HomeMy WebLinkAbout7E, Renewal for Police Service: ■
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_ EN HILLS
Re uest for Council Action
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Prepared By: Ron Moorse, City Administrator Council Meeting Date: November 30, 2009
Renewal of the Ramsey County Sheriff s Department Agreement for Police Services
Budgeted Amount: Actual Amount: Funding Source:
NA NA NA
Recommendation:
1. Motion to approve renewal of the Ramsey County Sheriff s Department Agreement
for Police Services
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Supportin� Documents:
1. See the attached memo from Ron Moorse, City Administrator.
2. Ramsey County Sheriff s Department Agreement for Police Services.
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MEMORANDUM
DATE : November 3 0, 2009
TO: Mayor and City Council
FROM: Ron Moorse, City Administrator
SUBJECT: Renewal of the Ramsey County Sheriff s Department Agreement for
Police Services
Back�round
Police services are provided in Arden Hills through a cooperative arrangement with the Ramsey
County Sheriff s Department and six other cities. The City's current three year agreement with
the Ramsey County Sheriff s Department for police services expires on December 31, 2009. A
new agreement with a three year term beginning on January l, 2010, and expiring on December
31, 2012 is attached for Council consideration.
Recommendation
It is recommended the agreement with the Ramsey County Sheriff s Department for police
services be renewed for a three year term beginning January 1, 2010, and expiring on December
31, 2012.
Council Direction Requested
Motion regarding the renewal of the agreement with the Ramsey County Sheriff s Department
for police services for a three year term beginning January 1, 2010, and expiring on December
31, 2012.
A�R�E��I��' �0�2.
LAW ENFORCEII�IENT SER�ICES
T�is �s a� Agree�nent b�tv�een ��e County of Ran�sey (here�na%er �e�erred �o as
t�� "�OLTN�'�""), and t�e City of �rden Hi��s (�ereinafter referred �a as th�
"��iC:�ICI�'A�.,ITY"j, to �rovide �aw enforce�en� serv�ces to the l��Ci�TIC�PAL�TY fo�
��e pe�-iod con�nencing �ar�uary � , 2010.
W�IEIZEAS, the Ct)L�i�TT� �as a stai�.tory obligation to provide police protec�ion
�ithin Rar�sey �ount�; and
V��EREAS, t�e C4LTNTY has �reviflusly contracted to provi�.� �a� enforcerr�ent
se�-vices to t�.e citie� of Arden Hil�s, Ge�n La��, Lit�le �a�ada, Nort�i Oa�s, S�orev�ew,
�a�.nais �eights, and �� V����e Bear Tow�shi� {hereinaft�r collect�ve�y refe�-red ta as the
"��t;�I�C�'A�,Iri'i�S"), and
WHEREAS, the ��I[�NICIPALITY has determined that it is in �he best interests of
ihe ��C:TNIC�'ALITY to con�inue �o cflntract wit� the COL.�NTY for law enforcen��nt
se�-v�ces, thereby all�wing for �he al�oca�ion of ove�head and other ad�ir�istrati�e c�sts
over a �a�-ger population; and
WHEREAS, the pa�ties to th�s Agr�ement i�ter�d to contra�t for law en�orcen�eni
f�nctions with�� the �o�itical boundaries of �he M�.T��C�'AL,�'I'Y through the Ramsey
County Sheri ff; and
V�HE��S, �he CO�,T�1T�" is agreeabl� tt� render�ng such services on tl�e �e�rns
and conditions hereinafter se� fo��; and
V��iEREAS, such cont�-a��s are auihor�zed and �rovided for by the �rovis�ons of
�Iir�.�esota �tatutes Seciions 471.5'� and 43b.��, and �,avc�s 1959, Chapter 372.
���, T�iE�2E�`OR�, Il� C��SID���'ION flF t�e �nu��.a� unde�-takings s�i
fo�t�. �erein, the COLTN�Y an�. t�e l�T��C�'ALI`�Y agree as �ollovvs:
�. SC�PE OF SE�Z.VIC�S
1_ �'�e C�L�I�TTY agrees, �hrougl� the Ran�sey Co�.nty �herif�'s Dep�.�-t�eni,
to p�ovide law enfflrceme�t ser��ces tfl the ��ICIPALI�'Y vvhich v��l�
include, but n�t be �irr�ited to, t�� follo�ing:
a. �'ai�-ol se�i�es wi�h ra�do� p�.t�olli�g o� residential �.�rea.s, bus�ness�es,
parks, and o�her pub��c pro�e�t� a.�eas;
b. Enforcemen� o� IVli�nesota S�ate Statu�es and ��e ordir�ances af t��
��I[I�TIC �'ALi�'Y.
c. ��-a�fic enforcement including the regu�ar use o f radar o� laser as a
speed deterre��;
d. Cr�r�e prevention prograr�s such as Neig�bflrhood '�1�atch, as v�ell as
other ��s�ness and r�si�ient�al c��.e ��-evention ��-ograms;
e. �rir�inal �nvest��ative and crir�es lab se�ic�s;
f. �c�l�ow up o� reported crimes with persons v�ho re�o�ed i�e crir�e
inc�udir�g rout�ne notifcation by tele��or�e o�r �ai� as to the stat�s of
��e investigat�o�;
g. �.Z�sponses �c� r�ed�cal, fire, a�d other e�ne�rgencies;
�. Coordination of volunieer p�og�ams such as �he Cor��rnunity Affairs
(�fficer and Reserve P�ogra�ns;
�. D�ver's �icense inspections, backgrou�ci chec�s ar�d �icense
enforcer�.e�t servi�es as called fo�- �nder app�icable sta.te �a�v and
ord��ances of the NiCJN�C�'Ai,ITY;
�. �pec�al event traffic pat�ol and pa�rol se�vices for co��munity festivals
o�- o�her special e�ents; and
k. �.tter�dance at Public Sa#�ety or City Cauncil ine�tings as requested b�
t�e 11iIL�NIC IPAi,�TY.
2. �'�.e ma�er and s�ar�dards of perfo�nan�e, t�e d�sc��iine o� officers, and
other matter� ��cident to �he provisior� flf �ervi�es und�r this Agreement,
and the co���o� flf person.�el so empioye�., shaii �e su�ject solely to ��e
contro� o� the CflL�TY. In the e�ent of a c�ispute �etween the �a�ies as
�o ihe exte�t of the c�.uties and functions to be rentier�d here�.nde�-, or ��e
�e�el or �.ar�ne� �f per�or�na�ce of such service, the �.e�ennination ihereof
made by the Sheriff of �he COI:T�TTY s�all be �'ina� and co�c�usive as
�etv�reen the par�ies hereio, subject �owever, to ihe �rovisions of Section
A.3. herein.
3. I� t�e event the ��fC;INICIPALITY, t�irough its e�ec�ed body or autho�ized
age�t, �otif�es t�e C���TY tl�at t�e ��I�;����PAL�TY is �iissaii�fied with
the as�ign�er�� o f�erson�el �or the perfor�ance o f services under this
Agreer�er�t a�d requests �. change in persor�.ne�, t�e �0�:��Y sha�l r�:ake
eve�-y ef�o� to effect a change in i�e assign�en� af personnel, provided
t�a� suc�i a change does not j eo�ardize the ability �� the CO�:��Y to
pro�ide ser�ic�s to other areas o� Rams�y Co�nty ir� a time�y and eff cient
manner.
4. The C�LTN�'Y' � contractual o�l�gatio�.s u�t�er t�is Agreement do �ot
lessen ��e �Oi:�TY'S o�iigaiio� to prov�d� pa��o� and pa��ce protection
servic�s to �eliaire �eac�., area la�es, �.Za�sey ��u�t� o�en space areas,
and regional park areas owned o� operated by �.a�sey Coun�y and all
other �.�eas �nder CC��:TNTY' � u�sdi�t�on �ocaied witl�in the �oli��cal
�ou�dar�es of the C�PALITY. �'he C�L�TY'S �on��-actual
ob�igations u�der �his Ag�ee�ent sha�� a�so recognize t�e unc�erlyi�g,
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statu�ory obligations th.at �Zamsey �o�nt� has to provide police pro�ectio�
�o the ��fC�IC�'ALITY.
5. Ser�ices �ha�� be provided 24 �ours �er day a�d s�ai� be pe�for�r�ed b� t�e
number o f dep�tie� and other perso�el budge�ed �or in tl�e CO���'Y' S
Ap�roved Budg�� for ��ese se�ices to �he ��C�NI��AL��IES.
�. �'o facilitate ��e C�I��'Y' ��erforrna��e pursuant to this Agreeme�t, the
��IC�I��'�,�TY agrees �h�.t th� C��;��'I'Y sha�� have fu.11 c�o eratio�
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and assistance from. the I��IC�t�C�.'�LITY, its of�cers, agents and
e��la�ees. The �L�iCIl'A�ITY shal� d�signate a liaison to t�e Rarnsey
County S�e�f�'s D�p�.�tn��n�. `��e liaiso� s�ial� attend meeti�gs of t��
Sheriff's �or�t�rac� �omm�.ni�ies Co��i�tee and �hall represent tl�ei�
respec�ive �1LT��CI.�'ALI`TY a� t�eir meeiings. The purp�se of these
meetings is �o de��lop sho�t-�err� and long �ange plans and to coordina�e
a�d analyze police ser��ce, �o �eve�op budget parameters for t��stri�uii�g
c�sts betwee� t�e municipaliiies, an� �ther related p�.blic service issues.
�'he She�iff's Contract Cor��nunities Com�r�ittee shall also revi�w any
disputes vvhic� a�ise between the CIPAi,i�i'�S and/or Sher�f�'s
Depar��ent ar�d reco�r�nend a reso�uiion.
7. `�'�� C4L�TY sha�l fu.rr�is� a�d s�.pp�� all n�cessary labor, supervision,
equip�nent, co��municatio�. �aci�iiies a�d dispatc�ing, and supp�ies
necessary to pro��de services ��rsua�t to this Agreemen�.
8. A�l deput� �heriffs, clerks, dispatche�-s, and all �ther C��:�TY personnel
perform�ng duties ��rsua�t to t�is Ag�-eement s�a�l at all times be
cor�sidered em}�lo�ees o� the ��I��I�TTY for a�i purposes.
9. The nar�e of �ach of t�e l��I�fN��Il'AL��'I�S that contrac� vcrith the
Sheriff s Depa��e�� for lavc� enforceme�t services shall be af�'�xed to a�l
sq�ac� cars a�d ot�er major pieces of ec�uip�neni used ���na�ly wi�hi�
t�ese 11��.T�iCT�'�1.�ITIES.
B. ASS�:�iPTIO� O� LIABI���'IESI�NS�.���CE
1. Except as otherw�se provided, t�e l��fC�TIC�ALITY sha�l �or be c�.iled
upo� to assume a.�y �iability f�r ��.e d��-ect �ayme�t of any sala.�ies, v�ages,
or other cornper�sation to a�y CO�.�tTY person�el performing ser�ices
�ereu.nde�- �or said ��I�;1NI�Il'A�,ITY, a�d t�e COL�NTY �ereby ass�.�nes
sa�d l�abil�ties.
2. Exce�� as �erein othe�rwise s�eci�ed, t�.e �L��I�'A.���'Y shall no� be
liab�e for compensat�on or i�der�r�it� to ar�y CflL�1TY ern�loye� ft�r
injury or sicknes� a�isir�g o�t of this �mployr�er�t, a�d i�e Ct�i.��Y
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�ereby agrees to hold harmless t�e l���IC�i'�L��I'� agains� any suc�
claim.
3. rI'he ��IC;�IC�'ALIT�, its officers, and employees, s�.al� �ot be deerned to
assu�e any l�abi�ity for t�ie �nie�tiona� or negligent acts o f�he CQ�:T��I'Y
�r t�e CULT�TTY'S em�lo�e�s performing services p�rs�ant to this
Agreen�ent, ar�d t�e C��.�I�'Y s�al� �i�ld �he 1�����CII'AL�ri'Y, its
o��'icers, a�d en�ploy�es �a�rnless fro� �d shal� defend ar�d inden�ify the
��C;11�IC iPALIT�, its o f� cers, anc� em� �oy�es aga�nsi an� c�ai� fo r
�.a�ages arisi�g out of the CflL:�TTY' S performance of this Ag�ee�nent.
4. ��e ����TY, its officers, �.n�l employees sha�� �ot be d�emed to as�u��
any �iab�li�y f�r intentional ar neg�igent acts o� ��e I��ILTN�C�.'ALIT`�' or �f
an� other of�ice�s, agent or em�lo�ee t�.�reof, and the C�'�L�T�"
sha�� �old t�e COL��Y and �ts office�� and em��oyees l�armless from,
a�d shall defe�d and inder�� fy the COLTI�tTY and its o ffi�ers and
employees aga�nst �.n� clai�n for dam.�.ges arising Qu� of th�
I��IC;�tiCIP�.LiTY'S �erfor�ance of this �gree�nent.
5. The �4L�1�T�'Y agrees to maintain, dur�ng �h� term. o� this Agreeme�i,
automobile, genera� liabi�i�y, workers' compe�sation, a�.d professic�nal
�iab��i�y insuranc� i� amounts �ee�ned app�opr�a�e by the C�L:TNTY. T�e
COL�TY s�al� nar�e the ��i[:�IC IPALITY as an additio�a� insured on
t�ese policies except for t�.� v�or�ers' co�pensatio� �olicy. The
��IC�NICIl'A.�.,ITY agrees to �ay, as a part of the actual cost as provided i�
Sect�o� 6 below, a pro rata s�are of t�e C�[�TY'S insurance cosis.
These cos�s sha�l in�lude �he costs for any assessments and credits for ar�y
dividends by participating in any insurance pool� or trusts. The COLT�TTY
rnay elect io s�lf-�nsure all or any portion of these r�sks. If i�e C�L�TY
�annot obta.in insurance ancl/or e�ec�s to self-insu�e, th� 1����ICI�'A�,��i'Y
shall pa�r �. pro rata sha�� �f the costs o� self-insurance, based on each
C�PALITY'S s�iare of t�e approved annual bu�.get. �surance costs
as they relate to ins�rance coverage s�a�l i�clude pre�iu�ns and
deduct�b�es. Costs of se�f-insu�a�.ce shal� i�.cl�.d� reserves, clai�s and
�.a�rnage pay�e�ts, and administration cos�s required to mai�tain se�f-
insurar�ce.
b. T�e l��iC�TICiPA�I�� ac�ow�edges �hat the COL��i'Y n�ay, in an ef�o�
t� p��vide the best �r�su�ance coverage at t�e �no�t eco�omical cos�,
become a mem�er of t�e �in�esota Cou�ti�es Ir�suran�e T�rus� or so�rne
similar organizatio�; an� ��e CIl'�.LI�'Y further ac�owle�iges t�ai
�en�b�rshi� i� suc� an t�rgan�zatio�. r.�ay �e fc�r a fixed mini�ur� te�m and
m.ay ex�o�e t�.� C�LTN�'� to s��e t�p� o� con�inge�t cos� �iabil��y, such
a,s �.e�ts, obligat�or�s an�i �ia���i�ies, in t�e event t�at the C(��T�
w�thdrau�s its �e�bersh��. T�ie ��It�1�I�ICIPA�I�'Y agrees to rei�bu�se t�e
CO�.�NTY for t�e l��I��ICI�'AL�'Y'S pro �ata s�.ar� af ar�y such
�
contingent cosi �iab��i�y ar�sing d��i�.g t�e t�rr� of this Lavv Enforce�nent
Se�ice Co�tract and assessed against �he ��L:3N�'Y. Upon notificatior� tfl
the COL�TY o� a�y such contingent cost liabi�ity, ��e COL�TY vvi�l
�oti fy �he �[�,JI��C IPALITY in a t�rne�y mar�.�.e�.
C. TE�.�VI OF AGi�EE��i�IT�R.M�A���N
�. T�is agreemen� s�al� co�un��ce Ja�uary 1, 2� 1 fl a�d sha�� �e i�. effect
�l�ough �ecern��r 3�, 2012. �� eit�er party in�ends �.o� to re�ew the
agr�em.ent at �he end of �ts term, t�e pariy must noiif� t�ie ot�er pa�ty and
other ��NICiPAL,�`�iES in w�iti�g at least nine (9j calendar rn.or�ths pric�r
to the end of ��e �ont�act ter�. I� e�t�er party �.as not approved a
successor agree�e�t at t�e en�. of the ie�n, the COL�T�Y will co�tinue to
pra�ide �aw enforcerr�e�� se�-vices �n accordar�c� wit� th�s agree��nt.
2. Either par�� may te��nate t�is Agreement at the end of a ca�endar year
an�. p�ior to th� end of �l�e terr� of the �gree�nent �y n�tifying the oiher
�art� to t�is Agreernent �.nd the other ML�TI�IPAL,I�IES in writi�g of
their intent to te�.inate the Ag�-e�men� at least ��.e �9j caier�dar months
p�ior to �he er��. flf t�e cale�dar year.
�. �ot�ce io the �O�.TI��'Y shall be giv�n to the County 1VI�.nager a�d
Ra�sey Cflunt� Sheriff, a�d No�ice to t�e ��C�I�IPA�,IT� shall be
given to t�e CIPALI�'Y'S City �Vlanager. No�ice to �he ot��r
��IC;ii��CIl'AL�TI�S wil� be given in acco�da�ce �crit� the notice prflvisions
of the contracts be�we�n t�ie C�LT�TY a�d the other MCLTI�ICIP�ILI�'IES.
�. ��ST AND PA�'���T
�. The �LJN�CIPALiTY agrees io pay �l�e C�LT�TY ��� actua� cost o f
providi�g all se�-v��es covered by this A�reement. Actua� cost sha�� mean
the CIPALITY'� pro �-ata share of t�.� COLT�TTY'S tota� cos� o�
�rovi�.ing pa�rol and poiice protec�i�n se��ces as �escribed in �his
Agreern.en� to t�.e C�'1�.�ITIES vvit�. whi�� t�e CO�,�TY �ias
agr�e�ents far the cur�-ent co��ract year, includin�, but �ot lin�ited to ��e
�o��owing: salaries of employees eng�.ged in �erforrning said serv�ces,
inc�uding �a�ati�n and sick �eave; mileage, u.nifflrrns; public employee�
�etirern.er�� cfl�t�ibutions; workers' cor�pe�atio�, a��o��bile, general
�iability a�d pa�ice pro�essional �iabiii�� ins�rance costs or the cost of se�f-
insurance; genera� over�ead, ��cl�ding i�direc� ex}�enses and supplies,
�adio unit expe�se, a�d he�.lth and we�fare ex�e�se. The terr� "costs" as
us�d herein shall nc�� �r�clude ite�ns of expense a�tr�butabl� to servic�s or
facilities nor�nal�y provi�ed or avai�ab�e to al� �i�ies vc�it�.�� th� CU�:��I'Y
as pari o f t�e COI.�i�T�' S�b�iga��on to �nforc� s�a.te law. �o�.puta.t�on o f
actual costs here��der shal� be rnade by t�e R.�.n�sey County �udgeting &
Accounting Division based on ir����a�ion providec� by �he S�.e�iff.
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2. Duri�g the tenn o� t�is Agree�ent, the �fl�:1��fY s�all a�nuall� sub�nit a
�udget �stin�ate for the fo ��ovving year o f se�-vices to the
��[:�IC�'�LI�Y no later tha� A�.gust 1 of t�e �urren� y�ar. Said Bu�get
�stin�ate wi�l be for the li�n.iied purpflse flf �et�er enab��ng ��e
��C;�N�C�.'ALITY to estirnate its a�ual �udget ar�d �a.x levy. it is
unc�.erstooc� by �he �a�iies �o t�is Agreen�e�t t�at said Budget E�timate
shall in �o way �re�ent the CO�:��I'Y �ro� c�.a�-ging its actual costs.
3. if t�e C�'��,�`�Y does �ot al��cate the necessary �nding for its
prop�rtionate share of the CO�;��Y' S Approv��. Budget tt� t�e
l��[:�IC�'A�,IT�S �or a given yea�, t�e l��C;�I��iP.�i�IT'� and the
���:��`'Y must �eet b� January 31 a� t�.� b�.dget year ir� q�.estio� to
r�view and ��ac� agreer�ent o� rr�od��icatio�s to se�-v�ce ��vels provi�.ed by
t�e COL�t`�'Y that are consiste�t with t�e ��IC:�i�TIC�'ALI�'Y'S budget and
t�.at recogn�.ze tl�e impact of these se�ice level cha.�g�s to ot�er
��IUN�C IP�LI�'�S �h�.t cont�act wi�h the COL�TTy for these services.
�. TJn�ess �he CO�.TNTY and C�'ALI�'� have reached agreement
pursuant �o the p�ior parag�aph for a change in ihe ��I�TNI��'ALI`I'Y'�
contribuiio�, t�e COLTI�TTY s�al� bill �he ��C;����PALITY o� a montl�l�
�asi� i� advance i� an a�ount equai ifl o�e-�el�th { 1/� 2) a f the � udget
�siir�ate for ser��ces to the I��IC�NIC�'��,��"Y. T�e l��C;�IC�'ALITY
shall �ay the COL�T� within �S da�s o� receipt o� t�e �n�nthly
st�.ternent. At tl�e c�ose of the co�tract y�ar, t�.e COCT�TY v�ill reconcile
�h� current year Budget Estimate a�d curr�nt year actual cos�s, shail
provide a copy of the curre�t year ac��.al cos� �o the CI�'ALITY, and
sha�l eithe� give a credit to the l��i:�TIC�'A�IT� �r bill the
��i[.IN�C �'ALITY for additional cos�s in excess fl f t�e B udget Es�im.ate.
E. G��3-ERAL �'R�VISIO�TS
1. �t is un�.erstood that �rosecut�ons fo�- vio�at���s of ordinances or state
�tatutes, togeth�r wit� dis�ositio� of al� f�nes �ol��ect�ed p�rs�.ant there�o,
shall be in ac�ordance with state sta�utes, state rules, and j udicia� orders_
2. �'he �arn.sey County S�e�iff's �ffc� sh�.11 s�bmii to the ��ft;T�tI���LITY
�ua�terl� activi�y reports �e�a.i�ing t�e activi�i�s o� t�e Sheriff's Of�ice
under �h�s agreen�.ent within the l��Ii;�TICIl'AL�TY. Sa.id re�orts s�al�
�ontain, at a�inim�rri, t�e �urnb�r of ca��s a�s�w��ed ar�d t�e �u�nber of
ci�ation� issued. �owe�er, no info�ation wi�� �e �ro�ided w�ich wou�d
�riolate t�e State Data Praciices Act.
3. T�e ���:li��C�.'ALITY may con�-aci with the C�LTNTY for additi��al law
enforcer�ent servi�es above a�c� beyond �hose �r��i�d.e�. �n t��s agreerner�t.
�
4. Any alterations, variations, modifcations, or waivers of provisions of �his
Agreement shall only be valid when they have been reduced to writing,
signed by authorized representatives of the COL;TNTY and the
�VI�LJ�TIC�'ALITY a�.d at�acl�ed �o the arigina� of this Agreerr�ent.
I�T V��TT�SS �►�IEREQ�, the l��It;�NICIPALiTY, by resolution d.uly adopted by
its Cou�cil has c�.used this Ag�ee�nent to be signed by Stan �arpst�ad, Mayor, and
Ronald J. Moorse, City Adn�inistrator, and the seal of ihe ��II.�ICIPALITY to be affixed
hereto on the day o� Decembe�r, 2009, and the COL:TNTY, by resolution of its Board af
County Con�issioners, h�.s caused t�is Agreem.ent to be sig�ec� b� th� Chair a�d Chief
�lerk of said Board on the day of , 2009.
COL�NTY OF �:��1.VISEY
$y.
�an Park�r, C�iair
Board of Ramsey County Cor�imissioners
CITY OF �,RDEN HILLS
�.
By.
Bor��e �ackelen, Chief C�erk
Board of Ramse� County Cor��nissioners
A�'P��VAL RE�OMME�ED:
Bob Fletcher
Sheriff of Ramsey County -
A�'PROVED AS �'O FCJ�:
As�ista�t Ramsey County Attorney
FI:�`1D:
Office o f Budget and Accounting
�.
Stan Har�stead
�a�or
Ronald J.1Vloorse
Cit� Administrat�r
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