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Home My WebLink About4D, Motion to Approve Addendum to Kimley-Horn Contract .. ~IDLES Request for Council Action ~ Prepared By: Michelle Olson, Parks and Recreation Manager Council Meeting Date: June 29, 2009 Motion to approve addendum number one to the original Kimley-Horn contract, which includes an additional amount not to exceed $28,100 in engineering fees, in order to include a connecting trail from Old Snelling to the proposed pedestrian bridge structure over Snelling Avenue (TH51). Budgeted Amount: Actual Amount: Funding Source: $0 $28,100 Special Revenue Park Fund Recommendation: 1. Motion to approve addendum number one to the original Kimley-Horn contract, which includes an additional amount not to exceed $28,100 in engineering fees, in order to include a connecting trail from Old Snelling to the proposed pedestrian bridge stru.cture over Snelling Avenue (TH51). ....u........u..............................~..u....................'O.'OAA-.........uu........................_..................................................................................u...............................................---...................................................................................................................._............u....................................u....................................................................................................................................................................._............................................................................................................~............................~............................~......................~................--.a.o.~...........-..-......~_......-.-................~~ Supportin!! Documents: 1. See the attached memo from Michelle Olson, Parks and Recreation Manager and Kristine Giga, Civil Engineer 2, Addendum No.1 from Kimley-Hom IB 4-,H1EES MEMORANDUM DATE: June 24, 2009 TO: Honorable Mayor and City Council Ronald J. Moorse, City Administrator FROM: Michelle Olson, Parks and Recreation Manager Kristine Giga, Civil Engineer SUBJECT: Addendum No.1 to Kimley-Horn contract for the County Road E project BACKGROUND At the May 26, 2009 Regular City Council Meeting, Kimley-Horn and Associates was selected from our Engineering pool to proceed with an application for funding through the 2009 Regional Federal Transportation Program for the County Road E pedestrian/bicycle overpass of Snelling Avenue (TH51). On June 8, 2009, the City Council adopted a resolution supporting the application. At that meeting, City Council directed staff to include a trail from Old Snelling to the proposed pedestrian bridge structure over Snelling Avenue (TH51) in this application. In order to include this section of trail, the City Council was informed that the contract for Kimley- Horn would need to have an addendum approved for the additional engineering services related to the trail. Staffhas included the addendum in the amount of$28,100 for review. COUNCIL ACTION REQUESTED Motion to approve addendum number one to the original Kimley-Horn contract, which includes an additional amount not to exceed $28,100 in engineering fees, in order to include a connecting trail from Old Snelling to the proposed pedestrian bridge structure over Snelling Avenue (TH51). \\Metro-inet\ardenhills\Admin\Council\Agendas & Packet Information\2009\06-29-09 Regular\Packet Information\4.D - 06-29-09 - Regular Meeting - Memo to CC re - Addendum No Cty Rd E062409.doc AMENDMENT NUMBER ONE (1) TO THE AGREEMENT BETWEEN THE CLIENT AND KIMLEY-HORN AND ASSOCIATES, INC. AMENDMENT NUMBER ONE (1) DATED JUNE 23,2009 to the agreement between The City of Arden Hills, ("Client") and Kimley-Hom and Associates, Inc., ("Consultanttt) dated June 12, 2009 ("the Agreementn) concerning County Road E Bridge Pedestrian Improvements project (the "Project"). The Consultant has entered into the Agreement with Client for the furnishing of professional services, and the parties now desire to amend the Agreement. Therefore, it is mutually agreed that the Agreement is amended to include Additional Services to be performed by Consultant and provisions for additional compensation by the Client to the Consultant, all as set forth in Exhibit A hereto. The parties ratify the terms and conditions of the Agreement not inconsistent with this Amendment, all of which are incorporated by reference. CLIENT: CONSULTANT: By: CITY OF ARDEN HILLS By: Title: Title: Date: Date: rp/t..1/oOj I I Rev. 11-08 Exhibit A to Amendment Number One (1), dated June 24, 2009. Scope of Work The scope of work included in the Agreement shall be amended as follows: A. Trail Final Design The scope of proposed improvements under Task 2.5, Final Design Plans & Teclmical Special Provisions, shall be amended to include a trail from Old Snelling Avenue to the new structure over Snelling Avenue. Additional plan sheets including details, erosion and sediment control, traffic control, plan/profile, and cross sections will be included detailing the proposed improvements associated with this segment of trail. We will also prepare teclmical special provisions for the trail. Based on field investigations, we anticipate the improvements required for the trail will include retaining walt We have assumed that the proposed retaining wall will be modular block consistent with Mn/DOT and Federal Aid standards. B. Project Manual Task 2.5 shall be amended to include preparation of the project manual, which will include bidding documents, general contract conditions, and technical specifications required for the bidding of the proposed improvements. Schedule Upon authorization of work tasks, we will provide these additional services as expeditiously as practicable to meet a mutually agreed upon schedule" Fee Consistent with the Agreement, Kirnley-Horn will provide the scope of services on a labor fee plus expense basis. Labor fee will be billed according to our 2009 standard hourly rate schedule, which is subject to annual adjustment. An amount equal to 6.0% of Kimley-Hom labor fee will be added to each invoice to cover certain other expenses such as in-house duplicating, local mileage, telephone calls, facsimiles, postage, and word processing. All permitting, application, and similar project fees will be paid directly by the Client. The following is a summary of our estimated cost for the additional work identified in this Amendment. Task A. Trail Final Design B. Proiect Manual Subtotal Reimbursable Expenses Total Estimated Fee $ 23,500 $ 34000 $ 26,500 $ 1_600 $ 28,100 The fee to complete the additional services included in this amendment is $28,100 including reimbursable expenses. Rev. 11.08