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HomeMy WebLinkAbout11-24-08-R ~ ~HILLS Approved: January 12, 2009 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING NOVEMBER 24, 2008 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular City Council meeting at 7:02 p.rn. Present: Mayor Stan Harpstead; Council Members David Grant, Brenda Holden, and Dave McClung and Fran Holmes (arrived at 7:10 p.m.). Absent: None. Also present: City Administrator Ronald Moorse; City Planner Meagan Beekman; Finance Director Susan Iverson; Community Development Director James Lehnhoff; Community Development Intern Charles Roberts; Kay Andrews, President and CEO of Northwest Youth and Family Services; Jerry Hromatka, Associate Director of Northwest Youth and Family Services; and Recording Secretary, Tina Borg. PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Mayor Harpstead seconded a motion to approve the agenda as presented. The motion carried unanimously (4-0). Mayor Harpstead stated that Councilmember Holmes may be entering later and her absence is excused. ARDEN HILLS CITY COUNCIL - November 24, 2008 2 2. PUBLIC INQUIRlES/INFORMATIONAL A. TCAAP Update City Administrator Ronald Moorse stated that the next monthly conference call with the Army and GSA was scheduled for Monday, November 24, 2008 but this had been rescheduled to Wednesday, December 10,2008. He stated that the agenda for the conference includes an update regarding the supplemental investigation, a discussion of the "soft costs" credit, an update regarding the wells/piping system, the status of the supplemental investigation, the status of the transfer documents, and the timeline to close. He also stated that the sampling process for the supplemental investigation began on November 19,2008 and the sampling will be completed in approximately three weeks. B. Presentation bv Kav Andrews, Executive Director, Northwest Youth and Familv Services Ms. Kay Andrews, President and CEO of Northwest Youth and Family Services, stated that she would be retiring. She introduced Jerry Hromtka, who will be replacing her as President. She stated that Mr. Hromtka would be providing the update for the Council. Mr. Jeremiah Hromtka, Associate Director of Northwest Youth and Family Services, presented the Council with a PowerPoint presentation regarding the background of the organization and the goals of Northwest Youth and Family Services. He also reviewed the costs of services over the last two years. Councilmember Holmes entered the meeting (7: 10 p.rn.). Mayor Harpstead asked to clarify that the figures that Mr. Hromtka was referencing referred to just the Arden Hills residents. Mr. Hromtka stated that the figures referenced just the Arden Hills residents. He proceeded with the PowerPoint presentation clarifying how Northwest Youth and Family Services contributes to the community and the Discovery Center expansion. Mayor Harpstead thanked Ms. Andrews for her 33 years of stewardship and contributions to Northwest Youth and Family Services and the community. Public Mayor Harpstead opened the public inquiries/informational at 7:28 p.rn. ARDEN HILLS CITY COUNCIL - November 24, 2008 3 Mayor Harpstead closed the public inquiries/information at 7:29 p.rn. 3. APPROVAL OF MINUTES A. November 10,2008 Re!!ular City Council Meetin!! MOTION: Councilmember Holden moved and Mayor Harpstead seconded a motion to approve the November 10, 2008 Regular City Council Meeting minutes as presented. The motion carried unanimously (5-0). 4. CONSENT CALENDAR A. Claims and Payroll B. Approve Planning Case 08-032 for a five year extension of the use and temporary walkway between Building 10 and Building 3 on the Boston Scientific Campus Cl. Approve Ordinance 2008-015 in Planning Case 08-033 to amend Section 660.05 of the City Code regarding the storage and location of garbage, refuse, and recycling containers as described in the November 24, 2008. Report to the City Council C2. Motion to Approve Publishing a Summary of Ordinance 2008-015 for the Garbage, Refuse, and Recycling Container Ordinance as Permitted by Minnesota State Statute 412.191 Subd.4 D. Adoption of a resolution in support of the Northwest Youth and Family Services Campaign to Create the Discovery Center D I. Approval of special legislation regarding Tax Increment Financing to facilitate the redevelopment of the TCAAP property MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. Councilmember McClung stated that in reference to item 4E he would like to clarify that approval of this item was not a commitment by the City for any particular Tax Increment Financing but rather a way for the City to expand their options for the TCAAP property. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL - November 24, 2008 4 5. PULLED CONSENT ITEMS None. 6. PUBLIC HEARINGS None. 7. NEW BUSINESS Al. Approve Ordinance 2008-010 for a Definition and Desi!!n Standards Related to the B2 District as Presented in the November 24, 2008, Plannin!! Case Report. Approve Publishin!! a Summarv of Ordinance 2008-010 A2. Approve Ordinance 2008-011 Amendin!! Table 1 and Subd 2.c in Section 1240.02 as Presented in the November 24, 2008, Plannin!! Case Report. Approve Publishin!! a Summarv of Ordinance 2008- 011 Community Development Director James Lehnhoff stated that the zoning code changes impact three sections of the Zoning Code. He reviewed the changes for Section 1305.04, Section 1320.04, Section 1320.06, Section 1320.085, and Section 1325.05 Subd. 8. He also reviewed the changes for the Sign Code. He stated that on page 3, the District Requirements Chart, Item 9 should state "Maximum Dwelling Unit - 20". He also clarified that the changes would not affect those businesses that were currently in the B2 District unless they were planning to do development in the future. Councilmember Grant asked if this was the last meeting available before the expiration of the moratorium. Councilmember Holmes stated that the Council had a formal meeting on December 1, 2008. Finance Director Susan Iverson stated that this would not allow enough time for the changes to be published. Community Development Director Lehnhoff stated that the summaries needed to be published in order to be considered approved. Councilmember Holden asked if the maximum height of 50 feet for buildings included structures that may be placed on the tops of buildings. ARDEN HILLS CITY COUNCIL - November 24, 2008 5 Community Development Director Lehnhoff stated that structures such as air conditioners would need to be included in the 50 feet and that these items would need to be screened in. He also clarified how the maximum height of a building would be calculated to allow for peaked roofs. Councilmember Holden asked what the correlation between the required traffic studies and the density was. Community Development Director Lehnhoff stated that all developments would be required to conduct a traffic study unless this was waived by the Council. Councilmember McClung clarified that any development that requires a PUD would require a traffic study unless the Council waived this. Councilmember Holden asked how the 20 units per acre figure was arrived at. Community Development Director Lehnhoff explained that the figure was used by the Civic Center zoning distinct. Mayor Harpstead asked if there were areas in Arden Hills that had more than 12 units per acre. Community Development Director Lehnhoff stated that he would have to look into this and get back to the Council. Councilmember Grant asked if a higher density could be requested in a PUD. Community Development Director Lehnhoff stated that a higher density could be requested during the PUD process. MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to Approve Ordinance 2008-010 for a Definition and Design Standards Related to the B2 District as Presented in the November 24,2008 Planning Case Report and to Approve Publishing a Summary of Ordinance 2008-010. Councilmember Holmes suggested on page 3, the District Requirements Chart, the amount for Lot Covered by Structure be changed to 40% and Minimum Landscape Lot Area be changed to 25%. ARDEN HILLS CITY COUNCIL - November 24, 2008 6 Mayor Harpstead asked Community Development Director Lehnhoff if the difference in suggested 50% for lot covered by structure and 15% minimum landscape lot area was to accommodate paved parking. Community Development Director Lehnhoff stated that this was correct. Councilmember Holden stated that the minimum landscape lot area should be increased to at least 20%. Councilmember Grant stated that as the amount of required landscape area increases there is more potential for the City to have large areas that are not usable by the City and in undesirable areas. He recommended caution by the Council in recommending a minimum requirement. Mayor Harpstead clarified that most of the businesses in the B2 District currently had around 20% of their lot landscaped. MOTION: Councilmember Holmes moved to amend page 3, the District Requirements Chart, Item 6 to 40% and Item 7 to 25%. There was no second to the motion. The motion failed. MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to amend page 3, the District Requirements Chart, Item 6 to 45% and Item 7 to 20%. Mayor Harpstead stated that all developments would require a PUD and that these would be brought before the Council for approval and they could be altered during the process. Councilmember Grant that 20% for a minimum landscape area would provide more room for the City to negotiate. The amendment was called to a vote. The motion carried unanimously (5-0). Community Development Director Lehnhoff stated that Institutional Housing on page 2 should be blacked out because this will not be permitted in the District. Councilmember Grant asked if Hotel/Motel should be permitted as a Conditional Use. ARDEN HILLS CITY COUNCIL - November 24, 2008 7 Community Development Director Lehnhoff stated that this was the intent. The motion as amended as called to a vote. The motion carried unanimously (5-0). MOTION: Councilmember Grant moved and Mayor Harpstead seconded a motion to Approve Ordinance 2008-011 Amending Table 1 and Subd 2.C in Section l240.02 as Presented in the November 24, 2008, Planning Case Report and to Approve Publishing a Summary of Ordinance 2008-011. The motion carried unanimously (5-0). 8. UNFINISHED BUSINESS None. 9. COUNCIL COMMENTS AND REQUESTS Councilmember McClung stated that the City was coming up on the one-year anniversary on the moratorium and he thanked Community Department Director Lehnhoff and the Staff for all their hard work. City Administrator Moorse stated that on December 1, 2008 there would be a meeting with Ramsey County and the residents of Arden Manor who may be impacted by the access interchange. He also stated that the City's relocation attorney would be present. Councilmember Holden asked if the County knew who would be impacted by the access interchange. City Administrator Moorse stated that the County has been working on different alternatives and easements and have determined that the number of homes impacted may be less than initially expected but they would like an opportunity to discuss this with the residents. Councilmember Grant asked if the Black Bear Software had been received. Community Development Director Lehnhoff stated that it had not been received yet but the software is expected in December. Councilmember Holden asked where the Council Retreat was being held. Mayor Harpstead stated that it was at the Hampton Inn. ARDEN HILLS CITY COUNCIL - November 24, 2008 8 Councilmember Holmes stated that there had been a number of applications received for the openings with the Parks and Recreation Department and interviewing would be getting started soon. ADJOURN MOTION: Councilmember McClung moved and Mayor Harpstead seconded a motion to adjoum. The motion carried unanimously (5-0). Mayor Harpstead adjou e A~ ~ /~ / VZ ,n H~J?, > Mayor ar City Council Meeting at 8:09 .rn. ;t~ Ronald J. Morse City Administrator