HomeMy WebLinkAbout7A, Motion to Award Pearson for 2009 Crack Repair Project
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Request for Council Action
Prepared By: Greg Hoag, Public Works .Director
Council Meeting Date: July 27, 2009
Motion to award 2009 Crack Repair and Seal Coat Project to Pearson Bros., Inc., of
Hanover, MN, in the amount of $95,480.00
Budgeted Amount:
$113,000
Estimated Actual Amount:
$95,480.00
Funding Source:
Capital Improvement
PIR Fund
Recommendation:
1, Award 2009 Crack Repair and Seal Coat Project to Pearson Bros" Inc., of Hanover, MN, in the
amount of $95,480,00,
Supporting Documents:
1. Memorandum from Public Works Director dated July 23, 2009 regarding bid award,
rI\
MEMORANDUM
DATE:
July 23, 2009
TO:
Mayor and City Council
Ron Moorse, City Administrator
FROM:
Greg Hoag, Public Works Director
Kristine Giga, Civil Engineer
SUBJECT:
2009 Crack Repair and Seal Coat Project- Bid Award
BACKGROUND
The 2009 Crack Sealing and Seal Coat Project consists of roads which were identified in the
2009 Capital Improvement Plan for Pavement Management. Bids were solicited during July, and
were opened on Thursday, July 23, 2009.
The roads scheduled for crack repair and seal coat are as follows:
Street name From To
Jerrold Avenue New Brighton Road 1 029 feet west
Jerrold Avenue 1029 Feet West Cui de sac
Edgewater Avenue New Brighton Road 1167 feet west
Edgewater Avenue 1167 feet west Cui de sac
Glenpaul Avenue New Brighton Road Prior Avenue
Glenpaul Avenue Prior Avenue Cleveland Avenue
Prior Avenue County Road D Jerrold Avenue
Beckman Avenue New Brighton Road Lake Johanna Boulevard
Stowe Avenue Cleveland Avenue Lake Johanna Boulevard
Sandeen Road Lake Johanna Boulevard Lake Johanna Boulevard
Shorewood Drive County Road D Cui de sac
Hudson Road New Brighton Road
Thorn Court Thorn Drive Cui de sac
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09Memo2009SealCoat_ A ward.doc
2007 Seal Coat
7/23/2009
Page 2
Bussard Court Snelling Avenue Cui de sac
Grey Fox Road Lexington Avenue TH 51
Red Fox Road Lexington Avenue Cui de sac
Dunlap Street Grey Fox Road Red Fox Road
Northwoods Drive Red Fox Road Dead end
Lametti Lane Snelling Avenue Cui de sac
Lametti Circle Lametti Lane Cui de sac
City Hall Parking Lot
Fairview Avenue Lake Valentine Rd Gramsie Ave
DISCUSSION
Based on past practice, the City Council has awarded the contract to the lowest responsible
bidder. In the case of2009 Crack Repair and Seal Coat Project, the lowest bidder is Pearson
Bros. Inc., of Hanover, Minnesota. Staff obtained prices on two types of seal coat rock.
Contractors were asked to bid both FA-2 class A granite (this rock, depending on where it is
obtained, can come either in a light gray or with a pink tone) and Class A Dresser trap rock (this
rock is more of a dark gray color.) The overall function of either rock is very similar. The F A-2
granite has a tendency to show tire marks from stationary turning, while the trap rock can hide
these types of tire marks. Because there is no increase in function or longevity by using trap
rock, staff recommends using the lower priced FA-2 granite.
FINANCIAL IMPLICATIONS
We received two bids for 2009 Crack Repair and Seal Coat Project. The following is a list of the
bids received:
BIDDER AMOUNT Alternate A AMOUNT Alternate B
(Granite) (Trap Rock)
Pearson Bros. Inc. $95,480.00 $101,666.40 I
Allied Blacktop
Company $100,164.35 $112,150.50
RECOMMENDED COUNCIL ACTION
Motion to award the 2009 Crack Repair and Seal Coat Project to Pearson Bros. Inc., in the
amount of $95,480.00.
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