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Home My WebLink About6A, Hold Public Hearing for 2009 PMP ~ ~HrLLS Request for Council Action Prepared By: Kristine Giga, Civil Engineer Council Meeting Date: January 12, 2009 Hold Public Hearing for 2009 PMP- Glenarden Neighborhood Improvement Budgeted Amount: $2,340,000 Estimated Actual Amount: $1,948,815 Funding Source: PIR, Enterprise Funds, Special Assessments Recommendation: 1. Hold Public Hearing for 2009 PMP- Glenarden Neighborhood Improvement Supporting Documents: 1. Memorandum from Civil Engineer Kristine Giga dated January 8, 2009. ~ MEMORANDUM DATE: January 8, 2009 TO: Mayor and City Council Ron Moorse, City Administrator FROM: Kristine Giga, Civil Engineer SUBJECT: 2009 Pavement Management Program- Ordering Plans and Specifications BACKGROUND On January 12, 2009, a public improvement hearing will be held for the 2009 PMP project. Once the hearing is closed, the next step in the process is for the City Council to order the improvements and preparation of plans and specifications. DISCUSSION The following is a brief summary of proposed improvements; for more detail, please reference the feasibility report. Street Improvements The following table summarizes existing and proposed street widths for each street. Existing Street Width Proposed Street Location (Pavement Edge to Width (Face of Curb Pavement Ed~e) to Face of Curb) Arden Place 30' - 3 I ' 28' Glenarden Court 24' - 25' 24' Glenarden Road 25' - 32' 28' IF orest Lane 25' - 30' 28' Skiles Lane (Snelling Ave to Glenarden Rd) 24' - 28' 28' Skiles Lane (Glenarden Rd to End) 24' 24' Snelling Frontage Road 22' - 23' 24' During final design, the project team will evaluate the possibility of narrowing certain street segments, Skiles Lane between Old Snelling Avenue and Glenarden Court in particular, to \ \Metro-inet.us\ardenhiHs\PR&PW\Engineeling\Council_ Actions\2009\1-12-09Memo _ 2009PMP _ OrderPlansSpecs.doc 2009 PMP 1/8/2009 Page 2 reduce tree impacts. At the December 8, 2008, City Council meeting, staff was asked to look into street width design standards that had been established in 2001. The following lists the recommended street widths for various street classifications. Communitv Street: Provide access to the residences, institutions and businesses on that street, providing a route through the neighborhood or business district for residents of other neighborhoods. (6.0 miles throughout City) Street Width: Case Specific, (32 ft. minimum) Neil!hborhood Street: Provide access to residences on that street and provide a route through neighborhood for residents on other streets. A large proportion of trips have neither an origin nor destination on that street. (4.5 miles throughout City) Street Width: 30 ft. minimum Residential Street: Primarily serve adjoining residents with little or no through traffic. Almost all trips have either an origin or destination on that street. (18.5 miles throughout City). Street Width: 28 ft. minimum Special Cases: Definition: Streets which do not fit into any of the three above descriptions and have a very low usage, (1-3 residences), streets which provide secondary access (i.e. alleys) or streets defined by extreme limitations due to narrow ROW, topography etc. (0.3 miles throughout City) Street Width: Case Specific The streets in this neighborhood are considered residential streets. Staff is recommending 28' street width throughout the neighborhood, excepting Snelling Frontage Road, which has homes along one side of the street only, and areas where impacts to trees could be reduced by a narrower street. Utilitv Improvements Watermain No major water main repairs are proposed as a part of this project. There have been few water main breaks in the area in last 10 years. It is anticipated that some gate valves and hydrants may be identified as needing replacement during final design. Sanitary Sewer No major sanitary sewer improvements are proposed. A few segments of pipe will be replaced, where lining or other trenchless technologies cannot be applied because of sags in the pipe. Manholes with structural deficiencies will be rehabilitated in an effort to reduce inflow and 2009 PMP 1/8/2009 Page 3 infiltration. Chimney seals and solid manhole covers will also be placed on all sanitary sewer manholes. Storm Sewer The existing storm sewer system will be improved and expanded throughout the neighborhood. Best management practices, such as rain gardens, infiltration swales, and other features will also be incorporated into the project in order to meet the Rice Creek Watershed District's water quality requirements. FINANCIAL IMPLICATIONS The estimated total project cost for the improvements is $1,948,815.33, including engineering fees. Consistent with the Assessment policy, an additional 37% overhead for the street improvements has been included, which was used to calculate preliminary assessment rates. The overhead is broken down as follows: City Administration Design Engineering Construction Engineering Legal Fiscal Interest During Construction Assessment Roll Preparation Contingencies TOTAL 2.5% 10.0% 10.0% 2.0% 3.0% 4.5% 1.0% 4.0% 37.0% The City's portion of the project costs are currently budgeted from the PIR and Utility Enterprise Funds (sanitary sewer, surface water and watermain funds). A project cost summary is listed below. Pro.ieet Cost Summary Roadway Improvements* $ 1,564,639.33 Watennain Improvements** $ 20,228.00 Sanitary Sewer Improvements** $ 42,146.00 Storm Sewer Improvements** $ 321,802.00 Total Pro.ieet Costs $ 1,948,815.33 * includes 370/0 overhead ** includes 300/0 engineering & contingency Amount received from assessments $ 782,319.66 Amount funded by the City (including assessment of City parcel) $ 1,166,495.67 2009 PMP 1/8/2009 Page 4 ASSESSMENTS As detailed in the feasibility report, the preliminary assessment roll includes 91 residential equivalent units (REV). The estimated assessment rate per RED is $8,596.92. RESIDENT COMMENTS/CONCERNS At the neighborhood meeting, several comments and concerns were raised by the residents. The most common were driveway material, drainage, and assessments. Residents were concerned about the City standard of concrete aprons at each driveway, especially if the rest of the driveway is not concrete, and the aesthetics once the project is complete. While concrete aprons are recommended to help improve drainage and keep run off within the street, they are not required. Staff recommends constructing concrete aprons only where necessary to manage drainage concerns; the remaining driveways would be replaced in- kind. Residents throughout the neighborhood expressed specific drainage concerns. The project team will work individually with these residents during final design. Many residents were also concerned about the timing of this proposed assessment, given the current economy. The City Council will have an opportunity to discuss these concerns prior to adopting the preliminary assessment roll and ordering the assessment hearing, which is scheduled for late spring. However, the Council may want to consider extending the payment period from 10 years, as stated in the assessment policy, to 15 years. RECOMMENDED COUNCIL ACTION At this time, staff recommends the adoption of Resolution 2009-002: Ordering Public Improvement and Preparation of Plans and Specifications for the 2009 Pavement Management Program. Minnesota Statutes state that the adoption of this resolution requires a four-fifths vote. ~ ~HILLS CITY OF ARDEN HILLS COUNTY OF RAMSEY ST ATE OF MINNESOTA RESOLUTION NO. 2009-002 A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2009 PAVEMENT MANAGEMENT-PROGRAM WHEREAS, a resolution of the City Council adopted December 8, 2008, fixed a date for a Council hearing on the proposed improvement of the following streets: Arden Place, from Old Snelling to Glenarden Road, Glenarden Court, from Skiles Lane to Glenarden Road, Glenarden Road, from Old Snelling to cul-de-sac, Forest Lane, from Old Snelling to Glenarden Road, Skiles Lane, from Old Snelling to Glenarden Road, Snelling A venue N, from Arden Place to cul-de-sac, and WHEREAS, ten dayst nlailed notice and two weekst published notice of the hearing was given, and the hearing was held on January 12,2009, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the Council resolution adopted January 12, 2009. 3. Bolton & Menk, Inc. is hereby designated as the engineer for this imprQvement. The engineer shall prepare plans and specifications for the making of such improvement. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12th DAY OF JANUARY, 2009. Stanley D. Harpstead, Mayor ATTEST: Ronald J. Moorse, Administrator