The Consultant should anticipate a kick-off meeting with City staff, followed by monthly project update meetings through final design. The Project Engineer should meet with the City prior to the public information meetings to go over the format and requirements of these meetings. The Project Engineer and Construction Observer should also attend the pre-construction meeting. During construction the Project Engineer and Construction Observer should coordinate weekly meetings with the Contractor and City. PUBLIC MEETINGS One to two public information meetings will be held with property owners located within the project area. These meetings will be an opportunity for the owners to comment on the design at the preliminary and final stages. The public information meetings will be held in the evenings. Three City Council meetings should also be included in the scope (Present Feasibility Report, Public Improvement Hearing, Assessment Hearing). CITY RESPONSffiILITIES The City will perform the following functions on this project: 1. Provide AutoCAD files with survey and preliminary design to date 2. Provide a sample Feasibility Report previously completed by the City of Arden Hills 3. Provide sample plans previously completed by the City of Arden Hills 4. Provide soil boring and pavement section recommendation 5. Submit completed permit applications along with corresponding fees 6. Provide existing as-built information PROPOSAL CONTENTS The proposals should include a project scope, project understanding, schedule, proposed design team, a cost breakdown including hours budgeted to each task and hourly rates. If reSUllles of staff on the proposed design team were not submitted with the Statement of Qualifications, June 2007, please provide with the proposaL Please include sub-total hours and costs for each of the major tasks: Feasibility Report, Design/Bid and Construction. The Consultant shall provide a not- to-exceed total cost for the proposed project services. Please provide three copies of the proposal in letter format (not bound or laminated) by 4:00 P.M. Thursday, August 21, 2008. In an effort to save paper, please make double-sided copies and be concise with your response. Address submittals to: Kristine Giga, P.E. Civil Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112 The City reserves the right to reject any or all proposals at the full discretion of the City. 4 . T E::30L- ,-Of'.J & ~ E:: f'.J I-< , Consulting Engineers & Surveyors 12224 NicolJet Avenue · Burnsville, MN 55337-1649 Phone (952) 890-0509. FAX (952) 890-8065 I f'-JC. August 21,2008 Ms. Kristine Giga, P.E. Civil Engineer City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5743 Re: Request for Quotes (RFQ) 2009 Pavement Management Program (PMP) City of Arden Hills, Minnesota Dear Ms. Giga: Thank you for the opportunity to submit this proposal for the 2009 Pavement Management Program for the City of Arden Hills. Bolton & Menk, Inc. is an eminently qualified firm specializing in municipal improvements projects like this one for Arden Hills. Our success with these projects stems from our technical expertise and our commitment to customer service and client satisfaction. We are confident that this combination of expertise and our dedication to understanding and meeting the specific needs of the City will make Bolton & Menk, Inc. a valuable partner to Arden Hills as you successfully complete this project. To serve the City of Arden Hills, we have assembled a project team that will be led by me, a Senior Project Manager and Associate Engineer with Bolton & Menk, Inc. My expertise is in municipal reconstruction and rehabilitation projects, and I will be leading an experienced project team that has completed similar projects for numerous communities. Our team's approach to municipal engineering focuses on cost-effective design and infrastructure solutions that possess longevity and low maintenance. To ensure our commitment to customer service, our objectives for this priority project are to completely understand the City's goals; clearly communicate our recommendations and proposed solutions; and be readily available and immediately responsive to your requests for information. We also understand that our Client's residents are our customers, too. We recognize the residents' vested interest in the value, function, and aesthetics of our designs, and we insist on meaningful communication and input from them. We have organized our enclosed proposal to coincide with the requirements of your Request for Quotes. Thank you, again, for the opportunity to submit this proposal. We look forward to working with you and the City of Arden Hills on this project. Please call me at (952) 890-0509 if you have any questions. Sincerel y, BOLTON & MENK, INC. '-tt1a.A~ A- ~ (~fL.l- IfpJL Marcus A. Thomas, P.E. Associate Engineer Bruce D. Firkins, P.E., L.S. Vice President/Civil Division Manager MANKATO, MN · FAIRMONt MN · SLEEPY EYE, MN · BURNSVILLE, MN · CHASKA, MN WILLMAR, MN · RAMSEY: MN · AMES, IA www.bolton-menk.com An Equal Opportunity Employer PROJECT UNDERSTANDING According to the City of Arden Hills August 6, 2008 Request for Quotes, the City is seeking professional engineering services to complete a feasibility report, preliminary & final design, bidding, contract administration, and construction administration, observation, and staking for the 2009 Pavement Managelnent Program (Glenarden neighborhood). The Glenarden neighborhood is a single-family residential neighborhood located south of County Road E, between Snelling Avenue North and T .H. 51. The total length of streets within the neighborhood is approximately 1.5 miles. Streets within the neighborhood are bituminous, varying [ron122' to 32' wide. Much of the neighborhood has bituminous curb; there is no concrete curb and gutter in the neighborhood. There is existing storm sewer in the neighborhood but with the deficiency of curb and gutter, there is a significant amount of overland sheet flow. Primary storm \vater run-off froln the neighborhood makes its way to Lake Johanna, located south\vest of the neighborhood. The neighborhood is also served with city sewer and water. Pavement condition indices (PCI) indicate that the streets within the neighborhood are in poor condition, which supports the City" s cun+ent plans for reconstruction. The existing stonn sewer system will be expanded to complement the new concrete curb and gutter. The City of Arden Hills is cOlnpleting an inflovv and infiltration study at this time. hnprovements to the sanitary sewer systelTI \vill be based 00 the findings of that study and watermain improveInents will also be made as deemed oecessalY by the City. The City of Arden Hills has completed preliIninary plans for the project. In addition, residents have had the opportunity to attend two neighborhood infonnational meetings regarding this project. Primary funding for the project will COIne from special asseSSlnents and City funds. The Glenarden neighborhood is in the Rice Creek Watershed District (RCWD). Preliminary conversations have been initiated with the watershed district. The project is a reconstruction; therefore it will be necessary to meet the infiltration requirements set forth in the RCWD rules. Coordinating the requirements of the RCWD with the needs of the City and the expectations of the neighborhood residents will be critical to the overall success of the project. PROJECT SCOPE & ApPROACH In accordance with the City of Arden Hills Pavement Management Program, a street reconstruction project is scheduled for the Glenarden neighborhood. The residential streets included in this area include: Arden Place, Glenarden Court, Glenarden Road, Forest Lane, Skiles Lane and Snelling A venue North (Arden Place to cuI- de-sac ). The City is seeking professional engineering and surveying services in conjunction with this project. In general, the City's engineering consultant will be required to cOlnplete the feasibility report, preliminary assessment roll, preliminary stormwater managelnent plan, preliminary/final design, bidding, construction documents, permitting, contract administration, final assessment roll, construction staking, construction observation, construction adlninistration and as-built survey services for the project. Bolton & Menk, Inc. proposes to complete the following tasks as a part of our services to the City of Arden Hills. These tasks are correlated with the Required Services Description, as outlined in the City's RFQ. Task 1: FEASIBILITY REPORT Bolton & Menk, Inc. will complete preliminary engineering services and feasibility study & report for the proposed project, including field reviews of the project site, preparation of presentation graphics and exhibits for public meetings. The feasibility report \vill include a project description, background information, engineer's estimate, recommendations, approxinlate timeline., and proposed schedule following the Minnesota Chapter 429 process as well as prelilninary assessn1ent rolls. Bolton & Menk \vill also work with the Rice Creek Watershed District to prepare a preliminary stonn water managelnent plan for the project. Bolton & Menk will utilize the field surveying that the City has already cOlnpleted. In addition, we will utilize the base drawing completed by the City for our preliminary and final design. The work previously completed by the City of Arden Hills will be used to the fullest extent. All components of the City's preliminary street design will be reviewed before incorporating into the plans. We understand that the City of Arden Hills is in the process of evaluating the sanitary sewer and watermain and that the results of these studies will be addressed in the feasibility report. At the connnencement of the project, Bolton & Menk, Inc. will conduct a kick-off Ineeting with City Staff to receive input from the City's Staff regarding their opinions of any necessary improvelnents. Bolton & Menk's Senior Project Manager and Project Engineer will be available for up to two neighborhood meetings during the completion of the feasibility study. In addition, we will attend two City Council meetings for the purpose of presenting the feasibility report and conducting the public hearing. Key issues we will consider during the completion of this project include: ~ Expanded storm sewer infrastructure. ~ Water quality and run-off reduction improvelnents (i.e. rain gardens, sediment removal structures, etc.). ~ Rice Creek Watershed District permitting requirements. ~ Maintaining the rural feel of the neighborhood by minimizing tree and boulevard ilnpacts. ~ Minimizing impacts to private property. PROJECT SCOPE & ApPROACH Task 2: FINAL DESIGN & BIDDING FINAL PLANS." Bolton & Menk, Inc. will prepare detailed construction plans in AutoCAD format, illustrating plan and profile views of the proposed street rehabilitation. Utility plan sheets will be prepared including storm sewer, sanitary sewer and watermain. The plans will be prepared in accordance with the City of Arden Hills standards. Cross sections will be shown a maximum of every 50~incll1ding at drive\vays and intersections. Required construction details, tabulations, and a title sheet will also be prepared. Final plans will be submitted for review and comment to the City and private utility owners'. Electronic distribution of plan sets and specifications will be utilized for bidding and construction. Bolton & Menk will also be available for monthly progress meetings with the City throughout the design phase of the project. PROJECT SPECIFiCATIONS: Bolton & Menk, Inc. will prepare a complete Project Manual that includes technical specifications, an itemized bid schedule and all contract documents (agreements, bonds, etc.) required by the City. The Project Manual format will be consistent with City standards. PERMITTiNG: Bolton & Menk, Inc. will complete and subn1it permit application forms for all required project permits. Initial contact has been made with the Rice Creek Watershed District. It is anticipated that permits will be required from each of the following agencies: Rice Creek Watershed District, Minnesota Pollution Control Agency, Department of Natural Resources, Minnesota Department of Health, Minnesota Depa11ment of Transportation, and Ramsey County. Any required permit fees would be paid by the City of Arden Hills. EASEME1VTS: Bolton & Menk has estimated easelnent acquisitions from up to three (3) prope11y owners. Whenever possible, temporary rights of access will be utilized in place of temporary construction easements. We will also prepare legal descriptions, exhibits, and easement documents to accompany legal documents furnished by the City. Every effort will be Inade to have easelnent acquisitions in place prior to the award of the construction contract. Bolton & Menk~s design vvill utilize the existing right of way to the extent practical in order to reduce the needs for easements. BIDDiNG PHASE: Bolton and Menk, Inc. will provide bidding phase services, including preparing the advertisement for bid, bidding documents, and any required addenda. We will also be available to answer questions from prospective bidders and assist in conducting the bid opening. After bids are opened, Bolton & Menk will verify bids and provide a detailed bid tabulation along with an award recoIDlnendation to the City of Arden Hills. ASSESSMENTS: After bids have been opened Bolton & Menk, Inc. will prepare the fmal assessment roll utilizing the low bidder's prices. Task 3: CONSTRUCTION SERVICES Bolton & Menk, Inc. win provide the following construction services: project construction observation, construction staking, construction administration, and record drawings. Details of these services are as follows: PROJECT SCOPE & ApPROACH PROJECT CONSTRUCTiON OBSERVATiON: Bolton & Menk's construction observer will attend the pre- construction meeting and all construction-related meetings required by the City of Arden Hills. The construction observer will be on the project site daily, serving as a full-time liaison between the City and the contractor. The construction observer will review the work completed by the contractor to detelmine if the project is in general conformance with the plans and specifications, and will report to the project Inanager if any work is unsatisfactory. The construction observer will review all materials testing and advise the project manager of any deficiencies. The construction observer will maintain orderly files including a daily construction diary to be submitted to the City at the end of each week. The construction observer will perform erosion control inspections and facilitate the storm water pollution prevention plan for the project with oversight from the project manager. The construction observer will also assist the City Staff with resident concerns and issues by meeting with adjacent property owners as necessary and reporting these issues to the City. For the purposes of this proposal we estimate our construction observer will spend 45 hours per week on the project for 16 weeks. Weare prepared to consider an alternative construction schedule if desired. Construction testing will be coordinated by the project representative, but will be contracted separately by the City. PROJECT CONSTRUCTiON ADMINiSTRATION: Bolton & Menk, Inc. will organize and conduct all required construction meetings, including the pre-construction meeting and weekly on-site progress meetings. The project manager will respond to any design questions from the City, contractor, or residents; maintain regular contact with the construction observer and will advise the City of the project - s progress and conformance with the contract doculnents; and track field notes and testing. Construction ne\vsletters win be prepared by the project manager on a monthly basis for distribution to keep neighborhood residents infonned of the construction activities and schedule. The project manager will also prepare all required adlninistration documents including pay estimates, change orders, etc. For the purposes of this proposal, we estilnate our project manager will spend 8 hours per week during a 16-week construction period. We are prepared to consider an alternative construction schedule if desired. PROJECT CONSTRUCTiON STAKiNG: Bolton & Menk, Inc. will provide all necessary constluction staking for storm sewer, watermain and sanitary sewer construction. Staking information will include line and grade at intervals appropriate for the utility construction. Construction staking, including line and grade, will also be provided for curb and gutter, sidewalk and trails at intervals of no more than fifty feet. Cut sheets will be maintained for all staking with copies being provided to the contractor. We will also keep survey records of the construction for creating record drawings. AS-BUILT DOCUMENTATION: Upon completion of the project, Bolton & Menk, Inc. will compile construction records maintained by the construction observer, contractor and construction staking crew for the purpose of preparing record drawings of the project. These drawings will be prepared in AutoCAD and will comply vvith the requirements of the City of Arden Hill's standards. Record drawings will be delivered to the City of Arden Hills in both hard copy and electronic format. PROJECT SCHEDULE Bolton & Menk~ Inc. estimates that construction can begin in May by following the proposed detailed schedule provided. We have included this schedule on Page 3-2 for your review and consideration. Understanding that the City's prioritization of the individual project tasks may vary, this schedule can be lTIodified to accolnmodate the specific timeline requirements of the City of Arden Hills. The proposed schedule reflects interim deadlines that meet the requirements of the Minnesota Chapter 429 process. ~ ~ ~ ~ ~ == u 00 ~ u ~ ~ o ~ ~ CI) .~ CI) .s c :g .~ ~ c CI) '0 ~ CI) '"0 C ro ~ c; c o '(;5 CI'.l cE o ;..... 0- ~ ;..... o ~ CI) 05 OJ) .S a:> 0.. ~ VJ o (j) o ~ 4-.. Q) o ~ CI)~ :0 ~ ro 0... ~u o c ~ ro tj...... VJ ~u CI'.l (j) CI) (j) > c ro VJ ~.q @u CI) (j) 3-5 '"O~ CI) 0 ..c (j) o4=: CI'.l ~ :as ~~ .S 1;) a:>.2.. CI) u' ~ ~ ~ (j) .........0 ~~ t:: ~ .~ ~ ~ :J ou o.,g CI'.l 0 VJ --a ~ ~~ ~-g ct;: S .'@ (3 (j) co:"3 . o cd ;..... C o U en -0 ~ ~ ~ .~ :; o U ,0 U .-2 :.0 '00 cd 0) ~ <+- o r- o ~ ;..... cd 0- ~ 0: -- .W Q) ~ .~ WJ ~ ~ 'E '5 Q) 0) d:~ co ~ ~ ~ '" .., ....... :.... ~ ~ ~ ~ ~ , ~. ~ ~ ~ co ~ ~ ~ cO ~ ~ ~ ~ ~ ~ ~ . . en ~ '"0 o ~ .~ Q) 0) ~ '"0 o ~ o ~ bn 'a) Z en 0) N 'C o ..c '5 < if] :E g .~ 'g VJ 0) :J -0 ~ 0 c rJ) U cd fr ,O~ g Qo: < c .~ 6 'g ~ ~ 25 g ::r: ::r: .~ U0()~ .-2:g :g e Uo...o...o... -+--' ;..... o 0- 0) ~ .q o :J ~ o U en 6 ~ o t;: '0 0) 0- r:/) ~ @ ~ @ 0... ~ c G: <+- o 6 ~ @ 0.. 0) d:: c ~ 'N ;] @ '5 o...~ ~~ .~ 5 ~-+--' 0) cd >~ 2 '0 6:0) ~VJ 0\ ~ ~ ~ 0\'" ..::: S..# ~ ~ . en -0 c:c c.2 ...... r- a) ~ Q) en -+--' ~ > -0 ~ 0\ ~ ~ ~ \0 ::: ~ ~ ~ ~ ~ ~ . .s c 0) 0- o -0 c:c 0\ ~ ~ ~ ~ ....... :::: ~ ~ . ~ @ 0) ::r: r- Q) F= c;: rJ) 0) rJ) rJ) < ~ Q) ""? 6 -- rJ) -0 co rJ) 0- 0) () () < .~ :; o U c 0) F= v; rJ) 0) Vj rJ) < 0. o -0 < -- gf @ 0) ::r: ...... c 0) ~ ~ -0 ~ ~ co g rJ) ""? r.r.. <@E o ~ ~ :J < .u ~= 8~1 0\ ~ ~ ~ .....: ....... ~. . ~ "C g ro ~ r-. ro ro V o ("'j 2 r- (5 ~ Q) F= :; () o o r- (5 "n E ~ o U ..::: :J O? rJ) < PROJECT DESIGN TEAM It is the policy of Bolton & Menk, Inc. to staff all major projects by utilizing a tealTI approach, with close coordination between the client and the tealTI maintained at all times. This proposed team will report directly to designated City of Arden Hills Staff. We strive to provide the best team services possible, with the tealTI specifically tailored to meet the needs of the client. Following are brief profiles of each of the team Inembers. A resume for Travis Winter, P.E. and Lee Stallings, Senior Technician, which were not included in our general consulting services SOQ, are also attached. PRINCIPAL-IN-CHARGE Bruce Firkins, P.E., Bolton & Menk's Vice President, will serve as the Principal-In-Charge for this project. Mr. Firkin's responsibilities to this project include contract administration as well as overall quality assurance and quality control. Throughout this project, he will be available to the City of Arden Hills, in addition to the Senior Project Manager, to discuss the project team's overall performance. SENIOR PROJECT MANAGER Marcus Thomas, P.E., will serve as the Senior Project Manager and primary contact to the City of Arden Hills. Mr. Thomas will have detailed involvement with all aspects of the project. He will provide overall technical supervision, adlninistration, and coordination of the project. He win make recommendations, revie\v the quality of the work, and monitor the progress of the project. He will give daily direction to the project team to ensure that all project goals are met. He will attend all project and public lneetings as required by the City and lead any public presentations as required. PROJECT ENGINEER Travis Winter, P.E., will cOlnplete the preliminary and final infrastructure design as well as the preliminary engineering report under the direction of the Senior Project Manager. Mr. Winter will also be directly available to the City as required and will assist Mr. Thomas with public presentations and meetings. WATER RESOURCES ENGINEER Lani Leichty, P.E., will assist the tealTI in conlpleting the preliminary stonn water lnanagement plan as well as identifying potential wetland impacts, preparing mitigation plan, and designing storm water quality improvement plans. ENGINEERING TECHNICIAN Lee Stallings, a Senior Technician with Bolton & Menk, Inc., will serve as the Engineering Technician for the project. Under the direction of the Senior Project Manager, Mr. Stallings will work closely with the Project Engineer in generating exhibits and presentation materials required throughout the project and will cOlnplete the detailed drafting required for final design. TRAVIS WINTER, P .E. Project Engineer EDUCA TION Bachelor of Science Degree Civil Engineering North Dakota State University Fargo, ND SUMMARY Mr. Winter is a Project Engineer for the Bumsville Office of Bolton & Menk, Inc. For the past 5 years, Mr. Winter has worked as a design engineer and construction observer with lllunicipal engineering design and construction phase experience. REGISTRA TION Registered Professional Engineer, Minnesota Mr. Winter's experience includes a variety of engineering tasks including preparation of Preliminary Engineering Reports, preparation of Plans and Specifications and preparation of cost estimates. On-site construction duties typically include observing the contractor to assure that the improvelllents are being constructed in general conformance with the plans and specifications. Other responsibilities include maintaining a daily diary, measurement of completed quantities, preparing pay estimates, tracking project schedules, coordination of construction staking and Inaterials testing, and maintaining day-to-day communication with the client, contractor and property owners affected by the project. ORGANIZA TIONS American Society of Civil Engineers National Society of Professional Engineers Minnesota Society of Professional Engineers His experience includes working on various ne\v construction projects as well as reconstructs for the cities of Eagan, Northfield, Hampton, Empire, Marshall, Springfield, and Bird Island. MN/DoT CERTIFICATIONS Aggregate Production I Bituminous Street I & II Concrete Field I Grading and Base I & II Erosion/Sediment Control · Design of SWPPP EXPERIENCE The following are projects for which Mr. Winter has performed design engineer services: 2008 Water Street Parking 15th Street Enhancements and Reconstruction, Northfield, MN Construction cost for this project was over $1 .7 million, it involved reconstructing three blocks of the downtown area in N011hfield. Along with full utility and street replacement, surface improvelllents included streetscape enhancements, pedestrian prolnenade construction, Cannon River edge improvelllents, pervious pavers, and pervious asphalt pavement. 2007 MSA Project, Northfield, Minnesota This project involved reclaiming and overlaying over a Inile of streets that are in the city's Municipal State Aid net\;york~ The project also involved replacement of 1,500 feet of trunk watennain along portions of the project streets. 2006 5th Street Improvements, Northfield, Minnesota Mr. Winter was a Design Engineer on this five block street and utility reconstruction project. The project involved of street surface, curb and TRAVIS WINTER, P.E. Project Engineer 2006 Street & Utility Improvements, Mountain Lake, Minnesota This $2million reconstruction project consisted of the design of improvements to sanitary sewer~ storm sewer, watermain, raw watermain, curb and gutter, and bitulninous street pavement. Mr. Winter was the Design Engineer on this project. 2006 Street & Utility Improvements, Springfield, Minnesota Mr. Winter was the Design Engineer on this $2mil1ion reconstruction project, which consisted of the improvements to sanitary sewer~ storm sewer, watermain, raw watermain, curb and gutter, and bituminous street pavement. North Highland Avenue Improvements, New Ulm, Minnesota This was a $5 million federally funded project for a new four-lane divided collector street. It included the design of 10,000 feet of curb and gutter, sanitary sewer, watelmain, storm sewer, stolm treatment ponds and bituminous pavement. 2005 Street & Utility Improvements, Bird Island, Minnesota This $11 InilIion Rural Development reconstruction project consisted of reconstructing approxilnately eighty (80) blocks of city streets~ It included the design of 49,000 feet of curb and gutter, sanitary sewer, stonn sewer, watennain replacelnent and bituminous street reconstruction. Mr. Winter served as a Design Engineer for this project. 2004 T.H. 2]2 Frontage Road, Olivia, Minnesota This 0.5-mile project was a new street design. It included the design of curb and gutter, storm sewer and bitulninous pavement. 2004 Street & Utility Improvements, Waverly, Minnesota This reconstruction project consisted of reconstructing 5 blocks of existing city streets. Included in the project design for Mr. Winter were curb and gutter, sanitary sewer, watermain, storm sewer and bituminous street reconstruction. 2004 County State Aid Highway, No.9 (Atlantic Avenue) Reconstruction, S.A.P. No. 86-609-13, Waverly, Minnesota This State Aid reconstruction project consisted of reconstructing 6 blocks ofC.S.A.H No.9. It included design of curb and gutter, stonn sewer replacement and bituminous street reconstruction. 2004 Sleepy Hollow Improvements, Sleepy Eye, Minnesota Mr. Winter served as Design Engineer and Construction Observer for this residential subdivision project. The following are projects for which Mr. Winter performed construction observation services: 2008 Street and Utility Improvements, Eagan, MN Over four miles of major arterial and local collector streets were edge milled and overlayed on this $2 million dollar project. Six blocks of watermain and sanitary sewer were also reconstructed as a part of this project. TRAVIS WINTER, P .E. J>roject~ngineer 2005 Parkway Addition II Improvements, Marshall, Minnesota An 82-10t subdivision, this project was $2~5 million and included 9,000 feet of curb and gutter construction, site grading, sanitary sewer, watermain, storm sewer and bituminous pavement construction~ 2005 Raw Watermain Improvements, Redwood Falls, Minnesota This project included replacing 1 mile of the city's raw water line. 2004 Riverside Park Lift Station and Forcemain Upgrades, Springfield, Minnesota This was a $250,000 reconstruction project that included sanitary sewer replacement and rehabilitation of a lift station~ 2004 Wastewater Aeration Pond Piping Replacement, Redwood Falls, Minnesota This reconstruction project included replacement of the aeration piping for the Redwood Falls community's wastewater treatment ponds~ 2004 Watermain Improvements, Lucan, Minnesota This was a $250,000 Rural Development reconstruction project. It included replacement of segments of the c0111ffiunities' water system by trenchless instalIation~ Some additional tasks involved with this project included: filing weekly progress repo11s, conducting weekly progress Ineetings with the contractor, Rural Development Association staff and city officials. 2004 Lower Sioux Community Addition Improvements, Lo\ver Sioux Community, Minnesota This reconstruction project included replacement of sanitary sewer, watennain installation and bitulninous surface construction. 2005 Fairfax Street & Utility Improvements, Fairfax, Minnesota This $200,000 reconstruction project included sanitary sewer, watermain, storm sewer, curb and gutter and bituminous street reconstruction. 2004 Southeast Development Improvements, Redwood Falls, Minnesota A rehabilitation project, it included extending sanitary sewer and watennain in preparation for a new residential subdivision LEE STALLINGS Senior Engineering Technician EDUCATION Twenty Years U. S. Air Force Engineering/ Surveying Construction Management SUMMARY Mr. Stallings is a Senior Engineering Technician and has been working in the Engineering and Surveying field since 1970. His professional ability is evident by the diversity of the projects for which he has provided design, plan preparation, construction inspection and limited project administration. These projects include rural and urban roadways, water and wastewater treatment facilities, rural and municipal utility systems and water supply development. Advanced AutoCAD Eagle Point Product Training EXPERIENCE City of Hopkins: 2001-2008 Street and Utility Improvements North American School of Conservation Wang Computer Systems Administrator City of Chanhassen: 2006-2007 Street and Utility Improvelnents City of West St. Paul: 2006 & 2008 Street and Utility hnprovements City of Burnsville: Judicial Road/Valley View Drive Street and Utility Improvements City of Elko: Xerxes Avenue Street and Utility I1nprovements City of Hastings: Fourth Street Reconstruction General Sieben Drive Reconstruction Lock & Dam Road/Trail Improvements Century South Trunk Sanitary Sewer and Watermain Extensions City of Jordan: 2002 Street and Utility Improvements City of Northfield: Jefferson Road Extension II Second Street Reconstruction Hennepin County: CSAH 61 Reconstruction LEE STALLINGS Senior Engineering Technician Scott County: - CSAH 44 Highway Improvements CSAH 27 Highway Improvements CSAH 2 Reconstruction City of Red Wing: - Hay Creek/Riverfront Trails Le Sueur County: CSAH 15 Reconstruction PROJECT FEES & DETAILED WORK PLAN The following is our Detailed Work Plan and Project Fees, which illustrate the proposed person-hours and estimated costs for the tasks described in Section 1 of this proposal. In accordance with the City of Arden Hills' project requirenlents, Bolton & Menk proposes to complete the scope of work as described on an hourly basis for a cost not to exceed $147,238.00. Bolton & Menk knows the importance of delivering a project on budget. We have extensive internal quality control of our time and budget to ensure efficiency of our staff and value to our clients. We also understand that the City's project objectives will continue to solidify through the feasibility and design phases of this project and we are committed to sustaining value in our services. ~ ~~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY STATE OF MINNESOTA RESOLUTION NO. 2008-030 A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORTS FOR THE 2009 PAVEMENT MANAGEMENT PROGRAM WHEREAS, it is proposed to improve the following streets: Arden Place, from Snelling to Glenarden Road, Glenarden Court, from Skiles Lane to Glenarden Road, Glenarden Road, [rom Old Snelling to cul-de-sac, Forest Lane, from Old Snelling to Glenarden Road, Skiles Lane, from Old Snelling to Glenarden Road, Snelling A venue N, from Arden Place to cul-de-sac, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS l\IINNESOT A: That the proposed improvement be referred to the 2009 Pavelnent Management Program for study and that the City Engineer is instructed to report to the council with all convenient speed advising the council in a preliminary way as to \vhether the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed or in connection \vith some other improvement, and the estilnated cost of the improvement as recommended. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 8th DAY OF SEPTEl\fBER, 2008. Stanley D.Harpstead, Mayor ATTEST: Ronald J. Moorse, City Administrator PROJECT FEES & DE1 DETAILED >> ESTIMATED PE 2009 PAVEMENT MAN j CITY OF ARDEN HI CLIENT: CITY OF ARDEN HILLS, MINNESOTA PROJECT: 2009 PAVEMENT MANAGEMENT PROGRAM Senior Project Project Engi Task No. Work Task Description Manager 1.0 FEASIBILITY REPORT & PRELIMINARY STORMW A TER DESIGN 1.1 Preliminary Storm Sewer Design 2 16 1.2 Preliminary Street Design 2 16 1.3 Quantities/Engineers Estimate/Preliminary Assessment Roll 2 40 1.4 Report Writing & Meetings (2-Neighborhood, 2-Councit, I-Staff) 24 40 SUBTOT AL HOURS: TASK 1 30 112 2.0 FINAL DESIGN & BIDDING 2.1 Final Plans 24 180 2.2 Project Specifications 4 30 2.3 Pennitting 2 8 2.4 Easements 2 8 2.5 Assessments 2 20 2.6 Bidding Phase 8 20 SUBTOT AL HOURS: TASK 2 42 266 3.0 CONSTRUCTION SERVICES 3.1 Project Construction Observation (16 weeks @ 45 hrs/week) 3.2 Project Construction Staking 3.3 Project Construction Administration (16 weeks @ 8 hrs/week) 128 3.4 As-built Documentation 6 SUBTOTAL HOURS: TASK 3 128 6 TOT AL HOURS 200 384 rAILED WORK PLAN 8/21 /2008 FEES - JEMENT PROGRAM LS, MINNESOTA Water Resource Engineering S u rv e y S u rv e y Survey Crew Construction Clerical Totals [- Engineer Technician Manager Technician Observer '.00 $105.00 $79.00 $126.00 $85.00 $100.00 $75.00 $55.00 LaO :5840.00 $316.00 50.00 50.00 SO.OO $0.00 SO.OO $2,662.00 LOa 50.00 50.00 SO.OO 50.00 SO.OO $0.00 SeLOO $1,506.00 ).00 50.00 SO.OO SO.OO SO.OO SO.OO SO.OO SO.OO $3,402.00 ).00 50.00 S L580.00 50.00 50.00 SO.OO $0.00 5220.00 $7,864.00 too $840.00 $1,896.00 $0.00 $0.00 $0.00 $0.00 $220.00 $15,434900 ).00 54,620.00 5 10,270.00 50.00 50.00 50.00 SO.OO 50.00 532,014.00 ).00 SO.OO 50.00 50.00 50.00 50.00 50.00 50.00 S2,854.00 ~.OO 5420.00 SO.OO SO.OO 50.00 50.00 50.00 50.00 $ 1,294.00 ~.OO SO.OO 50.00 5252.00 5680.00 50.00 50.00 50.00 S 1,806.00 ).00 50.00 50.00 5 ( ) . 00 50.00 50.00 50.00 50.00 51,822.00 ).00 50.00 SO.OO S().OO SO.OO 50.00 50.00 $440.00 52,988.00 LOO $5,040.00 $10,270900 $252.00 $680.00 $0.00 $0.00 $440.00 $42,778.00 1.00 50.00 50.00 S().OO 50.00 SO.OO S54,000.00 $0.00 $54,000.00 1.00 50.00 SO.OO 51.260.00 S2,()40.00 S 13,000.00 50.00 50.00 S 16,300.00 1.00 SO.OO 50.00 50.00 SO.OO SO.OO SO.OO SO.OO S 15,488.00 ..00 SO.OO S I, 264J)0 50.00 50.00 SO.OO $ 1,500.00 SO.OO $3,238.00 -.00 $0.00 $1,264.00 $1,260.00 $2,040900 $13,000.00 $55,500.00 $0.00 $89,026900 ,00 $5,880.00 $13,430.00 $1,512.00 $2,720.00 $13,000.00 $55,500.00 $660.00 $147,238.00