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Home My WebLink About1B, 2009 Goals & Action Steps ~ MEMORANDUM DATE: February 17, 2009 Agenda Item I.B SUBJECT: Mayor and City Council 'Vi Ron Moorse, City Administrator ~/1 2009 Goals and Preliminary Action Steps TO: FROM: Background At the December 6, 2008 goal setting retreat, the Council identified five priority goals for 2009, along with a small number of action steps related to each goal. Since that time, staff has fleshed out the action steps for the goals. The 2009 Goals and Preliminary Action Steps are attached for Council review. Discussion The purpose of the discussion of the goals and action steps is to ensure the Council and staff is on the same page in terms of their understanding of the Council's intentions regarding each goal, and in terms of the action steps required to accomplish each goal. Based on the discussion, the goals will be clarified and the action steps will be further refined. These will then become the priority elements of the work plan for the year. ~ ~HILLS 2009 Goals & Preliminary Action Steps 1. Achieve substantial progress on the key elements of the TCAAP Project that need to be completed to enable the transaction to proceed a. Ensure RRLD develops the financial proforma to the point where it is clear what the key factors are that are affecting the economic feasibility of the development b. Prepare for, and work through, a process with RRLD and the Army to enhance the economic feasibility of the TCAAP development c. Obtain State legislative approval of the City's Special TIP legislation d. Prepare the elements the City wants to include in the extension of the PDA, which expires on March 31, 2009 e. Obtain funding for the CR H interchange project from the State of Minnesota and the Federal government i. Address the concerns of the City of Shoreview regarding the relationship between the CR H interchange and the CR I interchange 11. Keep the City of Moundsview involved/up to speed regarding the relationship between the CR H interchange and the CR I interchange iii. Work with Mn/DOT and the Governor's office regarding State funding iv. Work with the City's Congressional delegation regarding Federal funding f. Obtain Federal stimulus funding for the TCAAP project g. Finalize the Master Development Plan h. Complete the Resource Study 1. Negotiate the Master Development Agreement J. Clarify the Strategy outline/agreement (?) k. Determine a time schedule for decisions and actions i. Closing 2. Move forward with a priority, visible capital project in the B2 Area to demonstrate the City's commitment to revitalizing the area through facilitating the implementation of the Guiding Plan for the B-2 Area a. Description: Construct a pedestrian c~nnection over Highway 51 along County Road E (cantilevered extension of existing bridge) b. Staff: James Lehnhoff, Greg Hoag, Michelle Olson, Kristine Giga c. Budget: $400,000 (estimated in 2009 CIP) d. Implementation Steps: i. Complete plans and specifications for the pedestrian bridge ii. Advertise for bids for construction e. Pursue funding for the pedestrian bridge, including Federal stimulus funding, and funding from non-profit organizations f. Partnership options/strategy/funding g. Complete the construction of the pedestrian bridge h. Additional: Develop an overall financial plan for funding the remaInIng proposed improvements as described in the "Guiding Plan for the B2 District." i. Partnership options/strategy/funding ii. Assessments iii. Other Page 1 of 4 ~ ~HILLS 2009 Goals & Preliminary Action Steps 3. Complete an in-depth review of the City's key public safety services, to enable the City to develop a long term plan for ensuring the most effective and efficient delivery of public safety services to the community a. Develop an understanding of the police service contract with the Ramsey County Sheriff s Department, including performance data and actual service provision and financial model (cost allocation model) b. Develop an understanding of the fire service contract with the Lake Johanna Fire Department, including performance data and actual service provision and financial model (cost allocation model) c. Develop a clear understanding of the Fire Department service delivery options i. Staffing plan options, including short term and long term impacts on both operating and capital expenditures. 11. "Regional" service options (reciprocal service relationships with adjacent Fire Departments) d. Staff assignment for leadership (?) e. Consider the creation of a public safety task force and/or committee to provide input to the Council regarding police and fire service expectations and delivery options f. Develop a set of expectations for the City's needs/levels of service for both police services and fire services g. Preliminary discussion of fire station #1 (Review the building assessment report that was prepared for the City (?) 4. Develop Clear Policy and Direction to Enable Well-Planned and Cost-Effective Maintenance of the City's Public Infrastructure and Reinvestment in the City's Public Infrastructure a. Formalize planning process for identifying and prioritizing needs-public works plan/policies i. Visual assessments b. Provide guidance for the implementation of the PMP Program i. Clarify/confirm philosophy, guiding principles, priorities, ii. Develop Implementation plan (1) Appropriately sized projects (2) Timing of projects (3) Citizen education (4) Other iii. Develop Long term funding plan (1) Assessment policy (2) Existing Capital Funds (3) Other funding sources c. I & I Reduction Program i. Continue efforts to reduce 1&1 to acceptable levels by year 5 of the MCES surcharge program (2009 will be year 3 of the program) 11. Assessment of the problem (identification of significant sources of 1&1) (1) Complete the inspection of the remaining manholes that have yet to be inspected, and complete a manhole rehabilitation project in 2009 (2) Continue sewer line cleaning and televising, and compile data to enable identification of 1&1 sources and projects to reduce/eliminate these sources Page 2 of 4 ~ ~~HILLS 2009 Goals & Preliminary Action Steps (3) Initiate a sump pump inspection program, and complete one section of the city in 2009 (a) Follow-up to eliminate 1&1 sources identified through the smoke testing process d. Develop an annual and multi-year maintenance schedule for parks and trails e. Determine the long term plan for Valentine Park i. Complete a drainage study ii. Prepare park options iii. Obtain public input regarding park options iv. Select a park option f. Develop a plan for a trail under the CP Rail bridge i. Work with CP Rail to determine if they are open to replacing the current bridge in concert with the City's trail construction plan, or obtain their permission to build a trail under the current bridge. ii. Develop a design for a trail under the CP Rail bridge iii. Determine which side of the road the trail should be located on. 5. Develop and Implement Policies, Ordinances, and Programs to Protect and Preserve the City's Residential Neighborhoods a. Community Enhancement Program to Increase Code Compliance i. Property Maintenance Education (1) Description: Gather and distribute information regarding property maintenance codes, common violations, and resources for resolving property maintenance issues. (2) Staff: James Lehnhoff, Dave Scherbel, John Mennenga, Meagan Beekman (3) Implementation Steps: (a) Compile list of common violations (b) Research resources for addressing property maintenance issues ( c) Prepare handouts and new webpage for code compliance 11. Abatement (1) Description: Revise the nuisance ordinance to clarify the abatement process and establish a process for accelerated abatement of certain nuisances (2) Staff: James Lehnhoff, Dave Scherbel, John Mennenga, Meagan Beekman, City Attorney (3) Implementation Steps: (a) City Attorney prepares ordinance amendment (b) Staff reviews ordinance amendment ( c) Council review and adoption Page 3 of 4 ~ ~~HILLS 2009 Goals & Preliminary Action Steps iii. Unified Code Enforcement Policy (1) Description: Prepare and adopt a code enforcement policy for the City (2) Staff: James Lehnhoff, Dave Scherbel, John Mennenga, Meagan Beekman, City Attorney (3) Implementation Steps: (a) Research enforcement policies and review any legal impacts (b) Write code enforcement policy ( c) Council adopts policy IV. Rental Registration (1) Description: Adopt a program to locate and register rental properties in order to better enforce city ordinances, education owners/tenants on city ordinances, and track rental patterns (2) Staff: James Lehnhoff, Dave Scherbel, John Mennenga, Meagan Beekman, City Attorney (3) Implementation Steps: (a) Research rental registration ordinances (b) Work with the City Attorney to write the rental registration ordinance ( c) Prepare a process for identifying and registering rental properties, establish a rental registration fee (d) Council review and adopt rental registration ordinance (e) Register rental properties and provide educational materials V. Administrative Fines (1) Description: Adopt an ordinance authorizing the use of administrative fines to increase compliance with City regulations (2) Staff: James Lehnhoff, Dave Scherbel, John Mennenga, Meagan Beekman (3) Implementation Steps: (a) Research administrative fine ordinance (b) Work with the City Attorney to write the administrative fine ordinance (c) Council review and adopt administrative fine ordinance (d) Update code enforcement policy if needed VI. Review existing regulations to determine where they could be clarified, streamlined, made more consistent, easier to enforce, etc (1) Staff: James Lehnhoff, Dave Scherbel, John Mennenga, Meagan Beekman (2) Implementation: Ongoing Page 4 of 4