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HomeMy WebLinkAbout12-8-08-R ~ ~HILLS Approved: January 12, 2009 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING DECEMBER 8, 2008 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDERJROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular City Council meeting at 7:02 p.m. Present: Mayor Stan Harpstead; Council Members David Grant (entered at 7:20 p.m.), Brenda Holden, and Dave McClung and Fran Holmes. Absent: None. Also present: City Administrator Ronald Moorse; City Planner Meagan Beekman; Finance Director Susan Iverson; Community Development Director James Lehnhoff; Civil Engineer Kristine Giga; Public Works Director Gregory Hoag; Parks and Recreation Manager Michelle Olson; Stacie Kvilvang of Ehlers & Associates; Travis Winter, Bolton & Menk, Inc.; Marcus Thomas, Bolton & Menk, Inc.; Recording Secretary, Tina Borg. PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Mayor Harpstead stated that Councilmember Grant was delayed due to the weather but would be in. He also stated that the agenda would be rearranged because there were items that Councilmember Grant would like to be present for. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to approve the agenda as presented. The motion carried unanimously (4-0). ARDEN HILLS CITY COUNCIL - December 8, 2008 2 2. PUBLIC INQUIRIES/INFORMATIONAL A. TCAAP Uudate City Administrator Ronald Moorse stated that the next conference call with the Army and GSA that was scheduled for December 10, 2008 has been postponed until after the holidays. Credit category information the Army wanted to provide to the City and RRLD prior to the call has not been provided, and schedules have changed to make the person at RRLD who would review the credit category information unavailable for the call. City Administrator Moorse stated that the Federal economic stimulus package may be a source of funding for substantial TCAAP cost items, such as the demolition of the buildings on the site and the construction of infrastructure on the site. The City and RRLD are working together to pursue this funding. Public Mayor Harpstead opened the public inquiries/informational at 7:05 p.m. Mayor Harpstead closed the public inquiries/information at 7:06 p.m. 3. APPROVAL OF MINUTES A. Seutember 29, 2008 City Council Work Session Meetin2 Minutes B. November 10, 2008 City Council Work Session Meetin2 Minutes MOTION: Councilmember McClung moved and Mayor Harpstead seconded a motion to approve the September 29, 2008 City Council Work Session Meeting Minutes and the November 10, 2008 City Council Work Session Meeting Minutes as presented. The motion carri"d unanimously (4-0). 4. CONSENT CALENDAR A. Claims and Payroll B. A Motion to Approve the 2009 Liquor License Application Contingent on Receiving Acceptable Background Checks Necessary for Obtaining these I,icense Renewals ARDEN HILLS CITY COUNCIL - December 8, 2008 3 C. A Motion to Approve the 2009 Employee Compensation Plan for Non- Union Employees as presented D. Adopt Resolution 2008-054: A Resolution Accepting the Liability Coverage Limits from the League of Minnesota Cities Insurance Trust (LMCIT) for 2009 E. Adopt Resolution 2008-055: A Resolution Approving the 2009 City Contribution to Employee Monthly Benefits F. Adopt Resolution 2008-056: A Resolution Adjusting the Special Assessment Roll for Tax Parcel 34-30-23-22-0028 G. Adopt Resolution 2008-057: A Resolution Appointing Harold Petersen to Serve on the Parks and Recreation Committee for a Term Expiring December 31,2010 H. Adopt Resolution 2008-059: A Resolution to Adopt and Confirm the Annual Special Assessments for Delinquent Utilities I. Motion to Approve the Customer Service Specialist Job Description which Combines the Current Office Support Specialist duties and the Current Customer Service Representative Duties and Re-Class this Position from Grade 3 to Grade 4 Effective December 1, 2007 J. Motion to Authorize the Hiring Process to Fill the Deputy Clerk Position K. Motion to Approve Resolution 2008-060: A Resolution Setting the 2009 City of Arden Hills Recycling Fee for the Residential Curbside Recycling Program L. Motion to Accept the Resignation of Caryl Barnes from the Communications Committee, M. Motion to Cancel the Regular City Council Meeting of December 29, 2008 N. Motion to Approve the November 13, 2008, Pay Application #3 and the November 20, 2008, Pay Application #4, from A.J. Spanjers, for an Amount Not to Exceed $58,983.12 MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (4-0). 5. PULLED CONSENT ITEMS None. 6. PUBLIC HEARINGS ARDEN HILLS CITY COUNCIL - December 8, 2008 4 A. Motion to Auurove Resolution 08-058: A Resolution to Adout the Business Subsidy Policy as Presented in the December 8, 2008, Memo to the City Council Ms. Stacie Kvilvang, of Ehlers & Associates, stated over the past year, the City's Economic Development Commission (EDC) has been working on creating Business Subsidy Criteria for the City. The Criteria is required by Statute, and is needed to be in place before the City can grant a subsidy to an applicant. Although the City has not received any requests in recent years (other than TCAAP), the City should have criteria in place prior to a request so an applicant can understand the City's policies and expectations if they are going to grant a subsidy. The proposed policy was reviewed by the Finance Director and the Financial Planning and Analysis Committee. The approval of the Business Subsidy Policy would replace the Finance Policy the City has regarding the TCAAP property. Councilmember McClung clarified that any business anywhere in the City in the future would have one policy to reference for business policy subsidies. Ms. K vilvang stated that this was correct. Councilmember Holden clarified that this plan does not guarantee or require the City to give money to any business but rather a basic plan that is required by law. Ms. K vilvang stated that this was correct. Mayor Harpstead opened the public hearing at 7:10 p.m. Mayor Harpstead closed the public hearing at 7: II p.m. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to Approve Resolution 08-058: A Resolution to Adopt the Subsidy Policy as Presented in the December 8, 2008, Memo to the City Council. The motion carried unanimously (4-0). 7. NEW BUSINESS D. Auurove Ordinance 2008-012 to Amend Section 1325.09 and Section 1325.05 Subd. 8 of the Zonin2 Code to Auulv the Recentlv Adouted B2 District Desi2n Standards to the B3, Service Business District, as Presented in the December 8, 2008, Reuort to the City Council. ARDEN HILLS CITY COUNCIL - December 8, 2008 5 Approve Publishin2 a Summary of Ordinance 2008-012 City Planner Meagan Beekman stated on October 27, 2008, the City Council adopted the "Guiding Plan for the B2 District." Chapter 5 of that Plan included design guidelines for development and redevelopment in the B2 District. Staff drafted Ordinance 2008-010, which adapted the design guidelines in the Guiding Plan and integrated them with existing standards into the City's Zoning Code. The City Council approved the B2 District design standards at their November 24, 2008, meeting. During the process of drafting and approving the B2 District design standards, Staff recognized an opportunity to apply the same standards to the B3, Service Business District, as well. The B3 District is located north of the B2 District along Lexington Avenue to Highway 694. Both the B3 and B2 Districts are primarily commercial in nature and have a similar purpose as defined in the Zoning Code. The B3 District is currently without any meaningful design standards. As a result, it is difficult for the City to ensure the quality design and architecture that will now be required in the adjacent B2 District. Section 1320.09 of the City's Zoning Code describes the special requirements for the B3 District. Section one outlines the procedures for evaluating new development, redevelopment and significant modifications to a site, which will now be require to go through a PUD process. In order to promote other minor improvements and upgrades to a site, certain types of changes are nor considered significant modifications and are recommended to be exempt from the PUD Process. In addition, "drive-up windows" in the B3 District would now be subject to the same special regulations for drive-up business and fast food restaurants. The most significant amendment being proposed to 1325.05 Subdivision 8 is to add the B3 District to the design standards. Mayor Harpstead asked if drive-up window regulations will be improved. City Planner Beekman stated that the B3 District was not part of the study area for the B2 District Guiding Plan and it is not proposed to be included in the long-range vision of the B2 District. Staff feels that the B3, B4, and I-Flex Districts require their own long-range visioning processes. At this time Staff is not recommending any changes until a study can be completed. Mayor Harpstead clarified that drive-up windows would be addressed with a study of the district. Councilmember McClung asked if the City would just be extending the design standards that the City adopted for the B2 District to the B3 District. City Planner Beekman stated that this was correct. ARDEN HILLS CITY COUNCIL - December 8, 2008 6 Councilmember Grant arrived at 7:20 p.m. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to Approve Ordinance 2008-012 to Amend Section 1325.09 and Section 1325.05 Subd. 8 of the Zoning Code to Apply the Recently Adopted B2 District Design Standards to the B3, Service Business District, as Presented in the December 8, 2008, Report to the City Council and to Approve Publishing a Summary of Ordinance 2008-012. The motion carried unanimously (4-0). E. Approve Ordinance 2008-013 to amend Section 1320.10 and Section 1320.12 of the Zonin2 Code re2ardin2 Special Reauirements for the B4 and I-Flex Districts, as Presented in the December 8, 2008, Report to the City Council Approve Publishin2 a Summary of Ordinance 2008-013 City Planner Beekman stated on October 27,2008, the City Council adopted the "Guiding Plan for the B2 District." Chapter 5 of that Plan included design guidelines for development and redevelopment in the B2 District. The City Council approved the B2 District design standards at their November 24, 3008, meeting. During the process of drafting and improving the B2 District design standards, Staff recognized that there was additional opportunity to improve the procedural review and intent ofthe B4, Retail Center District and the I-Flex District. Both districts are located adjacent to the B2 and B3 Districts, which are primarily commercial in nature, while the B2 and I-Flex Districts are primarily office and light industrial in nature. As part of the long-range vision for these areas, Staff recommends that a study be undertaken, similar to the recently adopted Guiding Plan for the B2 District. In the interim, Staff feels that in order to improve the process and review of minor and insignificant changes within the B4 and I-Flex Districts there is an opportunity for small amendments to the special requirements for these districts. Councilmember Holden asked what percentage of green space is required for each business. City Planner Beekman stated that the green space requirement is 25% for both the B4 and I-Flex Districts. Councilmember Holden asked how the green space was calculated. ARDEN HILLS CITY COUNCIL - December 8, 2008 7 City Planner Beekman stated that the requirements are not being changed from what they were but the calculation is addressed in the City's Landscape Code. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to Approve Ordinance 2008-013 to amend Section 1320.10 and Section 1320.12 of the Zoning Code regarding Special Requirements for the B4 and I-Flex Districts, as Presented in the December 8, 2008, Report to the City Council and to Approve Publishing a Summary of Ordinance 2008-013. Councilmember Holden asked how and when the required number of parking spaces per business was addressed. City Planner Beekman stated that there is a City Code that does address required parking and the requirements are set but there is a variance process. A reduction in parking spaces could also be requested during the Site Plan Review once a parking study has been completed. The motion was called to a vote. The motion carried unanimously (5-0). F. Approve Ordinance 2008-014 to amend Section 1325.04, Subd. 1 and Subd. 2 re2ardin2 Drive-Up Windows, as Presented in the December 8, 2008, Report to the City Council City Planner Beekman stated on October 27, 2008, the City Council adopted the "Guiding Plan for the B2 District". Following the adoption, Staff recommended several ordinance amendments. One of these amendments was to clarify the intent of the existing regulations by adding a definition for "drive-up windows" and to extend the regulations for drive-in business, automobile stations and fast food restaurants with drive-up windows. The purpose of the action is to further clarify the intent of Ordinance 2008-014 by applying the now defined term "drive-up windows" to Section 1325.04, Subd. 1 and Subd. 2 of the City Code. The change would generally impact all Zoning Districts, but specifically only new and existing buildings that have a drive-up window, as defined in Section 1305.04. Subd, 52. Mayor Harpstead asked if these changes would change any of the City's current regulations for drive-up windows. City Planner Beekman stated that the City's regulation would not change but rather Staff was recommending adding the term in order to clarify what the regulation is referencing. ARDEN HILLS CITY COUNCIL - December 8, 2008 8 Councilmember Holden asked what would happen if a church wanted to add a drive up widow as a book drop off point. She asked if the regulations would prohibit this. City Planner Beekman stated that based on the definition a drop off window would not be the same as a drive-up window. At a drive-up window a person is receiving items from the window. She also stated that drive-up windows could be allowed through the variance process. Councilmember Holden asked how unreasonable traffic was defined in Item C. City Planner Beekman stated that a traffic study would be required in the B2 and B3 Districts for any new development in order to determine this. Councilmember Holden asked if the traffic study was for the business and their parking area or if the study was for the City's streets that may be impacted. City Planner Beekman stated that both would be encompassed. MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to Approve Ordinance 2008-014 to amend Section 1325.04, Subd. I and Subd. 2 regarding Drive-Up Windows, as Presented in the December 8, 2008, Report to the City Council. The motion carried unanimously (5-0). A1. Motion to Adopt Utility Rates as Presented in the Rate Study, Water Option II, Sewer Option II A, and Surface Water Rates Finance Director Susan Iverson stated in January 2008, the Council authorized a rate study to be performed by Ehlers & Associates, Inc. Ehlers presented the Water and Sewer portion to the Council at its May work session. At that time, Council asked for some further analysis. Ehlers presented the additional analysis at the Council's November work session along with the Surface Water Management part of the study. Council directed Ehlers to prepare the rates based on the Water- Option II and Sewer-Option II A. They also requested that senior discount be phased out over three years. The senior discount at last count in 2007 was estimated to cost the City over $50,000 a year. We still need to pay the Metropolitan Council for treatment of this discharge as well as maintain our sewer lines. She presented the Council with a detailed listing of the new rates being proposed by category and year. The rates being adopted tonight are for 2009. The increase in water is 10%. The prices for 2009 also bring the City into compliance ARDEN HILLS CITY COUNCIL - December 8, 2008 9 with the requirement of encouraging water conservation by charging the high volume users more. Mayor Harpstead clarified that the base charges are quarterly charges and the dollar amount for additional costs are per 1000 gallons used. Finance Director Iverson stated that this was correct. Mayor Harpstead stated that the senior discount would be phased out by 2011. Councilmember Holden asked why the price per gallon for the 25,000 gallon user was less per gallon than it is for the 16,000 gallon user in the proposed tier system. Finance Director Iverson stated that the base charge is set to cover the City's fixed costs which are the normal operating expenses and the variable charge is the gallons of water that the City purchases from Roseville (and Roseville purchases their water from St. Paul). Since the low volume user does not use as many gallons of water the fixed costs are distributed over a lower number of gallons. Finance Director Iverson reviewed the sewer rates and the increases that will be incurred for 2009 which is 16% per 1000 gallons over the 15,000 base gallons and these figures are per quarter. Mayor Harpstead stated that the reason for the changes is the gradual decline in the fund balances as the cash to cover the operating and capital expenses had been depleted. He asked how long the rates have not covered the costs. Finance Director Iverson stated that a rate study was done in 2004. The current rates are not sufficient to cover the operating expenses and the City also has capital expenses with the PMP Projects that need to be covered. Councilmember Holden stated that the 2004 Council knew that the rates needed to be increased but had deliberately left the rates low so the rates were never increased in order to keep up with the expenses. Councilmember Grant asked for clarification on what the water rates, sewer rates and surface water management charge paid for. Finance Director Iverson explained that the rates cover all expenses related to water and sewer such as repair and maintenance of water sewers, repair and maintenance of PMP and waterlines, benefits, salaries, and other costs incurred by ARDEN HILLS CITY COUNCIL - December 8, 2008 10 the City. She also stated that the fixed costs are based on what the City needs to pay for services. Councilmember Grant asked if SCADA and the rebuilding of the lift station would be covered by the water fund. Finance Director Iverson stated that if the repairs and maintenance were water related they would come from the water fund and repairs that are related to sewer would come out of the sewer fund. Councilmember Grant asked if the proposed rates accounted for the rebuilding of four lift stations and the installation of SCADA. Finance Director Iverson stated that these rates account for these expenses. Councilmember Grant asked if the surface water management fee was also being raised. Finance Director Iverson stated that the surface water management fees would be covered later in the meeting. Councilmember Holden asked if the rates would also include the maintenance and repair of the water towers. Finance Director Iverson stated that this was correct. Any repairs, maintenance, 1&1 charges, or other expenses that dealt with the water utilities would come out of the water fund, sewer fund, and surface water management fund. Finance Director Iverson reviewed the surface water utilities fees and explained that the increase for 2009 would be 4.5%. Councilmember Holden asked for clarification regarding the lllcrease for the senior rate. Finance Director Iverson stated that the increase for seniors is only for those seniors who are currently participating in the discounted senior rate program and not for all seniors. ARDEN HILLS CITY COUNCIL - December 8, 2008 11 MOTION: Mayor Harpstead moved and Councilmember Grant seconded a motion to Adopt Utility Rates as Presented in the Rate Study, Water Option II, Sewer Option II A, and Surface Water Rates. The motion carried unanimously (5-0). A2. Motion to Adopt the Water Connection Fee at $300 per unit, Water Availability at $800 per acre, Sewer Fee at $300 per unit, and Sewer A vailabilitv at $800 per acre Finance Director Susan Iverson stated that the City of Arden Hills currently does not charge for new water and sewer users. These new users typically are allowed to connect into the existing system with out a fee except for a $300 sewer connection fee. Typically cities charge a fee to new users for accessing the system and these are collected with the building permit fees. These fees are structured to cover the cost of infrastructure replacement and maintenance as current users have already paid for the system. We have asked our financial consultants to take a look at the surrounding areas to see what fees are being charged in conjunction with our rate study. Since there is a wide range of charges, Staff feels that a conservative approach similar to Shoreview would be best to establish the fees at this time. Councilmember Holden asked how the rates were arrived at. Finance Director Iverson stated that the rates for the surrounding communities were reviewed and the rates being presented are close to those that are being charged in the area. MOTION: Councilmember McClung moved and Mayor Harpstead seconded a motion to Adopt the Water Connection Fee at $300 per unit, Water Availability at $800 per acre, Sewer Fee at $300 per unit, and Sewer Availability at $800 per acre. Mayor Harpstead clarified that these fees were for new construction only and not current homes. The motion was called to a vote. The motion carried unanimously (5-0). B1. Motion to Approve the 2009-2013 Capital Improvement Plan (CIP) as Presented Finance Director Iverson stated that this item is the Capital Improvement Plan for 2009-2013. The CIP is a five year plan and only 2009 is included in the annual budget adoption and will have further Council discussions before any expenditures ARDEN HILLS CITY COUNCIL - December 8, 2008 12 are actually made. Adopting the CIP is more of a work plan that Staff and the City are using in order to proceed with proposed projects. It does not mean that any of these projects have been approved. The estimated projects for 2009 included are the $3,495,638 and equipment is $98,000. In years 2010 to 2013 the amounts are more for long range planning projects and will have further discussions by the Council but it will help to help to direct Staff in preparing items for the Council for discussion. Included in the 2009 Capital Improvement Plan is a 2009 PMP for Glenarden Neighborhood, the repair of the south water tower, safe routes to school grant project, the old Highway 10 sidewalk improvement study, gateway signs, office expansion, storm pond maintenance, park improvements, public safety equipment, 1&1, and remediation with the Met Council. Councilmember Holden stated at one time the Council had taken out the trail signs because there was not a plan at this time and moved this item to 2010. She asked if the 2009 budget amount was for the plan to be created for these trail signs. Finance Director Iverson stated that the project that is included in the CIP Plan is the project at the Elmer L. Andersen and the rest of the signage were moved to 2010. Mayor Harpstead asked what the Old Highway 10 sidewalk study was. Finance Director Iverson stated that this item was moved to 2010 and was not included in the 2009 CIP Plan. Mayor Harpstead stated that the County Road E sidewalk improvement project was included in the plan for 2009. Finance Director Iverson explained that it was an error in the presentation but the CIP Plan does reflect the changes of the Old Highway 10 sidewalk study being moved to 2010 and the County Road E sidewalk improvement project included for 2009. Councilmember Grant asked if Council had removed the office expanSIOn expense from the CIP. Councilmember Holden stated that the office expansion was a carry over from 2008 because the Council has not approved how the office will be set up at this time. Councilmember Grant asked if the Council was budgeting an item that they would not be doing. ARDEN HILLS CITY COUNCIL - December 8, 2008 13 Councilmember Holmes stated that the Council was going to be looking at the plan. Councilmember Grant stated that there is no design so the funds mayor may not be spent. Councilmember McClung stated that since the Council did not expend the funds in 2008 these funds should be a credit in the 2009 budget. Finance Director Iverson stated that if the project is not done in 2008 the funds will be transferred from the general fund into the 2009 capital fund. Councilmember McClung asked to clarify if the $42,000 for the office expansion project was new money and was not counting towards the levy amount that the Council will be talking about. Finance Director Iverson stated that this was correct. Most of these are reserve funds that are being used for capital improvement projects. The levy has transfers from the general fund into reserves but these projects are coming out of the enterprise funds or other reserve fund that the City has set up. Mayor Harpstead stated that part of these projects may also be covered by grants and assessments. Councilmember McClung asked if Staff was asking the Council to approve the list of projects or to approve the 2009 list and tentatively approve the 2009-2013 Plan. He stated that at the work session Council did not have a chance to review the entire list. He stated that he would not want to approve beyond 2009. Finance Director Iverson stated that it was Staffs intent to have the Council approve the CIP Plan from 2009-2013 so that Staff could use the working plan to do additional research on requirements for future projects. She clarified that the amounts beyond 2009 are not budgeted amounts and everything will come before the Council for approval and this is a document that will continually change. Councilmember McClung stated that in 2012 there was a large expenditure for the Lake Johanna Fire Department Fire Station and the Council has not had a chance to discuss this item. He stated that the Council had moved this item to an unallocated position. ARDEN HILLS CITY COUNCIL - December 8, 2008 14 Finance Director Iverson stated that at the work session Staff was directed to make the changes in 2009 and 2010 and bring the document back to the Council in January for further review. The approval of the five year plan provides Staff the documents needed to put together the budget documents. Councilmember McClung stated that at this time Council had not had an adequate amount of time to look at the figures beyond 2009 and he would not support this document just so Staff could apply for an award. Finance Director Iverson stated that all that needs to be approved tonight is the 2009 in order for the City to do their budget. Mayor Harpstead clarified that the budget document was to move towards a public budgeting process. Finance Director Iverson stated that this was correct and it is not a requirement by law. Mayor Harpstead stated that at the work session Staff had been directed to focus on the 2009 numbers and the other numbers were going to be revisited at a future work session by the Council. Councilmember Grant stated that the at the work session it was decided that the Council was only going to approve the 2009 plan and at this time he would not approve 2010-2013. Mayor Harpstead stated that he agreed with this. Councilmember Holden stated that every year the Council approves a long term, five year, CIP Plan and change it as needed. Councilmember Grant stated that the agreement was the Council would look at 2010-2013 in January. Councilmember Holden stated she thought that the Cummings Park irrigation project had been removed. Public Works Director Gregory Hoag stated that Council had decided to leave the project in so that additional information coul~ be provided to the Council before the final project was approved. ARDEN HILLS CITY COUNCIL - December 8, 2008 15 Councilmember Holden stated that she would like to add $37,000 for the Old Snelling Trail study to the CIP Plan for 2009. This would allow Staff an opportunity to continue to move forward with this project. Councilmember Grant stated that there needs to be offsets in the budget to accommodate this figure. Councilmember McClung asked what the source of funds would be for this project. Finance Director Iverson stated that the $37,000 would be taken from the Park Revenue Fund. Councilmember McClung asked if there was anything currently planned for the Park Revenue Fund in the 2009 budget. He stated that there was $16,000 for the Cummings Park irrigation project and the Hazelnut fence project for $16,500. City Administrator Moorse asked if the funding for the Old Snelling Trail project was shown in the 2010 budget amounts. The amount budgeted in 2010 includes engineering and final construction. The engineering amount of $37,000 could be removed from the 2010 budget amount and used in 2009. The funds are budgeted in the CIP Plan but they are in the wrong year. Councilmember McClung stated that there should be offsets for the engineering costs in the 2009 budget. The Cummings Park Irrigation Project and the Hazelnut Outfield Fence could be moved to a later year and these funds would almost cover the funds required for the engineering costs for the Old Snelling trail project. Finance Director Iverson stated that the Special Revenue Park Fund under the Sources and Uses of Funds it does list the category under 2009. There was a total of$157,395 in projects that would be done in 2009. Councilmember Holden stated that the Lexington Avenue Trail for $62,645 could be a project where the City could get some partnership with area businesses. Mayor Harpstead clarified that the amounts listed are the expenditures and do not reflect the split of the sources offunds. Finance Director Iverson stated that the amounts listed would be the part of the funds that come from the Park Fund and the amounts listed are the City's portions. ARDEN HILLS CITY COUNCIL - December 8, 2008 16 Councilmember Holden stated that the Lexington Avenue Trail the Council had received was for $54,000 and it is now listed at $62,645. She asked where the increase had come from. Parks and Recreation Manager Michelle Olson stated that the figure for the concrete work had been incorrect. Staff would attempt to find a partner for 50% of this cost but Staff had left the full amount in the budget. Councilmember Holden proposed that the Council eliminate part of this cost, making it engineering costs only and have the engineering costs for the CP Rail Bridge added. Councilmember Grant stated that the reason the Lexington Avenue Trail is in the budget is because it makes sense to do the project now because of the Holiday Inn. He proposed that it was a better option to remove the Cummings Park Irrigation project and the Hazelnut Outfield Fence project and this would leave only $4,500 to come up with. Councilmember Holden stated that this would be acceptable. Mayor Harpstead stated that this would make sense and the remaining $4,500 should be able to be reached. Councilmember Grant stated that Council had talked about the Sanitary Sewer Mitigation of $100,100 and the Sewer Lining Rehab of $80,000 and about 50% of the lining rehab could be counted against the Met Council goal. This would provide the additional amount needed to offset the CP Rail Project. The Office Expansion Project is also an area that could be reviewed in order to achieve the additional $4500. He proposed that the Hazelnut Outfield Fence and the Cummings Park Irrigation projects be stricken. Mayor Harpstead clarified that the additional $5,000 be taken from one of the other two areas that Councilmember Grant had mentioned. Councilmember Grant stated that the additional $5,000 should be taken from the Sewer Rehab project making this a $75,000 budget item. Councilmember Holden stated that the $450,000 for the County Road E Bridge had not been presented to Council before. She asked where these figures had come from. ARDEN HILLS CITY COUNCIL - December 8, 2008 17 Civil Engineer Kristine Giga stated at the work session the figure for the County Road E Bridge was $376,000 and it was increased to $400,000. The $450,000 could be adjusted to $400,000. The $400,000 was to construct a pedestrian walkway. Councilmember Grant asked if this was for one side of the bridge or for both sides. Civil Engineer Giga stated that the price was for one side of the bridge. Councilmember Grant stated that amount required to do one side of the bridge had not been as high previously. He stated that the bridge and the trail to Lindy's was $450,000. Parks and Recreation Manager Olson stated that the bridge was $376,000 and the sidewalk option either north or south had additional costs. Mayor Harpstead stated that on the east side there will be some requirements for retaining walls. Councilmember Grant stated that utility work will have to be done as well. Mayor Harpstead stated that the figure could be left at $450,000 with the understanding that the Council would not spend any more than needed for the project. MOTION: Councilmember Grant moved and Mayor Harpstead seconded a motion to Approve the 2009 Capital Improvement Plan (CIP) as presented with the following changes: 1.) Remove the Cummings Park Irrigation proj ect 2.) Remove the Hazelnut Outfield Fence project 3.) Adjust the Sanitary Sewer Lining Rehabilitation to $75,000 4.) Add $37,000 for the CP Rail Bridge Feasibility Engineering Study Councilmember Holmes stated that the previous figure for the planning of the CP Rail Bridge was $70,000. She asked if this figure had been decreased. Civil Engineer Giga stated that the total project costs for the CP Rail Bridge was estimated at $225,000 and it was estimated that $70,000 would come from the Park fund and the balance would come from using State Aid dollars. ARDEN HILLS CITY COUNCIL - December 8, 2008 18 Councilmember Holmes stated that the report shows planning and design of $70,000 and construction and maintenance of $155,000. Parks and Recreation Manager Olson stated that the $70,000 was a portion that was pulled out for the actual study that Bolton & Menk are doing. Councilmember Holden stated that this is just for the engineering of the bridge and the other part would have been for the engineering ofthe sidewalk. Civil Engineer Giga clarified that the dollar amount is for flllal design only and there would be additional costs when the project proceeds to construction. Councilmember Holmes asked for clarification regarding the construction and maintenance of$155,000 and if this figure was just for the CP Rail Bridge cutout. Civil Engineer Giga stated that she did not have the figures at this time. Councilmember Holmes stated that she was looking at Budget Book under Parks, project number 09, part 011. Civil Engineer Giga stated that the numbers had been updated and they were not updated in the Budget Book. The total cost is $225,000 and the final design engineering is $37,000. The $70,000 should be adjusted and the balance moved to construction and maintenance. The motion was called to a vote. The motion carried unanimously (5-0). B2. Adopt Resolution 2008-062: A Resolution Adoptin2 the Proposed 2009 Bud2et in the amount of $12,042,373 B3. Adopt Resolution 2008-063: A Resolution Settin2 the Final Levv for Taxes Payable in 2009 in the Amount of $2,961,994 Finance Director Iverson stated the General Fund Budget is proposed at revenues of $3,785,062 which is 3.95% over 2008. The projected expenditures are $3,784,972 for 2009, which is a 4.04% increase over 2008. She presented a PowerPoint presentation that reviewed the budget figures in detail for the Council including revenues and expenditures. Mayor Harpstead asked what the equipment purchase was in 2008 under Public Safety. ARDEN HILLS CITY COUNCIL - December 8, 2008 19 Councilmember McClung stated that this purchase was the replacement of Ladder Truck 3 for the Lake Johanna Fire Department to be paid for over three years. Finance Director Iverson stated that radios for Public Safety Management were also purchased in 2008. Councilmember Holden stated that there were two radios purchased in 2008. Mayor Harpstead clarified that the City had purchased their share of two fire trucks this year. Councilmember McClung asked if the budget amount for Public Safety included an amount for the City's portion of a new Assistant Fire Chief. Finance Director Iverson stated that this was included in the budget amount. Councilmember McClung stated that the Council had taken the position that they do not support hiring an Assistant Fire Chief at this time so this would potentially be $14,338 that would not be spent. Finance Director Iverson stated that the amount was budgeted if the Council did decide in favor of an Assistant Fire Chief. Councilmember Grant clarified that the approval of the budget would back into the levy that still needed to be approved. Finance Director Iverson stated that whatever changes the Council made with the budget would affect the levy. The levy is determined by what the Council wants to cut. Councilmember Grant stated that the discussion of the levy should be included with the discussions regarding the budget. Councilmember Grant requested that for future meetings a copy of the PowerPoint presentations be included with the memos for the Council. Finance Director Iverson stated that the proposed levy is $2,961,994 which is 5.9% increase over 2008. The proposed tax rate is 20.22% which is a 5.3% increase over 2008. She presented the Council with a PowerPoint presentation which detailed the revenues and expenditures from the levy. ARDEN HILLS CITY COUNCIL - December 8, 2008 20 Councilmember Holmes stated that several residents have read that the levy is going to go up and they assume that when the levy goes up their taxes go up. She emphasized that the average person's rate in Arden Hills is going down slightly. Finance Director Iverson stated that this was correct. The City will only receive as much as they levy. The levy amount is distributed among everyone based on their taxable market value and when their market value changes so does their portion of the levy. Councilmember Holden asked if the State had talked about withholding any MSA money from the City. City Administrator Moorse stated that at this time he has not heard this. The LGA and the Market Value Homestead Credit have been talked about but not the MSA. Councilmember Holden asked what the City received for Market Value Homestead Credit funds. Finance Director Iverson stated that the City receives about $54,000 and the City has received the first half of these funds so they could potentially loose $27,000 this year. She did not have an estimate for next year but compared to 2008 the amount could be $54,000 next year Councilmember McClung clarified that the Govemor had the power to unallocate funds and this is what was being considered and could impact the City's LGA and Market Value Credit. Finance Director Iverson stated that this was correct. The City currently does not receive LGA. Finance Director Iverson continued the presentation explaining the City's estimated costs for City services and the distribution of the money received from homeowner's taxes. Councilmember Grant stated that 1% of the levy would equate to about $29,000. When the Council set the levy they set it at the maximum allowed by law. Finance Director Iverson stated that this is correct. Councilmember Grant stated that the City needs to consider lowering the levy because times are tough for people at this time. This would be a good show of faith ARDEN HILLS CITY COUNCIL - December 8, 2008 21 for the residents of Arden Hills. He proposed that the Council consider lowering the levy to 4.9%. This amount could be pulled out of the budget from such items as the contingency. He asked how much under budget the City was for 2008. Finance Director Iverson stated that she did not have the exact figures but estimated it to be around $80,000. Councilmember Grant stated that the difference could also be pulled out of the fuel increases since the price of fuel is down from where it was earlier in the year and the City is paying less for their fuel. Public Works Director Hoag stated that he had not contacted Ramsey County to find out what their current price per gallon was. He stated that their price per gallon does fluctuate based on when the tank is empty and what the current price is at that time. Councilmember Grant stated that based upon the information that was provided it looked like a tank lasted about five months and the price per gallon is dramatically lower than it was even five months ago. Mayor Harpstead clarified that, based upon the City's performance, cuts could be managed. He stated that the risk that the City carries is if the State cuts the Market Value Homestead Credit the levy would not be able to be adjusted mid-year to account for this decrease in funds. Councilmember Grant stated that this needed to be balanced against a community that has a fair amount of seniors that are living on fixed incomes and people are struggling. It is reasonable for the City to find $29,000 in cuts they can make. He stated that this would not save people a large amount on their tax bills but rather a show of good faith on the part of the City. Mayor Harpstead stated that Staff has done a good job in the past of cutting out any unnecessary expenses. Councilmember Grant stated that this was reflected in the current year in that the City is under budget by about $80,000. Councilmember Grant stated that with levy limits being on the City needs to be cautious not to go to low because the levy will not be able to be raised in future years. ARDEN HILLS CITY COUNCIL - December 8, 2008 22 Finance Director Iverson stated that if the City did not levy to the full amount this year there was an opportunity to raise the levy next year. Councilmember Grant clarified that if the City did not levy the extra I % this year they would not get that same 1 % next year. Finance Director Iverson stated that this was correct. Councilmember Grant stated that $27,000 out of $2,961,000 was a small amount to consider. Councilmember McClung stated that he would agree with Councilmember Grant and that the levy should be set lower. He would support a levy of 4.9% but not a maXImum. Mayor Harpstead asked Councilmember Grant what the dollar amount he was looking to cut out was. Finance Director Iverson stated that a 4.9% levy would be $2,934,418 which would be a decrease of$27,576. Councilmember Holmes agreed that the City wants to do what they can to help the residents of the City but the amount that Arden Hills charges is a small amount and the cuts that are being proposed would not make a significant impact for the residents. She also stated that the City owes it to the residents to have the funds available if the State does cut the Market Value Homestead Credit. This would ensure that the City does not have to cut programs that the residents have been asking for. MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to Adopt Resolution 2008-063: A Resolution Setting the Final Levy for Taxes Payable in 2009 in the Amount of $2,934,418 for a levy amount of 4.9%. Councilmember Grant stated that the amount of the difference is small in the relation to the amount of the budget and will not be a significant impact for the residents. Simply asking for the maximum increase when there are items in the budget that could be reduced and the City has not spent all of last years budget is setting a budget that is based on fear. Mayor Harpstead stated that he would be voting against the motion. He stated that he admired Councilmember Holmes' comments and that the City owes it to the ARDEN HILLS CITY COUNCIL - December 8, 2008 23 residents to maintain those programs that they are looking for and improving the City. Councilmember Holmes stated that the Council owes it to the residents to budget sensibly. When there is no impact to the residents and if the City can do what is best for them and is sensible then they owe it to them. Councilmember McClung stated that a 1% cut or $27,000 is not going to put any of the City's priorities in jeopardy. Councilmember Grant stated this one of the few times that he has been glad that there are levy limits. The motion was called to a vote. The motion failed (3-2: Counci1member Holmes, and Mayor Harpstead). MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to Adopt Resolution 2008-063: A Resolution Setting the Final Levy for Taxes Payable in 2009 in the Amount of$2,961,994 or 5.9%. Councilmember Grant stated that he would not support a maximum increase and it is unfortunate that the City of Arden Hills would go in for the maximum allowed by law. Councilmember McClung stated that he would not support any levy amount over 5.4%. Councilmember Holden stated that she would support a levy amount of 5.4%. Mayor Harpstead removed his motion. Councilmember Holmes removed her second to the motion. Councilmember McClung asked if the City's portion of the Deputy Fire Chief were removed from the budget would the City achieve the 5.4% levy. Finance Director Iverson stated that this would achieve a 5.4% levy. MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to Adopt Resolution 2008-063, a Resolution Setting the Final Levy for Taxes Payable in 2009 in the Amount of $2,948,646 or a levy amount of 5.4%. ARDEN HILLS CITY COUNCIL - December 8, 2008 24 Councilmember Grant stated that the removal of the contingencies would have gotten the City to the 4.9% levy. Councilmember Grant stated that during the work session he had stated he would not vote for anything over 5.4% and it is important for the Council to come together on this item. Councilmember Holden stated that the 5.4% levy was a fair compromise for the Council. Councilmember Grant stated that if the State continues to take money away from the cities then the levy amounts need to enable the cities to add that back into their allowable levy and the City will need to work with other cities to ensure that this happens. Councilmember Holden stated that she did not want to have to raise the levy up to 15% in a couple of years because the Council decided to save $10,000 this year. Councilmember McClung stated that he would support the 5.4% levy even though he felt the City could cut more. The cut for the Deputy Fire Chief was an easy cut because the City had already decided that they could not support this. Councilmember Holden asked if the majority of the Fire Board decided to hire an Deputy Fire Chief wouldn't the City have to pay their portion. Mayor Harpstead stated that this was true. The City has one vote out of seven on the board. If the Fire Board decided to move forward with the Deputy Fire Chief then other budget cuts would come into play. The motion was called to vote. The motion passed unanimously (5-0). Finance Director Iverson stated that the amount of the budget amount would be $12,028,525 based on the figures that have been provided. Mayor Harpstead stated that Staff would have discretion to remove the amount from the Deputy Fire Chief item or from other areas if they are unable to utilize this cut. MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion to Adopt Resolution 2008-062: A Resolution Adopting the Proposed 2009 Budget in the amount $12,028,525 with the ARDEN HILLS CITY COUNCIL - December 8, 2008 25 understanding that should the Deputy Chief position be obligated on behalf of the City, Staff find the complimented amount in a reduction elsewhere. Councilmember McClung stated that the City needs to stand behind their decision not to support the Deputy Fire Chief position. He stated he would be willing to make a motion that the City not expend any City funds on any new Fire Department positions in 2009. Councilmember Holmes stated that the majority rules where this is concemed and if the other board members vote in favor of the position the Arden Hills would be obligated to comply. Councilmember McClung stated that the Fire Board and two other cities can not tell Arden Hills how to spend their money. If the City chooses not to obligate funding for the position then the City will not have those funds available. Mayor Harpstead stated that he had not had an opportunity to review the by-laws in awhile so he would be unable to comment as to the details in the by-laws. The City of Arden Hills is one member of another organization. Councilmember McClung stated that the by-laws do not get specific in this regard. Councilmember Holmes stated that this is not part of the discussion. The motion is stating that the City is going to draw a line in the sand stating that no matter what the decision is Arden Hills is not going to support it. She stated that the Council has not reached a consensus regarding this subject and it should not be stated as a consensus. Mayor Harpstead stated that Councilmember Holmes brought up a good point of order because the Council was discussing a budget number. Some of the content in the budget is detailed and some is not. Councilmember Holden stated that it was part of the motion. Mayor Harpstead stated that it was part of the motion. He clarified that the motion stated that if the opportunity availed itself then the funds could be taken from there but if not then Staff would have the discretion to take the funds from another source. ARDEN HILLS CITY COUNCIL - December 8, 2008 26 Councilmember Holmes stated that this is acceptable but not the City taking a stand that they will not support or pay for a Deputy Chief no matter what the Fire Board decides. Councilmember McClung stated that two other cities could decide that Arden Hills needs to pay for a position they do not support. Councilmember Holmes stated that the Council has not reached a consensus on the position and the pros and cons have not been reviewed. She stated that the Council needed to be sensible when making this type of decision. Councilmember Grant stated that it would be a better position to remove the funds from the budget completely. Mayor Harpstead stated that the current motion did provide that flexibility. Councilmember Holden stated that the Council could amend the motion because the budget can be amended at any time by the Council. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to amend the motion to read: Adopt Resolution 2008-062. A Resolution Adopting the Proposed 2009 Budget in the amount $12,028,525 by removing the amount for the Deputy Fire Chief position and add it back in if needed. The motion carried unanimously (5-0). The primary motion as amended was called to a vote. The motion carried unanimously (5-0). C. Adopt Ordinance 2008-016: A Special Ordinance Relatin2 to Fees Payable within the City of Arden Hills for 2009 Finance Director Iverson stated that the fee schedules need to be approved with the new rates that were approved earlier in the evening. Last year the City did a comprehensive review of all fees. This year Staff reviewed the fees and did minor reVISIOns. Councilmember Holmes stated that on page 3 of 9 under Park and Recreation, there is a new fee of $10 for a picnic shelter, resident/non-profit. She stated that some of the City parks do not have picnic shelters so she would like to clarify if there is still a $10 fee to reserve the park. ARDEN HILLS CITY COUNCIL - December 8, 2008 27 Parks and Recreation Manager Olson stated that if there is not a picnic shelter then there is nothing to reserve so there would be no fee. Councilmember Holmes stated that her neighborhood utilizes Valentine Park for their Labor Day picnic and even though there is no picnic shelter at the park the neighborhood has paid a fee to utilize the park. Parks and Recreation Manager Olson explained that the fees paid by the neighborhood were for the moving of the picnic tables at the park. The fee is only being charged for those parks that have picnic shelters. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to Adopt Ordinance 2008-016: A Special Ordinance Relating to Fees Payable within the City of Arden Hills for 2009. The motion carried unanimously (5-0). G. Adopt Resolution 2008-061: A Resolution Receivin2 the 2009 Pavement Mana2ement Pr02ram Feasibilitv Report and Orderin2 Public Hearin2 for Improvement on Januarv 12, 2009 Civil Engineer Kristine Giga stated at the September 8, 2008, meeting, the City Council approved resolution 2008-030 ordering the feasibility report for the 2009 PMP-Glenarden Neighborhood, and authorizing staff to contract with Bolton & Menk, Inc. to complete the report. A feasibility report has been prepared that details the proposed design, neighborhood impact, and estimated cost of the proposed project. Representatives from Bolton & Menk are here to present the results. The next step in the process is for the City Council to accept the feasibility report and to schedule a public hearing. Mr. Travis Winter, Bolton & Menk, Inc., presented the Council with a detailed PowerPoint presentation on the feasibility report for the 2009 PMP-Glenarden Neighborhood. He detailed the area that was part of the study, identifying the infrastructure needs, costs, funding sources and schedule for completion. He stated that the public hearing was proposed to be held on January 12, 2009. Councilmember Holden asked if the east side of Arden Place was included in the price estimate that was spread out to the residents. She also asked if the west side of the frontage road off Snelling Avenue was also included in the assessment to the residents. Mr. Winter stated that this was included. ARDEN HILLS CITY COUNCIL - December 8, 2008 28 Councilmember Holmes asked Councilmember Holden if these areas should not be included. Councilmember Holden stated that she wanted the residents to be aware. She also stated that at this time she was unclear how the assessment roll would be handled. Councilmember Holmes clarified that the area that goes to the Freeway Park and Lindy's Triangle Park were the areas that Councilmember Holden was referencing. Mayor Harpstead stated that this was a good observation to be noted for discussions at another meeting. Councilmember Grant stated that in the presentation it was indicated that the roads had been built in the 1960's. He asked if there had been any interim work done on these roads relative to the road surface. Mr. Winter stated that some maintenance work has been done but he did not have the records in front of him to show when that was done. Councilmember Grant asked for a break down of the 37% indicated for contingency and overhead. Mr. Winter stated that the 37% comes from the assessment policy and that this be included above the construction costs when determining the assessment roll. Councilmember Grant asked what percent was a contingency amount and what percent was overhead. Civil Engineer Giga stated that 10% is engineering, 10% is construction engineering, 4% is a contingency amount and the balance is legal fees, fiscal fees, and administrative fees. She stated that she would get the exact break down for the Council. Councilmember Grant stated that he was supportive of parking in the option being presented. Mayor Harpstead asked if there appeared to be minimal work in the sub layers of the street based on the sub soil samples that were taken. Mr. Winter stated that by today's standards these roads were built below standards. ARDEN HILLS CITY COUNCIL - December 8, 2008 29 Councilmember Holden stated that the fact that these roads are still being held together must show that the sub soils are pretty good. Mr. Winter stated that the sub soils are pretty decent and there is no peat or soft material present. Mayor Harpstead asked if preliminary meeting had been held with the neighborhood. Civil Engineer Giga stated that there had been preliminary meetings and the most recent meeting was December 2, 2008. She also stated that neighborhood had been told that the preliminary date for the public hearing was January 12,2009 and once the date is set there will be two weeks advance notice for the meeting. MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion to Adopt Resolution 2008-061: A Resolution Receiving the 2009 Pavement Management Program Feasibility Report and Ordering a Public Hearing for Improvement on January 12, 2009. The motion carried unanimously (5-0). Councilmember Holden stated that the City needed to be sure to inform residents that may wish to have work done on their driveways by the same construction company doing the streets need to be informed about the grade of concrete that is being used. The City has had a problem with this in the past. Mayor Harpstead stated that according to the charts there were also several driveways with varying widths. He asked if this would be looked at from a code stand point. He also sated that this needs to be clear to the residents as well. Civil Engineer Giga stated that this would be looked at. Councilmember Holden asked if a resident has a bituminous driveway and they want a bituminous apron rather than the concrete apron that the City is providing. Civil Engineer Giga stated that installing a concrete apron has become a City standard. She also stated that at the public hearing Staff would provide answers to these questions. The standard of putting in concrete could also be changed. Councilmember Grant asked if the PMP standard street width is 28 feet. Civil Engineer Giga stated she would look this up for the Council. She also stated most of the streets varied in width and Staff has looked at reducing the width on ARDEN HILLS CITY COUNCIL - December 8, 2008 30 those streets that are wider in order to reduce the amount of impervious that the City has and to protect the trees. Councilmember Grant stated that when the PMP was created there were specific regulations regarding the street width. Mayor Harpstead stated that the 28 foot width does allow for parking on one side of the street. H. Receive the Feasibilitv Report for the Old Snellin!! Avenue/Old Hi!!hwav 10 Trail Authorize Staff to Expand the Scope of the Services with Bolton & Menk, Inc. to Include Final Desi!!n of the CP Rail Bridj!e Improvements for a Pedestrian Crossin!! in an Amount Not to Exceed $37,000 Civil Engineer Giga stated at the September 8, 2008, meeting, the City Council authorized staff to contract with Bolton & Menk, Inc. to complete a feasibility report for the future Snelling/Old Highway 10 trail with improvements to the CP Rail Bridge for a pedestrian crossing. Bolton & Menk staff presented preliminary results of the feasibility report at the November 25, 2008, Parks, Trails, and Recreation Committee (PTRC). Topics of discussion included proposed typical cross-sections and potential trail locations, as well as associated impacts and costs. Improvements to the CP Rail Bridge were also discussed. The next step in the process is for the City Council is to receive the feasibility report and to provide direction on how to proceed with this project. Mr. Winter presented the Council with a detailed PowerPoint presentation on the feasibility report for the 2009 Snelling/Old Highway 10 Trail with improvements to the CP Rail Bridge for a pedestrian crossing. He detailed the area that was part of the study, typical cross-sections and potential trail locations, costs and impacts, and the improvements to the CP Rail Bridge crossing. Mayor Harpstead stated that the trail was being presented to the Council on both sides of the road with the intent the Council chooses one side or the other, not both. He also pointed out that there were some areas that were already public right-of- ways. He asked if the County or the State owned the land. Civil Engineer Giga stated that from Trunk Highway 51 to County Road E is a City street and County Road E up to County Road 96 is County road. ARDEN HILLS CITY COUNCIL - December 8, 2008 31 Councilmember McClung stated the Roseville recently added a trail segment along 51 to its pathway master plan. He asked if this was potentially something that could be tied into by the Arden Hills trails. Civil Engineer Giga stated that this was correct. Councilmember Grant clarified that the top side of the map being presented was the west and the bottom was to eastside. Councilmember Grant asked what the grade difference was between the top of the trail next to the retaining wall and the bottom of the road bed. Mr. Winter stated that the difference was five to six feet. Mayor Harpstead stated that there appeared to be some logical trail crossings that could be utilized such as County Road E and at Bethel Drive. Utilizing these crossings could provide significant savings. He asked what the next step would be. Councilmember Holden stated that the feasibility report was presented to the PTRC this month and there had been a lot of input. She stated that the Council should schedule a work session to further discuss the feasibility report and the options presented. Councilmember Grant asked if the $37,000 being requested for engineering was for engineering on both sides or if this was for one side of the road assuming the Council would make a decision regarding this. Mr. Marcus Thomas, Bolton & Menk, Inc., stated that the design and construction is similar for either side but the cost would be for one side. Councilmember McClung clarified that either side would fall within the budget of $37,000. Mr. Thomas stated that this was correct. Councilmember Grant clarified that in the deliverable would be construction grade drawings of the project. Mr. Thomas stated that this was correct. Bolton & Menk would prepare final plans and specifications suitable for a contractor bidding. ARDEN HILLS CITY COUNCIL - December 8, 2008 32 Civil Engineer Giga stated that part of the design process would include the public input process and selecting the side. Mayor Harpstead asked if this required the side to be clarified with CP Rail or is it still subject to their approval after the fact. Civil Engineer Giga stated that having the amount budgeted in 2009 would allow Staff and Bolton & Menk to work through the process with CP Rail. Councilmember Holden asked Mr. Thomas for his personal experience with working with the Rail. Mr. Thomas stated that the railroads do not have a vested interested in a trail. They would be looking for something that has zero impact to the operations and zero risks to their facilities. The administrative process and engineering process on the side of the Rail does take time. Councilmember Holmes asked if there would be a situation where the railroad would stipulate a side of the road over the other. Mr. Thomas stated that they could have a preference for one side over the other. Councilmember Holmes asked if the engineering was done first or if an agreement with CP Rail should be reached first. Mr. Thomas stated that the City will want to initiate discussions with CP Rail right away and the engineering would be derivative of those conversations. Councilmember McClung asked what the railroad is looking for in a first step. Mr. Thomas stated that the understanding is that the railroad has been receptive to the City making a pedestrian crossing at this location. At this point taking design details a little more in depth than what was presented tonight to the railroad may be in order. This would allow them to measure these against their drawings. Councilmember McClung asked if it was in the City's favor that a similar bridge was constructed was constructed in New Brighton along the same railroad line. Mr. Thomas stated that precedence could help the City in its request. Councilmember Grant stated that City should inquire about the wooden railroad bridge on New Brighton Road and find out if there were any repairs or ARDEN HILLS CITY COUNCIL - December 8, 2008 33 replacements slated for this bridge. He stated that the railroad may decide that if they are doing repairs to one bridge they may do repairs to the bridge that goes over Snelling Avenue at the same time so that the line is only shut down once. If this happens the City may have an opportunity to partner with CP Rail. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to Receive the Feasibility Report for the Old Snelling Avenue/Old Highway 10 Trail. The motion carried unanimously (5-0). 8. UNFINISHED BUSINESS None. 9. COUNCIL COMMENTS AND REQUESTS Councilmember Grant stated that he had received an e-mail from City Administrator Moorse stating that the 694 expansion was pulled from the budget. City Administrator Moorse stated that the 694 expansion had been pulled from the 20 year plan. Councilmember Grant asked if this meant that the expansion of 694 from 35E and 35W would not be completed. City Administrator Moorse stated that it would not be completed in the time frame that they had originally planned. He stated that Arden Hills should get together with the other cities that are affected by this decision. Councilmember Grant stated that the presentations by Bolton & Menk were appreciated and well put together. Councilmember Holmes thanked Public Works Director Hoag for his assistance at Valentine Park. She asked if there had been anything set up with Representative Kate Knuth or Senator Chaudhary at this time. City Administrator Moorse stated that Representative Kate Knuth will be attending the December 15, 2008 work session and Senator Chaudhary would be invited to attend a work session in January. He also stated that when Representative Knuth was at the work session it would be a good time to bring up the 694 expansion project. ARDEN HILLS CITY COUNCIL - December 8, 2008 34 ADJOURN MOTION: Councilmember Holden moved and Mayor Harpstead seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Harpstead adjourned t onald J. Moor Ci Administrator Received }� DEC - 1 2008 Affid� vit ®f Publication City of Arden Hills State of Minnesota SS County of Ramsey 1 ANNE THILLEN being duly sworn, on oath, says that he/she is the publisher or authorized agent and employee of the publisher of the newspaper known as SHORF,VTFW BI1T,T,F,TIN and has full knowledge of the facts which are stated below: (A) The newspaper has complied with all of the requirements constituting qualification as a qualified newspaper, as provided by Minnesota Statute 331A.02, 331A.07, and other applicable laws, as amended. (B) The printed NOTICE OF PUBLIC HEARING which is attached was cut from the columns of said newspaper, and was printed and published once each week, for I successive weeks; it was first published on WEDNESDAY the 26TH day of NOVEMBER, 20 08 , and was thereafter printed and published on every to and including the day of 20 ; and printed below is a copy of the lower case alphabet from A to Z, both inclusive, which is hereby acknowledged as being the size and kind of type used in the composition and publication of the notice: *ABCDEFGH IJKLMNOPQRSTU V WXYZ *ABCDEFGHIJKLMNOPQRSTUVWXYZ *abcdefghijklmnopgrstuvwxyz BY: L O//•� /GLU�(LYl Subscribed and sworn to before me on TITLE LEGAL COORDINATOR th's 26TH day of NOVEMBER 20 08 Notary Public "Alphabet should be in the same size and kind of type as the notice. /YSIVi TON A H.WHITEHEAD No[aryPublic-Minnesota RATE INFORMATION ,s� Pu1y `cmmsssion Expires Jan 31,2010 (1) Lowest classified rate paid by commercial users for comparable space........................................................... $24.00 per col. inch (2) Maximum rate allowed by law for the above matter.......................................... $23.25 per col. inch (3) Rate actually charged for the above matter...................................................... $ per col. inch 1/08 NOTICE OF PUBLIC HEARING CITY OF ARDEN HILLS RAMSEY COUNTY STATE OF MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Arden Hills, Ramsey County,State of Minnesota,will hold a public hearing on December 8, 2008,at approximately 7:00 P.M.at the City of Arden Hills City Council Chambers in City Hall, 1245 West Highway 96, Arden Hills, Minnesota, relating to the adoption of criteria for awarding business subsidies, pursuant to Minnesota Statutes, Sections 116J.993 through 116J.995. Copies of the business subsidy criteria are on file and available for public inspection at the office of the City Clerk at City Hall. All interested persons may appear at the hearing and present their views orally or prior to the meeting in writing. BY ORDER OF THE CITY COUNCIL OF THE CITY OF ARDEN HILLS, MINNESOTA /s/City Administrator (Bulletin:Nov.26,2008)