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HomeMy WebLinkAbout12-15-09 PTRC Chair: John Peck 1245 W. Highway 96 Committee Members, 'EN HILLS' Arden Hills, MN 55112 Lanny Baumann 651.792.7800 Cindy Garretson www.ci.arden-hills.mn.us Jody Hilgers Parks, Trails, and Don Messerly Nancy O'Malley Recreation Committee Harold Petersen Steve Scott December 15, 2009 Rich Straumann 6:30 p.m. Council Liaison: Fran Holmes Arden Hills City Hall City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live,work, and play. Agenda Regular Committee Meeting Convenes 6:30 PM **All members should bring their P & R Facility Inventory Manual for reference Call to Order 1. APPROVAL OF THE AGENDA 2. MINUTES A. November 17, 2009 Regular Meeting 3. UNFINISHED AND NEW BUSINESS A. Project Updates B. Bocce Golf Course Location Discussion C. Elmer L.Andersen Memorial Signage— 11/30 Council Meeting Update D. Work Plan for 2010—Goals and Expectations 4. REPORTS A. City Council Report B. Public Works/Parks and Recreation Report 5. NEXT MEETING B. January 12, 2009 (Please note we are meeting the 2"d Tuesday of the month in January) A quorum of the City Council may be present at this meeting. Aeenda Item 2A: Minutes for Approval: November 17, 2009 . .... .... . . .... . .. � . ENHIL S CITY OF ARDEN HILLS PARKS, TRAILS AND RECREATION COMMITTEE MEETING TUESDAY, NOVEMBER 17, 2009 6:30 PM ARDEN HILLS CITY HALL 1. CALL MEETING TO ORDER Chair Peck called the November 17, 2009, meeting of the Parks, Trails and Recreation Committee to order at 6:30 p.m. MEMBERS PRESENT: Committee Chair John Peck, Committee Members Lanny Baumann, Cindy Garretson, Don Messerly, Nancy O'Malley, Harold Peterson, Steve Scott, and Rich Straumann. OTHERS PRESENT: Council Liaison Fran Holmes, Park and Recreation Manager Michelle Olson, and Mel Aanurud—Chair of the City of Ham Lake Park Board. MEMBERS NOT PRESENT: Jody Hilgers 2. APPROVAL OF AGENDA MOTION: Committee Member Messerly motioned to approve the presented, as a enda g seconded by Mr. Scott. The motion carried unanimously. 3. APPROVAL OF MINUTES—OCTOBER 20 2009 MOTION: Committee Member Straumann motioned to approve the October 20, 2009 minutes as presented, seconded by Committee Member Baumann. The motion carried unanimously. 4. UNFINISHED AND NEW BUISINESS A. Park Fundin Presentation—Special Le islation—Mel Aanerud Ms. Olson introduced Mel Aanerud to the Committee to speak about special legislation that is p being proposed that could provide park funding to the City of Arden Hills. Mel Aanerud stated he was the Chair of the Park Board in the City of Ham Lake. Mr. Aanerud reviewed how park land dedication expenses are covered b various cities in the metropolitan y p area. He discovered there was special legislation available for a community to establish a special assessment for specific park projects. PARKS, TRAILS AND RECREATION COMMITTEE MEETING MINUTES November 17, 2009 Page 2 of 7 A. Park Funding Presentation—Special Legislation—Mel Aanerud(continued) Mr. Aanerud indicated a local community could now establish a five year, ten Y or year two year Y plan for parks with specific funds. He stated the County would then assess accordingly and set aside funds for park expenses without excessive fees going to bonding agents.ents. At this time the Three Rivers Parks Board would endorse this piece of legislation if done at a regional level. Mr. Aanerud explained how the park fund would work if there was an excess and stated the legislation would need to create language to cover the funding after the five or ten years of the plan. He stated that Senator Foley and Congressman Newton were currently carrying the Y g legislation. The Anoka County Parks Department has endorsed it as well. Mr. Aanerud stated he was spreading the word on this piece of legislation to pp gain support from g neighboring communities to assist in creating park plans while setting aside funding to assist in these expenses. He asked the Committee for comments or questions and also asked for their support. Council Liaison Holmes questioned how large projects could be p expensed to the population and P if they could be spread out over two years. Mr. Aanerud explained that large projects could be done over several ears, as is being done with Y g a trail corridor in his community at this time. He stated this would have to be spelled out within the legislative plan. Chair Peck asked that staff explain how park items are being funded at this time. Ms. Olson stated most cities use the park dedication fee andspecial revenue fund to cover park items. She indicated that this fund was dwindling and additional funds would need to be transferred through the PIR fund. State regulations do not allow for maintenance projects to be funded from the special revenue fund. Mr. Aanerud explained that bonding was the only option at this time and that with it came interest and other bonding fees. The special legislation would eliminate the interest and bonding fees and the funds would become more cost effective. Council Liaison Holmes stated most of the park projects are done through matching ants and � g g �' taken from the capital improvement fund. She indicated she felt this special legislation was a i p g very good idea and would support it going forward. Further discussion ensued regarding the timeline of the legislation. PARKS, TRAILS AND RECREATION COMMITTEE MEETING MINUTES November 17, 2009 Page 3 of 7 A. Park Funding Presentation—Special Legislation—Mel Aanerud(continued) MOTION: Committee Member Petersen motioned to recommend the Council endorse the Park Funding Special Legislation, seconded by Committee Member O'Malley. The motion carried unanimously. B. Project Updates Ms. Olson updated the Committee on the Safe Routes to School/ARRA project. She noted that all environmental documents and permits were submitted to meet the November 131h deadline. At this time, staff was waiting to have the project memorandum approved. The culvert crossing was approved by FEMA last week, which was the most difficult item to date. If all goes according to plans, authorization to go out for bid would be made in December with construction beginning in early spring. Ms. Olson reviewed the CP Rail project details explaining that an additional grant has been applied for called the Parks and Trail Legacy Grant. She indicated $340,000 was applied for to assist in the underpass expense along with the ramps leading to and from the bridge. It does not include a connecting trail on either side of the bridge. The maximum award for this grant was $S 00,000 and the trail on Old 10 is estimated over 2 million and therefore was not included. The City would hear back from the State on the grant in January and that further decisions would be made at that point. Ms. Olson reported that she would be applying for an energy efficiency grant to help the City upgrade lighting to a more energy efficient style. It was noted the grant was due in Januar y. She stated the City would be interested in using this grant to upgrade the lighting used at City hockey rinks. C. Park Bench Donation Program Review Ms. Olson explained staff presented the park bench donation program to the Council on October 26th. She noted Council was in support at the time and asked for several changes and that the item be brought back for further discussion in November. Ms. Olson indicated the Council felt the $700 price level was a bit high and that the benches should be durable and comfortable. The Council also wanted to see that benches could be donated in honor or memory and that this was not only a memorial program. Ms. Olson stated she has since changed the program name to the Park Bench Donation Program to coincide with this recommendation. She noted several standard bench designs would be chosen for the plan to be used in conjunction with the bench implementation plan. Ms. Olson stated the standard bench selected for this program was an in ground bench costing $500 and was completely recyclable. ,o PARKS, TRAILS AND RECREATION COMMITTEE MEETING MINUTES November 17, 2009 Page 4 of 7 C. Park Bench Donation Program Review (continued) Chair Peck questioned where the memorial plaque would be placed on the park bench. Ms. Olson explained that the benches were designed to hold the plaque on the back center of the park bench. She asked for any further comments from the Committee at this time along with a recommendation to Council. Council Liaison Holmes questioned if the $500 park bench expense included installation. Ms. Olson indicated there would be a small expense for the concrete needed to provide footings for the park benches, but staff would install all donated benches. She explained that the footing style bench was much more cost efficient than those that required a cement slab. Chair Peck questioned if there were any additional fees or expenses. Ms. Olson stated that the City would need to cover the cost of shipping for the benches as each bench was $500 not including taxes or shipping. Council Liaison Holmes suggested staff seek other options for the plaque to reduce the expense and keep the bench affordable. Ms. Olson stated she would search for additional options but that she did want the benches to maintain consistency. Chair Peck agreed that the benches should have some level of consistency and that this item could be revisited after the program has been implemented for some time. A Committee member questioned if the bench itself could be engraved. Ms. Olson stated this was an option but was really expensive. Council Liaison Holmes reported that one company gives away free plaques to all servicemen and women that die in the line of duty. She recommended this be done for the officer that was killed this past year. MOTION: Committee Member Scott motioned to recommend the Council approve the Park Bench Donation Program, removing the extra options and using the standard Uptown Bench for $500, seconded by Committee Member O'Malley. The motion carried unanimously. PARKS, TRAILS AND RECREATION COMMITTEE MEETING MINUTES November 17, 2009 Page 5 of 7 D. Bocce Golf Course Ms. Olson stated the Bocce Golf course near Linde's was altered with the new rain gardens in that area. The Council questioned if the bocce golf course should be put back or if it should be removed. Mr. Baumann stated the new rain gardens would create concerns for six of the holes and that the clay under the topsoil made the drainage in this area very difficult. He indicated the soil conditions made for poor playing at times and questioned if there was another location for the course. Chair Peck questioned the expense involved with reorganizing the bocce golf course. Mr. Baumann stated it would be mostly his time and that there would be a minimal expense for the holes. He recommended that the bocce golf course be moved to a new site within the City. Further discussion ensued regarding the use and maintenance of the bocce golf course. Mr. Baumann and Mr. Straumann stated they would look into a new location for the bocce golf course. Ms. Olson suggested this be further discussed at the December meeting. MOTION: Committee Member Straumann motioned to recommend the Council not restore the bocce golf course at Lindey's Park and that Mr. Baumann and Mr. Straumann recommend an alternative location to be reviewed by the Committee at the next meeting, seconded by Committee Member Garretson. The motion carried (Baumann abstained). E. CIP Discussion—Council 11/16/09 Work Session Report Ms. Olson indicated the Council discussed the CIP at their November 16th work session meeting. g She explained that the Council questioned the irrigation at Cummings Park but did allow it to remain in the 2010 budget. Staff would need to provide a specific irrigation plan for the Council to review. Chair Peck thanked staff for their work on the upcomingark events and stated he was very y impressed by the presentation given at the CIP meeting. He indicated there was going to be g g some great projects completed in 2010 all thanks to the coordination between staff and the PTRC. Ms. Olson stated that the park projects will continue through the success of ant writing and the �' g assistance this provides the City. The Council appreciates the work done and recommendations made by the PTRC. PARKS, TRAILS AND RECREATION COMMITTEE MEETING MINUTES November 17, 2009 Page 6 of 7 E. CIP Discussion—Council 11/16109 Work Session Report(continued) Council Liaison Holmes thanked Chair Peck for attending the CIP meeting and commenting on the importance of irrigation at Cummings Park. She indicated the comments provided greatly assisted the Council in their decision making. Ms. Olson explained that the bench implementation funding was changed slightly to allow for g Y $5,000 a year for five years. She noted the trail signage information would be presented to the Council on November 30th. Ms. Olson encouraged the PTRC to attend if possible. Further discussion ensued regarding Freeway Park and potential service J ro•ects offered b p Y North Heights Church. Mr. Messerly stated he would be willing to offer his services to provide a park plan for Valentine Park and suggested that the work on this park not be changed until the spring of 2011. g Chair Peck thanked Mr. Messerly for offering his services to the City. Y F. Work Plan for 2010—Goals and Expectations Ms. Olson stated each year the Council has a goal setting retreat where they review each committee and departments goals for the coming year. She reviewed the goals for 2009 and stated the Committee has done very well overall. Ms. Olson suggested the PTRC look at facility fees for 2010. She indicated she would research this issue before being discussed. Options for Valentine Park would be another item that would need to be addressed in the coming year, along with the County Road E bridge and CP Rail. She asked the Committee members for any other items that should be discussed in 2010. Mr. Baumann suggested the bocce golf course location be discussed. Council Liaison Holmes requested that the Committee create a list of service Jro'ect ideas for p Eagle Scouts, Boy Scouts or community service projects. Ms. Olson agreed with this suggestion. Ms. O'Malley suggested there be additional weeding within the gardens. ardens. p Council Liaison Holmes indicated she would like to see the City further promote the use of the TCAAP property for group events. She noted that Boy Scouts are allowed to camp on the site and stated that the community should know about this amenity. Y Chair Peck encouraged the members to consider further goals for 2010 and report back at the next meeting. PARKS, TRAILS AND RECREATION COMMITTEE MEETING MINUTES November 17, 2009 Page 7 of 7 5. REPORTS A. Report from the City Council Council Liaison Holmes reviewed the recent Council activity with the Committee. She indicated Council would be attending a bidder's conference with the GSA for TCAAP on November 191h. The sale of the site was not predicted until next spring. Council Liaison Holmes indicated the Council has been working with Ramsey Y Count to create additional open space. Greg Mack has been working on getting additional access from County Road I to the wildlife corridor near the primer tracer area. Council Liaison Holmes reported that on November 19th at 7:00 there was a Save the Library y meeting at the Arden Hills Library. She encouraged all to attend as there was only g fundin for the library through 2010. Council Liaison Holmes stated there was still several openings on the PTRC and that it would be great for these seats to be filled. B. Parks and Recreation/Public Works Update The Committee discussed the success of the Buckthorn Removal Day. 6. NEXT MEETING—Tuesday,December 15, 2009 The next meeting is scheduled for Tuesday, December 15, 2009 at 6:30 p.m. 7. ADJOURNMENT MOTION: Committee Member Baumann motioned to adjourn and Committee Member Scott seconded. The meeting adjourned at 8:22 p.m. Agenda Item 3D. I -�� Goals and Expectations for 2009 and DRAFT 20 10 Goals and Expectations Parks, Trails and Recreation Committee, Workplan - 2009 ONGOING or AS NEEDED: 1. Recommend actions that advance the vision for parks, trails and recreation 2. Assist, advise and monitor plans for parks and trails within TCAAP at the appropriate time 3. Assist in identifying ongoing parks and trails maintenance priorities 4. Research, review and recommend grant opportunities, sponsorships and partnerships for parks and trails JANUARY 1. C.P. Rail trail report presentation 2. Valentine Park Drainage Study presentation FEBRUARY I. Review C.P. Rail trail report and recommend what side of road to build pedestrian improvement on. 2. Review Safe Routes to School Project MARCH I. Discuss future park improvements to Valentine Park 2. Begin discussions on trail signage plan 3. Discuss Celebrating Arden Hills and explore the possibility of a sub-committee. 4. Community Clean up event discussion 5. Ice Rink Review APRIL I. Review the Valentine Park drainage report with neighborhood public input. Explore options for future park improvements 2. Trail Signage Discussion OVERO MAY 1. Park tour, park observation, create maintenance to do list 2. Review County Road E bridge plans. - JUNE I. Create a park bench implementation plan for the parks and trails 2. Meeting held at a park in the City 3. Park CIP preliminary discussion JULY 1. All Committee Barbeque? AUGUST NO MEETING SCHEDULED SEPTEMBER 1. Business partnership discussion and the possibility of forming a subcommittee 2. Establish date and location for Buckthorn removal day OCTOBER 1. Park and trail CIP —Priority discussion NOVEMBER 1. Goal setting discussion for 2010 DECEMBER 1. Establish and recommend goals and work plan for 2010 Commission and Committee: Committee Name: Parks, Trails, and Recreation Committee (PTRO Established by Arden Hills City Council: Year: 2009 A. General Purpose for Committees and Task Forces: While the City Council and City Staff have the sole responsibility for all activities within the City of Arden Hills,from time to time they find it desirable, advantageous,and necessary to bring together residents of Arden Hills in order to broaden and enrich the discussion around possible decisions. As an example,the City Council's ability to debate and consider far-ranging alternatives is stifled by the risk that the mere discussion of alternatives will engender them with undeserved merit. In addition,Arden Hills will always seek to hire the most qualified and capable employees,but in doing so we will frequently hire staff that is not intimately connected to the Arden Hills neighborhoods. Therefore,it is critical that the City create a mechanism where the City Staff can get unfettered and unbiased reaction to their novel thoughts and ideas. The Commission, Committee, and Task Forces are established to broaden and enrich the content that will ultimately be enacted or authorized by the elected City Council. B. Mission/Purpose: Parks,trails,recreation, and natural resources in Arden Hills increase the desirability of the city as a place to live or work, enhance the health and well-being of citizens and guests, and improve the value of citizens' property. The Parks, Trails, and Recreation Committee (PTRC)represents the interests of Arden Hills citizens in leading the continuing development, expansion, and improvement of those resources. The PTRC recommends to the City Council actions that support those interests; monitors the use of and the improvements in parks,trails,and recreation; and collaborates with other City committees and commissions in improving parks and trails. C. Goals: 1. Recommend actions that advance the vision for parks,trails,and recreation. 2. Assist, advise, and monitor plans for parks and trails within TCAAP at the appropriate time. 3. Establish a design and plan for trail signage for the Elmer L.Andersen Memorial trail, including recommendations on sign locations for all City trails in the future. 4. Establish an implementation plan for the addition of benches in parks and along trails where needed. 5. Review the CP Rail bridge and trail report and recommend trail location for the future. 6. Review the Valentine Park drainage report and recommend future improvements. 7. Begin to brainstorm ideas for an annual festival for the City and attempt to form a subcommittee to begin planning toward a future event. 8. Review County Road E bridge plans. 9. Assist in identifying ongoing parks and trails maintenance priorities. 10. Research,review, and recommend grant opportunities, sponsorships,and partnerships for parks and trails. A Committee Expectations: While the work required of PTRC members will vary both across members and across time,the following expectations are generally held of all committee members: l. The interests of Arden Hills and its citizens are foremost 2. Participation of PTRC members is key to their contribution— a. Members should be present and involved in meetings of the committee. b. Members should be actively engaged in discussing issues, sharing perspectives, and raising questions that are essential to good decision-making. C. Effective participation derives from continually learning about Arden Hills parks,trails, and recreation and the physical and political environments in which they exist. This learning includes those formal opportunities afforded by the PTRC, as well as informal opportunities that occur in the course of one's activities. d. As a general guideline,members should expect to spend approximately 6 to 8 hours per month in their work on the committee. 3. The PTRC is a group of peers—no one member has more standing or power than others. 4. Respect for the opinions of each other,and for those with whom the PTRC interacts, is a hallmark of the committee's work. Members seek clarity in presenting their views, and represent a sense of stewardship in all that they do. 5. PTRC members engage in continual self-assessment of their performance on the committee. As needs arise,they seek education and skills necessary to their performance. As a collective,the committee develops changes in its composition, structure and function as needed. 6. The PTRC provides opportunities for the education of its members,both as part of committee meetings, and through access to educational events in other settings. Members actively engage in this education as part of their responsibility to the committee. 7. Some of the work of the PTRC is in areas of subjective judgment,where there is not enough hard information to make the decisions that are necessary. Members who are most successful in these decisions are those who are aware of the values they hold, willing to engage in the discussion of those values,and respectful of those values held by others that may differ from their own. 8. The PTRC is composed of individuals with diverse perspectives and experience. The committee benefits from the contrasts that this diversity engenders, and seeks to improve the decisions it makes and the actions it takes by understanding the conflicts and resolving the disputes that arise in the discussion of issues and plans. Commission and Committee: DRAIFT Committee Name: Parks, Trails, and Recreation Committee (PTRO Established by Arden Hills City Council: Year: 2010 A. General Purpose for Committees and Task Forces: While the City Council and City Staff have the sole responsibility for all activities within the City of Arden Hills, from time to time they find it desirable,advantageous,and necessary to bring together residents of Arden Hills in order to broaden and enrich the discussion around possible decisions. As an example,the City Council's ability to debate and consider far-ranging alternatives is stifled by the risk that the mere discussion of alternatives will engender them with undeserved merit. In addition,Arden Hills will always seek to hire the most qualified and capable employees,but in doing so we will frequently hire staff that is not intimately connected to the Arden Hills neighborhoods. Therefore,it is critical that the City create a mechanism where the City Staff can get unfettered and unbiased reaction to their novel thoughts and ideas. The Commission, Committee, and Task Forces are established to broaden and enrich the content that will ultimately be enacted or authorized by the elected City Council. B. Mission/Purpose: Parks,trails,recreation, and natural resources in Arden Hills increase the desirability of the city as a place to live or work, enhance the health and well-being of citizens and guests, and improve the value of citizens' property. The Parks, Trails, and Recreation Committee(PTRC)represents the interests of Arden Hills citizens in leading the continuing development, expansion, and improvement of those resources. The PTRC recommends to the City Council actions that support those interests; monitors the use of and the improvements in parks,trails,and recreation; and collaborates with other City committees and commissions in improving parks and trails. C. Goals: l. Recommend actions that advance the vision for parks,trails,and recreation. 2. Assist in identifying ongoing parks and trails maintenance priorities. 3. Research,review, and recommend grant opportunities, sponsorships, and partnerships for parks and trails. 4. Assist, advise, and monitor plans for parks,trails and recreation within TCAAP at the appropriate time. 5. Work with the designer to finalize the signage for Elmer L. Andersen Memorial Trail for an estimated installation of spring/summer,2010. 6. Review the impact of establishing a fee structure for field use in the City and make a recommendation to the Council on whether the City should pursue the charging of fees. 7. Review the CP Rail Bridge and County Road E projects and the various funding opportunities and work with the Council in prioritizing a timeline and scope for completion. 8. Review the Valentine Lake elevations and the effects to Valentine Park throughout the spring and work with the neighborhood and engineer to identify potential improvements to the park. 9. Assist in identifying a list of potential scout/volunteer projects throughout the City. 10. Assist in preparing a list of topics and potential articles that the Committee would like to see highlighted in the City newsletter. D. Committee Expectations: While the work required of PTRC members will vary both across members and across time,the following expectations are generally held of all committee members: 1. The interests of Arden Hills and its citizens are foremost 2. Participation of PTRC members is key to their contribution— a. Members should be present and involved in meetings of the committee. b. Members should be actively engaged in discussing issues, sharing perspectives,and raising questions that are essential to good decision-making. C. Effective participation derives from continually learning about Arden Hills parks,trails,and recreation and the physical and political environments in which they exist. This learning includes those formal opportunities afforded by the PTRC, as well as informal opportunities that occur in the course of one's activities. d. As a general guideline,members should expect to spend approximately 6 to 8 hours per month in their work on the committee. 3. The PTRC is a group of peers—no one member has more standing or power than others. 4. Respect for the opinions of each other, and for those with whom the PTRC interacts, is a hallmark of the committee's work. Members seek clarity in presenting their views, and represent a sense of stewardship in all that they do. 5. PTRC members engage in continual self-assessment of their performance on the committee. As needs arise,they seek education and skills necessary to their performance. As a collective,the committee develops changes in its composition, structure and function as needed. 6. The PTRC provides opportunities for the education of its members,both as part of committee meetings, and through access to educational events in other settings. Members actively engage in this education as part of their responsibility to the committee. 7. Some of the work of the PTRC is in areas of subjective judgment,where there is not enough hard information to make the decisions that are necessary. Members who are most successful in these decisions are those who are aware of the values they hold, willing to engage in the discussion of those values,and respectful of those values held by others that may differ from their own. 8. The PTRC is composed of individuals with diverse perspectives and experience. The committee benefits from the contrasts that this diversity engenders, and seeks to improve the decisions it makes and the actions it takes by understanding the conflicts and resolving the disputes that arise in the discussion of issues and plans. Other Attachments,,-- 1. Tribute Tree Order Form — Friends of the Park 2. CIP Pages for Committee to put in binders 0 Give . a Tiribute Tiree y 4P Stuck on what to give that special someone who has two of everything? .. How about the gift of a tree? Order a Tribute Tree in honor of someone and in the g sp rin the tree will be planted in a park by park workers. The Friends will send a seasonal St. Paul xi gift announcement to each recipient and in the summer a map showing nsev �ji,unty the location of the tree will be sent to the recipient. ?Tribute trees may be planted in Dakota and Ramsey County Parks or rY parks in Apple Valley; Arden Hills;Blaine; Brooklyn Park; Champlin-, �' p Cottage Grove; Eagan; Falcon Heights; Lauderdale; Little Canada; 7S•�� er tree Maplewood; Mendota Heights; North St. Paul; Roseville; Shoreview- g1) or threeforSouth St. Paul; St. Louis Park; St. Paul; Vadiic7.ais Heights; %Kest St. Paul, White Bear Township; and Woodbury. Please consider becoming a member .�7he Friends o today by addin $25 to the cost o our trees. � f� v Name: a Address: V ..-4 Phone: (day) (evening) �., Email: I any ordering trees Total for trees/membership membership) f $ ___1 F Send gift Send gift card----- card to me Occasion.? to recipient How do you want �--- the gift card to be signed? Name: Address: Phone (day/eve): Park System: fjtF F V V I Send check to Friends of the Parks, 1621 Beechwood Ave., St. T au4 MN55116 For information cafi 651-698_4543 or visit our wehsite.-friendsoftheparks.org All gifts are tax deductible and credit cards are accepted through the website. Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 09 -Park-001 Project Name Elmer L.Andersen Memorial Trail Signage ; Type Improvement Priority n/a Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department Description Total Project Cost $15,000 The Elmer L.Andersen Memorial Trail was designated in 2006.The PTRC has recommended designing signage to identify this trail as the Memorial trail. It is currently going through design with Derrek Hames and the PTRC. If approved,the construction would be scheduled to take place in 2010. Justification The Elmer L.Andersen Memorial Trail that was designated by the City in 2006 has no identification. The PTRC and Derrek Haines will be working on design and bring forward a recommendation for possible implementation in 2010. Prior Expenditures 2010 2011 2012 2013 2014 Total 1,0001 Construction/Maintenance 14,000 14,000 Total Total 14,000 14,000 Prior Funding Sources 2010 2011 2012 2013 2014 Total 1,000 Special Revenue Park Fund 14,000 14,000 Total Total 14,000 14,000 Operational Impact/Other Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 09-Park-004 �' Project Name Cummings Park Irrigation C •T LG tC ti Type Improvement Priority n/a F' Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department Description Total Project Cost $17,000 The fields at Cummings Park are utilitzed Fall,Spring,and Summer for baseball and soccer. In 2001 when the Pavilion was built,the plans did include installation of a pipe for the possibility of future installation of an irrigation system. Justification This field serves as one of the two main sports fields in the City. The field is utilized three seasons out of the year by City programs and association programs. The irrigation system will help to keep the field in playable conditions. Without this capability the field is in poor shape. Expenditures 2010 2011 2012 2013 2014 Total Construction/Maintenance 17,000 17,000 Total 17,000 17,000 Funding Sources 2010 2011 2012 2013 2014 Total Special Revenue Park Fund 17,000 17,000 Total 17,000 17,000 Operational Impact/Other Improvement of this field will decrease the amount of labor devoted for maintenance and field repair costs. This field will be better quality and able to be used more often with less impact on the grass. Estimated savings is$1,500 per year. Operating Budget Impact 2010 2011 2012 2013 2014 Total Annual Maintenance Charge -1,500 -1,500 -1,500 -1,500 -1,500 -7,500 Total 011500 -11500 011500 -1,500 .11500 .71500 Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 09-Park-007 Project Name Safe Routes to School-Andersen Connections Type Improvement Priority n/a Useful Life Contact Park&Recreation Mgr r. Category Park Capital Improvements Department Parks Department Description Total Project Cost $5249484 Construction of a 8 foot bituminous trail on the south side of County Road E2,between Old Snelling Avenue and New Brighton Road. Approximate length is 3,150 linear feet. Pave an informal foot path(10 foot bitumious)connecting Venus Avenue to County Road E2. Approximate length 793 linear feet. Add two speed monitor devices to the existing speed limit signs. Extend existing concrete sidewalk that leads from school entrance to meet new trail. Approximate length is 55 linear feet. Justification The Safe Routes to School Grant was awarded to the Ctiy in the amount of$175,000 in April,2008. Wetland impacts caused the project to have additional cost and the City was successful in obtaining an ARRA grant to cover the costs for this project and the Perry Park project. The project is now referred to as the Elmer L.Andersen Memorial Trail Connection Project Staff anticipates construction in spring 2010. Detailed Project Costs: Pathway Construction: $179,921 Retaining Walls: $66,675 Driveway Gates: $20,000 Drainage: $959305 Crosswalks: $ 1,800 Crosswalk Signal: $151,000 Hydrant Relocation: $50,175 Non-Infrastructure: $ 1,000 Engineering: $72,908 Permits: $21,700 Prior Expenditures 2010 2011 2012 2013 2014 Total 94,608 Construction/Maintenance 429,876 429,876 Total Total 429,876 429,876 Prior Funding Sources 2010 2011 2012 2013 2014 Total C 94,608 Grant Revenue 413,076 413,076 Total Ramsey Co Donation 16,800 16,800 Total 4299876 429,876 Operational Impact/Other These pathways must be assessible year round. The city will plow the portions of the trail not in front of the school. Satff estimates approximately 2,500 linear feet of trail to maintain at$2.00 a linear foot=$5,000 a year. Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Operating Budget Impact 2010 2011 2012 2013 2014 Total Maintenance of Parks and Trail 5,000 5,000 5,000 5,000 20,000 Total 51000 51000 51000 51000 20,000 Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 09-Park-010 Project Name Basketball-Tennis Court &Trail Rehabilitation Type Operational Maintenance Priority n/a Useful Life Contact Park&Recreation Mgr Category Park Maintenance Department Parks Department Description Total Project Cost $909000 Ingerson and Arden Manor Basketball Resurface-$10,000. Trail rehabilitation$3,000 plus Goodpointe project fees$2,000. Staff recommends resurface maintenance on tennis courts/basketball courts on a 5-6 year schedule. In some instances,a complete reconstruct may be needed to resolve foundation cracks. Justification The City has a 5-6 year resurface schedule. This is a tentative schedule. The courts that are scheduled for a resurface will be inspected the fall before the scheduled improvement to determine if the court truly needs to be resurfaced. Resurface projects for tennis/basketball courts and trails are considered maintenance and therefore cannot utilize the Special Revenue Park Funds. Prior Expenditures 2010 2011 2012 2013 2014 Total 15,0001 Construction/Maintenance 15,000 15,000 15,000 15,000 15,000 75,000 Total Total 15,000 15,000 15,000 15,000 15,000 759000 Prior Funding Sources 2010 2011 2012 2013 2014 Total 15,0001 General Fund 15,000 15,000 15,000 15,000 15,000 75,000 Total Total 15,000 150000 150000 151000 151000 75,000 Operational Impact/Other If these courts are not resurfaced,playing conditions for residents are poor. The cracks will continue to expand and the price to resurface will go up and a possible reconstruction would come into consideration which is five times the cost of rehabilitation. Crack sealing cost savings would be $500 a year. Prior Operating Budget Impact 2010 2011 2012 2013 2014 Total -5001 Annual Maintenance Charge -500 -500 -500 -500 -2,000 Total Total -500 -500 -500 -500 -2,000 Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 10-Park-005 ia.t Project Name . Valentine Park Improvements Type Improvement Priority n/a Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department Description Total Project Cost $3309000 The City completed a drainage study of this park. The City Council has asked for the PTRC to review and recommend potential park improvements as well as seek neighborhood input. The elevation of Lake Valentine has improved due to removal of the beaver dam and cleaning of the culverts. The City needs to monitor the lake levels into the spring thaw. The park is still too low and is very wet due to drainage from the neighborhoods. Council will want neighborhood input on the type of improvements this park needs. Justification This park is in poor shape. The parking lot is in need of replacement and there is no shelter,as it was moved due to the flooding. The play structure was installed in 1990.On the City's 20 year replacement schedule,it should be replaced in 2010,however,the playground is in fine shape and therefore could make it until the park is improved. The park drainage needs to be addressed before amenities are replaced. Prior Expenditures 2010 2011 2012 2013 2014 Total 20,0001 Planning/Design 50,000 50,000 Total Construction/Maintenance 260,000 260,000 Total 50,000 260,000 310,000 Prior Funding Sources 2010 2011 2012 2013 2014 Total 20,000 Surface Water Mgmt Utility Fun 50,000 260,000 310,000 Total Total 50,000 260,000 310,000 Operational Imp act/Other The park improvement will help with maintenance because the park is usually so wet,it is difficult to mow and when done,one large area is not able to be mowed at all. Savings estimated to be$200 per year for parts and labor. Operating Budget Impact 2010 2011 2012 2013 2014 Total Maintenance of Parks and Trail -200 -200 -200 -200 -800 Total -200 -200 -200 -200 -800 Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 10-Park-006 Project Name DNR Trail Connection-Elmer L.Andersen a Type Improvement Priority n/a Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department FTrscription Total Project Cost $1009000 ail leading from Perry Park Pavilion to the Tony Schmidt Underpass Trail. The project is now part of the Elmer L.Andersen Memorial Trail project and is tentatively planned for construction in spring of 2010. Justification The City was awarded a DNR local Connection Grant for this project. There is a 50%match requirement. The City combined this project with the Safe Routes to School Project and it is now called the Elmer L.Andersen Memorial Trail Connections. The Perry Park Project costs are: $50,500-Pathway $28,270-Retaining Walls $ 6,700-Drainage $14,530-Engineering Expenditures 2010 2011 2012 2013 2014 Total Planning/Design 14,530 14,530 Construction/Maintenance 85,470 85,470 Total 100,000 1001000 Funding Sources 2010 2011 2012 2013 2014 Total Grant Revenue 74,250 74,250 Special Revenue Park Fund 25,750 25,750 Total 1009000 100,000 Operational Imp act/Other This trail will need to be accessible year round because it must be ADA compliant year round. This is a.27 mile trail(1,410 linear foot). We estimate we would add$2,820 per year for maintenance costs($2 per linear foot). Operating Budget Impact 2010 2011 2012 2013 2014 Total Maintenance of Parks and Trail 2,820 2,820 2,820 2,820 11,280 Total 2,820 2,820 21820 21820 11,280 Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 10-Park-011 Project Name Old Highway 10 Sidewalk Improvements-CP Rail Type Improvement Priority n/a Useful Life Contact Engineer Category Park Capital Improvements Department Parks Department Description Total Project Cost $3839200 Old Highway 10 has been identified as a key regional path. The CP Rail Bridge is a bottle neck for the potential Snelling Regional Trail. The project includes adding a passage on one side of the existing bridge structure. A CP Rail Study has been completed to identify potential impacts for this project. Justification The PTRC has identified the Snelling Regional Trail as a priority in its 2006 Strategies. The CP Rail Bridge is a major bottle neck and needs to be done before or at the same time as the trail. The PTRC recommended the west side for the pathway and the City Council concurred with that recommendation. Bolton and Menk are currently working with the railroad on the final design. Staff and Bolton and Menk have also been directed by Council to apply for a Regional Trail Legacy Grant through the State of Minnesota. Awards for this grant will be announced in January of 2010. MSA funds could be utilized for this project,however,the City Council needs to prioritze projects for this funding source. Prior Expenditures 2010 2011 2012 2013 2014 Total 43,200 Planning/Design 30,000 30,000 Total Construction/Maintenance 310,000 310,000 Total 340,000 340,000 Prior Funding Sources 2010 2011 2012 2013 2014 Total 43,2001 Special Revenue Park Fund 30,000 30,000 Total State Aid Funds 310,000 310,000 Total 340,000 340,000 Operational Impact/Other The bridge improvement itself would have minimal impact. The plowing would be minimal until a trail was put in. We estimate approximately 25 feet to maintain at$2 a foot for a total of$50 a year. Operating Budget Impact 2010 2011 2012 2013 2014 Total Annual Maintenance Charge 50 50 50 50 50 250 Total 50 50 50 50 50 250 Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 10-Park-030 Project Name Lexington Avenue Trail Type Improvement Priority n/a Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department cr. Description Total Project Cost $62,645 This sidewalk would be constructed from the railroad to the entrance for the strip mall and potentially to Grey Fox Road. Staff is budgeting for a eight foot concrete path to Grey Fox Road which is 935 feet at$67 a foot. Other options include: 402 feet to mall entrance-(concrete 8 feet)=$26,934($67/foot) 402 feet to mall entrance-(bituminous 8 feet wide)=$24,120($60/foot) 935 feet to Grey Fox Road-(bituminous 8 feet)=$56,100($60/foot) Justification With the Old Holiday Inn becoming student housing(Arden Hall)temporarily,this sidewalk would be a nice addition. The increased pedestrian traffic would have an easy connection to the businesses. The City is in the process of looking into partnerships with the businesses along Lexington Avenue to share the cost. Expenditures 2010 2011 2012 2013 2014 Total Construction/Maintenance 62,645 62,645 Total 62,645 62,645 Funding Sources 2010 2011 2012 2013 2014 Total Donations 30,000 30,000 Special Revenue Park Fund 32,645 32,645 Total 62,645 62,645 Operational Impact/Other Staff recommends that the City work with businesses on that stretch to maintain this trail. This would mean zero impact to the operating budget to add this trail. If the City does not work with the businesses,it is estimated to cost$2 per linear foot to maintain per year which equals$1,870 for this section. Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 10-Park-031 Project Name park Bench Implementation Type Improvement Priority n/a Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department Description Total Project Cost $259000 The PTRC is recommending a 4 year implementation of benches in our park system: $5,000-2010 $5,000-2011 $5,000-2012 $5,000-2013 $5,000-2014 Benches will be durable benches(standard green,punched steel)that are resistent to vandalism. Each bench is typically$500 plus shipping and therefore,year one the City could add up to approximately 18-20 benches,year two through four-9-10 each year. Justification The City Council directed 77arks,Trails and Recreation Committee to consider recommending additional benches in the parks and trail system to meet the aging population in Arden Hills and also families visiting our parks and using our play structures. Expenditures 2010 2011 2012 2013 2014 Total Construction/Maintenance 5,000 5,000 5,000 5,000 5,000 25,000 Total 51000 51000 59000 51000 51000 259000 Funding Sources 2010 2011 2012 2013 2014 Total Special Revenue Park Fund 5,000 5,000 5,000 5,000 5,000 25,000 Total 59000 51000 59000 59000 51000 25,000 Operational Impact/Other Produced Using the Plan-It Capital Planning Software Wednesday,Decenzlaer 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 12-Park-001 r�t� Project Name Lexington Ave Trail Resurfacing r Type Improvement Priority n/a Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department Description Total Project Cost $509000 Replacement of the Lexington Avenue trail from Cummings Park Drive to County Road F. A general resurface will not resolve the issues. A reconstruct while recycling the current pavement would be the most cost effective. Justification The Lexington Avenue trail from Cummings Park Drive to County Road F is in need of replacement. A general resurface will not resolve the issues. The City may want to approach Boston Scientific to see if they would be interested in contributing to the upgrade of this trail. Expenditures 2010 2011 2012 2013 2014 Total Construction/Maintenance 50,000 50,000 Total 509000 50,000 Funding Sources 2010 2011 2012 2013 2014 Total Capital Improvement Funds(PI 50,000 50,000 Total 50,000 50,000 Operational Impact/Other This project does not impact the operating budget as it is an existing trail. The trail is in poor condition and should be replaced. The City does not plow this trail,businesses along the trail plow it. Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 13-Park-001 Project Name west Round Lake Trail Type Improvement Priority n/a Useful Life Contact Engineer Category Park Capital Improvements Department Parks Department Description Total Project Cost $1209000 This is a proposed trail to link two sections of trail that exist behind the businesses along Round Lake. The missing trail is.46 mile or 2,421 feet. Justification If this trail is not completed,it will not be used due to the gap. An easement needs to be worked out with Deluxe Corporation(Formerly Scholls), in order to move forward. With a new tenant at this location,we could possibly make progress. Expenditures 2010 2011 2012 2013 2014 Total Construction/Maintenance 120,000 120,000 Total 120,000 120,000 Funding Sources 2010 2011 2012 2013 2014 Total Special Revenue Park Fund 120,000 120,000 Total 120,000 1209000 Operational Impact/Other Staff estimates that this pathway would cost approximately$2 per foot to maintain which equals$4,842 per year. Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 13-Park-010 Project Name County Road E Trail Type Improvement Priority n/a Useful Life Contact Engineer Category Park Capital.Improvements. Department.Parks.Department � b Description Total Project Cost $348,100 The project calls for construction of an 8 foot trail extending from the potential pedestrian bridge to Old Highway 10. The City Council selected the north side for this trail. This pathway was included in the FEDERAL STP Application for the FY2013,available in July of 2012. This pathway was NOT ncluded in the MUNICIPAL GRANT application for the FY2011 as it did not apply. Therefore,if the Muncipal grant is used,Council will need to decide whether to build this with City funds. Justification The Parks,Trails,and Recreation Committee identified this trail as a priority in the 2002 Open Space Plan,their 2006 Strategies,and again in the 2030 Comprehensive Plan. The bridge widening or pedestrian bridge would need to be done before or at the same time as this trail. This is a key connection that would meet a proposed trail on Lake Johanna Blvd,leading to Tony Schmidt Park underpass trail and also would meet the proposed Snelling Regional Trail. Expenditures 2010 2011 2012 2013 2014 Total Planning/Design 28,100 28,100 Construction/Maintenance 320,000 320,000 Total 348,100 348,100 Funding Sources 2010 2011 2012 2013 2014 Total Grant Revenue 256,000 256,000 Special Revenue Park Fund 28,100 28,100 State Aid Funds 64,000 64,000 Total 348,100 348,100 Operational Impact/Other Yearly maintenance on this sidewalk is estimated at$2 a linear foot. The sidewalk is 1,600 feet=$3,200 per year. Operating Budget Impact 2010 2011 2012 2013 2014 Total Future Annual Maintenance Charge 3,200 3,200 6,400 3,200 Total 3,200 31200 6,400 Total Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 13-Park-011 Project Name County Road E Sidewalk Improvements(Bridge) Type Improvement Priority n/a P F ofi. Useful Life Contact Engineer Category Park Capital Improvements Department Parks Department Fription Total Project Cost $8109900 Bridge Option The project calls for widening the bridge and adding a 5.5 foot wide sidewalk on the north side of the bridge(City council approved the north side). This option has been explored with MnDOT and a MUNICIPAL GRANT has been applied for the bridge preservation project. The application was for$388,384 and it would be FY2011-becoming available in July of 2010. Or Pedestrian Bridge on the north side of the bridge. It is estimated to cost over 700,000 for this bridge. The City has applied for federal funding for this. The grant is an 80/20 split and engineering expenses are not included. This is for FY2013-with the funds becoming available in July of 2012. Justification The bridge along County Road E is very narrow and pedestrian travel on this stretch is very dangerous. The Parks,Trails,and Recreation Committee identified this project as a priority in the 2002 Comprehensive Park Plan,2006 Strategies and 2030 Comp Plan. Prior Expenditures 2010 2011 2012 2013 2014 Total 20,0001 Planning/Design 60,000 60,000 Total Construction/Maintenance 730,900 730,900 Total 7909900 790,900 Prior Funding Sources 2010 2011 2012 2013 2014 Total 20,000 Grant Revenue 584,720 584,720 Total Special Revenue Park Fund 60,000 60,000 State Aid Funds 146,180 146,180 Total 7909900 790,900 Operational Imp act/Other This project would add approximately 925 linear feet of trail on the ped bridge to be maintained at$2 per linear foot per year. Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Operating Budget Impact 2010 2011 2012 2013 2014 Total Future Annual Maintenance Charge 1,850 1,850 3,700 �OO Total 11850 11850 3,700 Total Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, Minnesota Project# 14-Park-008 Project Name Snelling Avenue Regional Trail Type Improvement Priority n/a Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department M Description Total Project Cost $2,284,149 Segment I-identified in the 2008 CP Rail Feasibility Report would extend from highway 51 to County Road E. The PMP reconstruction project is tentatively scheduled for 2013. The CP Rail Bridge improvements are planned for the west side in 2010. Therefore,it may make the most sense to pursue the trail on the west side for this segment. To complete the rest of the segments and the entire corridor from County Road E to Highway 96(going with the west side),it is proposed to be an additional$1,975,149.00. The City could potentially seek federal funding assistance for this corridor. Justification The PTRC has identified this trail in it's 2006 Strategies as a priority. It is identified as a key north-south regional connection. The Snelling Avenue PMP reconstruction has currently no set date for reconstruction. That project may factor into when this trail is constructed. Staff needs to continue to research the various funding possibilities. Expenditures 2010 2011 2012 2013 2014 Total Planning/Design 445,030 445,030 Construction/Maintenance 1,839,119 1,839,119 Total 2,284,149 21284,149 Funding Sources 2010 2011 2012 2013 2014 Total Capital Improvement Funds(PI 2,284,149 2,284,149 Total 2,284,149 21284,149 Operational Impact/Other As a result of segment I trail,maintenance costs are estimated to be$8,464.00 per year. (16,579 linear feet times$2 a foot for the entire corridor= $339158.) Operating Budget Impact 2010 2011 2012 2013 2014 Total Future Maintenance of Parks and Trail 8,464 8,464 _E: 24,694 Total 8,464 8,464 Total Produced Using the Plan-It Capital Planning Software Wednesday,December 09,2009