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HomeMy WebLinkAbout4C, Kimley-Horn July payment for engineering for Elmer L. Anderson Trail (2)Prepared By: Michelle Olson, Parks and Recreation Manager, Deb Bloom, City Engineer Council Meeting Date: September 14, 2009 Kimley Horn July payment for engineering services for the ARRA Elmer L. Andersen Memorial Trail Connection Project Budgeted Amount: Actual Amount: Funding Source: n/a n/a n/a Recommendation: 1. Motion to approve engineering services Connection Project. Supporting Documents: payment in the amount of $33,595.05 to Kimley-Horn for in July for the ARRA Elmer L. Andersen Memorial Trail 1. See the attached memo from Michelle Olson, Parks and Recreation Manager and Deb Bloom, City Engineer 2. Kimley-Horn July Invoice MEMORANDUM DATE: September 9, 2009 TO: Mayor and City Council Ronald Moorse, City Administrator FROM: Michelle Olson, Parks and Recreation Manager Deb Bloom, City Engineer SUBJECT: Kimley-Horn July payment for engineering services for the ARRA Elmer L. Andersen Memorial Trail Connection Project BACKGROUND The City of Arden Hills contracted with Kimley-Horn for engineering services related to the Safe Routes to School Project on August 25, 2008. City Council directed staff to combine the Perry Park pathway with the Safe Routes to School Project and apply for American Recovery and Reinvestment Act (ARRA) funding. The City was officially awarded ARRA grant funding on June 10, 2009 for this combined project, now identified as the Elmer L. Andersen Memorial Trail Connections. Staff reviewed the costs for this project at the June 15, 2009 City Council Work session. BUDGET Typically Engineering fees run between 15 to 20% of project cost. For estimating purposes, staff uses 17% for these fees. The overall estimated engineering fees for the Elmer L. Andersen Memorial Trail Connection project presented at the June 15, 2009 Work Session are listed below: SUMMARY OF ENGINEERING PROJECT COSTS SRTS Estimate Perry Park Estimate Engineering (17%) $72,908.00 $149530 Permits $219700.00 N/A TOTAL $9408.00 $149530 As of the June 15 work session, total engineering costs for the project were at $34,868.65, of which $4,509.71 were for the Perry Park portion of the project. Engineering fees charged since that time: CADocuments and Settings\becky.brazys\Local Settings\Temporary Internet Files\OLK15F\Kimley-Horn July payment091409.doc 9/9/2009 Page 2 Invoice Date Invoice Total Work Description Cost June 30, 2009 $3,364.19 Design and modeling for Culvert $35364.19 July 30, 2009 $33,595.00 Perry Park Trail Design and Expenses $12,352.00 Permitting Fees and Expenses $59350.00 Safe Routes to School Pathway $155893.05 What follows is a detailed description of the work included in the July 30, 2009 invoice: • CLOMR Submittal Package to FEMA, DNR and RCWD ° Meeting with DNR staff, modeling, and mapping floodplain ° Coordination with Bethel and Ramsey County regarding changes in floodplain. ° Importing RCWD LiDAR data and conversion of elevations to City datum • Design Coordination of Safe Routes to School Pathway ° Coordination of Erosion Control plans and details. ° Development of horizontal and vertical alignment of north pathway ° Additional design coordination meetings Prepare box culvert and railing plans • Rice Creek Watershed District initial permit application ° Plan production and plotting ° Coordination with RCWD staff to address permitting comments. • CLOMR Application Fee ° Kimley-Horn provided fee for application submitted to FEMA • Perry Park Design (Approximately 75% plans) ° Field review of site conditions Developed plan sheets and design details (plan and profile, erosion control, cross sections, tabulations) Review of plans with RCWD; revisions The plans and approval process for this project is 85% complete. The design engineering for this project is at $71,827.84, which is 65.8% of the estimated cost. The majority of the work that we have engaged Kimley-Horn to assist us with is the coordination and plan revisions necessary to get our permit applications through the approval processes. All permits need to be obtained prior to the November 13, 2009 approval deadline. We are working to complete as much of the project administration and engineering as possible with Arden Hills and Roseville staff. RECOMMENDED COUNCIL ACTION Motion to approve invoice in the amount of $33,595.05 to Kimley-Horn for engineering services in the month of July for the ARRA Elmer L. Andersen Memorial Trail Connection Project Klmley-Horn and Associates, Inc. invoice for Professional Services I CITY OF ARDEN HILLS ATTN: MS. DEBRA BLOOM,, CITY ENGINEER 1245 WEST HIGHWAY 96 ARDEN HILLS, MN 55112 Please send payments to: KIMLEY-HORN AND ASSOCIATES,, INC. P.O. BOX 75557 BAL11MORE, MD 21275-5557 Federal Tax Id: 56-0885615 HOURLY Description Current Amount Due SERVICES RENDERED 33,595.45 Total HOURLY 33,r59 Total Invoice; $33,595,05 7 Iau If you have any quesVons regarding this invoice, please call (651) 645-4197, Invoice No: 3942655 Invoice Date: Sul 31, 2009 Invoice Amount: $33,595.05 Project No: 160593000.2 Project Name: WET AND SERVICES Project Manager: KUNKEL, BETH Client Reference: VALENTINE TRAIL For Services Rendered through Jul 31, 2009 pz��- TIM! CrrY OF ARDEN HILLS ATTN: MS. DEBRA BLOOM, CITY ENGINEER 1245 WEST HIGHWAY 96 ARDEN HILLS, MN 55112 HOURLY Invoice No: 3942655 Invoice Date: Jul 31, 2009 Project No: 160593000.2 Project Name: WErLAND SERVICES project KUNKEL., BETH Manager: Category Description/Name Hrs/Qty Rate Current Amount Due LABOR • CLERICAL. BEST] KATHY 1.0 62.50 62.50 LOCKHART, LAURA 9.5 62.50 31.25 RASMUSSEN, RHONDA 2.5 62.50 156.25 GRADUATE ENG/PLANNER BOLLINGERp KYLE 35-5 92.50 3,283.75 OiRM-ENSEN, BRYCE 25.0 92.50 2$312.50 FOSMO,, ERIC 103.0 92.50 9r527.50. GILLIS,, TRACY 31.5 92.5a 2r913.75 PROJECT ENGINEER/PLANNER PICKERING, BRAD 6.0 110.00 660-00 PROJECT MANAGER ENGUM, BETH 9.5 130.0© 11235.00 JENSEN, MAT rHEW 14.0 130.00 12820.00 SENIOR DESIGNER AHOROBEKr 2.5 110.00 275.00 OILMAN, BOB 2.0 110.00 220.00 HORTON, PHIL 28.0 110.00 31080.00 KILVEL, USA 2.5 110-00 275.00 SENIOR PROJECT' MANAGER KUNKEL, BETH 11.0 145.00 11595.00 SR ADMINISTPLATIVE ASSISTANT SCHAFFER, ICM 1.0 95.00 95.00 TOTAL LABOR 275.5 27r542.50 EXPENSES PERMrMNG FEES 4F400-00_ OFFICE EXPENSE 1,652.55 TOTAL EXPENSES 6fOS2.55 -roTAL LABOR AND Expr:NSE DETA31 331595.051 This page Is for informaUbnal purposes only. Please pay amount shown on rover page. 24W