HomeMy WebLinkAbout4E, Crack Repair & Seal Coat Project Payment #1EN HILLS
Request for Council Action
Prepared By: Kristine Giga, Civil Engineer
Council Meeting Date: September 14, 2009
Crack Repair and Seal Coat Project- Payment #1
Budgeted Amount:
Estimated Actual Amount:
Funding Source:
$1139000
$96,699.50
Capital Improvement PIR
Recommendation:
1. Approve Payment #1 to Pearson Bros., Inc. of Hanover, Minnesota, in the amount of $91,864.53
for the 2009 Crack Repair and Seal Coat Project.
Supporting Documents:
1. Memorandum from Civil Engineer Kristine Giga dated September 8, 2009.
2. Application for Payment #1.
MEMORANDUM
DATE: September 8, 2009
TO: Mayor and City Council
Ron Moorse, City Administrator
FROM: Kristine Giga, Civil Engineer
SUBJECT: Crack Repair and Seal Coat Project- Payment #1
BACKGROUND/DISCUSSION
The City of Arden Hills awarded Pearson Bros., Inc., of Hanover, Minnesota, the 2009 Crack
Repair and Seal Coat Project on July 27, 2009, for a total contract amount of $95,480.00
The project has been completed, with the exception of sweeping the City Hall parking lot. Since
there is less traffic on City Hall parking lot, sweeping was delayed to allow the aggregate more
time to adhere for a better seal; consistent wheel traffic observed on streets usually aides in this
process. Final payment will be withheld until all work in the City is completed.
FINANCIAL IMPLICATIONS
The total measured footage of crack sealing exceeded the contract amount by 1,626 feet, or
$1,219.50. The contract amount was an estimate, and while completing the work in the field, we
found that the amount of cracks was slightly higher than anticipated. The total revised contract
amount, however, is still within the overall budgeted amount for this project.
This project will be paid for using Capital PIR funds.
RECOMMENDED COUNCIL ACTION
Approve Payment #1 to Pearson Bros., Inc., in the amount of $91,864.53 for the 2009 Crack
Repair and Seal Coat Project.
\\Metro-inet\ardenhills\Admin\Council\Agendas & Packet Information\2009\09-14-09 Regular\4E 9-14-09Memo_SealCoat Paymentl.doc
Engineering Copy
CITY OF ARDEN HILLS
L: Finance Copy CONTRACT VOUCHER
Contractor Copy Contract Date: July 27, 2009
DATE:
DATE:
DATE:
Payment No.: I
Partial Payment
2009 CRACK REPAIR AND SEAL COAT
CONTRACTOR:
Pearson Bros., Inc.
11079 Lamont Ave NE
Hanover, NIN
763391-6622
Total of Contract
$951,480.00
% of Contract Complete
101.3%
Value of Work Completed
$96,699.50
5% Retainage
$4,834.98
Previous Payments
$0.00
Payment Due This Voucher $91 t864.53
Mayor
City Administrator
Contractor's Representative
CITY OF ARDEN HILLS
PAY ESTIMATE # 1
FOR WORK COMPLETED THROUGH 9I412009
2009 CRACK REPAIR AND SEAL COAT
QUANTITY
AMOUNT
QUANTITY
TO DATE
NO, ITEM DESCRIPTION UNIT
EST'. TOTAL
UNIT PRICE EST.
EST. TOTAL COST
PREVIOUS
ESTIMATE
PREVIOUS
ESTIMATE
COMPLETED TO
DATE
TOTALITEM
AMOUNT
I BITUMINOUS CRACK REPAIR lint ft
$ 0.75 24200
$ 18, (50,00
0,00
$0.00
25 82b.00
$19 3C9.50
2 SEAL COATING WITH FA-2 CLASS A GRANITE SY
$ I.00 77330
$ 77 330.00
0.00
so.00
77 330.00
$77 330.00
TOTAL PROJECT COST
S 95,480.00
$0400
$96,699.50