HomeMy WebLinkAbout4F, Lake Johanna Fire Dept Capital Expenditures-7i EN HILLS
Request for Council Action
Prepared By: Ron Moorse, City Administrator
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Council Meeting Date: December 14, 2009
Lake Johanna Fire Department Capital Expenditures
Budgeted Amount: Actual Amount: Funding Source:
$45,774 — 2009 Budget $259774.65 — 2009 Budget Public Safety Capital
$76,496 — 2010 Budget $55975.00 - 2010 Budget
Recommendation:
I. Motion to approve a payment in the amount of $55,975.00 (2010 Budget) to the Lake
Johanna Fire Department which is the City's share of the second of the three annual
payments for the demonstrator ladder truck purchased in 2008.
2. Motion to approve a payment in the amount of $25,774.65 (2009 Budget) to the Lake
Johanna Fire Department which is the City's share of the cost of replacing Car I,
plus the cost of the capital reimbursement to the City of Shoreview.
Supporting Documents:
1. See the attached memo from Ron Moorse, City Administrator.
2. Invoice #305 — Reimbursement of Capital Expense - $25,774.65
3. Invoice #308 — Reimbursement of Capital Expense - $55,975.00
4. LJFD General Equipment Capital Budget
MEMORANDUM
DATE: December 14, 2009
TO: Mayor and City Council
FROM: Ron Moorse, City Administrator
SUBJECT: Lake Johanna Fire Department Capital Expenditures
BACKGROUND
The City has received two invoices from the Lake Johanna Fire Department (LJFD) for capital
expenditures in 2009. One is related to the purchase of a demonstrator ladder truck with
financing over three years. The other is related to the replacement of Car 1, which is used by the
full-time Fire Department staff, and the reimbursement of the City of Shoreview for their
payment of more than their share of past capital expenditures.
In 2008, the Lake Johanna Fire Department purchased a demonstrator ladder truck with
financing over a three year period. Attached is an invoice in the amount of $55,975.00, which is
the City's share of the second of the three annual payments.
In 2004/2005, the Cities who participate in the LJFD fire service reviewed the past funding of
capital expenditures, and put in place the current cost allocation formula for capital expenditures.
As part of that process, it was determined the City of Shoreview had paid more than its fair share
of past capital expenditures. It was determined that this overpayment would be remedied
through a reimbursement to Shoreview by the Cities of Arden Hills and North Oaks over a five-
year period. During this period, when significant capital expenditures are funded, a portion of
the Shoreview share of the expenditures will be paid by the Cities of Arden Hills and North
Oaks.
The reimbursement began in 2008, and will continue through 2012. Attached is a copy of the
LJFD capital budget that reflects the reimbursements to Shoreview. The amount of the
reimbursement is $ $21,815 per year, of which the Arden Hills portion is $13,165. The attached
invoice includes the City's $12,609.65 share of the new vehicle, and an additional amount of
$13,165.00 which pays a portion of Shoreview's share of the vehicle cost.
COUNCIL ACTION REQUESTED
l . Motion to approve a payment in the amount of $55,975.00 to the Lake Johanna Fire
Department, which is the City's share of the second of the three annual payments for the
demonstrator ladder truck purchased in 2008.
2. Motion to approve a payment in the amount of $25,774.65 to the Lake Johanna Fire
Department which is the City's share of the cost of replacing Car I, plus the cost of the
capital reimbursement to the City of Shoreview.
Lake Johanna Fire Dept. Inc.
5545 Lexington Ave. No.
Shoreview, MN 55126
Invoice
Date Invoice #
9/17/2009 305
P.O. No. Terms Project
Per Capitol Budget DUE UPON RECIEPT
Quantity Description Rate Amount
Reimbut . sement of Capital Expense 12,609.615 12,609.65
This is 28.4% of the total cost.
Line Item #1 on the General Equipment Capital Budget - new Car 1
Total Paid by = $44,400.16
Capital Reimbursement (to Shoreview), per 2009. Capital Budget 13,165.00 13,165.00
THANK YOU!
Total $25,774.65
Lake Johanna Fire Dept. Inc.
5545 Lexington Ave. No.
Shoreview, MN 55126
Bill To
City of Arden Hills
1245 West Highway 96
Arden Hills, MN 55112
Ir ui�
Invoice
Date Invoice #
12/1/2009 308
wMeO1166we" VF
(rip1tG11 cxpe(oc
P.O. No.
Terms
Project
412,-40'z0-40w
Per Capitol Budget
DUE UPON RECIEPT
Quantity
Description
Rate
Amount
Reimbursementof Capital Expense
557975.00
55,975.00
This is 28% of one-third the cost of the new Demo Aerial truck.
This is the 2nd installment billing payable over 3 years.
Line Item #1 on the 2009 General Equipment Capital Budget
Total for 1/3 the amount = $1993912.18
THANK YOU!
Total C$55$9375.00
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