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HomeMy WebLinkAbout1B, 2010-2014 Capital Improvement Plan� DEN HILLS MEMORANDUM DATE: November 16, 2009 Item I.B TO: Honorable Mayor and City Council Members Ron Moorse, City Administrator FROM: Sue Iverson, Finance Director/Treasurer SUBJECT: 2010 — 2014 Capital Improvement Plan (CIP) BackLyround As part of the 2010 budget process, a five-year capital improvement plan is prepared. Staff met with the Council during January through June to review each department's detailed capital improvement plans. At the August 17, 2009 work session, staff and Council started to review the complete five-year plan, but due to time constraints only 2010 was completed. Discussion Staff has incorporated the changes requested by Council at the August 16th work session. Other updates have been added as new information has been received and further financial analysis has been done. • Park and Recreation revisions are outlined in the attached memo from Michelle Olson dated November 16, 2009. • 10-Sew-010 - The description was updated for the Generator Building for Lift Station #8. • 10-StrM-058 — Katie Lane M&O — the justification was changed to say that an extension was granted until July 1, 2010 to the developer of Hazelnut 3rd to pave wear course. No change in the budget amount. • 10-Str-037 — Valentine Ave PMP — Increased watermain from $2,500 to $5,000 in 20099 $12,000 to $67,000 in 2010, and $1,000 to $3,000 in 2011. Justification section was updated to discuss watermain replacement needs that have already been identified along Valentine Court and part of Valentine Avenue. Additional analysis and cost evaluation will be completed in the feasibility report currently in progress. City Council Meeting \\Metro-inet\ardenhills\Admin\Council\Agendas & Packet Information\2009\ 11-16-09 Worksession\Packet Information\CIP 11-16-09. doc Page 1 of 2 • 10-Sew-003 —Reconstruct Lift Stations 11 and 13 —Moved the project from 2010 to 2011 because Lift Station 11 will most likely be impacted or within the project limits of Ramsey County' s 10/96 Intersection reconstruction project scheduled for construction in 2011. Ramsey County's final design will occur in 2010, staff will concurrently evaluate the design of Lift Station 11 to avoid conflicts. • 12-Str-060 CR E Improvement between Hwy 51 and Lexington - $30,000 was moved from 2011 to 2010 per Council's request to "plan to plan", or begin looking at potential phasing options for this project. • 10-Storm-001 — Surface Water Mgmt Plan Update — Updated text to say this project can be done in 2011 or spread over 2010 and 2011 if desired. Funding year, sources, and budget amounts were not changed. Council Action Staff would like input from the City Council on the Five -Year CIP. Adoption of a five- year CIP is needed to enable the creation of a long-range financial plan for the City to evaluate reserve balances and to analyze available funds for future projects. This is a living document and only meant to be a "guiding plan". As each project or purchase is made, it must be brought to the City Council for discussion and approval. Only the 2010 expenditures will be included in the 2010 Operating Budget. City Council Meeting \\Metro-inet\ardenhills\Admin\Council\Agendas & Packet Information\2009\11-16-09 Worksession\Packet Information\CIP 11-16-09.doc Page 2 of 2 ............. EN HILLS . ....... .-.... MEMORANDUM DATE: November 16, 2009 TO: Honorable Mayor and City Council Members Ron Moorse, City Administrator FROM: Michelle Olson, Parks and Recreation Manager SUBJECT: CIP Discussion — 2010-2014 Backtaround Staff has continued to review and revise the City's Capital Improvement Plan (CIP) based upon previous direction from Council and further financial analysis. Revised CIP worksheets that received revisions since the original draft was given to Council in July of 2009 have been included in the current CIP book. In addition, the Parks, Trails and Recreation Committee (PTRC) made two motions at their October 20th meeting for Council consideration: 1. Motion to recommend Council reconsider including $17,000 in the 2010 CIP for irrigation at Cummings Park. The PTRC toured the City parks on Saturday, August 1, 2009. At the September 22, 2009 meeting, the committee had afollow-up discussion on the condition of our parks. The members questioned if the Council would consider irrigation at Cummings Park. The PTRC voiced concerns about the condition of the soccer fields but also concerns regarding the appearance of the grass/landscaping around the pavilion, as it was in poor condition. They made a motion for staff to bring back a report to their next meeting on irrigation, including the benefits and also provide photos that could show the conditions of fields with and without irrigation. Staff provided this information at the October 20, 2009 meeting. The PTRC also suggested that the City consider approaching Boston Scientific for a contribution toward irrigation. Their employees utilize this field during the lunch hour on a regular basis. John Peck, Chairman of the PTRC has offered to support staff in this effort, if Council is interested. 2. Motion to recommend Council include a four year park bench implementation plan in the CIP beginning with $10,000 in 2010 and $5,000 in each year from 2011 through 2013. The City Council discussed adding benches to our parks at the last CIP discussion. Since that time, the Committee has looked at the parks and trail system and is recommending that the City invest $25, 000 in park benches in the next four years. The original trail signage CIP item had allotted $15,000 in 2009 for trail signage and $10,000 in 2010 for trail signage. The PTRC is recommending that the $15,000 be \\Metro-inet.us\ardenhills\PR&PW\Parks\Memos\Council Memos\park CEP 111609.doc Park CIP Discussion — 11/16/09 utilized solely for the Elmer L. Andersen Memorial Trail Signage and convert the $10, 000 for 2010 to the purchase of park benches. Discussion Projects with revisions: City Trail Si ,:nag_e_ ($15,000): This item is currently going through design with Derrek Hames and will be coming forward for Council review at the November 30, 2009 Regular City Council meeting. This was a 2009 item. However, only design costs will be completed in 2009 with the hopeful installation in 2010. The worksheet reflects costs moving to 2010. County Road E Trail ($348,1 The CIP numbers remain the same. However, staff updated the description to include the different funding opportunities that the City is currently waiting to hear back on. County Road E Bridge Pedestrian Improvements ($790,900): The CIP numbers remain the same. However, staff updated the description to include the different funding opportunities that the City is currently waiting to hear back on. The project cost listed is for the stand alone bridge. The description now includes costs for the modifications to the existing bridge ($3885384). Old Highway 10 Sidewalk Improvements — CP Rail ($340,000): An update on this proj ect was given at the October 19th work session. The costs have been updated to reflect the increases due to the need for additional retaining walls. In addition, the description has been updated to include the possibility of the City obtaining a Regional Trail Legacy Grant. City Trail Si�nage ($10,000): The Council was interested in the PTRC focusing on adding more park benches to the park system and therefore, the committee made a motion to change this trail signage item to a Bench Implementation Plan (4 years - $25,000). Valentine Park Improvements ($50,000 — 2010, $260,000 - 2011): On February 9, 2009, the City Council received the Valentine Park Drainage Study done b WSB, Inc. The City Council Y Y asked staff to review the final report with the Parks, Trails, and Recreation Committee for their input. However, the elevation of the lake became the focus point and needed to be evaluated before moving forward on possible park improvements. The elevation of Lake Valentine has improved due to removal of the beaver dam and cleaning of the culverts. The City needs to monitor the lake levels into the spring thaw. The park elevation in relation to the lake is still too low and is very wet due to drainage from the neighborhoods. Council should consider neighborhood input on the type of improvements this park needs. Council directed staff to budget planning/engineering fees in for park improvements in 2010 and construction in 2011. The planning/engineering fees are estimated at $50,000 and the drainage improvements are estimated at $260,000. Cummings Park Irrigation ($17,000): This item was presented at the City Council work session in March during CIP discussions as a possible 2010 project. However, it was removed to be 4 Park CIP Discussion — I l/16/09 considered at a future date. The PTRC is interested in Council reconsidering this project for 2010. Staff included the irrigation information, including photos presented at the PTRC meeting in October (attachment A). In addition, staff included a CIP worksheet for this project in 2010, in case the Council would like to move forward on this project next year. Lexington Avenue Trail Replacement ($50,000): The City Council directed staff to move this project to 2010. Lexington Avenue Trail ($62,6: The City Council directed staff to move this to 2010 and approach the businesses along this corridor to seek a fifty percent cost sharing for the construction of this trail. The Community Development Director and Parks and Recreation Manager are currently in contact with the Shannon Square Property Manager to begin discussions on how to approach the businesses and to seek support on cooperating on this prof ect. CONCLUSION Staff has provided project updates and information for discussion purposes. 3 Attachment A isis Irrigation Information and Photos MEMORANDUM DATE: October 20, 2009 TO: Parks, Trails and Recreation Committee FROM: Michelle Olson, Parks and Recreation Manager SUBJECT: Irrigation Project at Cummings Park Background At our annual park tour in August, several members of the committee asked if the City would consider irrigation at Cummings Park. Installation of an irrigation system at Cummings Park for an estimated $17,000 was originally in the 2009 CIP but was removed to be considered at a future date. Staff feels the need to move forward on this project in the near future. However, at the March, 2009 City Council Work Session, the Council asked that this project be removed from the CIP for future consideration. The committee asked staff to bring this item to the October PTRC meeting for further discussion. _Tnctifioatinn The Cummings Park field serves as one of the two main sport fields in the City. The field is utilized three seasons of the year by City programs and association programs. In 2001 when the pavilion was built, the City included installation of a pipe for the possibility of a future irrigation system. This field is heavily used and the result is a poor playing field. The irrigation system will help keep the field in playable conditions. Healthy grass is an essential element of any outdoor sport field. Thick, green, lush turf provides a safer surface for athletes, reducing the amount of injuries experienced on the playing field. It is also aesthetically pleasing. An irrigation system is necessary to keep most fields in healthy condition, especially if the field has heavy use. Generally, most fields need to be watered every three days or so from June through September, and as needed the rest of the year to keep the soil moist. Applying at least 1" of water per week will help to maximize grass growth. Dormant or dry grasses do not have any recuperative or competitive potential at all. Without an irrigation system, field use in the summer causes accelerated wear. The field was in poor shape this spring/summer and without irrigation, staff was finding it difficult to fix bare areas and holes. In order to get grass to grow, the City staff ended up putting together a make shift sprinkler system on occasions when we had time. This probably occurred \\Metro-inet.us\ardenhills\Admin\Committees & CommissionsTarks Trails and Recreation Committee\Misc\Benefits of irrigation.doc Cummings Park Irrigation — 10/20/09 once or twice a month. Staff saw a drastic improvement in those bare areas after this practice began. However, due to the amount of time it took staff to set up and take down this system, this was only able to be done infrequently. Conclusion Staff provided this information in response to an official request from the PTRC. 2 With an irrigation system, you can schedule the watering based on environmental factors... Irrigation It is very difficult to maintain an athletic field without irrigation. Schedule irrigation to supplement rainfall, and frequency and duration depends on environmental factors and limitations of the irrigation system. The best time to irrigate is just before wilt occurs. Most grasses have a darker or a dull bluish -green color, and the leaf blades begin to fold or roll when the grass is under water stress. Irrigation should begin when these signs are first observed. Apply enough water to soak the soil to a depth of at least 6 to 8 inches. On medium - textured soils, this usually means applying about I inch of water per week during the summer. Light, frequent irrigations encourage shallow, weak root systems and thatch accumulation. The best time of day to irrigate is before sunrise because there is less wind and lower temperatures, thus less water loss to evaporation. Irrigation at night is more efficient than irrigation during the day. Irrigating after dew develops or before the morning dew dries off does not increase disease problems. Irrigating 24 to 48 hours before major field use will help reduce soil compaction. On many fine -textured soils, runoff may begin before the soil is properly wet to the right depth. When runoff occurs, stop irrigating and let the water soak into the soil for one to two hours before starting again. It may be necessary to repeat this cycle several times before irrigation is complete. Irrigation 7.1 INTRODUC710.1"N' 7.2 IRRIGATION AND TURFG, RASS CULTURE 7.3 GENERAL PRINCIPLES OF TU S IR N cepana in-tw4u.......c -r n;"g remams f 44d prin-l-C.'T le. 01* Among sports turf manage'n, -the wate p the norn.t. While -thiis. practicets, c4 -A 0g- 1.0 v t of xm#4rm. VIS pr WWs* `Jlwnlerl ri") f c v Cummings Park Landscaping around Pavilion — No irrigation - Irrigated This field photographed had just had softball and flag football for 2 months during a wet fall season. El 82 SPOR-m FjF1A)s­Dv%x;N, CONS TRU(MON AND MAIN-UNANCE ,Figure 7.1. Installed irrigation systems prot4de tile most effectitv r i ti) f f v r licielicy Whot" Courtesy of Hunter I"Justriesi omb na C " o unt or?" I - ing ind operating ef -are must also be considered in planning any watering program. Obviously, a clay if will If not accept as much water as asandy soil, and will require lighter, more frequent irriga- tion. Consideration must also be given to scheduled field usage; a heavy irrigation event a few hours before a game can result in slippery and even dangerous playing conditions. Nlost turfgrasses, including overseeded bermudagrass, need as much as I" to 1 %.' of water per week during the growing season to support turf growth. This cou Id come ei- ther from rainfall or from supplemental irrigation. If the turf is not receiving enough water it will -tell- an arrentive manager when it needs water. Signs like leaf rolling and wilting, sustained foorprinting (failure of the turf to spring back quickly after foot or vc- hicular traffic), and a change in turf color to a blue-green color are all characteristic of desiccation-­c:xcessivc dryness. , The best time to irrigate turf is in the early morning hours, just prior to or just after sunrise. Early morning irrigation does not interfere with play in most situations, and .serves to minimize the period of leaf surface wetness. Reducing the time the turf leaves stay wet is an effective way to reduce disease incidence. Early morning irrigation also tends to get more water into the soil for plant use, since evapc)rarion rates at that time of day are minimal. Also, wind disruption of the irrigation pattern arc of lcsos concern in the early morning hours. Finally, early morning irrigation usually allows for adequate field drying before competition or practice, sea play can prof ced without a slippery surface. 2 CUMMINGS PARK Cummings Park Landscaping around Pavilion — No irrigation 3 PERRY PARK - Irrigated This field photographed had just had softball and flag football for 2 months during a wet fall season. M PERRY PARK 5