HomeMy WebLinkAbout04-08-09-PCChair
Clayton Larson
1245 W. Highway 96
Commissioners
,--A EN HILLS
Arden Hills, MN 55112
Andrew Holewa
651.792.7800
Liz Modesette
Daniel Reiff
Arden Hills
www.ci.arden-hills.mn.us
Janet Stodola
Roberta Thompson
Planning Commission
Clayton Zimmerman
April 8, 2009
City Vision
A strong community that values our unique environment, our fiscal soundness,
and our tradition as a desirable city in which to live, work, and play.
Agenda
Regular Planning Commission Convenes 6:30 PM
Call to Order
1. APPROVAL OF THE AGENDA
2. MINUTES
A. February 4, 2009, Regular Meeting
B. February 4, 2009, Work Session
C. March 4, 2009, Work Session
3. PLANNING CASES
A. Planning Case 09-005; Site Plan Review; Northwestern College — Not a Public Hearing
B. Planning Case 09-006; CUP Amendment; Bethel University —Public Hearing
4. UNFINISHED AND NEW BUSINESS
5. REPORTS
A. Report from the City Council
B. Planning Commission Comments
6. ADJOURNMENT
A quorum of the City Council may be present at this meeting.
Planning Cases are available online at:
http://www.ci.arden-hills.mn.us/planningcases
'-04 t
-----ARQEN HILLS
MEMORANDUM
DATE: April 8, 2009 PC Agenda Item 3.A
TO: Planning Commission
FROM: Meagan Beekman, City Planner
Charles Roberts, Community Development Intern
SUBJECT: PC #: 09-005
Northwestern College, Brian Humphries
Site Plan Review and Variance: Community Life Commons and Campus
Green
3003 Snelling Avenue
ATTACHMENTS: A — Application and Supporting Documents
B — Approved PUD Master Plan and Permit
C — Fire Marshal Review Memo
D — Aerials and Photos of Site
E — Building, Landscaping, and other Supplementary Documents
Requested Action
Northwestern College has requested a site plan review to construct their Community Life
Commons and renovate the adjacent campus green located on the Arden Hills portion of the
campus. A height variance is also being requested for the building to exceed the 35 -foot height
limit in the R-1 Zoning District. This project is Phase II of the approved Master Planned Unit
Development (PUD).
Background
1. Overview of Request:
The applicant is proposing to construct the Northwestern College Community Life Commons
(CLC), a two-story, 70,639 square foot building that would include food service, copy center,
bookstore, offices, classrooms, and a prayer chapel (Attachment D). An underground
City of Arden Hills
Planning Commission Meeting for April 8, 2009
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passageway would connect the building with Riley Hall to the southeast and Nazareth Hall to
the west. The structure would be LEED certified, though the level of certification was not
established at the time of this report. The height of the majority of the structure would be
between 28 and 42 feet; however, the highest point of the building would be approximately
48 feet measured from an attached prayer tower. There is a 35 -foot height limit in the R-1
Zoning District. The campus green adjacent to the Community Life Commons would be
renovated as part of the project, which includes landscaping a total area of 174,240 square
feet. Finally, an additional 480 square feet will also be added to Nazareth Hall containing a
100 square foot elevator shaft. The elevator is necessary to make the building fully
accessible.
Northwestern College operates under a Master Planned Unit Development (PUD) that was
approved by the City in Planning Case #06-037 (Attachment B). Construction projects and
changes to the campus that are substantially consistent with the approved Master PUD
require only a site plan review with the Planning Commission and City Council prior to
implementation. However, the Master PUD also requires Northwestern College to comply
with all provisions of the Zoning Code unless a variance is granted. This is the second
application to go before the Planning Commission and City Council since the Master PUD
was approved on October 29, 2007. The prior (Planning Case #08-006) was a site plan
review for Phase I of the Master Plan for the construction of a ring road and parking spaces
in three places throughout the Northwestern College campus, replacing an existing access
road and parking lot that would be removed by the construction of this project (Phase II).
The applicant has submitted a narrative describing the project, a site plan, utility and grading
plans, landscaping and tree removal plans, architectural elevations of the future parking
structure, and renderings of the proposed landscaping (Attachments A and E). The applicant
is also submitting a photometrics plan that was not received in time to be included in the
packet.
2. Surrounding Area:
City of Arden Hills
Planning Commission Meeting for April 8, 2009
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3. Site Data:
PSI: Public & Institutional
Institutional: Higher Education
R-1: Single Family Residential
42.69 Acres in Arden Hills, 45.31 Acres in Roseville for a total of 88 Acres
To be determined based on how many students equals one FTE
Variable. Steep slope toward Lake Johanna and Little Lake Johanna. Generally
flat in the central portions of the campus.
Plan Evaluation
1. Applicable Northwestern College Master PUD Review Criteria
A. Code Compliance (Condition #5) —Meets Requirements
Condition five of the PUD Master Plan requires Northwestern College to meet all
regulatory requirements and standards in place at the time of construction unless a
variance is granted. As Community Life Commons will exceed the 35 -foot height limit
for the R-1 Zoning District, Northwestern College is applying for a height variance as
required by this condition. All other requirements of the Zoning Code are met by the
proposal.
B. Lake Setbacks (Condition #12) —Meets Requirements
Condition twelve of the PUD Master Plan requires, with the exception of walkways, that
no impervious surfaces be located within 50 feet of the ordinary high water mark (OHW)
Lake Johanna or within 75 feet of the OHW for Little Lake Johanna. Neither the
Community Life Commons nor campus green will encroach on any lake OHW setbacks.
C. Property Setbacks (Condition #13) —Meets Requirements
Condition thirteen of the PUD Master Plan states, "All structures, including parking
ramps and roads, shall be at least seventy-five (75) feet from the eastern property line and
thirty (30) feet from the western property line." Neither Community Life Commons nor
campus green would encroach on any property setbacks.
D. Building Height (Condition #14) —Needs Variance
Condition fourteen of the PUD Master Plan states, "Any building exceeding the height
limit of the underlying R-1 Zone shall require an approved height variance prior to
City of Arden Hills
Planning Commission Meeting for April 8, 2009
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construction." The highest point of Community Life Commons is the prayer tower with
the halfway point between the eave and highest point measuring just under 48 feet. A
height variance is necessary as this figure exceeds the 35 -foot height limit of the R-1
Zoning District. It is worth noting that much of the prayer tower is not an occupied space
and thus does not create sight lines into other nearby properties.
It is important to note that this height variance only applies to the tower and not the
building as a whole. The flat roofline of Community Life Commons is approximately 28
feet tall, which is in compliance with the regulations of the R-1 Zoning District. The
building also has three pavilions that range from 40 to 42 feet in height, which exceeds
the height limit though not to the same degree as the prayer tower. The tower and
pavilions are located along the south and western edges of the building, facing towards
the campus green and Nazareth Hall. The portion of the building with the flat roofline
would be closest to the ad j acent residential properties. The height of Community Life
Commons does not represent a departure from nearby buildings. Nazareth Hall ranges
from 35 feet to as high as 115 feet with the tower (the height of the majority of the
building being 60 feet), while Riley Hall is approximately 45 feet tall.
E. Lighting (Condition #15) —Meets Requirements
Condition fifteen of the PUD Master Plan requests that lighting: (a) is prohibited from
shining directly onto adjacent properties and (b) shall not exceed the lighting limitations
of the Arden Hills Zoning Code. For the Community Life Commons, there will be no
exterior lights shining on any building walls. While the prayer tower would be internally
lit and is potentially visible from adjacent properties, the lights would be strictly
utilitarian would not be used when the tower was not occupied. There will be exterior
pedestrian lighting along walkways in the campus green and loading dock, but these shall
be obscured from adjacent properties by the surrounding buildings and vegetative
screening. The applicants are also proposing a seven foot six inch high fence along the
rear of the building that would screen the loading dock further. There will also be some
electrical outlets installed near the Totino Arts Center (south side of the green) for
holiday tree lights. It is expected that the project shall neither increase ambient light off
of campus nor shine any lights on adjacent properties.
F. Lot Coverage (Condition #16) —Meets Requirements
Condition sixteen of the PUD Master Plan limits the portion of the campus within Arden
Hills to 35 percent lot coverage. Currently, impervious coverage makes up 528,186
square feet, or 33 percent of the 1,598,216 square feet of campus within the City. The
proposal will actually decrease the amount of impervious coverage to 504,708 square
feet, a net reduction of 231948 square feet. As a result, impervious coverage post -
construction will only constitute 31.6 percent of the Arden Hills portion of campus.
I. Tree Preservation (Condition #17) —Meets Requirements
City of Arden Hills
Planning Commission Meeting for April 8, 2009
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Condition seventeen requires a tree inventory and preservation plan to be submitted with
the application, which Northwestern College has done. A total of 65 significant trees with
1,033 caliper inches were identified within the construction area. Of those, 53 trees (702
caliper inches) will be removed and 134 new trees (300 caliper inches) will be planted,
meeting the requirements of the City's tree preservation ordinance.
The proposal will also meet the requirements of the City's design standards in Section
1325.05 the Zoning Code.
J. Storm Water Management (Condition #20) —Meets Requirements
Condition twenty requires a storm water management plan to be submitted with the
application. Phase I of the PUD Master Plan (Planning Case #08-006) included the
construction of storm water drainage pipe and underground infiltration basin. This project
would utilize this installed system while increasing overall water infiltration on site
through a net reduction in impervious surface coverage. In addition, Rice Creek
Watershed District review is required.
K. Energy Efficient Design (Condition #21) —Meets Requirements
Condition twenty-one states, "Each phase shall use as many Leadership in Energy and
Environmental Design (LEED) principles as the College deems possible." Northwestern
College states that Community Life Commons will be LEED certified, though the
applicant did not include any information on the type of certification that would be
sought or how certification would be achieved.
L. Outdoor Events (Condition #26) —Meets Requirements
Condition twenty-six requires that events on the campus green cannot continue past
9:OOPM, except for once a semester when an event may continue until l OPM.
Northwestern College states the campus green will not be used as a performance space,
but maintained as an outdoor student study and recreational area. It is not expected that
any of the activities on the campus green would generate high levels of noise or would
extend past the times required by this condition.
2. Additional Review
The Building Official and Fire Marshal reviewed the proposal with their comments included
as Attachment C. The Fire Marshal expressed concerns about access to the front side of
buildings along the campus green, noting that any such access roads or paved surfaces must
meet specific size and weight bearing requirements. Northwestern College will also have to
verify the location of the Fire Department Connection (FDC) and proximity to fire hydrants.
City of Arden Hills
Planning Commission Meeting for April 8, 2009
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The Building Official shared the same concerns and did not have any additional issues to
note. Northwestern College has been made aware of these comments and are working with
the Fire Marshal to meet the requirements. The City Engineer was unable to review this
project in time for this report. Staff is introducing a conditional of approval requiring City
Engineer review prior to construction, with any additional conditions to be met by the
applicant.
3. Variance for Building Height Section 1325.03 Subd 3.0
A request for a height variance is not subject to the typical undue hardship criteria in State
Statutes and Section 1355.04 Subd 4 of the Zoning Code. Instead, Section 1325.03 Subd 3.0
of the Zoning Code sets the four criteria that are used to evaluate height variance requests:
Section 1325.03 Subd 3.C. Variances for Certain Structures. Any structure, other than as noted above,
that is proposed to exceed the maximum height imposed by provisions of this Code may be permitted
by a variance, provided it is determined that:
1. Adequate fire protection and other safety features are provided.
2. The height and bulk of the structure will not destroy a scenic or other appropriate view, nor
will it shut off light and air from surrounding properties, or otherwise be detrimental to the
public welfare.
3. The proposed structure will not exceed a floor area ratio of 0.5.
4. The proposed structure will have setbacks equal to or greater than the height, and the distance
between any two (2) principal buildings must be no less than one-half (1/2) the sum of the
heights of the two (2) structures.
Based on the review by Staff, the proposed Community Life Commons meets or exceeds all
four height variance evaluation criteria. The specific findings are in the below Findings of
Fact section.
Findings of Fact
Staff offers the following twenty findings of fact for the Northwestern College Site Plan Review
and Variance for the Planning Commission's consideration:
General Findings:
1. The Proposed location of the Community Life Commons is in conformance with the
approved Master Plan.
2. Community Life Commons will be two stories and include 70,639 square feet of space.
3. The proposed use of the building is in conformance with the R-1 Zoning District.
4. The adjacent campus green will consist of 174,240 square feet of landscaped space.
5. The loss of parking spaces and an access road as part of this project is included in the
approved Master PUD Plan (Planning Case #06-037) and was previously replaced with
City of Arden Hills
Planning Commission Meeting for April 8, 2009
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the construction of a campus ring road and additional parking spaces (Planning Case #08-
006).
6. An additional 425 square feet containing an elevator shaft will be added to Nazareth Hall
to bring the building in compliance with the Americans with Disabilities Act (ADA).
7. Community Life Commons and campus green meets all setback and lot coverage
requirements for the R-1 Zoning District.
8. The height of the Community Life Commons' prayer tower is 47 feet ten inches, which
exceeds the height limit of 35 feet for the R-1 Zoning District.
9. The heights of the Community Life Commons' three pavilions range in height between
40 and 42 feet.
On the Site Plan Review:
10. In accordance with the PUD Master Plan, any deviations from the regulations and
standards must be approved through a variance.
11. The project will meet all setbacks from the OHW of Lake Johanna and Little Lake
Johanna.
12. The project will meet all required property setbacks.
13. Community Life Commons exceeds the height limit for the R-1 Zoning District,
requiring a height variance.
14. There will be no external lights used on Community Life Commons. Lights internal to
the building and the pedestrian lights on the campus green will not shine on adjacent
properties.
15. The project will reduce overall impervious surface coverage on the Arden Hills portion of
campus by 23,948 square feet.
16. The project will remove 702 total caliper inches of significant trees from the campus
within the construction area. The replacement planting of 300 caliper inches meets the
City's tree preservation ordinance.
17. The project will utilize a storm water drainage pipe and underground infiltration basin
constructed in Phase I (Planning Case ##08-006), and will reduce overall runoff through
net decreases in impervious surface coverage.
18. Community Life Commons will be LEED certified.
On the Height Variance:
19. Community Life Commons will have lire sprinklers and all adjoining buildings will have
sprinkler coverage in conjunction with this project.
20. The project would be screened by trees from adjacent properties and Lake Johanna, not
impacting scenic views.
21. Community Life Commons would have a floor area ratio under 0.5 and would not cause
the campus to meet or exceed an overall floor area ratio of 0.5.
22. Community Life Commons meets the setback requirements from adjacent Nazareth Hall
as calculated by Section 1325.03 Subd 3.C.4. At its closest point, the average of the
height of the two buildings (35.5 feet) is less than the distance (38 feet) between them.
City of Arden Hills
Planning Commission Meeting for April 8, 2009
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Notice
Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City
and mailed to residents within one thousand (1,000) feet of the subject property.
Northwestern College also held a community meeting on March 23, 2009, to present the project
to adjacent property owners.
Public Comments
Staff met with two residents that had additional questions about the building height, use of the
campus green, and screening of the loading dock. Northwestern College helped answer these
questions and conditions were added to ensure proper noise mitigation and screening techniques
were used to minimize impacts on nearby residential properties. Northwestern College held a
community meting with the neighbors to present the plans and answer questions.
Staff Recommendation
Based on the submitted plans and findings of fact, Staff recommends approval of Planning Case
#09-005 for a Site Plan Review and Variance for Phase II (Community Life Commons and
campus green) in accordance with the PUD Master Plan for Northwestern College. The
recommendation for approval is subject to the following sixteen conditions:
1. The applicant shall continue to abide by the conditions of all previous permits and
reviews.
2. The project shall be completed in accordance with the plans submitted as amended by
the conditions of approval. Any significant changes to these plans, as determined by
the City Planner, shall require review and approval by the Planning Commission and
City Council.
3. A Site Plan Agreement, drafted by the City Attorney, shall be sub j ect to City Council
approval and signed by the property owner prior to any work being done on the site.
4. The applicant shall submit a financial surety in a form acceptable to the City Attorney
for 125 percent of the cost of materials and installation of the landscaping plan prior
to the City issuing any permits. The City shall retain the financial surety for at least
two year after full implementation of the landscaping plan. The financial surety shall
only be released upon successful inspection of the landscaping by the City Planner,
which shall only occur during the growing season.
5. A temporary fence shall be placed between the construction area and the trees that are
to be retained on drawing L200 in Attachment E. The fence shall be subject to City
Planner inspection and shall be in place prior to the issuance of any building permits.
The fence shall be maintained and shall not be removed without City Planner
approval.
6. If any of the retained trees on drawing L200 in Attachment E are removed or
damaged by any natural or manmade force prior to Staff s final inspection of the fully
City of Arden Hills
Planning Commission Meeting for April 8, 2009
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implemented landscaping plan, Northwestern College shall replace 125 percent of the
removed caliper inches of trees. The replacement vegetation shall be subject to City
Planner and City Forester review and approval.
7. The plans shall be subject to City Engineer review and approval prior to any site
preparation and the execution of the Site Plan Agreement. The applicant shall comply
with any conditions set by the City Engineer.
8. A fire apparatus road shall be provided to Nazareth Hall and Riley Hall, subject to the
approval of the Fire Marshal and City Planner.
9. The applicant shall verify the location of hydrants on the northeastern side of the
structure.
10. The loading dock for Community Life Commons will be properly screened as to not
be visible from adjacent properties. Garbage and delivery trucks shall be prohibited to
the Community Life Commons between the hours of 6:00 pm and 6:00 am.
11. The loading dock lighting shall not be permitted to be in use when the loading dock is
not in use.
12. There shall be no electricity used on the campus green area with permission from the
City with the exception of seasonal Christmas Lights on trees and shrubs.
13. A seven foot six inch fence shall be constructed to screen the loading dock from
adjacent residential properties.
14. Upon completion of the project, the City may require additional vegetation, berming,
fencing, and/or other types of screening to further reduce or eliminate light from the
site if the City finds that the lighting is not in conformance with the approved Master
PUD.
15. The applicant shall obtain all necessary permits, including, but not limited to,
NPDES, Rice Creek Watershed District, Ramsey County and City Erosion Control
permits, prior to the execution of the Site Plan Agreement.
16. Northwestern College shall continue to be responsible for regular maintenance of the
underground infiltration basin.
17. Any direct, untreated pipe discharges into Lake Johanna and Little Lake Johanna
located within this phase's construction limits shall be eliminated. The remaining
direct, untreated discharges shall be eliminated in subsequent phases.
18. The City of Roseville shall receive a set of plans for review.
19. The applicant shall supply the required number of ADA accessible parking spaces
prior to the issuance of the occupancy permit for the University Commons.
20. The applicant shall supply the City with as -built plans upon completion of
construction.
Options & Proposed Motion Lan�ua�e
1. Recommend Approval with Conditions: Motion to recommend approval of Planning Case
#09-005 for a Site Plan Review and Variance for Phase II of the PUD Master Plan at 3003
Snelling Avenue based on the findings of fact and the submitted plans as amended by the
twenty conditions in the April 8, 2009 Planning Case memo with the following conditions...
City of -Arden Hills
Planning Commission Meeting for April 8, 2009
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2. Recommend Approval as Submitted: Motion to recommend approval of Planning Case #09-
005 for a Site Plan Review and Variance for Phase II of the PUD Master Plan at 3003
Snelling Avenue based on the findings of fact and the submitted plans as amended by the
sixteen conditions in the April 8, 2008 Planning Case memo.
3. Recommend Denial: Motion to recommend denial of Planning Case #09-005 for a Site Plan
Review and Variance for Phase II of the PUD Master Plan at 3003 Snelling Avenue based on
the following findings: findings to deny should specifically reference the reasons for denial
and why those reasons cannot be mitigated.
4. Table: Motion to table Planning Case #09-005 for a Site Plan Review and Variance for Phase
II of the PUD Master Plan at 3003 Snelling Avenue: a specific reason and information
request should be included with a motion to table.
Deadline for Auncy Actions
The City of Arden Hills received the completed application for this request on March 19, 2009.
Pursuant to Minnesota State Statue, the City must act on this request by May 18, 2009 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may, with the consent of the applicant, extend the review period beyond the
initial 120 days.
Attachments
A — Application and Supporting Documents
B — Approved PUD Master Plan and Permit
C — Fire Marshal Review Memo
D — Aerials and Photos of Site
E — Building, Landscaping, and other Supplementary Documents
City of Arden Hills
Planning Commission Meeting for April 8, 2009
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Attachment A
Application and
Supporting Documents
,!r -
EN HILLS
April 8, 2009, Planning Commission Meeting
Applicant Information
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Zone:J Property Acreage: �-7� �
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Type of Request* y�
LJ Apportionment of Assessments ($30) LJ Rezoning ($550)
LJ Comprehensive Plan Amendment ($550) LJ Site Plan Review (Sign or Fence) ($250)
J Conditional/Interim Use Permit or Amendment ($350) LJ Vacation of Easement or Right -of -Way ($300)
Ll Final Plat ($400 + $25 per lot)
*Certain applications are subject to review
LJ Master Planned Unit Development ($600 +escrow) and approval by the Rice Creek Watershed
LJ Final Planned Unit Development ($200) District. Contact RCWD directly at 763-
❑ Planned Unit Development Amendment ($350) 398-3070 for additional information.
❑ Zoning or City Code Amendment ($550) *The land use application fees do not cover
building, sign, or other permit fees that may
LJ Land Use Requests -Not Already Specified ($200) be required upon approval of a land use
LJ Appeal of Administrative Decision ($75) application.
LJMinor Subdivision (lot split/consolidation) ($425 +escrow) *All applications may be subject to
additional fees for reimbursement of
LJ Ps eliminary Plat ($600 + $25 per lot +escrow) consultant costs associated with filing,
`variance (Zoning Code) ($350) \ reviewing, and processing of application in
X
Site Plan Review {$400) C� � v^�:t,:�) the form of an escrow to the City.
Revised: 12-16-08
Page 1 of 3
For Office Use
Only
EN HILLS
Panning Case No.
09- �S
Submittal Date
1245 West Highway 96
Application Completed Date
Arden Hills, Minnesota 55112
Accepted, by
Telephone (651) 792-7800
Receipt Number
Fax (651) 634-5137
Council Decision
www.ci.arden-hills.mn.us
Council Decision Date
2009 LAND USE APPLICATION
Applicant Information
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Property Information
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Zone:J Property Acreage: �-7� �
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Type of Request* y�
LJ Apportionment of Assessments ($30) LJ Rezoning ($550)
LJ Comprehensive Plan Amendment ($550) LJ Site Plan Review (Sign or Fence) ($250)
J Conditional/Interim Use Permit or Amendment ($350) LJ Vacation of Easement or Right -of -Way ($300)
Ll Final Plat ($400 + $25 per lot)
*Certain applications are subject to review
LJ Master Planned Unit Development ($600 +escrow) and approval by the Rice Creek Watershed
LJ Final Planned Unit Development ($200) District. Contact RCWD directly at 763-
❑ Planned Unit Development Amendment ($350) 398-3070 for additional information.
❑ Zoning or City Code Amendment ($550) *The land use application fees do not cover
building, sign, or other permit fees that may
LJ Land Use Requests -Not Already Specified ($200) be required upon approval of a land use
LJ Appeal of Administrative Decision ($75) application.
LJMinor Subdivision (lot split/consolidation) ($425 +escrow) *All applications may be subject to
additional fees for reimbursement of
LJ Ps eliminary Plat ($600 + $25 per lot +escrow) consultant costs associated with filing,
`variance (Zoning Code) ($350) \ reviewing, and processing of application in
X
Site Plan Review {$400) C� � v^�:t,:�) the form of an escrow to the City.
Revised: 12-16-08
Page 1 of 3
Brief Descri
Filing & Information Requirements
The City requests that you make a pre -application meeting with the City Planner to discuss the application
process, requirements, and deadlines. Unless waived by the City Planner or Planning Commission, a certified
survey of the property is required for all applications. The Planning Commission and/or City Council may still
require a certified survey. A checklist for other required information is also available.
Complete/incomplete Applications
An incomplete application will delay the processing of land use requests. The application approval time
commences and an application is considered officially filed when the City Planner has received and examined
the application and determined that the application is complete. A decision on whether the application is
complete or incomplete shall be made within fifteen (15) working days following the submittal of the application.
When the application is deemed to be "complete" it shall be placed on the agenda of the first possible Planning
Commission meeting provided that all required public notices have been sent and published.
Payment of Fees
The undersigned acknowledges that she/he understands that before a land use application can be deemed
complete, all required information and fees (including all deposits) must be paid to the City. If additional fees
are required to cover costs incurred by the City, the City Planner has the right to require additional payment from
one or more of the undersigned, who shall be jointly liable for such fees. Such expenses may include (but are
not limited to) direct city payroll and overhead costs, fees paid to consultants and other professionals, and the
cost of printing, mailing, and supplies. The City may withhold final action on a land use application, withhold
building permits, and/or rescind prior action until all miscellaneous fees have been paid. Applicants are advised
that an escrow deposit is required at the time of the submittal of the land use application to offset costs
associated with the proposed project. Unused portions of an escrow are returned to the applicant upon
successful implementation of an approved plan.
Notice of Meeting Attendance
In order for the Planning Commission and the City Council to consider any application, the applicant or a
designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the
next available agenda.
Agenda Deadline and ki ,eting Schedule
The deadline for submittal of land use applications is required according to the schedule outlined below. There
are no exceptions. Planning Commission meetings are typically held on the first Wednesday of each month at
6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held
typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City
of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. Applicants are
advised that additional meetings and/or workshops are scheduled when necessary upon approval of the
Planning Commission.
2009 SCHEDULE (*subject to change)
Acknowledaement and Sianature
I ack o ledge that I have read all of the information listed in the City of Arden Hills Land Use Application and
fully un erstand that I am responsible for all costs incurred by the City related to the processing of this
ap i on.
t b
y .,.
Property4wner Signature (Required) Date
plicant Signature (If different thin the property owner)
Date
Please contact the City Planner at (651) 792-7800
if you have any questions regarding this application.
Additional copies of this application form are available on the City's website: http://www. ci. arden-hills. mn. us
March 2, 2009
To: Meagan Beekman
City Planner
City of Arden Hills
NORTHWESTERN COLLEGE
From: Brian Humphries
Associate Vice President of Facility Operations and Planning
Northwestern College and Media
Re: Site Plan Review
The Northwestern College Community Life Commons (CLC) consists of the construction of the
Community Life Commons, Nazareth Hall Connection and the renovation of the Campus Green. The CLC
is a 2 level building consisting of 66,000 square feet of space including a basement that is part of a
connecting tunnel from Riley Hall to Nazareth Hall. The building will contain food service, copy center,
bookstore, mail center, offices, classrooms, and a prayer chapel. The building will be L EED certified.
The Nazareth Hall Connection consists of a connecting tunnel from the CLC to the academic wing of
Nazareth Hall. This will provide ADA accessibility to that part of Nazareth Hall on all levels. Also, this will
allow food service access to the Blue Room which is the campus main banquet room.
The Campus Green (quad) consists of green spaces, sidewalks, trees, and beautifully landscaped
gardens.
Meagan, if you have any other questions about the project, please do not hesitate to call me.
Respectfully,
Brian Humphries
3003 SNELLING AVENUE NORTH ST. PAUL, MN 55113-1598 1 800-692-4020 1 651-631-5100 1 NWC.EDU ECFA ISI ,
MEMBER
o 4,WO 0181= (3 LEVELS)
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ENGINEERS- ARCHITECTS - PLANNERS
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NORTHWESTERN COLLEGE
LEGEND
CAMPUS MASTER PLAN
DATE: AUGUST 200
FIGURE 4
CAMPUS GREEN
PROPOSED PARKING
PROPOSED BUILDING OR RENOVATION
PROPOSED ROAD
CAMPUS MASTER PLAN
DATE: AUGUST 200
FIGURE 4
Attachment B
Approved PUD Master Plan and Permit
EN HILLS
April 8, 2009, Planning Commission Meeting
PLANNED UNIT DEVELOPMENT MASTER PLAN PERMIT
NORTHWESTERN COLLEGE CAMPUS
CITY OF ARDEN HILLS
PC# 06-037
1.0 Planned Unit Development(PUD) Master Plan. This PUD Master Plan Permit is
dated the 10th day of December, 2007, and is issued by the City of Arden Hills,
a Minnesota statutory city (the "City"), to Northwestern College, a Minnesota
corporation, its successors and assigns ("Northwestern College"), for the
Planned Unit Development of the Northwestern College Campus subject to the
p
terms and conditions contained herein.
2.0 Recitals.
A. On the 25th day of September 2007, Northwestern College submitted a
completed application ("Application") for a PUD Master Plan Permit.
B. Northwestern College is the fee owner of the following described
property situated in Arden Hilts and in Roseville, Ramsey County,
Minnesota (Property):
See Exhibit A attached
C. On the 3rd day of October, 2007, the Arden Hills Planning Commission
reviewed the Application, the reports and comments of the Arden Hills
staff and consultants, the comments of the Northwestern College and
members of the public who chose to speak, and, at the conclusion of the
meeting, recommended that the Arden Hills City Council approve the
PUD Master Plan for the Northwestern College Campus, subject to certain
conditions.
D. On the 29th day of October, 2007, the Arden Hills City Council reviewed
the Application, the reports and comments of the Arden Hills staff and
consultants, the comments of the Northwestern College representatives
and members of the public who chose to speak, the recommendations of
the Planning Commission, and approved the PUD Master Plan for the
Northwestern College Campus, subject to the terms and conditions
contained herein.
3.0 Terms and Conditions.
A. PUD Master Plan. The PUD Master Plan for the Northwestern College
g
Campus consists of the Northwestern College Master Plan, PUD
Application report September 10, 2007, which is retained at the City of
Arden Hills administrative offices and Planning Case File No. 06-037 and
is referred to herein as Exhibit B.
B. Development Compliance. The Northwestern College Campus shall be
developed in compliance with the PUD Master Plan except as hereinafter
modified.
1. Enrollment Limit. Enrollment shall not exceed 2400 full-time
equivalent students. Full-time equivalent student shall be
calculated using the following formula: full-time student
headcount + (part-time student headcount/3) = full-time student
equivalents.
2. PUD Master Plan Implementation Updates. The Northwestern
College PUD Master Plan shall be subject to a review by the
Planning Commission and City Council every five years in order to
review general activity on the campus and to evaluate compliance
with the Master Plan, the conditions associated with the PUD
Master Plan, and the conditions of any other projects constructed
after the PUD Master Plan was approved. These reviews shall
include, but not be limited to, reviewing enrollment numbers for
full-time equivalent students, parking conditions,
landscaping/screening, site plans, construction projects, other
needed mitigation measures, and overall progress on and
compliance with the PUD Master Plan. The first review shall occur
by October 29, 2012.
3. Site Plan Review. Construction projects and changes to the
campus that are substantially in conformance with the PUD
Master Plan shall only require a site plan review with the Planning
Commission and City Council prior to implementation.
4. PUD Amendments. Amendments to the PUD Master Plan shall
conform to the provisions within the Arden Hills Zoning Code and
shall require a public hearing.
5. Code Compliance, Northwestern College shall meet all regulatory
requirements and standards in place at the time of construction
unless the Northwestern College receives an approved variance
that is in accordance with State Statutes, City Codes, Rice Creek
Watershed District, and other regulatory agencies.
6. Code Compliance and Permitting. All construction activities shall
require a permit from the Rice Creek Watershed District and any
other applicable regulatory agency prior to any building permits
being issued by the City.
7. Parking Structure Design. The parking structure (Building 23 on
the PUD Master Plan Scope) shall be designed so that vehicles are
2
not required to traverse the relocated ring road when entering or
exiting the parking structure. Lights from vehicles shall not shine
onto adjacent properties when exiting, entering, or on the parking
structure. Lighting from the parking structure shall not shine onto
adjacent properties. The design of the structure shall be
responsive to other buildings on the campus and compatible with
the residential character of the surrounding neighborhood.
8. Ring Road Review Process. Constructing or relocating any campus
roads or surface parking lots shall require a site plan review and
public hearing before the Planning Commission and approval from
the City Council prior to construction. A landscaping plan to
significantly screen the road from the adjacent residential
properties shall be required.
9. Prohibited Road Connection. A road connection to Asbury Avenue
and Shorewood Drive from the campus shall be strictly prohibited.
10. Permitting and Inspections. The City of Arden Hills and the City of
Roseville shall jointly determine which municipality is responsible
for issuing permits and inspecting construction sites for any
project that crosses the municipal border.
11. Permittin , . Construction of new buildings entirely on the
Roseville portion of the campus shall not require a permit from
Arden Hills but construction plans shall be submitted to Arden Hills
at least two weeks prior to construction to be included in the
Northwestern College address file.
12. Lake Setbacks. Except for walkways, no impervious surfaces shall
be constructed within the 50 feet of the ordinary high water mark
for Lake Johanna and 75 feet from the ordinary high water mark
for Little Lake Johanna. The use of pervious surfaces for walkways
shall be encouraged.
13. Property Setbacks. All structures, including parking ramps, and
roads shall be at least seventy-five (75) feet from the eastern
property line and thirty (30) feet from the western property line.
14. Building Height. Any building exceeding the height limit of the
underlying R-1 Zone shall require an approved height variance
prior to construction.
15. Lighting. Lighting from any new or remodeled structures, parking
lots, roads, vehicular traffic, or other campus features shall be
3
prohibited from shining directly onto adjacent properties and shall
not exceed the lighting limitations in the Arden Hills Zoning Code.
16. Lot Coverage. The portion of the campus within Arden Hills shall
not exceed 35 percent lot coverage without an approved variance
or PUD amendment as required by the Zoning Code at the time of
review. The lakes shall not be included in the lot coverage
calculations.
17. Tree Preservation. A tree preservation plan shall be submitted
with each site plan review and shall be in compliance with any
current and future tree preservation standards.
18. Buckthorn Removal. Northwestern College shall continue to
implement a buckthorn removal program to protect the native
landscaping in and around the College's property.
19. Trash/Recycling/Refuse Handling. All trash, recycling, and other
refuse handling shall be in conformance with Section 620.04 of the
City Code and as amended in the future.
20. Storm water Management. Northwestern College shall be required
to conform and implement the following as a part of their storm
water management plan for this development:
a. Each development phase must meet the regulatory
standards in place at the time of building permit
application. All stages of development should recognize the
others to ensure that a comprehensive storm water
management plan is constructed for the site.
b. Site impervious coverage shall be consistent with the
provisions of City Zoning and Shoreland Ordinances.
C. Northwestern College will identify and eliminate all direct,
untreated piped discharges into Lake Johanna and Little
Lake Johanna as a part of the campus expansion plans.
21. Energv Efficient Design. Each phase shall use as many Leadership
in Energy and Environmental Design (LEED) principles as the
College deems possible.
22. City of Roseville Conditions. The PUD Master. Plan shall be subject
to all conditions and regulations set by the City of Roseville.
Conditions imposed by the City of Arden Hills shall not be deemed
to invalidate any conditions set by the City of Roseville.
4
23. Environmental Review. The City of Arden Hills reserves the right
to request an updated environmental assessment with future
construction and site plan review processes.
24. Landscaping Layering and Light Buffer. Landscape screening shall
take a multi -layered landscape approach and shall be required to
prohibit lights from shining onto adjacent properties.
25. Ring Road and Parking Structure Landscaping. Landscaping plans
shall be substantially similar in size and quality as in attached
Exhibit B for the parking garage and Ring Road and subject to site
plan review.
26. Outdoor Events. Year-round outside events on the Campus Green
shall not continue after 9:00 p.m. except once per semester an
event may continue to 10:00 p.m. Exceptions may be granted
subject to City Council approval.
C. Rescission. The original PUD Master Plan for the Northwestern College is
rescinded.
9
The parties acknowledge and agree to the terms and conditions of this PUD
Master Plan Permit.
CITY OF ARDEN HILLS,
a Minnesota statutory city
Stan Harpstead, MAYOR
ATTEST:
Michelle Wolfe, City Administrator
STATE OF MINNESOTA )
ss.
COUNTY OF )
On this day of , 2007, before me, a notary public within
and for said county, personally appeared Stan Harpstead and Michelle Wolfe, to me
known to be respectively the Mayor and City Administrator of the City of Arden Hills,
and they executed the foregoing instrument and acknowledged that they executed
the same by authority of and on behalf of City of Arden Hills,
Notary Public
�91
In the Presence of:
STATE OF MINNESOTA )
ss.
COUNTY OF )
NORTHWESTERN COLLEGE
By:
Printed Name:
Title:
On this day of , 2007, before me, a notary public within
and for said county, personally , the of
Northwestern College, a Minnesota nonprofit, and owner of the above described
property and he/they executed the foregoing instrument and acknowledged that
he/she/they executed the same on behalf of said corporation.
THIS INSTRUMENT WAS DRAFTED BY:
PETERSON, FRAM Et BERGMAN, P.A. (JPF)
55 East Fifth St., #800
St. Paul, MN 55101
(651) 291-8955
F:\users\Jessica\Jerry\Arden Hills\PUD Master Plan.v2.doc
Notary Public
7
Attachment C
Fire Marshal Review Memo
It
EN HILLS
April 8, 2009, Planning Commission Meeting
..... . . . . . . .
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1245 Hwy. 96
Arden n* Hills, MN 5 51. 1.2
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300.'1 Snelling Ave.
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Attachment D
Aerials and Photos of Site
,!tt
EN HILLS
April 8, 2009, Planning Commission Meeting
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Attachment E
Building, Landscaping, and Other
Supplementary Documents
'!r'
EN HILLS
April 8, 2009, Planning Commission Meeting
Ita.-
,---ARZEN HILLS
MEMORANDUM
DATE: Apri1852009 PC Agenda Item 3.$
TO: Planning Commission
FROM: Meagan Beekman, City Planner
Charles Roberts, Community Development Intern
SUBJECT: Planning Case #: 09-006
Bethel University
Conditional Use Permit Amendment
3900 Bethel Road
ATTACHMENTS: A — Application and Supporting Materials
B — Air Photos and Photographs
C — Original CUP Amendment
Requested Action
The applicant has requested a Conditional Use Permit Amendment to retain a temporary
classroom building for a period of time not to exceed three years.
Backiround
1. Overview of Request:
Bethel University operates under a CUP Master Plan. As the College comes forward with
plans, they are reviewed against the Master Plan for consistency. While building plans
consistent with the Master Plan only require a site plan review, those not included in the
original plan must be approved through a CUP Amendment.
In 2004, Bethel University submitted an application (Planning Case #04-010) for a CUP
Amendment to install a temporary modular classroom building to serve as additional
classroom space on the campus until the University Commons building was completed. The
temporary modular classroom building is a single -story, 4,200 square feet building
City of Arden Hills
Planning Commission Meeting for April 8, 2009
\\Metro-inet.us\ardenhills\Planning\Planning Cases\2009\09-006 Bethel CUP Amendment\040809 - PC Report - Bethel CUP Amendment.doc
Page 1 of 6
containing a central corridor and four 50 -seat classrooms. It is located just north of
Robertson Center in the northeastern portion of the campus. The Planning Commission
recommended approval of the request at their May 5, 2004, meeting with the City Council
subsequently approving the CUP Amendment at their May 24, 2004, meeting.
The University Commons building has recently finished construction, though Bethel
University has submitted an application to retain the temporary classrooms for a period of
time not to exceed three years due to the financial constraints of setting up the new
classrooms and moving the facilities. An adjustment to the original CUP Amendment
requires approval through an additional CUP Amendment. The conditions of the original
2004 CUP Amendment would remain in effect, except for Condition H which originally
required the classrooms be removed by May 2011, or when the University Commons
building was completed, whichever came first (Attachment Q.
The following planning cases have been reviewed since the 1996 Master Plan was adopted:
07-022
07-004
06-007
04-010
04-002
02-010
00-001
99-010
98-007
97-014
96-026
Conditional Use
Permit Amendment
and Site Plan Review
Site Plan Review and
Variance
Site Plan Review
Conditional Use
Permit Amendment
Conditional Use
Permit Amendment
Site Plan Review
Conditional Use
Permit
Site Plan Review
Conditional Use
Permit Amendment /
Site Plan Review
Site Plan Review
Conditional Use
Permit Amendment
City of Arden Hills
Planning Commission Meeting for April 8, 2009
Add 112 net new
parking spaces
University Commons
Welcome Center
Temporary
Classrooms
New Dormitory
Amendment to Ona
Orth Site Plan
Ona Orth Athletic
Complex
East Parking Entrance
9/24/2007 (A)
3/26/2007 (A)
3/13/2006 (A)
4/24/2004 (A)
3/29/2004 (A)
6/18/2002 (A)
2/14/2000 (A)
8/9/1999 (A)
Traffic Generation 10/26/1998
Numbers I (A)
Building Addition
Master Plan
Amendment
7/14/1997 (A)
1/2/1997 (A)
\\Metro-inet.us\ardenhills\Planning\Planning Cases\2009\09-006 Bethel CUP Amendment\040809 - PC Report - Bethel CUP Amendment.doc
Page 2 of 6
2. Surrounding Area:
North Right -of -Way / Low Density Right -of -Way / R-1 Single Family Right -of -Way / Single Family
Residential Residential Residential
South Railroad / Low Density Railroad / R-1 Single Family Railroad / Single Family Residential
Residential Residential
East Right -of -Way / Industrial Right -of -Way / I -Flex Right -of -Way / Office / Industrial
West I Low Density Residential
3. Site Data:
Plan Evaluation
1. Additional Review
R-1: Single Family Residential
Single Family Residential
Public and Institutional
Institutional
B-1: Limited Business District
—246 acres including Ona Orth and Lake Valentine, 187 acres not including Lake Valentine
The elevation generally decreases toward the southwest.
Both the Building Inspector and Fire Marshal have reviewed the request and expressed no
concerns in extending the use of the temporary modular classroom building.
2. Conditional Use Permit Amendment/Site Plan Review Criteria — Section 1355.04 Subd 3
Section 1355.04 Subd 3 of the Arden Hills Zoning Code lists the criteria for evaluating a
Conditional Use Permit.
When evaluating Conditional Use Permits, the Planning Commission and City Council should consider the
effect of the proposed use upon the health, safety, convenience and general welfare of the owners and occupants
of the surrounding land, in particular, and the community as a whole, in general, including but not limited to the
following factors:
1. Existing and anticipated traffic and parking conditions;
2. Noise, glare, odors, vibration, smoke, dust, air pollution, heat, liquid or solid waste, and other
nuisance characteristics;
3. Drainage;
4. Population density;
5. Visual and land use compatibility with uses and structures on surrounding land; adjoining land
values;
6. Park dedications where applicable; and the
7. Orderly development of the neighborhood and the City within the general purpose and intent of
this ordinance and the Comprehensive Development Plan for the City.
City of Arden Hills
Planning Commission Meeting for April 8, 2009
\\Metro-inet.us\ardenhills\Planning\Planning Cases\2009\09-006 Bethel CUP Amendment\040809 - PC Report - Bethel CUP Amendment.doc
Page 3 of 6
Findings of Fact
Staff offers the following twenty-two findings of fact for the University Commons for the
Planning Commission's consideration:
General Findings:
1. The applicant is proposing to extend the use of the temporary modular classroom
building for a period of time not to exceed three years.
2. The classrooms are a permitted use in the B-1 Zoning District.
3. The temporary modular classroom building meets all requirements of the Zoning Code.
4. The temporary modular classroom building was not included on Bethel University's CUP
Master Plan, approved in Planning Case #96-026. A CUP Amendment and site plan
review was required to amend the Master Plan to include the building.
5. The temporary modular classroom building was originally approved through a CUP
Amendment and site plan review in Planning Case #04-010.
6. Adjusting the original CUP Amendment to extend use of the temporary modular
classroom building requires another CUP Amendment.
7. The terms of the original CUP Amendment would continue to apply with the exception of
Condition H, which will be rewritten on the new CUP Amendment to require removal of
the temporary classroom building within three (3) years.
On the Conditional Use Permit Amendment/Site Plan Review:
8. Extending the use of the temporary modular classroom building is not expected to affect
traffic or parking conditions.
9. Extending the use of the temporary modular classroom building will not produce any
additional levels of permanent noise, glare, odors, vibration, smoke, dust, air pollution,
heat, liquid, or solid waste. Temporary noise and dust may be created during demolition.
10. Extending the use of the temporary modular classroom building will not alter drainage
patterns.
11. Extending the use of the temporary modular classroom building is not expected to have
any impacts on campus population or density.
12. The park dedication fee is not applicable to this application.
13. Extending the use of the temporary modular classroom building does not conflict with the
City's Comprehensive Plan or the intent of the Zoning Code
Notice
Notice was published in the Arden Hills/Shoreview Bulletin and notice was prepared by the City
and mailed to residents within three -hundred fifty (350) feet of the subject property.
City of Arden Hills
Planning Commission Meeting for April 8, 2009
\\Metro-inet.us\ardenhills\Planning\Planning Cases\2009\09-006 Bethel CUP Amendment\040809 - PC Report - Bethel CUP Amendment.doc
Page 4 of 6
Resident Comments
Staff has not received any letters, e-mails, or telephone calls from property owners or occupants
in regards to this planning case.
Staff Recommendation
Based on the submitted plans and findings of fact, Staff recommends approval of Planning Case
#09-006 for a Conditional Use Permit Amendment to extend the use of a temporary modular
classroom building on Bethel University's campus for a period of time not to exceed three years.
The conditions of the original CUP Amendment, with the exception of Condition H, will
continue to apply and are listed below:
A. Permittee shall abide by the conditions of approval as stated in the approved
special use permit ("SUP"), master plan and the subsequent special use permit
amendments.
B. Building permit plans shall be submitted to the Building Official a minimum of
two (2) weeks before the planned start of construction.
C. No construction shall begin before plans are approved by the Building Official.
D. The temporary modular classroom building shall be located the necessary setback
distance to meet Building and Fire Codes per approval of the Building Official.
E. Openings in the Robertson Center shall be ninety (90) minute protected and
Permittee shall verify this with the Building Official and Fire Marshall.
F. Revised utility, grading, and erosion control plans shall be submitted to the City
Engineer for approval prior to the issuance of building permits.
G. Upon removal of the temporary modular classroom building, Permittee shall
replant the area of the temporary modular classroom building or the area of the
adjacent Kresge Courtyard to include up to fifty (50) caliper inches of trees to
replace those removed during the installation of the temporary modular classroom
building.
I. Upon removal of the temporary modular classroom building, all of the footings
shall be removed and the sod shall be restored.
Condition H would be revised in accordance with the updated CUP Amendment (Attachment D)
to read:
City of Arden Hills
Planning Commission Meeting for April 8, 2009
\\Metro-inet.us\ardenhills\Planning\Planning Cases\2009\09-006 Bethel CUP Amendment\040809 - PC Report - Bethel CUP Amendment.doc
Page 5 of 6
H. The temporary modular classroom building shall be removed within three (3)
years of the approval of this Conditional Use Permit Amendment.
Options & Proposed Motion Language
1. Recommend Approval as Submitted: Motion to recommend approval of Planning Case #09-
006 for a Conditional Use Permit Amendment at 3900 Bethel Drive based on the findings of
fact and nine conditions as presented in the April 8, 2009, planning case report.
2. Recommend Approval with Conditions: Motion to recommend approval of Planning Case
#09-006 for a Conditional Use Permit Amendment at 3900 Bethel Drive based on the
findings of fact and nine conditions in the April 8, 2009, planning case report with the
following conditions...
3. Recommend Denial: Motion to recommend denial of Planning Case #09-006 for a
Conditional Use Permit Amendment at 3900 Bethel Drive based on the following findings:
findings to deny should specifically reference the reasons for denial and why those reasons
cannot be mitigated.
4. Table: Motion to table Planning Case #09-006 for a Conditional Use Permit Amendment at
3900 Bethel Drive: a specific reason and information request should be included with a
motion to table.
Deadline for Agency Actions
The City of Arden Hills received the completed application for this request on March 2, 2009.
Pursuant to Minnesota State Statutes, the City must act on this request by May 1, 2009 (60 days),
unless the city provides the petitioner with written reasons for and additional 60 day review
period. The City may, with the consent of the applicant, extend the review period beyond the
initial 120 days.
Attachments
A — Application and Supporting Materials
B — Air Photos and Photographs
C — Original CUP Amendment
City of Arden Hills
Planning Commission Meeting for April 8, 2009
\\Metro-inet.us\ardenhills\Planning\Planning Cases\2009\09-006 Bethel CUP Amendment\040809 - PC Report - Bethel CUP Amendment.doc
Page 6 of 6
Attachment A
Application and Supporting Materials
EN HILLS
April 8, 2009, Planning Commission Meeting
Ito. -
EN HILLS
1245 West Highway 96
Arden Hills, Minnesota 55112
Telephone (651) 792-7800
Fax (651) 634-5137
www.ci.arden-hills.mn.us
For Office Use Only
Planning Case No. 09-
Submittal Date
V
Application Completed Date Z
Accepted by
Receipt Number
Council Decision
Council Decision Date
2009 LAND USE APPLICATION
Aw)ficant Information
Applicant: Bethel University (Bruce Kunkel)
Address: 3900 Bethel Drive Arden Hills, MN 55112
Telephone No.:651-638-6431 Other:
Fax No.: 651-635-8880
Email Address* b-kunkel@bethel.edu
PLoRe!tj Information
Property Owner: Bethel UtIIV@PSI
Owner Address: 3900 Bethel Drive Arden Hills, MN 55112
Owner Telephone No. 651-638-6431 Other:
..... . ....
Address of Property Invoived:SAME
... ........ -- Descrip_ �e�a�
tion _The Northwest 1 /4 of section 27, Township 27, Range 30
Property ID No.: 27302331000 1
___Type of Use Institutional . ..... . ................ ........
Zone: B-1 Limited Business Dist Property Acreagge:201.92 acres w/ lake,160.14
Tvr)e of Request*
LJ Apportionment of Assessments ($30)
Ll Comprehensive Plan Amendment ($550)
N Conditional/interim Use Permit or Amendment ($350)
Ll Final Plat ($400 + $25 per lot)
Ll Master Planned Unit Development ($600 + escrow)
LJ Final Planned Unit Development ($200)
Ll Planned Unit Development Amendment ($350)
Ll Zoning or City Code Amendment ($550)
Li Land Use Requests —Not Already Specified ($200)
Ll Appeal of Administrative Decision ($75)
LJ Minor Subdivision (lot split/consolidation) ($425 + escrow)
Ll Preliminary Plat ($600 + $25 per lot + escrow)
LJ Variance (Zoning Code) ($350)
Ll Site Plan Review ($400)
Ll Rezoning ($550)
L3 Site Plan Review (Sign or Fence) ($250)
LJ Vacation of Easement or Right -of -Way ($300)
Revised: 12-16-08
Page 1 of -1.
*Certain applications are subject to review
and approval by the Rice Creek Watershed
District. Contact RCWD directly at 763-
398-3070 for additional information.
*The land use application fees do not cover
building, sign, or other permit fees that may
be required upon approval of a land use
application.
*All applications may be subject to
additional fees for reimbursement of
consultant costs associated with filing,
reviewing, and processing of application in
the form of an escrow to the City.
�_�V4��
Brief Description of Request (please also include a lyr)ed, detailed letter exQlaining the proje
i.
Bethel University is requesting an extension, for up to 3 years, on the modular classrooms originally approved in April of 2004
4
is
— -- — — - — --- — - —
Filing & Information Reguirements
The City requests that you make a pre -application meeting with the City Planner to discuss the application
process, requirements, and deadlines. Unless waived by the City Planner or Planning Commission, a certified
survey of the property is required for all applications. The Planning Commission and/or City Council may still
require a certified survey. A checklist for other required information is also available.
ComMetefincomMete ADDlications
An incomplete application will delay the processing of land use requests. The application approval time
commences and an application is considered officially filed when the City Planner has received and examined
the application and determined that the application is complete. A decision on whether the application is
complete or incomplete shall be made within fifteen (15) working days following the submittal of the application.
When the application is deemed to be "complete" it shall be placed on the agenda of the first possible Planning
Commission meeting provided that all required public notices have been sent and published.
Payment of Fees
The undersigned acknowledges that she/he understands that before a land use application can be deemed
complete, all required information and fees (including all deposits) must be paid to the City. If additional fees
are required to cover costs incurred by the City, the City Planner has the right to require additional payment from
one or more of the undersigned, who shall be jointly liable for such fees. Such expenses may include (but are
not limited to) direct city payroll and overhead costs, fees paid to consultants and other professionals, and the
cost of printing, mailing, and supplies. The City may withhold final action on a land use application, withhold
building permits, and/or rescind prior action until all miscellaneous fees have been paid. Applicants are advised
that an escrow deposit is required at the time of the submittal of the land use application to offset costs
associated with the proposed project. Unused portions of an escrow are returned to the applicant upon
successful implementation of an approved plan.
Notice of Meeting Attendance
In order for the Planning Commission and the City Council to consider any application, the applicant or a
designated representative must be present at the scheduled meeting. If not, the matter may be tabled until the
next available agenda.
Revised: 12-16-08
Page 2 of 3
Agenda Deadline and Meeting Schedule
The deadline for submittal of land use applications is required according to the schedule outlined below. There
are no exceptions. Planning Commission meetings are typically held- on the first Wednesday of each month at
6:30 PM, though please contact City Hall to verify the meeting date and time. City Council meetings are held
typically the last Monday of the same month at 7:00 PM. Meetings are held in the Council Chambers at the City
of Arden Hills, 1245 West Highway 96, Arden Hills, Minnesota 55112, unless otherwise stated. Applicants are
advised that. additional meetings and/or workshops are scheduled when necessary upon approval of the
Planning Commission.
2009 SCHEDULE (*subject to change)
March 2
TENTATIVE
TENTATIVE
APPLICATION
PLANNING
CITY COUNCIL
DEADLINE
COMMISSION
MEETING
DATE*
MEETING DATE*
DATE*
July6
(Generally held on the
(Generally held on the
August 3
first Wednesday at 6:30 p.m.)
last Monday at 7:00 p.m.)
December, 1 (2008)
Janus ry 7
Janus 26
Januay 5
Februa 4
February 23
February 2
March 4
March .30
March 2
April 81
April 27
April 6
May,6
May 25
Ma y 4
June 3
June 29
June I
July 8
Jul',27
July6
August 5
August 31
August 3
September 9
September 28
September 7
October 7
October 26
October 6
November 4
November 30
November 2
December 9
December 28
December 7
January 6 (201 0)
Janus 25 2010
Acknowledgement and Signature
I acknowledge that I have read all of the information listed in the City of Arden Hills Land Use Application and
fully understand that I am responsible for all costs incurred by the City related to the processing of this
application.
Property Owner Signature (Required)
.V
Vol
Appricant Signature (if different than the property
Date
C/
Date
Please contact the City Planner at (651) 792-7800
if you have any questions regarding this application.
Additional copies of this application form are available on the City's website: httP.-11www. d. arden-hills. nen. us
Revised: 12-16-08
Page 3 of 3
February 26, 2009
Mr. James Lehnhoff
City of Arden Hills
Arden Hills, MN 55112
Dear James:
Bruce A. Kunkel
Vice President for Campus Services
3900 Bethel Drive
St. Paul, Minnesota
55112-6999
651.638.6431
fax: 651.635.8880
b-kunkel@bethel.edu
www.bethel.edu
Attached you will find Bethel University's application for an extension on our four
modular classrooms located immediately north of the Robertson Center. These
classrooms were originally approved by a CUP amendment in April of 2004. It was our
plan that the units would be removed once the Commons was completed and replacement
classrooms could be built in the vacated spaces. However, we have found that the
university is now in a significantly different financial position than we had anticipated.
Bethel University, along with the rest of the nation, finds itself in totally uncharted
economic territory. This uncharted territory has had a major impact on not only our
financial position but also on that of our donors. Many donors who made commitments
to the Commons project, our annual fund, as well as other related projects, find
themselves unable to fulfill their pledges on the timeline they had anticipated.
Historically our donors have had a sterling record in fulfilling their pledges. However,
many of them have suffered loses in their portfolios over the past year. We expect that
they will once again fulfill their pledges but we are uncertain about the timing.
In addition to the challenges faced by our donors we face similar internal challenges.
Enrollment, which is a key factor in institutional budgeting, is still unclear for this
coming year. Although historically recessions have had a positive impact on college
enrollment there is a sense in which this recession is different. Many of our sister schools
around the country have already experienced declines in their enrollment. Although we
are hopeful about our fall enrollment we do not want to make any overly optimistic
assumptions.
As we look ahead to our next fiscal year we are taking significant steps to insure that
Bethel remains financially healthy. In a move that reflects the seriousness of the current
economy, all employees have been informed that salaries will be frozen for this coming
year and non-critical positions will not be filled. Other areas of our budget are under
similar scrutiny.
As a result of these economic stresses, Bethel is requesting an extension on our use of the
modular classrooms for up to three years. While we are committed to our agreement to
remove these classrooms, the extension would allow us much needed flexibility in
planning and budgeting for the expense of removal and construction of replacement
classrooms.
Thank you for your consideration.
„r-
Bruce A. Kunkel
Vice President for Campus Services
Attachment B
Air Photos and Photographs
'It
EN HILLS
April 8, 2009, Planning Commission Meeting
4
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Attachment C
Original CUP Amendment
'I't
EN HILLS
April 8, 2009, Planning Commission Meeting
CI
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF ARDEN HILLS
SPECIAL USE PERMIT CASE NO. 04-10
1.0 Recitals.
A. Bethel College, a non-profit institution of higher education ("Permittee"),
located on the following real property in the City of Arden Hills, Ramsey
County, Minnesota (the "Arden Hills"):
Those parts -of Sections 21, 22, 27 and 28, Township
30, Range 23, lying Westerly and Southerly of the
westerly and southerly right-of-way lines of State
Trunk Highway No. 51 and Interstate Highway 694
lying northerly of the northerly right-of-way line of the
Soo Line Railroad Company and lying northerly and
easterly of the northerly and easterly right-of-way *
lines of State Trunk Highway No 10; except the South
1/4 of the Southeast 1/4 of the Southeast '/4 of Section
21, Township 30, Range 23, lying east of the easterly
line of said Highway No. 10, according to the U.S.
Government Survey thereof (herein the "Subject
Property„)
B. On the 20th day of April, 2004, Permittee submitted a completed
application to Arden Hills requesting that Arden Hills amend Permittee's
existing special use permit to allow the construction of temporary
classrooms ("Temporary Classroom Application").
C. On the 5th day of May, 2004, the Temporary Classroom Application was
reviewed at a public hearing by the Arden Hills Planning Commission.
The Arden Hills Planning Commission considered the recommendations of
the Arden Hills staff, the comments of the public, and recommended
approval of the Temporary Classroom Application subject to certain
conditions.
2.0 Approval of Amended Special Use Permit. On the 24th day of May, 2004, the
Arden Hills City Council -considered the Temporary Classroom Application, the
recommendations of the Arden Hills Staff and Planning Commission, the effects
of the proposed amended special use on the health, safety, convenience and
general welfare of the owners and occupants of surrounding land and the
community as a whole, and determined that the facts and circumstances of this
particular case warranted the granting of the amended special use permit subject
to the following conditions:
A. Permittee shall abide by the conditions of approval as stated in the
approved special use permit ("SUP"), master plan and the subsequent
special use permit amendments.
B. Building permit plans shall be submitted to the Building Official a minimum
of two (2) weeks before the planned start of construction.
C. No construction shall be'in before plans are approved by the Building
be'
in
D. The temporary modular classroom building shall be located the necessary
setback distance to meet Building and Fire codes per approval of the
Building Official.
E. Openings in the Robertson Center shall be ninety (90) minute protected
and Permittee shall verify this with the Building Official and Fire Marshall.
F.. Revised utility, grading, and erosion control plans shall be submitted to the
City Engineer for approval prior to the issuance of building permits.
G. Upon removal of the temporary modular classroom building, Permittee
shall replant the area of the temporary modular classroom building or the
area of the adjacent Kresge Courtyard to include up to fifty (50) caliper
inches of trees to replace those removed during the installation of the
temporary modular classroom building.
H. The temporary modular classroom building shall be removed after seven
(7) years or completion of the student life center, whichever occurs first.
Upon removal of the temporary modular classroom building, all of the
footings shall be removed and the sod shall be restored.
Dated: Vday of(Y\L.-k4 2004.
CITY OF ARDEN HILLS
STATE OF MINNESOTA )
)SS.
COUNTY OF RAMSEY )
By:
Beverly,Aplikowski
Its: Mayor
K
On this day of # 2004, before me, a Notary Public within and for
said county, personally appeared deverly Aplikowski , to me know to be the Mayor of
the City of Arden Hills, and she executed the foregoing instrument and acknowled(jed
that she executed the same by authority and on behalf of the City of Arden Hills.
L.
SWEENEY pa Wd'
d6 I—j— Notary Public
3
A*r
BETHEL COLIRGE
By:
Name:
vt
Title: V. V4,, <al A 4 mtkx :�Qepq "-- CMtT-.*
STATE OF MINNESOTA ) 4
)SS.
COUNTY OF RAMSEY )
On this t day of 2004, before me, a Notary Public within and for
said county,personallyanpe 4?t-A4 IVhoop-
ear. �A key I to Me know to be the
p of m. s e. r1 and s/he executed the foregoing instrument and
acknowledged that s/he executed the same by authority and on behalf of the Bethel
College.
`ITo�ta4 Public
FAusersWanice\JerryWden HiUMBethel - Penrit 04-10.doc
4
law%
L016 E, jAMBS
.'Notary Public
Minnesota
mmission Ex Jan. 31.2006
My C pilm.
AC
state of InAl
county of
-*A --F� - i -
day of 06 , -
pe ally SppeaTed WON MCI
pe ally
"is personally known to Me,
— whose identity I vvr1tkd On At b2sil Of
wbose identity I verified on the 02twaffirmatilva of
a eTtdible Wllnt$s,
ed it.
owledged thplbelsbv ii
p
to be the signtrolthe fore In bel
Public
iy (7warnhOon EXAM'
'-.4 t
,,,-A1ZpEN HILLS
MEMORANDUM
DATE: April 8, 2009 PC Agenda Item S.A
TO: Planning Commission
FROM: Charles Roberts, Community Development Intern
SUBJECT: Report from the City Council
March 9, 2009, City Council Meeting
As part of this meeting, the City Council unanimously voted to approve Ordinance 2009-003 in
Planning Case 09-001 regarding the Clear Vision Area, and to publish the ordinance summary.
This was originally recommended for approval by the Planning Commission at their February 4,
2009, meeting. As part of the approval, an addition to the clear vision area diagram was made
illustrating a T -intersection. Ordinance 2009-003 went into effect on the date of itsublishin
p g,
March 18, 2009.
March 16, 2009, City Council Work Session
As part of this work session, the City Council was presented the revised plans for the Arden
Plaza shopping center on the southwest corner of County Road E and Lexington, giving them an
additional opportunity to make comments. Pete Keely from Collage Architects discussed the
changes to traffic flow, drive-thru placement, and design of the buildings. These plans were
previously presented to the Planning Commission at their March 4, 2009, work session. To date,
there has been no formal application submitted as this presentation was only intended to collect
additional comments and feedback from the City Council. If a formal application is submitted, a
full public hearing will be required with the Planning Commission.
March 24, 2009, City Council Work Session
There were no planning related topics at this meeting.
City of Arden Hills
Planning Commission Meeting for April 8, 2009
\\Metro-inet.us\ardenhills\Planning\Planning Commission\CC Reports\040809 - PC report - CC report.doc
Page 1 of 2
March 30, 2009, City Council Meeting
As part of this meeting, the City Council unanimously approved Planning Case 09-004, a lease
agreement between TTM Operating Corporation, Inc. and the City of Arden Hills. TTM
Operating Corporation is a communications company that provides high speed fiber optic
services to cellular towers. Their proposal was to install communications equipment at the base
of the City's south water tower site at 1230 Red Fox Road for an annual fee. As this case was
only for a lease agreement, it only required City Council review.
City of Arden Hills
Planning Commission Meeting for April 8, 2009
\\Metro-inet.us\ardenhills\Planning\Planning Commission\CC Reports\040809 - PC report - CC report.doc
Page 2 of 2