HomeMy WebLinkAbout1C, TCAAP Reimbursable ProcessMEMORANDUM
Item LC
DATE: September 14, 2009
TO: Mayor and City Council
FROM: Ron Moorse, City Administrator
SUBJECT: TCAAP Reimbursable Expenses
Background
Finance Director Sue Iverson and City Administrator Ron Moorse met with Eric Anderson, of
Ryan Companies, on Thursday, September 10 to attempt to resolve differences between Ryan
and the City regarding unpaid reimbursable expenses. Eric indicated the Ryan position on the
reimbursable expenses is that they object to the expenses that are over the PDA budget category
amounts, regardless of whether they are legitimate in terms of being related to activities for
which Ryan agreed to reimburse the City's expenditures. The City's position is that Ryan agreed
to reimburse expenditures for specific activities that were identified in a letter of agreement in
January of 2009. These expenditures should be reimbursed regardless of whether they exceeded
specific budget categories. Information outlining the specific activities, and breaking out
expenditures by activity was provided to Eric.
Eric indicated he was authorized to offer that Ryan would pay one-half of the expenditures that
were over the budget categories. The City's response was that the City is willing to have some
flexibility to get to a resolution, but not at that level. It was agreed that Eric would review with
his superiors the information provided regarding activities and expenditures, and the City would
discuss Eric's settlement offer. Then a follow-up meeting could be scheduled.
At the work session, we will discuss the Ryan offer, and a counter-offer from the City.
Council Direction Requested
Provide direction regarding a counter-offer to get to a resolution regarding the reimbursable
expenses