HomeMy WebLinkAbout4H, Motion to Approve 2009 Animal Control Service Contract
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Request for Council Action
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Prepared By: Ron Moorse, City Administrator
Council Meeting Date: December 15, 2008
Motion to approve 2009 Animal Control Service Contract
Budgeted Amount:
Not Applicable
Actual Amount:
Not Applicable
Funding Source:
Not Applicable
Motion to approve the attached contract with ACS for animal control services in 2009.
Supporting Documents:
1. See the attached memo from Ron Moorse dated January 12, 2009
2. Animal Control Contract
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MEMORANDUM
DATE:
January 12, 2009
TO:
Mayor and City Council
FROM:
Ron Moorse, City Administrator
SUBJECT:
2009 Animal Control Service Contract with ACS
Back2:round
The City has been contracting with Animal Control Services, Inc. (ACSI) for animal control
services for a number of years. For 2009, ACSI has changed its name to ACS (Animal Control
Services). The contract with ACS for 2009 is attached for Council approval. The contract is
similar to the 2008 contract, with a number of fee changes.
While the impound fee has remained at $42.00, and the daily boarding fee has remained at
$18.00, there are a number of changes to other fees as follows:
Price per hour per vehicle for patrol service: increase from $33.88 to $36.00
Price per call-out -- 6:00 p.n1. to midnight: increase from $67.00 to $72.00
Price per call-out -- Midnight to 7:00 a.m.: increase from $73.00 to $78.00
Recommendation
It i~ re9ommend~cl that the proposed 2009 animal control service contract be approved.
Council Action ReQuested
Motion to approve the attached contract with ACS for animal contrQI services in 2009.
ANIMAL CONTROL CONTRACT
This Agreement, made effective the first day of January, 2009, by and between Animal Control
Services, hereinafter referred to as "ACS," and the City of Arden Hills, a municipal corporation,
located in the County of Ramsey, State of Minnesota, hereinafter referred to as the "City".
In consideration of the covenants and agreements, hereinafter set forth, it is mutually agreed by
and between the parties, hereto, as follows:
1. This agreement will continue in effect until December 31, 2009, unless terminated as
provided herein.
2. ACS will provide Patrol services on the public streets of the City, in a vehicle suitable for
the transportation of small animals, in accordance with City Ordinances and a schedule
agreed upon by both parties. The vehicle shall have proper identification displayed at all
times. ACS shall maintain and insure such vehicles at all times. In addition to patrol
hours, ACS agrees to maintain at least one vehicle for CallOut service to attend to cases
outside regular patrol hours at the specific request of a law enforcement agency as
approved by the City.
3. ACS shall provide competent personnel, trained in the handling of animals, in proper
uniform and identification including employee's first name and/or employee number.
4. The City authorizes ACS to apprehend and retain dogs, cats, and other animals, and/or
issue citation tags for violations of the City Ordinances related to animals. ACS will not
take action on private property contrary to the expressed wishes of the owner of said
property, nor forcibly take an animal from any person, without the instruction, approval,
and assistance of a duly licensed Minnesota Peace Officer with current jurisdiction that
includes the private property where the animal is located.
5. ACS shall impound and board animals as directed by written order of an authorized City
representative, or by ruling of the Minnesota Board of Health or other Minnesota or
United States agency with jurisdiction.
6. Impounded animals shall be kept at Hillcrest Animal Hospital, 1320 County Road D Cir
Maplewood, MN 55109, (651) 484-7211, and shall be kept in a suitable, humane manner
for a period required by the City Ordinance. ACS may temporarily board at an
emergency facility if access and/or treatment is not immediately available at Hillcrest
Animal Hospital.
7. If an animal is unclaimed, the City will pay ACS the charges as agreed to on Exhibit A to
this Agreement within thirty days of the Statement Date.
8. Before an animal is released to its owner, ACS or its agent shall collect the charges
specified on Exhibit A to this Agreement.
9. In the event that any dogs, cats, or other impounded animals are unclaimed after the
expiration of any applicabl~ redemption or quarantine period, or six (6) days, whichever
is longer, they shall becom~ the property of ACS and may be disposed of or sold at its
sole discretion. All proceeds from the disposition of such animals shall be the sole
property of ACS, including any proceeds received from any animals disposed of in
accordance<with Minnesota Statutes 35.71.
10. The City shall furnish to ACS any required forms or receipts and ACS shall keep records
of all animals impounded.
11. ACS shall defend, indemnify, and hold the City harmless including its officers,
employees or agents from any and all claims, lawsuits, losses, damages, or expenses on
account of bodily injuries, sickness, disease, death, and property damage, including injury
to animals caused by its employees. ACS shall provide the City proof of public liability
insurance including comprehensive automobile liability in an amount of at least
$500,000.00 per each claimant and $1,000,000.00 per occurrence and E.O.C. insurance in
the amount of $250,000.00 per occurrence. ACS shall carry, and upon request of the City
provide proof of Workers Compensation Insurance coverage required by Minnesota law.
12. ACS shall comply with the Minnesota Data Practices Act and all other State and Federal
laws relating to data privacy or confidentiality, and shall hold the City and its employees
harmless from any claims resulting from any improper disclosure or use of data it
receives or maintains in performance of this Agreement. ACS shall immediately report
to the City any requests from third parties for information relating to its performance of
this Agreement.
13. ACS agrees to promptly respond to inquiries for information or documentation from the
City related to its performance of this Agreement.
14. ACS agrees to abide by the requirements and regulations of the Americans with
Disabilities Act of 1990 (ADA), the Humans Rights Act (Minnesota Chapter 363 and
Title VII of the Civil Rights Act of 1964), and any laws governing discrimination based
on race, gender, disabjlity, religion, sexual preference, and sexual harassment. Violation
of any of the above laws can lead to termination of this contract.
15. Either party hereto, may terminate 'this contract after thirty (30) days written notice to the
other party. Any payments due ACS shall not be affected by termination.
16. Any notice required under applicable law or this Agreement, may be sent to the other
party as indicated on Exhibit A herein.
17. ACSsha11 be entitled to apply a fuel surcharge in the event the average price for unleaded
gasoline in the Twin Cities metropolitan area, as measured by AAA or similar reporting
service, is $2.50 per gallon or higher.
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Richard L. Ruzicka
Animal Control Services
City of Arden Hills
By:
Its:
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ANIMAL CONTROL CONTRACT
EXHIBIT ONE
PATROL
$36
3 hours per week between 8:00 A.M. and 6:00 P.M.
CALL OUT $72
$78
$78
6:00 P.M. to 10:00 P.M. (Mon-Fri except holidays)
10:00 P.M. to 8:00 A.M. (Mon-Fri except holidays)
10:00 P.M. Friday - 8:00 A.M. Monday & holidays
The CallOut rates are a flat fee, determined by the time the request is received by ACS.
ANIMAL - OWNER CHARGES - CLAIMED
$42.00 Administrative Handling Fee
$18.00 Daily Boarding Fee
Statutory Veterinary Services (at cost)
ANIMAL - CITY CHARGES - UNCLAIMED
$25.00 Animal Surrender Fee
$17.00 Daily Boarding Fee
$58.00 Euthanasia and Disposition
Statutory Veterinary Services (at cost)
Charges herein do not include any applicable sales taxes.
Daily Boarding Fees are charged for all or any portion of a calendar day an animal is boarded.
Notices pursuant to this contract shall be given by deposit in the United States Mail, postage
prepaid, addressed as follows:
Mr. Richard L. Ruzicka
Animal Control Services
6400 Colfax Avenue North
Brooklyn Center, MN 55430
, As:
City of Arden Hills
Alternatively, notices required by this contract may be personally delivered to the persons named
above. Notice shall be deemed given as of the date of personal service or as of the date of deposit
of the notice in the United States Mail
12/08
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