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Home My WebLink About4C, Motion to Approve EVP Project .. ~I-IIELS Request for Council Action ~ Prepared By: Kristine Giga, Civil Engineer Council Meeting Date: July 27, 2009 Motion to approve Cooperative Agreement between Ramsey County and the City of Arden Hills for the Emergency Vehicle Pre-emption (EVP) Project Budgeted Amount: $32,000 Estimated Actual Amount: $25,380 Funding Source: State Aid Funds Recommendation: 1, Approve Cooperative Agreement between Ramsey County and the City of Arden Hills for the Emergency Vehicle Pre-emption (EVP) Project Supporting Documents: 1, Memorandum from Civil Engineer Kristine Giga dated July 21, 2009, 2, Cooperative Agreement from Ramsey County. ~ MEMORANDUM DATE: July 21, 2009 TO: Mayor and City Council Ron Moorse, City Administrator FROM: Kristine Giga, Civil Engineer SUBJECT: Emergency Vehicle Pre-emption (EVP) Project BACKGROUNDIDISCUSSION At the March 9, 2009, meeting, the City Council approved the City of Arden Hills' participation in Ramsey County's Emergency Vehicle Pre-emption (EVP) Project for the following intersections: · Lexington Avenue and 1694 South ramp · Lexington Avenue and 1694 North ramp · Lexington Avenue and Grey Fox Road · Lexington Avenue and Red Fox Road · County Road E and TH 51 West ramp · County Road E and TH 51 East ramp · County Road E and Pine Tree Drive The intersection of West Round Lake Road and CSAH 96 was removed from the project by the City Council at the March 9 meeting; Ramsey County's construction plans reflect this change. Attached is a copy of the Cooperative Agreement that Ramsey County has prepared for this project. The agreement identifies the scope of the project, as well as the costs to be paid by the City. The City Attorney has reviewed the agreement and has no objections. FINANCIAL IMPLICATIONS The estimated construction costs for the above-listed intersections are $23,500. The agreement also states that the City is responsible for construction engineering fees in the amount of eight percent (8%) of the construction costs, which is $1,880. This project will be funded using the City's State Aid Funds. \\Metro-inet\ardenhills\Admin\Council\Agendas & Packet Information\2009\07-27-09 Regular\Packet Information\4.C - 7-27- 09Memo _ EVP _ CoopAgmt.doc 2009 PMP 7/23/2009 Page 2 RECOMMENDED COUNCIL ACTION Approve the Cooperative Agreement between Ramsey County and the City of Arden Hills for the Emergency Vehicle Pre-emption (EVP) Project. Agreement PW 2009-13 RAMSEY COUNTY COOPERATIVE AGREEMENT WITH CITY OF ARDEN HILLS EVP Installation Estimated Amount Payable to Ramsey County M.S.A.P. 187-030-001 Attachments: Engineers Estimate Costs EVP Installation Engineering Fees (8%) TOTAL $23,500.00 $1~880.00 $25,380.00 THIS AGREEMENT, ("Agreement") is hereby entered into by and between the City of Arden Hills, a municipal corporation, hereinafter referred to as the "City," and Ramsey County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County."; WITNESSETH: WHEREAS, the City and the County desire to install Emergency Vehicle Preemption (EVP) at the signalized intersections of County Road E & TH 51 East and West Ramps, County Road E & Pine Tree Drive, Lexington Avenue & Grey Fox Road, Lexington & Red Fox Road, Lexington Avenue & 1-694 South and North Ramps; and WHEREAS, County Road E is designated County State Aid Highway 15 and Lexington Avenue is designated County State Aid Highway 51 and are in the City; and WHEREAS, the County has determined that it is feasible, practical, and technically proper to provide for the EVP installation at the above mentioned intersections; and WHEREAS, the County has prepared or will prepare the necessary designs, plans, specifications, estimates, proposals and approvals in accordance with funding requirements to install the EVP systems; and WHEREAS, this project has been designated as eligible for MSAH funds, reimbursement as S.A.P. 187-030-001; and WHEREAS, the City construction cost participation for the EVPs is included in this Agreement and the ownership, maintenance and operation of the signals is covered in existing agreements 89025-County Road E & TH 51 West Ramp, 89026-County Road E & TH 51 East Ramp, 89027 - County Road E & Pine Tree Drive, 89029-Lexington Avenue & Grey Fox Road, 89030-Lexington PW 2009-13 & Red Fox Road, 89031-Lexington Avenue & 1-694 SIN Ramps between the City and County and Shoreview; and WHEREAS, the project includes, in addition to other things, EVP installation; NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: 1. Prior to construction, the County shall first receive concurrence from the City for the City's participation in the cost of construction. 2. The County shall perform or contract the performance of the construction inspection. 3. All City owned rights of way and easements within the limits of the project are hereby granted to the County for project use during construction. 4. All County owned rights of way and easements within the limits of the project are hereby granted to the City for project use during construction. 5. The County and City shall participate in the costs of construction in accordance with the adopted Ramsey County Public Works cost participation policy. 6. The City shall reimburse the County 50% of the cost of the EVP installation at Lexington Avenue & 1-694 South and North Ramps, Lexington Avenue & Grey Fox Road and Lexington & Red Fox Road. 7. The City shall reimburse the County 100% of the cost of the EVP installation at County Road E & TH 51 East and West Ramps and County Road E & Pine Tree Drive. 8. The estimated construction cost of the project for Arden Hills is $23,500.00. The costs will be paid by Municipal State Aid Highway funds. 9. Upon substantial completion of the work, the County shall prepare a revised estimate of cost participation breakdown based upon the contract unit prices and the actual units of work estimated to have been performed and submit a copy to the City. 10. The City shall reimburse the County eight percent (8%) of its share of the construction cost as determined by the final amount due the contractor as a construction engineering fee. 11. The City and County shall indemnify, defend and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. PW 2009-13 2 This Agreement shall remain in full force and effect until terminated by mutual agreement of the City and the County, or until completion of the project, whichever occurs first. WHEREFORE, this Agreement is duly executed on the last date written below. RAMSEY COUNTY Julie Kleinschmidt, County Manager Date: Approval recommended: Ken Haider, Director of Public Works Approved as to form and insurance: Assistant County Attorney CITY OF ARDEN HILLS By Mayor By Director of Public Works By Director, Financial Services Approved as to Form: City Attorney PW 2009-13 3