HomeMy WebLinkAbout7D, Memorial Park Bench Program PolicyPrepared By: Michelle Olson
Parks and Recreation Manager
Council Meeting Date: October 26, 2009
Memorial Park Bench Program Policy
Budgeted Amount: Actual Amount: Funding Source:
n/a n/a n/a
Recommendation:
1. Motion to adopt the Memorial Park Bench Program Policy
Supporting Documents:
1. See the attached memo from Michelle Olson, Parks and Recreation Manager
2. Proposed Memorial Park Bench Program Policy
3. Program Brochure
4. Informational flyer for donated bench and plaque
EN HILLS
............
............
........ ....
MEMORANDUM
DATE: October 26, 2009
TO: Honorable Mayor and City Council Members
Ron Moorse, City Administrator
FROM: Michelle Olson, Parks and Recreation Manager
SUBJECT: Memorial Park Bench Program Policy
Backiround
Earlier this year, the Parks, Trails, and Recreation Committee (PTRC) asked for staff to
research the possibility of the City of Arden Hills adopting a Memorial Park Bench
Program. Since that time, staff has been researching various programs throughout the
metro area. This type of program is often offered by Parks and Recreation Departments
and can be found in cities such as Chanhassen, Cottage Grove, Hibbing, Hopkins, New
Prague, Prior Lake, South St. Paul and St. Louis Park. After extensive research, staff
presented a draft of the Memorial Park Bench Program Policy for the City of Arden Hills to
the PTRC at their September 22, 2009 meeting for review. Staff received comments and
suggestions and brought back a revised policy to their October 20, 2009 meeting for
review.
Staff researched various bench styles and is proposing to utilize a Royale style bench,
which is 6 feet in length, crafted from robust and recycled HDPE composite materials and
is cedar in color. The recycled materials used for this bench provide low maintenance and
UV protection. The benches would be installed by our Public Works Staff by utilizing
concrete footings versus a concrete slab. This method is much more cost effective. The
bronze plaque proposed is a 10" x 3" plaque that can have up to 4 lines of text, 24
characters per line. Included for Council review is an informational flyer on the selected
bench and plaque (attachment Q. The fees chosen for the bench and plaque are intended to
cover the cost of the materials but do not include the installation. This would be a cost that
is covered by the City. The policy document (attachment A) was reviewed by the City
Attorney with no legal objections. A brochure was created (attachment B) to promote the
program to interested residents. This information would be posted on our website and
would also be available at City Hall.
Recommendation
The PTRC at their October 20, 2009 meeting made a motion to recommend the adoption of
the proposed Memorial Park Bench Program Policy. The motion passed unanimously.
Therefore, staff recommends adoption of the attached Memorial Park Bench Program
Policy as presented.
IlMetro-inet.uslardenhillslPR&PWIParksMemos l Council Memos 1102609 Memorial Park Bench Program
Policy.doc
2
Requested Council Direction
Motion to adopt the Memorial Park Bench Program Policy.
Attachments
A— Proposed Memorial Park Bench Program Policy
B — Proposed Program Brochure
C — Informational flyer for donated bench and plaque
I (Metro-inet. us I ardenhills IPR&PWIParks (Memos I Council MemosW2609 Memorial Park Bench Program
Policy.doc
Attachment A,,ID
Proposed Memorial Park Bench Program Policy
Program Purpose: Through the Memorial Bench Program, friends and relatives can provide a
unique dedication to loved ones by placing a bench in one of Arden Hills' beautiful parks or
along a City trail. This historical dedication provides a lasting remembrance in honor of a loved
one and enhances the meaning of a bench to observers.
General:
l . Memorial benches may be donated as a tribute to deceased residents OR to honor a
loved one.
2. A memorial bench may be dedicated in/along the donator's park or trail of choice.
3. Donor may choose the general placement within a park or along a trail. However, the
exact location of the bench is dependent upon existing site conditions and shall be
determined by the Parks and Recreation Manager. The final placement of the bench will
discussed with the donor before installation.
4. The City of Arden Hills will order, assemble and secure the bench with concrete footings
in the approved location.
5. The City will perform general maintenance and upkeep around the bench area.
6. The City accepts no liability for damage to any memorials from vandals or third parties.
7. The City reserves the right to remove any memorial benches that have been damaged,
and are, in the view of the Parks and Recreation Manager, beyond repair. The City
will replace the damaged memorial for the useful life of the bench as soon as practical. A
bench is guaranteed for a minimum of 10 years.
8. Benches are made from recycled materials in cedar color providing low maintenance and
UV protection.
9. The cost of a memorial bench is $700. A hand out with photo and specific style
information is available with the brochure.
10. A 10" x 3" bronze engraved plaque will be affixed to the backrest of the bench. In the
event that the plaque is damaged, defaced, and/or removed, the City will replace it for the
useful life of the bench.
11. The cost of the 10" x 3" engraved plaque is $150. A hand out with photo and specific
style information is available with the brochure.
D 0 A F �
\\Metro-inet.us\ardenhills\PR&PW\Parks\Bench - Memorial Program\memorial bench program policy .doc
praoP(l m rixe -
DRAFT
1. Bench Memorial Program brochures and order forms are available at City Hall or online
at www.ci.arden-hills.mn.us.
2. Donor will fill out a form and submit with full payment for the bench. The City accepts
cash, check or credit card. Credit card payments can be made by going to our website at
www.ci.arden-hills.nm.us.
3. Once form and full payment have been received, the Parks and Recreation Manager will
call to confirm order.
4. Staff will confirm order details with donor before processing order.
5. Bench will be placed in chosen location with concrete footings and bronze plaque will
be attached to the backrest of the bench.
Please note: The City has a tree giving program that is run through Ramsey County - Friends
of the Parks. Brochures and forms are available in late winter and will be posted to our
website at www.ci.arden-hills.mn.us or call 651-792-7800 to have a brochure mailed to you.
2
\\Metro-inet.us\ardenhills\PR&PW\Parks\Bench - Memorial Program\memorial bench program policy .doc
Attachment B 40
Proposed Memorial Park Bench Program Brochure
CID e.
,--) CI C2, 5 •
.ttn..A- i ,,,,, rui ,
;m4 C2? tit g 0.4
, .,,
, .,,,, ,„, , , ,, . ::,.:,
/ -�
I-0 0
c ., , ., ,„,
1� .
a I,1 L it!I I 4 ,
-.e- :
...
ti* kJ
',j 'I t e
1 J 4
{ I11 , 1s
EN HILLS
G
1245 West Highway 96 fl
Arden Hills, MN 55112 l�
Q >. 0 C uj _c C
LL U O c L "el 0 O Y f�
(a fl CO +' a) — -
Ct C C6 0- U 0 Cr))
_-10 >, C
Z 0 (6 U O l 0 .a) O
O U c C CDC
1-4
a o - - - (13
0 = o Ci
11111
0 W 0}, ca U r T 1 -O �O +-
U
n >, CD a) 0 U al
ZO o o c� 0 -c o
Q a> F-
(13 c
Q Q o v) o 6 co .c
v
—a N
a) c Co
•L E X
a N 0 co >
C
�--' w coE
L O d —
c C co O C CO N
N
AC_ 0 0 0) M
C N
G .0 � N O -_ CO �
>� 3 O .� L
O 33 n• o 'co N �Z
LL a = -p 2 _
CL co _ ui N
V) C
W C a) C C a a 0 0 = .o
o
N " E •O p O 2 .�_ Co_
LL E a O
lf)
O v E `o a) UCQ co
i a) co L00
O _c co o a) •.i Q
E Ti co o U U C E a o rn
a) o �' a) o ❑ ❑ a.) �'
a) 2 C 3 m C o U L cn
E "0 0 a) a co_ c6 c`o co
Z < a 2 fA Cl_ u) H oo
1i-n-,
Q J a) Oa) c3Ea) (1) c) >-, a) o
J H 0 7 C O O .Q -c to co CO a.
fn I--I O n- 'L O ta
p m � _
CI J � o W ku U Off " 0 � a)2 C co Co.
c/D JOQO •3 m `O � 0- 0- �cv � ici
c >
Z W tL ° Z = co CZ
d .S X _0 c
Lu Q
J _
m C o >, U -p X a) co
co Q W N cn L >• C a) `= O C 3 U
44p-T-
Q Z J Z L L co c i (n f
p � O a) aoi m
p• aI- a • V O O o � O � � •� Q
} � Nw co p o C O U C > •' ua I d' L c -o
~ d, Z ~ _ a) U - C ` � •
W a) M O 0 ^ Cois
LLI -0
✓ W Z C� O U cOn n, L y� L C •
a a X a co o E . in
W m Q Z a) c p , -0 •c p co c < 0 o D c(o c 2 o "
I E W co -c p co a) co C a) —I 00 a) _c a c _c c
I— CO * I— o co E U E < co _0 a * _o U cn o_ L
co o c c a) u) = _> -a a a) -a _ a)
a) C c 12 H Co •co ) cco - C o c 41
H a)
S. o Q 0 N a, 2 o cn = o = co
_ L CB c
Cl) 4- Co O Co co o a) O O �� 3 0 CO
o E a) H L o a a) E C >-, co = a .c
0Ce -0 p E c Co co u) L OU L a') E L O
vi co
() 'C 2 a) c U E a) In a) >. i t m N .� L E a) co O .0., - O
O E n (� a) Co eL L a) p t = 3 amp
d' i _ C U 0) 0) c a) o a) L u) a) 4- >- - >, is .c c 3 3 1
a tn U = c C C co u) >> n U O >, '- u) u) 07 a N
W O co coo a) CC O O O co Q - c4 O Caw ,•.,
I = "a co L co o = u) c u) co - .- Y _ - 0
- O "OCo co a) -,
v O o u) ,•-Lr_ C 5 +. a) co co co cc V = R: a) H co O
I— G 'O O c � "O 0 c co co vi > p O az .p
O O a c L a) Q) C O -o a) ' - �, -c u) O a a �C a) c0 -0
0 m p (CO a fl o U N Co a) c > N L •y a) 3 a
U > Co =
m c 2 U >, oco = i c o x a) C a v_ O O to
L..'"' ,- o co 4- a Co «- a) co co 0 0 co o n w t O O OE
O O > N co C O v- n O a) O U O i w O} co o o L £ L a) m Z a i
• C o O co) E o ° - _o = N 4 O COy 0 ti CO t
CU
ti
a) O -0 O N a C co O a) oa .c .->- 0 Y Cn = O c4 0.i L h 0
d -C C > = a) O a) >, a) co U a) co 2 — L a0 u- a O oa
I- E H co 2 2 -o C E co co d .n co C a a 3 > a 4 1 42 C t 4)
Attachment C 0
Informational flyer for bench and plaque donations
ARDEN HILLS MEMORIAL BENCH PROGRAM
Bench and Plaque Information
ROYALE BENCH
• Well built bench-good looking,and affordable
• Crafted from robust and recycled HDPE composite material
• Heavy-duty black bench frame
• Cedar Color
iF$1 _i www j
CAST BRONZE PLAQUE
• Elegant and durable cast bronze plaque
• Dark oxidized pebble textured background
• Attractive beveled-edge border
• All upper case characters in font style as shown
• Letter heights determined by amount of text
• 10"x 3"plaque:up to 4 lines of text,24 characters per line
BENCH DEDICATED TO
4, CYNT.L-.�EI1.` ,. k,�.L% 1. T ! 1
FOR HER SS EFFORTS
'ti? C: fLEATrNC. T_ US. AR.3 's