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HomeMy WebLinkAbout01-13-09 PTRC -,�ARZEN ]HILLS waw.� PARKS, TRAILS, & RECREATION COMMITTEE TUESDAY, JANUARY 13, 2009 **6:30 P.M. MEETING* ARDEN HILLS CITY HALL 1245 WEST HIGHWAY 96 AGENDA 1. Call to Order and Roll Call 2. Approval of Agenda 3. Approval of December 16, 2008 Meeting Minutes 4. New Member Introductions 5. Valentine Park Drainage Report— Richard Hibbard and Todd Hubmer from WSB, & Associates Inc. will be making a presentation. 6. City Council Update—Fran Holmes 7. Parks, Trails, and Recreation Update—Michelle Olson 8. CP Rail/Trail Discussion—Final Report is included in your packets 9. Next Meeting: Tuesday, February Februa 261h — Please note that due to the President's Day Holiday, the City Council Meeting is scheduled on our regular night. Therefore,we will hold our meeting the 4th Tuesday of the month. 10. Adjourn Attachments: 12116108 Minutes Valentine Park Drainage Study Draft Report Committee Member Term Listing 2009 Meeting Calendar CP Rail Final Report Aquorum of the Cit Council mapresentbe at this meetln . y Y g PAAdmin\Committees&Commissions\Parks Trails and Recreation Committee\Agenda\2009\01-13-09 Agenda.doc HILLS CITY OF ARDEN HILLS PARKS,TRAILS AND RECREATION COMMITTEE MEETING TUESDAY, DECEMBER 16,2008, 6:30 PM ARDEN HILLS CITY HALL 1. CALL MEETING TO ORDER Acting Chair Peck called the December 16, 2008, meeting of the Parks, Trails and Recreation Committee to order at 6:30 p.m. MEMBERS PRESENT: Committee Chair John Peck; Committee Members Harold Petersen, and Lanny Baumann. OTHERS PRESENT: Council Liaison Fran.Holmes, Park and Recreation Manager Michelle Olson,Perspective Members: Steve Scott, Cindy Garretson, and Nancy O'Malley. MEMBERS NOT PRESENT: Rich Straumann 2. APPROVAL OF AGENDA MOTION: Committee Member Baumann motioned to approve the agenda as presented. The motion carried unanimously. 3. - APPROVAL OF MINUTES—NOVEMBER 25,2008 MOTION: Committee Member Straumann motioned to approve the minutes as noting the Buckthorn mulch was safe for use. The motion carried unanimously. 4. MEMBER VACANCY STATUS DISCUSSION Ms. Olson explained the committee member interviews were completed at this time. She indicated there were a total of five applicants with four openings. Ms. Olson indicated on January 12th the members would be appointed but that she would also be changing the City g g y Ordinance to allow the PTRC up to 12 members. Acting Chair Peck questioned if the Council was in favor of the PTRC having up to 12 members. Council Liaison Holmes stated this was discussed at the Council retreat in December where it was decided the PTRC would be opened up to 12 members. She added that it would be beneficial to have two members not live in Arden Hills, but work in the City to gain their input. Ms. Olson indicated the packet included a calendar of future meetings and that all winter meetings would be held indoors. She stated she spoke with Acting Chair Peck about holding field trips and getting out to the parks when the weather allows, along with a tour of all parks by bus. The Committee was in favor of this suggestion. PARKS, TRAILS AND RECREATION COMMITTEE MEETING MINUTES December 16, 2008 Page 2 of 4 Acting Chair Peck questioned hove the Chair of the PTRC was selected. Ms. Olson stated in the past the Mayor has selected the Chair but that staff would also.be making a recommendation. Acting Chair Peck asked that the members present consider if they were interested in being the Committee Chair and if so to report this information to staff. 5. CITY COUNCIL UPDATE—Fran Holmes Ms. Holmes gave an update on the Council actions from the past few months. She reviewed the information gathered from the Council retreat held in December. Ms. Holmes stated the Council passed a new garbage can ordinance, which will be passed along to the residents in the newsletter. She explained the City would be hiring a new Deputy Clerk and Public Works P Y Supervisor. Ms. Holmes indicated the water rates would be increasingin 2009 as the current pricing does not P g cover the expense. She explained that seniors would no longer have a senior rate but that the seniors would be considered low users and that there was a slidingscale with water charged g based on use. Ms. Holmes explained the Council approved the levy, which increased slightly but that taxes y g Y were not going to be increasing. She noted funds have been set aside for the design the CP rail loop. Additional public hearings and input would need to be gathered before this item proceeds. Ms. Holmes indicated the Council met for a Work Session with Kate Knuth to discuss the upcoming state legislative session. She noted the state was financially stressed at this time and that federal funds may be available for infrastructure improvements. 6. PARKS TRAILS AND RECREATION UPDATE—Michelle Olson Ms. Olson discussed information with the Committee g a g regarding meeting she had with the g Valentine Park residents to discuss the flooding concerns near the parking lot outfield and p g ditches. She stated there was a poor turnout from the residents but that a drainage stud was Y going to be completed. Ms. Olson explained that the drainage from neighboring ro erties P P would also be addressed with this study along with the park. Ms. Olson explained Valentine Park may have to be reorganized, eliminating the ball field with g g more open space and trails. She indicated the input gathered from the residents that attended the meeting was that they wanted a play structure and were opposed to the ice rink since there was another rink nearby. Ms. O'Malley stated she lives near this ark and that she has seen it flood over the ears.P y She suggested the hockey rink be eliminated as well but that the park was nice for neighborhood and g family gatherings. Ms. Olson agreed that a picnic shelter was important along with the la - � play struct ure. It was explained that City s are reducing the number of ice rinks they maintain due to the expense and man hours they require. 4 PARKS, TRAILS AND RECREATION COMMITTEE MEETING MINUTES December 16, 2008 Page 3 of 4 Ms. Olson stated the drainage study would be resented in January, with costs resented to p �'� p Council in February. She indicated the Council will then have to decide how to address the drainage concerns, possibly implementingimprovements inphases, and address which amenities p would remain. Ms. Olson stated wSV was trying to convince the DNR that this area is not a wetland and should remain a park. Acting Chair Peck suggested the committee members give this issue some thought before the g g January meeting. Ms. Olson stated the maintenance and upkeep of this ark is a concern aloe . p g with the future drainage issues being addressed. Ms. Olson explained the Council would be further discussingthe CP rail issue at their January y work session meeting, which will be held on January 20th. She encouraged the members to attend to stay informed on this issue. Further discussion ensued regarding the trail location. Ms. Olson indicated the rinks were open for use throughout the City. She stated breakfast with g y Santa was held this past Saturday and was a good time. Ms. Olson added that her ro rammer p g starts full time in January. Ms. Olson stated Trinity Lutheran was interested in sellingthe soccer Feld area and that the City y would be offered Right of First Refusal. She noted the City is gathering information at this time and an appraisal will be completed. Ms. Olson indicated she would keepthe Committee informed of this land as information becomes available. Ms. Olson explained the Safe Routes to School plans and specs are bein prepared for th p p g p p e E2 link. She stated this project information is planned to be goin y g before Council in February with hopes to have the trails completed before school starts next fall. Council Liaison Holmes questioned if a crossing guard would be needed and if there would be additional time to discuss safety concerns. Ms. Olson stated she has worked closet with the school district and d county to maintain the safety of walking children and that an adult crossing guard was being suggested ested for this section, but that this would be handled by the school. She stated federal and state funds would govern the majority of this project and establish the size of the trail. F ' P .� Further discussion ensued regarding the safety of this section along with number of crosswalks. 7. COMMITTEE GOALS AND EXPECTATIONS-2009 Ms. Olson explained several items were added after the Council retreat in December, with several being removed. She reviewed in goals with the Committee stating signs within Elmer L. Anderson Park would be addressed. n 2009. Ms. Olson noted Valentine Park, CP rail trail, the annual festival, and the County Road E Bridge plans would all be issues addressed in 2009 as well. Council Liaison Holmes added that TCAA.P arks would need to be addressed essed but that the Council was setting a budget at this time. She indicated Committee recomme ndations were very useful to the Council. PARKS, TRAILS AND RECREATION COMMITTEE MEETING MINUTES December 161 2008 Page 4 of 4 MOTION: Acting Chair Peck made a motion, which was seconded by Committee Member Baumann to approve the Committee Goals and Expectations for 2009. The motion passed unanimously. 8. 2009 BUDGET AND CIP DISCUSSION Ms. Olson reviewed the 2009 budget and CIP with the Committee. She indicated the numbers were based on a 5.9% tax levy increase which was reduced to 5.4%. Ms. Olson reported the Parks and Recreation portion of the budget was 6.6%. She explained these funds were down slightly from the previous year. Acting Chair Peck questioned if the County Road E bride plans were in lace. Ms. Olson stated g p p the City was hoping to gain partners and sponsorships to assist funding the $400, expense. 000 ex _ Council Liaison Holmes indicated the Council was in favor of a pass along the north side of the bridge. Ms. Olson explained additional comments would be gathered from the Committee as issue moves forward. Ms. Olson indicated two basketball courts would be resurfaced this year aloe with funding for Y g g City trail signage amounting to $15,000 for 2009 and $10,000 for 2010. She explained a trail plan will be crucial in developing how signs will be placed throughout the City for trails. Ms. Olson noted the Lexington Avenue trail will hopefully be a partnershipwith the neighboring g g businesses to create a connection from the railroad to GreyFox. Actin Chair Peck questioned if g the Committee members could create a subcommittee to present these businesses with the partnership Opportunity. Council Liaison stated this would be a �eat option in gaining interest for this trail connection. 9. NEXT MEETING—Tuesday,January 13 2009 The next meeting is scheduled for Tuesday, January 13, 2009. Please note that due to Martin Luther King Day, the Council meeting is scheduled for the PTRC regular meeting night. g Therefore, the meeting will be scheduled for the second Tuesday in January. 10. ADJOURNMENT MOTION: Committee Member Baumann motioned to adjourn. The meetingadjourned at J 8:02 p.m. PTRC MEMBER TERM LISTINGS (Scheduled to be officially appointed on 1/12/09) 1. Lanny Baumann(term expires 2009) 2. Cindy Garretson(3 year term- expires in 2011) 3. Jody Hilgers (1 year term (Steve Zilmer replacement) - expires in 2009) 4. Larry Jones(2 year term - expires in 2010) 5. Don Messerly(1 year term(Roger Williams replacement)- expires in 2009) 6. Nancy O'Malley(3 year term- expires in 2011) 7. John Peck(term expires 2010) 8. Harold Petersen(term expires in 2010) 9. Steve Scott(3 year term- expires in 2411) 10. Rich Straumanrs(term expires 2010) g 6 > EN HILLS PTRC 2009 Schedule Meeting dates,times and locations are subject to change. Tuesday *January 13 6:30 P.M. City Council Chambers Tuesday *February 24 6:30 P.M. City Council Chambers Tuesday March 17 6:30 P.M. City Council Chambers Tuesday April 21 6:30 P.M. City Council Chambers Tuesday May 19 6:30 P.M. Cummings Park Pavilion Tuesday June 16 6:30 P.M. TBD—Possible Park Tour Tuesday July 21 6:30 P.M. TBD—Possible Committee BBQ POSSIBLY NO Tuesday August 18 MEETING TBD Tuesday September 15 6:30 P.M. TBD -Possible Park Site TBD—Possibly at Perry Park Tuesday October 20 6:30 P.M. Pavilion—weather permitting Tuesday November 17 6:30 P.M. City Council Chambers Tuesday December 15 6:30 P.M. City Council Chambers Regular Meeting Date moved due to Holiday and City Council Meeting Conflict