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Home My WebLink About12-16-08 PTRC „-�ARQEN ]HILLS PARKS, TRAILS, & RECREATION COMMITTEE TUESDAY, DECEMBER 16, 2008 **6:30 P.M. MEETING” ARDEN HILLS CITY HALL 1245 WEST HIGHWAY 96 AGENDA 1. Call to Order and Roll Call 2. Approval of Agenda 3. Approval of November 25, 2008 Meeting Minutes 4. Member Vacancy Status Discussion 5. City Council Update—Fran Holmes 6. Parks, Trails, and Recreation Update—Michelle Olson 7. Committee Goals and Expectations—2009 8. 2009 Budget and CIP discussion 9. Next Meeting: Tuesday, January 13th - 6:30 .m. Please note that due to Martin g y rY p Luther King Day, the Council meeting is scheduled for our regular meeting night. Therefore,we will move up to the second Tuesday in January. 10. Adjourn Attachments: 11125108 Minutes Updated 2009 goals and expectations 2009 Meeting Calendar Budget Information CIP Projects Ramsey County Parks and Recreation Commission 912108 Minutes Ramsey County Parks and Recreation Commission 1212108 Agenda Aquorum of the Cit Council mabepresent 'at this meetln . y yg PAAdmin\Committees&CommissionsTarks Trails and Recreation Committee\Agenda\2008\12-16-08 Agenda.doc H S. CITY OF ARDEN HILLS PARKS, TRAILS AND RECREATION COMMITTEE MEETING TUESDAY, NOVEMBER 25, 2008 6:30 PM ARDEN HILLS CITY HALL L CALL MEETING TO ORDER Acting Chair Peck called the November 25, 2008, meeting of the Parks, Trails and Recreation Committee to order at 6:30 p.m. MEMBERS PRESENT: Committee Members Lanny Baumann, John Peck and Rich Straumann. OTHERS PRESENT: Council Liaison Fran Holmes, Council Member Brenda Holden, Council Member David McClung, Parks and Recreation Manager Michelle Olson, Civil Engineer Kris Giga, Bolton & Menk Engineer Travis Winter, Guests: Don Messerly, Jim Holden and Potential Committee Members: Larry Jones, Harold Peterson, Nancy O'Malley and Steve Scott. MEMBERS NOT PRESENT: Committee Member Steve Zilmer 2. APPROVAL OF AGENDA MOTION: Acting Chair Peck motioned to approve the agenda as presented. The motion carried unanimously. 3. APPROVAL OF MINUTES—October 21, 2008 MOTION: Acting Chair Peck motioned to approve the minutes as presented, seconded by Committee Member Straumann. The motion carried unanimously. 4. COMMITTEE VACANCY DISCUSSION Ms. Olson stated several committee members have resigned recently. She explained however, that quite a few prospects have applied for the positions. Ms. Olson indicated four members will be appointed with the possibility of additional members joining the group, if the Council increases the membership from 8 members. She reported the group meets the third Tuesday of every month at 6:30 p.m. lasting roughly an hour to an hour and a half. Ms. Olson noted that staff, council liaison, and the acting committee chair would be holding interviews shortly in order to move forward on filling vacancies. 5. CP RAIL REPORT—Bolton & Menk, Inc. Ms. Olson explained the Council approved a study for the old CP Rail Bridge on Snelling Avenue. She noted the study was to look at the best design to more easily access this area for pedestrians. Ms. Olson indicated a study was completed for the design of the bridge along with PARKS, TRAILS AND RECREATION COMMITTEE MEETING MINUTES November 25, 2008 Page 2 of 5 findings of impacts on both sides of the road to help determine which side of the bridge a trail should be completed. Ms. Giga reported an engineering pool is used for projects that are too large for City staff. She noted Bolton &Menk were hired to assist the City with the feasibility report for this bridge. Ms. Giga indicated the driving force of the project was to eliminate the bottleneck at the CP Rail Bridge. She stated the report would comprehensively study the entire trail corridor from Trunk Highway 51 South all the way up to County Road 96. Ms. Giga explained that evaluation was needed to see which side makes the most sense for the trail location, so when the bridge is constructed, the trail has been well planned. Ms. Olson indicated the numbers within this report were preliminary and that a final report would be presented to City Council on December 8th. Ms. Giga turned things over to Travis Winter an engineer from Bolton & Menk to review the CP Rail Report with the Committee. Mr. Winter reviewed the location of the suggested trail and explained both the east and west sides of this corridor have been reviewed to see which the most viable location for the trail was. Mr. Winter stated he relied on the MnDOT bike race manual for design standards. Mr. Winter reviewed several handouts with the Committee members. Councilmember Holden questioned if the proposed trail would be within the right-of-way. Ms. Giga stated the trail would be within the right-of-way as the railway has roughly 100+ feet of right-of-way through this corridor. Council Liaison Holmes asked what the width of the trail would be throughout this corridor, rural versus urban. Mr. Winter indicated the curb and gutter would be a large delineator between vehicle traffic and the pedestrians. He stated the rural trail could be 24 feet in width where the more urban trail would be five feet wide. Ms. Giga indicated a large part of the width difference was the need for a ditch for water runoff on the more rural trails. Mr. Winter reviewed an aerial view of the roadway with the different sections of the proposed trail. He stated the size was altered depending on the terrain. Mr. Winter indicated a retaining wall would be needed for portions of the trail along with a variance to bring the trail into compliance with City setbacks near the wetlands. Acting Chair Peck questioned what the barrier or retaining wall would look like. Mr. Winter explained there were a variety of options available for the Committee to choose from. Acting Chair Peck questioned if the 694 bridge was scheduled for repair or reconstruction. Ms. Giga stated she did not feel this bridge was due for any reconstruction for the next 15-20 years based on the current MnDOT program. Councilmember Holden questioned the height of the retaining walls. Mr. Winter stated the average height would be five feet. PARKS, TRAILS AND RECREATION COMMITTEE MEETING MINUTES November 25, 2008 Page 3 of 5 Mr. Winter reviewed the preliminary estimate costs for the bridge and the trail. He indicated that both sides of the road were similar in cost but with different types of.impacts. Council Liaison Holmes stated she thought the east side of the corridor would be more difficult due to the fact it ran closer to the lake. Mr. Winter stated he did walk the entire corridor and stated there was enough right-of-way, measurements were taken and that the trail could ft. Council Liaison Holmes questioned if the retaining wall would create an obstructed view of the lake. Mr. Winter stated the retaining wall would be below eye level as the trail would be level with the roadway. Further discussion ensued regarding potential trail connections along this corridor. Ms. Giga stated the City could partner with Roseville and New Brighton on a larger scale to create master regional trail connections. She indicated grant opportunities would need to come up before this could be funded. Councilmember Holden asked if the trail could be priced out two ways to provide a trail along Bethel Drive to County Road E on the east side and on the west side to allow the students a walkway. Nancy O'Malley questioned if Bethel would partner with the City to complete this trail for their students. Ms. Olson indicated Bethel has been contacted about trail completion in the past and that they are a bit concerned about opening up trails to the general public for security reasons. She stated Bethel could be contacted once a more developed plan was completed to see if they were interested in contributing to this trail as the safety for the students who use this trail would be increased. Council Liaison Holmes reported that the Council was very interested in alleviating the bottleneck near the CP Rail Bridge and that there were tentative funds set aside for this trail. She explained that additional information may need to be gathered about the costs and engineering. She stated once this information was gathered the Council could budget and implement the actual plan. Discussion ensued regarding the placement of the trail, laying out the benefits of having the trail along the east side or the west side. The Committee requested that the number of homeowners affected by the trail be included within the final feasibility report as this would be a factor for consideration. Councilmember Holden stated she could see the trail being built in segments due to the vast expense. Acting Chair Peck agreed but stated this would be an exciting addition to the City and that the railroad bridge would be a great step forward. Council Liaison Holmes stated the Council would want a recommendation from this Committee as to what side the trail should be completed after their analysis. PARKS, TRAILS AND RECREATION COMMITTEE MEETING MINUTES November 25, 2008 Page 4of5 Ms. Olson explained that the next step would be to present the Council with the feasibility study for informational purposes and that the PTRC would get additional information in the near future when a recommendation can be made. Councilmember Holden questioned if the railroad had been contacted about the trail corridor and if they had a preference. Mr. Winter indicated they were willing to look at the design and see how it would impact the bridge. 6. CITY COUNCIL UPDATE—Fran Holmes Ms. Holmes reviewed the past Council meetings noting the B2 district guiding plan was approved b the Council on October 27th. She stated this would affect the "downtown" Arden pp y Hills area from Snelling to Lexington. Ms. Holmes explained design standards have since been approved as well for this area. Ms. Holmes reported that the Burger King would be turned into — an Arby's as well. Ms. Holmes stated that on December 6th the Council would be holding a goal setting retreat to g g create an upcoming work list for 2009 along with reviewing the goals passed on by each Commission and Committee for the City. Ms. Holmes stated on November 17th a work session meeting was held to discuss the 2009 budget. Ms. Holmes reported that at the November 19th TCAAP was discussed to set a budget for the p g large green space, which will be forwarded to this Committee for further discussion and recommendations. Ms. Holmes stated the PTRC currently has eight members but that the Council would be discussing the option of having more members on this Committee because there is a growing interest. She indicated this group may be increased the 10-12 members. Councilmember Holden added that the McDonald's was going to be demolished and rebuilt in the spring of 2009. She stated the Council has not received a design plan to date. 7. PARKS, TRAILS AND RECRAETION UPDATE —Michelle Olson Ms. Olson indicated a Valentine Park drainage study was being conducted by WSB. She noted a neighborhood meeting will be held on December 11 th at City Hall to discuss the concerns with g g y Valentine Park to address the drainage concerns. Ms. Olson explained the safe routes to school and DNR trails were being worked on and that the wetland delineation was completed. She stated the costs are being examined and plans and specifications are being prepared for Safe Routes to School. Ms. Olson stated she hopes to have a presentation to City Council by February of 2009 and out to bid by March with the trail constructed before September. PARKS, TRAILS AND RECREATION COMMITTEE MEETING MINUTES November 25, 2008 Page 5 of 5 Ms. Olson indicated the rinks are starting to be flooded at this time and that they are hoping to be operational by December 15th but stated this could vary greatly depending on the weather. 8. WORK PLAN FOR 2009—REVIEW 2009 GIRLS AND EXPECTATIONS Ms. Olson asked the Committee to think about potential items to work on for 2009. She stated the Committee is going through a transition period as several members have resigned the Committee and new members would be joining. Ms. Olson stated the full Committee should be together by January but that future goals should be thought about in December. Councilmember Holden explained she would like to see the PTRC become a working committee for the City as they have staff support. Ms. Olson indicated the group can begin to assist in planning Celebrating Arden Hills, trail connections, etc. She stated larger items could be taken on by a subcommittee within the PTRC and that the more involvement the better. Councilmember Holden stated trail signage may be an upcoming issue for this committee to take on. She indicated there aren't funds budgeted, but that if this item was discussed and a plan was developed, the Council would set aside funds. Ms. Olson stated she would like this to be discussed in 2009 to create a plan and that she could also try and seek grant funding. Councilmember Holden suggested a list of accomplishments be created to review the items completed by the City in the past five years. Ms. Olson stated she could pull this information together and report back to the Committee. 9. NEXT MEETING—Tuesday,December 16, 2008 The next meeting is scheduled for Tuesday, December 16, 2008 at 6:30 p.m. 10. ADJOURNMENT MOTION: Acting Chair Peck moved to adjourn the meeting. The meeting adjourned at 7:41 p.m. v ..eid'b'e'ma. G5n"'P''ai"• ,@g' CF!IeGxaa :. `G:. .,.� Ye: Commission and Committee: Committee Name: Parks, Trails, and Recreation Committee (PTRO Established by Arden Hills City Council: Year: 2009 A. General Purpose for Committees and Task Forces: While the City Council and City Staff have the sole responsibility for all activities within the City of Arden Hills, from time to time they find it desirable, advantageous,and necessary to bring together residents of Arden Hills in order to broaden and enrich the discussion around possible decisions. As an example,the City Council's ability to debate and consider far-ranging alternatives is stifled by the risk that the mere discussion of alternatives will engender them with undeserved merit. In addition,Arden Hills will always seek to hire the most qualified and capable employees,but in doing so we will frequently hire staff that is not intimately connected to the Arden Hills neighborhoods. Therefore,it is critical that the City create a mechanism where the City Staff can get unfettered and unbiased reaction to their novel thoughts and ideas. The Commission, Committee, and Task Forces are established to broaden and enrich the content that will ultimately be enacted or authorized by the elected City Council. B. Mission/Purpose: Parks, trails,recreation, and natural resources in Arden Hills increase the desirability of the city as a place to live or work, enhance the health and well-being of citizens and guests, and improve the value of citizens' property. The Parks, Trails, and Recreation Committee(PTRC)represents the interests of Arden Hills citizens in leading the continuing development, expansion, and improvement of those resources. The PTRC recommends to the City Council actions that support those interests; monitors the use of and the improvements in parks,trails, and recreation; and collaborates with other City committees and commissions in improving parks and trails. C. Goals: 1. Recommend actions that advance the vision for parks, trails, and recreation. 2. Assist, advise, and monitor plans for parks and trails within TCAAP at the appropriate time. 3. Establish a design and plan for trail signage for the Elmer L. Andersen Memorial trail, including recommendations on sign locations for all City trails in the future. 4. Establish an implementation plan for the addition of benches in parks and along trails where needed. 5. Review the CP Rail bridge and trail report and recommend trail location for the future. 6. Review the Valentine Park drainage report and recommend future improvements. - 7. Begin to brainstorm ideas for an annual festival for the City and attempt to form a subcommittee to begin planning toward a future event. 8. Review County Road E bridge plans. 9. Assist in identifying ongoing parks and trails maintenance priorities. 10. Research,review, and recommend grant opportunities, sponsorships, and partnerships for parks and trails. A Committee Expectations: While the work required of PTRC members will vary both across members and across time,the following expectations are generally held of all committee members: 1. The interests of Arden Hills and its citizens are foremost 2. Participation of PTRC members is key to their contribution— a. Members should be present and involved in meetings of the committee. b. Members should be actively engaged in discussing issues, sharing perspectives, and raising questions that are essential to good decision-making. C. Effective participation derives from continually learning about Arden Hills parks,trails,and recreation and the physical and political environments in which they exist. This learning includes those formal opportunities afforded by the PTRC, as well as informal opportunities that occur in the course of one's activities. d. As a general guideline,members should expect to spend — approximately 6 to 8 hours per month in their work on the committee. 3. The PTRC is a group of peers—no one member has more standing or power than others. 4. Respect for the opinions of each other, and for those with whom the PTRC interacts, is a hallmark of the committee's work. Members seek clarity in presenting their views, and represent a sense of stewardship in all that they do. 5. PTRC members engage in continual self-assessment of their performance on the committee. As needs arise,they seek education and skills necessary to their performance. As a collective,the committee develops changes in its composition, structure and function as needed. 6. The PTRC provides opportunities for the education of its members,both as part of committee meetings, and through access to educational events in other settings. Members actively engage in this education as part of their responsibility to the committee. 7. Some of the work of the PTRC is in areas of subjective judgment,where there is not enough hard information to make the decisions that are necessary. Members who are most successful in these decisions are those who are aware of the values they hold, willing to engage in the discussion of those values,and respectful of those values _ held by others that may differ from their own. 8. The PTRC is composed of individuals with diverse perspectives and experience. The committee benefits from the contrasts that this diversity engenders, and seeks to - improve the decisions it makes and the actions it takes by understanding the conflicts and resolving the disputes that arise in the discussion of issues and plans. E1�T HILLS PTRC 2009 Schedule Meeting dates, times and locations are subject to change. Tuesday *January 13 6:30 P.M. City Council Chambers Tuesday *February 24 6:30 P.M. City Council Chambers Tuesday March 17 6:30 P.M. City Council Chambers Tuesday April 21 6:30 P.M. City Council Chambers Tuesday May 19 6:30 P.M. Cummings Park Pavilion Tuesday June 16 6:30 P.M. TBD—Possible Park Tour Tuesday July 21 6:30 P.M. 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N..1 fa n Dyke. �t r�e t 1.'I- ...* ......*** .....-* ... . ..... ..."............:::::.:::::.:.:�:.:' . ....::.:::::.:;:.:::::�:.:. ,,'':::::Maplewood,MN 51UJ The regular meeting of the Ramsey County Parks and Recreation Commission was called to order by Chair Straumann at 6:00 p.m., at Ramsey County Parks and Recreation Administrative Office, 2015 N. Van Dyke Street, Maplewood, Minnesota. Members Present: Deb Falkowski, Candace Petersen, Richard Straumann Members Absent: Gregory Auge, David Pettiford, Terry Huntrods, Phil Jenni, Gale Pederson Staff Present: Ken Wehrle, John Moriarty APPROVAL OF AGENDA A quorum was not present-no action taken. APPROVAL OF MINUTES A quorum was not present-no action taken. RECOMMEND APPROVAL OF BEAVER LAKE COUNTY PARK IMPROVEMENTS Community meetings have been held concerning the high number of vandalism incidents in the park. Two design concepts were initially developed in response to these concerns and presented at a community meeting. Each concept dealt with poor sight lines from the street to the existing parking lot. Concept#1 eliminated the existing parking lot and concept#2 eliminated half of the parking lot closest to the street. Further review of these concepts at neighborhood meetings resulted in preparation of concept #3. This concept retains the existing parking lot but adds a gate at the parking lot entrance. Responsibility for locking and unlocking the gate has not been determined. Additional improvements called for in this plan include relocating the electrical for the lake aeration system and demolition of the existing restroom building, installation of pedestrian lighting, repair of the fishing dock, correcting play area drainage, placing more trash receptacles and restriping the parking lot. This concept was favored at a public meeting held on August 14, 2008 in the park. The estimated cost of implementing this plan is $56,000. A funding source has not been identified. Exact costs for the electrical work, including the pedestrian lights, are being determined. It is hoped to get the electrical improvements and the demolition of the existing restroom building completed this year. The Parks Commission members were in favor of moving forward with the Beaver Lake Park improvements. RECOMMEND APPROVAL OF NATURAL RESOURCES MANAGEMENT PLAN John Moriarty reviewed the Natural Resources Management Plan (NRMP)with the commission members present. Comments made at the last Commission review have been incorporated into the plan. The NRMP goal is to create habitat for wildlife and rare species based on Minnesota DNR documentation. It was noted that a list of these species is not included in the plan. A list will be added. Guides to system wide natural resource management, as well as park/open space specific guidelines, are included in the plan. Chair Straumann requested that the NRMP more accurately reflect the newly-prepared Rice Creek North Regional Trail Wildlife _ Corridor Habitat Restoration Plan. These changes will be made before action by the County Board and the Wildlife Corridor Plan will be included as an appendix to the NRMP. The commission members present agreed the plan was acceptable; however, a motion was not taken due to a lack of quorum. Chair Straumann directed the NRMP be sent by mail to the commission members requesting comments and/or approval be communicated to staff. Approval by this method was acceptable to the Commission members present. UPDATE TAMARACK NATURE CENTER DESTINATION FOR DISCOVERY PLAN AND PLANNING SCHEDULE The Design Development document prepared by the design consultant, Partners and Sirny, is complete. The design team has been meeting to discuss the next steps in the process- additional design, project phasing and project funding. Priorities within phase one of the project include the Nature Play Area, Children's Garden and the Garden House. Based on the present estimates the cost of these elements is approximately $1.7m. Funding of$745,000 in State Bond funds is available at present. Ideas for organizing and obtaining additional funding, including forming a foundation to support development at Tamarack Nature Center and launching a capital campaign to raise funds to support the Destination for Discovery Master Plan have been discussed. A workshop has been scheduled with the County Board to review the design development plans and funding options. 2