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Home My WebLink About4F, Pay Application #6 from A.J. SpanjersEN HILLS Request for Council Action Prepared By: Dave Scherbel, Building Council Meeting Date: September 14, 2009 Official Pay Application #6 from A.J. Spanjers Budgeted Amount: Actual Amount: Funding Source: $296,577.50 (amended) $149828.88 Equipment Building and $296,577.50 (total project) Replacement Fund Recommendation: Approve the August 12, 2009, pay application #6, from A.J. Spanjers, for the total amount of $14,828.88 Supporting Documents: 1. September 14, 2009, Memo to the City Council 2. August 12, 1009 —Pay application #6 from A.J. Spanjers 3. August 28, 2009 - WJE's approval letter 4. Final waiver of lien totaling $14,828.88 MEMORANDUM DATE: September 14, 2009 TO: Mayor and City Council FROM: Dave Scherbel, Building Official SUBJECT: City Hall Masonry Fagade Repairs — Pay Application # 6 Background On March 31 st, 2008, the City Council approved the contract for A.J. Spanj ers to make masonry repairs to the City Hall Buildings fagade for an amount not to exceed $203,090.00. On October 7, 20081 the City Council approved a change order for the masonry fagade project for A.J. Spanj ers to bring the total amount to $296,577.50 for repairs to the City Hall building. The contractor has requested $14,828.88 per pay application #6 on August 12, 2009. Wiss, Janey, Elstner (WJE) Associates, the project engineers, have reviewed and accepted A.J. Spanj ers pay application #6 in their August 28th, 2009 letter. To date, the contractor has been paid a total of $281,748.62. This is the final payment for the City Hall fagade repairs. The final total cost is $296,577.50, which coincides with the amount approved by City Council. Recommendation Staff recommends approval of the August 12th, 2009, pay application #6 from A.J. J S an'ers, for P the total amount of $14,828.88. A tta ch m Pn tc August 12, 1009 — Pay application #6 from A.J. Spanj ers August 28, 2009 - WJE's approval letter Final waiver of lien totaling $14,828.88 \\Metro-inet\ardenhills\Admin\Council\Agendas & Packet Information\2009\09-14-09 Regular\Packet Information\09142009 - CC Report - AJ Spanjers pay application 6.DOC 1A Docu. ent G702 1992 TM Application and Cerfta:te for Payment TO OVIfItfER: City of Ards Ii118PROJECT: Arden Hills Citv Hall APPLICATION :NO!*::: Distribution to: AH-00006 1245-W-.e* st:Highway 96 1245 West Highway 96 PERIOD°T ...: 2 :. Arden mills, MN 551 I2 Arden Hills, MN 8! 12009 OWNER ❑ CONTRACT FOR: Masonry Restoration ARCHITECT Q FROM CONTRACTOR: A. J. Spanjers, Company, Inc. VIA ARCHITECT: Wiss Janney Elstner Assoc • 4/7/2048 CONTRACTOR CONTRACT DATE. El9257 West River Road Brooklyn Park, MN 55444 605 North Hwy 169 PROJECT NOS. 4-08-124 / 1 FIELD ❑ Minneapolis, MN 55441 CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. 1. ORIGINAL CONTRACT SUM .. ....................:;...:....................... ......... . .::........ 2. Net change by Change orders ... ..... .... . 3. CONTRACT SUM TO DATE (Line :1: ± 2) : , .................. . . . . ............. 4. TOTAL COMPLETED & STORED TO -:DATE (Column G on G703) ...... 5. RETAINAGE: a. ty o arnpletW Work (Colunj. - :+ E on G703) $ b• J° Io of Stored Material (Column F on G703) $ Total Retainage (Lines 5a + 5b or Total in Column I of G703)....... 6. TOTAL EARNED LESS RETAINAGE.................................... (Line 4 Less Line 5 Total) 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT ...................... (Line 6 from prior Certificate) 8. CURRENT PAYMENT DUE ......................., :.................... 9. BALANCE TO FINISH, INCLUDING RETAI.NAGE (Line 3 less Line 6) 203,090.00 93,487.50 296.577.50 296,577.50 $ 0.00 $ 296,577.50 $ 2819748.62 $ 14,828.88 0.00 CHANGE ORDER SUM M1 X:**RY: " ADDITIONS DEDUCTIONS Total changes apprpv.ed in previous months by Owner $ 3,487.50 $ Total approyed ,this 1 M-` nth $ $ TOTALS $ 93,487.50 $ NET CHANGES by Change Order $ . 50 OTHER The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown beret is w due. CONT . J. Sp j C y, nc Ey: Date: 8-12--09 Stai'e of: Minnesota County of: Hennepin Subscribed and sworn:to b.40,re:2 me this 12 :::dad;of ::-Aiigust 2009 uenUer sa�l�x� �rorsstwu�o Notary Public- elosauufv v 1VIy Commis x n r s: ollgnd XJeloN SS3n1E)s8a!jEj,; Pr ARCHITECT'S CERTIFICATE FOR PAYMEN-r} ilvl• In accordance with the Contract Documents, based on on -site observations and the data comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. AMOUNTCERTIFIED ............................................:. ....:::..................... $ (Attach explanation if amount certified diffed f rom:: 'lie amount applied. Initial all figures on this Application and on the Continuation Sheet .thczt are changed to conform with the amount certified.) 'Slv�iss Janney Elstn °`Assoc K � By: :. Date:SAO/017 This Certific to ' ,. I � The AMOUNT CERTIFIED is payable only to the Contractor named herein.�'I.��tance; payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. CAUTION: You should sign an original AIA Contract Document, on which this text appears in ICED. An original assures that changes will not be obscured AIA Document G702TM--1992. Copyright 0 1953, 1953, 1965, 1971, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AIA Document is protected by U.S. Copyright Law and Inrternational Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright0aia.org. IL a AIA Document G702TM 1992 Instructions Application and Certificate for Payment GENERAL INFORMATION Purpose and Related Documents AIA Document G702, Application and Certificate for Payment, is to be used in conjunction with AIA Document G703, Continuation Sheet. These documents are designed to be used on a Project where a Contractor has a direct Agreement with the Owner. Procedures for their use are covered in AIA Document Ago 1, General Conditions of the Contract for Construction. Use of Current Documents Prior to using any AIA Contract Document, users should consult www.aia.org or a local AIA component to verify the most recent edition. Reproductions This document is a copyrighted work and may not be reproduced or excerpted from without the express written permission of the AIA. There is no implied permission to reproduce this document, nor does membership in The :. American Institute of Architects confer any further rights to reproduce this document. The' AIA hereby grants the purchaser a limited license to reproduce a maximum of ten copies of a completed G702, but only for use in connection with a particular project. The AIA will not permit reproduction outside of the limited license for preproduction granted above, except upon written request and receipt of written permission from the AIA. Fights to reproduce the document may vary for users of AIA software. Licensed AIA software users should consult the End User License Agreement (EULA). To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel; copyright@aia.org. COMPLETING THE G702 FORM : After -il e Contractor.. has completed AIA Document G703, Continuation Sheet, summary information should be transferred to AIA Document G702, Application and Certificate for Payment. "- Y The Contractor should sign G702, have it notarized, and submit it, together with G703, to the Architect. The Architect should review G702 and G703 and, if they are acceptable, complete the Architect's Certif cite for Payment on. G702. 4 The. Architect may certify a different amount than that applied for, pursuant to Sections 9.5 and 9.6 of A201. The Architect should then initial all figures on G702 and G703 that have been changed to conform to the amount certified and attach an explanation. The completed G702 and G703 should be forwarded to the Owner. . MAKING PAYMENT:.:::.:.::. The Owner should- make. payment directly to the Contractor based on the amount certified by the Architect on AIA Document G702, Application and Certificate for Payment. The completed form contains the name and address of the Contractor. Payment should not be made to any other party unless specifically indicated on G702. EXECUTION OF THE DOCUMENT Persons executing the document should indicate the capacity in which they are acting (i.e., president, secretary, :. partner, etc.) and the authority under which they are executing the document. where appropriate, a copy of the resolution -'authorizing the individual to act on behalf of the firm or entity should be attached. .. • I. Yi Y AIA Document G7027m -1992. Copyright 01953, 1963,1965, 1971, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AtAeDocument is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this A10Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, a-rnail The American Institute of Architects' legal counsel, copyright@aia.org. .? AIA Document G703TM 1992 Continuation Sheet .: AIA Document G702TM, Application: and Certification for Payment, APPLiCA IN:' C : Al-I-00006 containing Contractor's SiTigp .. ed -ce t P cation is attached. 8/1212009 In tabulations below; amounis are stated to the nearest dollar. APLICATION DATE. Use Column Ion Ccintiracts where variable retainage for line items may apply. ::.PERIOD TO: 8/12/2009 ARCHITECTS PROJECT NO. �08-1z4 A g C D__j E :F ::.`:;: G H I WORK COMPLETED TOTAL FROM PREVIOUS ITEM . DESCRIPTION OF WORD SCHEDULED MATERIALS PRESENTLY COMPLETED ANDTOR STORED DDATE % BALANCE TO RETAINAGE NO. VALUE APPLICATION THIS PERIOD STORED G -� C' ) FINISH (l, f variable rate) (D + E) (Not in D or L') {T + � + �j (C — G) 01 Mobilization 16,123.0 15,123.00 15,123.00 100.D 02 Relief Angie Repair/FL TP 102,500.0 102,500.00 102,500.00 100a0 03 Painting 4,700.0 4,700.00 4700.00 :100 0 :: 04 Inspection Areas/6 locations::: '°°: :, :.. 1,500.0 1,500.00 1,500.00 : ':10 .0 05 Washing 7,800.0 7,800.00 7.,8 .0 ` ' 100.0 06 sealant ReplacelT a tlAllow300' 1,650.0 1,650.00 � 650 00 100.0 07 Reset Coprtg StolAllaw 10 39500.0 3,500.00 .. 3,50Q.00 100.0 08 Thru Wall Fla-shing 09 Alt ##: M?set remain coping sto 55,317.0 66,317.00 66 317. 00 100.0 10 Ghatge Order #1 93,487.50 93,487.50 93,487.50 100.0 Totals GRAND TOTAL 296,577.50 296,577.60 296 577.50 100.00 CAUTION: You should sign an original AIA Contract Document, on which this text appears in RED. An original assures that changes will not be obscured. AIA Document 0703'rm —1992. Copyright 0 1963,1965, 1966, 1967, 1970, 1978, 1983 and 1992 by The American Institute of Architects. All rights reserved. WARNING: This AleDocumont is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright@aia.org. .-AIA Document G703TM 1992 Instructions Co'ntingation Sheet "GENERAL INFORMATION :. Purpose and: Related Documents. AIA Document 0702TM, Application and Certificate for Payment, is to be used in conjunction with AIA :. Documerit-G703, Continuation Sheet. These documents are designed for use on Projects where the Contractor has a direct Agreement with the Owner: Procedures for their use are covered in AIA Document A20I TM, General Conditions of the Contract for Construction. "..:,.Use of Current Documents. Prior to using any AIA Contract Document, users should consult www.aia.org or a local AIA component to verify the most recent edition. : Repraduetions. This•:documd'ht is a copyrighted work and may not be reproduced or excerpted from without the express written permission of the - AIA:' There is no. implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce this document. The AI.A. hereby grants the purchaser a limited license to reproduce a maximum of ten copies of a completed G703, but only for use in connection with a particular project. The AIA will not permit reproduction outside of the limited license for reproduction granted above,.except'upon written request.and receipt of written permission from the AIA. Rights to reproduce the document may vary for users of AIA software. Licensed AIA software users should consult the End User License Agreement (EULA). To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright@aia.org. COMPLETING 1;703-'191I : Heading. This inforrnationk should be* completed in a manner consistent with similar information on AIA Document G702, Application and Certificate for Payment:.. .:..... .............. ...... :.. Colum%A A,. & : The columris should be completed by identifying the various portions of the Project and their scheduled values consistent' with the schedule,of values submitted'to the Architect at the commencement of the Project or as subsequently adjusted. The breakdown may be by sections of the work or by Subcontractors and should remain consistent throughout the Project. Multiple pages should be used when required. Caluinn C should be subtotaled at the bottom when more than one page is used and totaled on the last page. Initially, this total should equal the original Contract Sum. The total of 'column C may be adjusted by Change Orders during the Project. CoXu un D. Enter in this column the aindunt of completed Work covered by the previous application (columns D & E from the previous application):. Values from column. F (Materials Presently Stored) from the previous application should not be entered in this column. Calumri 1 : Enter here the value"of .:Work completed at the time of this application, including the value of materials incorporated in the project that were listed- o1i'the' previous application under Materials Presently Stored (column F). Coln'thii V: Enter here: the value:of Materials Presently Stored for which payment is sought. The total of the column must be recalculated at the end -.of each pay period, This value covers --both materials newly stored for which payment is sought and materials previously stored which are not yet incorrporated-i Ito the Project:* Mere payment. by the Owner for stored materials does not result in a deduction from this column. Only as materials are incorporated into the Project, is their value deducted from this column and incorporated into column E (Work Completed —This Period.) Column G. Enter here the'total of colurn is`D,t4nd F. Calculate the percentage completed by dividing column C by column C. Coluxiin H. Enter here the difference betvs ee 'column C (Scheduled Value) and column G (Total Completed and Stored to Date). Coluiian 1. This column is normally used only for contracts where variable retainage is permitted on a line -item basis. It need not be completed on projects where a constant retainage is withheld from the overall contract amount. change Urtiers: Although Change Orders could be incorporated by changing the schedule of values each time a Change Order is added to the :.. Project, this is: not-noirmally done. Usua ly;:: I ' ' ge Orders are listed separately, either on their own G703 form or at the end of the basic schedule.. The amci nt of the original contract adjusted by Change Orders is to be entered in the appropriate location on the G702 form.. Construction Change Directives: Amounts not in dispute that have been included in Construction Change Directives should be incorporated into one or more Change Orders:*:Arnounts`reruaining in dispute should be dealt with according to Section 7.3 in ,A,201. The folldwing is an example of a*Cbh nziafidri Sheet for work in progress. Please node that dollar amounts shown below are, for illustrative purposes only, and are not intended to reflect actual construclion costs. •A B G D E F G H 1 MELETEDTOTAL MATERIALS COMPLETED BALANCE ITEM DESCRIPTION OF WORK SCHEDULED FROM PREVIOUS PRESENTLY AND STORED % TO RETAINAGE NO VALUE APPLICATION TH1S PERIOD STORED TO DATE (G .:. C) FINISH of variable ratel (D + E) (WinDor) (D+E+F) (e _ G) 1 .. MOBILIZA ZON -. 5,000 5,000 0 0 5000 100 0 2.'.••'• STUMP REMOVAL-*:'...: .': 5,000 5,000 0 0 5,000 100 0 EARTH. WORK-. ; '' ; . _:: 15,000 10.000 5,000 0 15,000 100 0 `4".:. GOWERAETATNIN6.WALL 10,000 0 5,000 0 5000 50 5.000 5'�: • GUR6s'�'14lISC: CONE:':'... 5,000 0 0 0 0 0 5000 .: PAVIN&, UPPER DRIVE: �' ; .' 20,000 0 0 0 4 fl 20.000 7 PAYING, LOWER DRIVE 20,000 0 0 0 0 0 20.000 8 PAVERS 20,000 0 0 10000 10,000 50 10,000 9 BRICK WORK 5,000 0 0 0 0 0 5,000 10 11 GRAND TOTAL 005,000 2fl,000 10,000 10 000 40,000 65,000 AIA Document G703Tm —1992. Copyright 01963,1965, 1966, 1967, 1970, 1978, 1983 and 1992 by The American institute of Architects. All rights reserved. WARNING: This AI0Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AWDocument, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extant possible under the law. Purchasers are permitted to reproduce ten (10) copies of this document when completed. To report copyright violations of AIA Contract Documents, e-mail The American Institute of Architects' legal counsel, copyright@aia.org. WJEENGINEERS ARCHITECTS MATERIALS SCIENTISTS Via: US Postal Service .August 28, 2409 Mr. Dave Scherbel Building Official City of Arden Hills 1245 West Highway 96 Arden Hills, MN 55112-5743 Re: Contractor Payment Application AH-00006 Masonry Eagade Repairs Project Arden Mills City Hall Arden Hills, N4N WJE No. 2005.5144.6 Dear Mr. Scherbel: Wiss, Janney, ElstnerAssociates, Inc. 605 North Highway 169, Suite 100 Minneapolis, Minnesota 55441 763.544.1170 tel 1763.544.1180 fax www.wje.com We have reviewed the Application and Certificate for payment No. AH-00005 prepared by A.J. Spanj ers (dated August 12, 2009). It was received by WJE on August 17, 2009. Our comments are as follows: 1. Based on our observations made to date and the data comprising the Application and Certificate for Payment No. AH-00006, it is our opinion that the work has progressed to the point indicated on the attached application. 2. To the best of our knowledge, the work is in accordance with the Contract Documents. 3. A lien waiver was received by WJE on August 17, 2009, to accompany the payment application per Subparagraph 9.3.4 of Article 9 in Section 00800 of the Project Manual. A copy of this is attached. 4. It is our belief that the contractor is entitled to payment for the amount indicated on the attached. WJE's review of the Application and Certificate for Payment is subject to the limitations listed in Section 4.2.2 of AIA Document A201 referenced in Section 00700 in the Project Manual. One original signed copy of the Application and Certificate for payment, submitted by A.J. Spanjers is enclosed for your payment. Headquarters & Laboratories —Northbrook, Illinois Atlanta I Austin I Boston I Chicago I Cleveland [ Dallas I Denver [ Detroit [ Honolulu [ Houston Los Angeles [ Minneapolis I New Haven J New York I Princeton ( San Francisco [ Seattle I Washington, DC WEENGINEERS ARCHITECTS Mr. Dave Scherbel MATERIALS SCIENTISTS City of Arden Hills August 28, 2009 Page 2 Very truly yours, WISS, JANNEY, ELSTNER ASSOCIATES, INC, K- 1 Digital Signature Brian J. Pashina, P.E. Project Manager Enclosures: Payment Application AH-00006 (2 pages) Lien Waiver (1 page) cc: Bob Spanjers, Jr. (faxed and mailed) A.J. Spanjers, Co. Project File FINAL WAIVER of LIEN To All Whom It May Concern: WHEREAS, the undersigned has been employed by (A) City of Arden. Hills .to furnish labor and materials for (S) Exterior Masonry Restoration work, under a contract ( C ) for the improvement of the premises described as () Arden Hills City Hail .j in the city _. (City -Village) of Arden Hills Courity.of Ramsey - - ...._.,., Mate of Minnesota of which City of Arden Hills is the owner. NOW, THEREFORE, this 12 day of August for and in consideration of the sum of (E) $ 1 �• 828- SS Dollars paid simultaneously herewith, the receipt whereof is hereb acknowledged b . . . Y g y the undersigned, the under- signed does hereby waive and release any lien rights to, or claim of lien with respect to and on said above - described premises, and the improvements thereon, and on the monies or ether considerations due or to become due from the owner, on account of labor, services, material, fixtures, apparatus or machinery heretofore or which may hereafter be furnished b the undersigned to or far - . Y g the above -described premises .by virtue of sold contract. (Affix corporate sea! here) INSTRUCTIONS FOR FINAL. WAIVER ( ) A. J . Span j Hers Co. , Inc. (SEAL) (Name of sole ownership, c rporartion or partnership) J' 1p r { FAl I i natUrei TITLE: President {A} Person or firm with whore you agreed to furnish either labor, or services, or materials, or both. (8) Fill in nature and extent of work; strike the word labor orthe worts materials it not irr your contract. [C) If you have more than one contract on the see premises, describe the contract by number if available, date and extent of work. M Furnish an accurate enough description of the improvement ant# location of the premises so that it can be distinguished from any other property, W Amount shown should be the amount actually received and equal to total amount of contract as adjusted. tF} If waiver Is for a corporation, corporate name should be used, corporate seal afted and title of officer signing waiver should be set forth; it waiver is for a partnership, the partnership name should be used, Partner Aould sign and designate himself as partner. Designed By The Construction Industry Affairs Committee (CJAQ TOPS 3458 LITHO IN U. S. A. CCOPYREGHT 1973. TOPS BUSINESS FORMS. CHICAGO. ILL.