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Home My WebLink About7A, Resolution 2010-0023 0 � i � _ � ��'S. EN HILLS ' : � � Re uest for Council Action � q � � 3 3 3 t � i .._....._.__..._�._____._.......� ...............�.............�..........__._...........................�...._._...��............-�---.._._.._....�..__.��._.._._._...........�...........�.__w..�.................._....... ._�� ................._�_.....�..�_.....................__�..�...��M�..._.�..._....�__�.._..........._......�._..r.........__..._...�........�..�__.._.�_�........._..�............._.._..._�_.....�.�.._....m�...._....._... � Prepared By: Kristine Giga, Civil Engineer � Council Meeting Date: January 11, 2010 � � Adopt Resolution 2010-002 Ordering Public Improvement and Preparation of Plans and Specifications for the 2010 Pavement Management Program Budgeted Amount: Actual Amount: Funding Source: $1,102,000 $1,135,423 PIR, Enterprise Funds, (engineering and construction) Special Assessments Recommendation: 1. Motion to Adopt Resolution 2010-002 Ordering Public Improvement and Preparation of Plans and Speci�cations for the 2010 Pavement Management Program. (Minnesota Statutes state that the adoption of this resolution requires a four-fifths vote.) _____„ ....................�_.,.__..............._..._..___._,_............_.__._.___.......___�..____..�_._...,.................._..___._______..........._..�_______.__...._.............._.._.__,....._............___�_____.__..........._.__._.._,.............._..___„_____,,.._.............w.____...._............._.______.,._.........._.____.............______.._...._.....__.__............_..________.....__�.__.____.._..._.._._.___.._........_....._........ Supporting Documents: 1. Memorandum from City staff dated January 1 l, 2010. 2. Resolution 2010-002. El� HILLS �E�o�a�DV� DATE: Jan�ary 11, 2010 T�: Hono�-ab�e Mayor and City Council Members �ue Iverson, Acting City Admin�stra�or FROM: Kristine G�ga, Civil Engineer SLTBJECT: 201 � Pavement Management Program (PMP)- Ordering Plans and Specifications Back rou�d - �r� January 11, 2010, a public improvement hearing wi11 be held for the 2010 PMP project. Once the hearing is elosed, t�e next s�ep in the pro�ess is for the City Council to order the Improvements and preparation of plans and specif cations. Discuss�on The following is a brief summary of proposed in�praver�ents; for more detail, please referenee the feas�bility repor�. Street Improvements The fol�owing tab�e s�mmarizes existtng and pra�osed street w�dths for each s�reet proposed for reconstructian. Streets proposed for mxll and overlay, Janet Court, Kat�e Land, and I�atie �ourt, vvill have no ehange to the street w�dth. Existing curb and gutter will rerr�ain in place, with the exception of spot repa�rs to replace damaged or sunken curb. Existing S�reet Width Proposed Street Lacation (Pavement Edge to Width (Face of Curb Pavement Ed e to Faee of Curb alentine Av�nue 24-2� feet 26 feet'� alentine Crest Road 28 feet 28 feet a�entine C�urt 24 fee� 2� feet * 2b feet is the minimum width for a State Aid street; this proposed width does not al�ow for on-s�reet parking. A resolution would need to be passe� to post the street no parking at a�� times. Parking bays could be constructed in certa�n areas to prov�de some on-street parking. C�ty �ounci� Meet��g \�1Vletro-inet.us\a�denhills�P�Z&PW\Engineering\Counc�l_Actions\20 I Q\ I-1 I-� OMemo_201 OFMP_OrderPlansS�ecs.doe Page � of 4 Utilit_y Improvements Watermain Watermain replacement �s recornmenaed on �alentine Court and an Valent�ne Avenue from Valentine Court to O�d Hig�wa� 1 Q. There have been several watermain breaks in this area in �-eeen� years; �the pipe will be replaced with plastic pipe, wh�ch will perform better t��.n iron pipe in �he soils In the area. Replacement of hydrants a�d gate valves is a�so recommended in the Vale�tine neighborhood. No watermain improvements are proposed on Janet �aurt, Katie Lane or �atie Court. San�ta�-y Sewer . No major sanitary sewer improvements are proposed. A few segments of pipe will be replaced in the Va�entlne neighhorhood, where lining or other trenchless techno�og�es cannot be applied because of sags in t�e pipe. Manho�es with structura� deficiencies will be rehabilitated in an effort to reduce inf�ow anc� infiltratian. Chimney seals and solid mar�hole covers will also be plaeed o� aI1 sanitary sewer manholes. Sanitary Sewer services 1Vlany of the residents in the Valentine neighborhood have indicated that they have had issues with roots in their sanitary sewer service �ines. The service is the property owner�s responsibil�ty from the main to the hause. Staff recomn�ends including a private sewer service replacement item �or this project. This work would be performec� o�ly if requested and paic� far by t�e proper�y owner. Language could be �ncluded in the eontract documents that the Cont�actor would �rovide unit prices for private work, and that any private work will be done a� a contract between the Contractor and the private property owner. Prov�aing th�s opt�on is intended to maintain the �ntegrity of the newly reconstructed street, as �vell as saving the property owner road restaration eosts in the �uture. Storm Sewer T�e exis�ing storm sewer system v�ill be improved and expanded throughout the ne�ghborhood. Best n�anagemer�� pract2ces, s�ch as rain gardens, In�iltration trenche�, biofiltration basins, and ather feat��-es will also be incorporated i�to �he project in order ta meet the Riee Creek Watershed District's wa�er quality requ�rements. Fin ancial Implications The estimated total project cost for t�ie im�ravements is $1,135,423, Including engineering fees. Consistent with t�e Assessment poliey, an addit�onal 37% overhead for the street improvements has been inc�uded, which was used to calculate prelimina�-y assessment rates. The overhead is broken do�vn as �ollows: C�ty Administratian 2.�% Design Engineering 10.0% Construet�on Engineering � 4.0% Legal 2 . Q°�o �ity Counc�� Meettng \�etro-inet.us\�rc�enhills�'R&PV�\Engineer�ng\�ou�cil_Actions�2014\ � - � 1- l ON1ema_2014�N�P_4rderPlansSpees.doc Page 2 of � �iseal 3.0% �nterest During Const�-uction 4.5% Assessment �ZoII �'reparatian 1.0°/a Contingencies 4.0% TOTAL 3 7.0% The City�s portion of the pra�ect eos�s are currently budgeted from the PIR and Uti�ity Enterprise Funds (sanitary sewer, surface wa�er managemen� ancl waterr�a�n funds}. Vale��ine Aven�e is a S�ate Aid street, whle� is eligible for use of State Aid funds. A prapased project funding summ�.ry is Iisted in the table belovv. Raadway costs include a 37°/o overheac�; u�i�ity costs Include 30% overhead. Sanitary Surface Sewer water�main Water PIR State Aid qssessments Toial Cost Fu�oi Fund Managemer�f Fund Fund�ng Funal Street Improvements $142,620 $231,166 $373,786 $747,572 Starm Drainage $'124,466 $72,744 $197,210 [rnpravements Watermain Improvements $'� 22,483 $122,483 Sanftary Sewer �68,,�� Irnprovements �681 ��s Total $68,159 $122,483 $124,466 $142,620 $303,910 $373, 786 $�,135,423 Amount funded by the �ity $ 457,727 �mount funded by State Aid $ 303,9� 0 Amount received from assessments $ 373,786 Tatal Pro�ect Costs $ 1,135,423 Assessments As detailed in the feasibili�y report, two prel�m�nary assessment rates have been established, for reconstructian and for mill and overlay. The table be�ow �ists the estirnated assess�nent rate per residential equivalent units (REt7}. Type of �mprovement I�1�zmber of REtJs Es�imated Assessmen� Rate Reeonstruction 31 $8,833 MiII and averlay 44 $2,272 Ci�y Council Mee�ing \�1Vletro-inet.us\ardenhills�PR&PW�Engineering\Council_Actions\20 t 4\I -� I -I QMemo_2010PMP_OrderPlansSpecs.doc Page 3 of 4 Resident Comments/Concerns At the neigh�orhood meeting, several commen�s anc� �o�cerns �vere raised by the res�dents. The most common were concerned With street �vidth, parking, drainage, and assessments. Resldents expressed concerns abaut speeding and through traffic on Valentine Avenue. In respa�se to �hese cancerns, the feasibilit� repor� also provides an option for a 24 foo� wide road. However, �h�s design would not a�Iow the City to use State Aid funds on this �roj ect. Residents had mixed responses abou� t�e need for on-street parking; many did not have concerns, while others would Iike to see on-stree� parking available at aIl tir�es after t�e project is complete. The Lake Johanna Fire Dep�rtme�t has expressed concerns about narrow streets, and have requested that streets �ess than 26 feet wide be posted no parking at a11 times to ensure emergency vehic�e access to properties. Residents throughout the neighborhood expressed �peeif c drainage concerns. The project team w�Il work individually with �hese resi�ents during fnal design. Many reside�ts were also concerned about the tim�ng of this proposed assessment, giv�n the eurrent state of the economy. These concerns are similar to those that were heard during the proEes� for the 2Qa9 PMP. As was aur experience during the 2009 construetion season, street projec�s b�ds are extre�nely campeti�ive, providing both the City and the residents with cos� savings. If b�ds are more expensive than es��mated, they can be rejec�ed. Council Action Requested Staff recomrnends the adoption o� Resolu�ion 2010-002: Orc�ering Pu��ic Improvement and Preparatian of Plans and Specif eations for the 2410 Pavement Management Program. Minnesota Statutes state �hat the adoption of th�s resalution requires a four- fifths vote. �ity Council Meeting \\Metro-inet.us\ardenhiIls�PR&PW\Engineerir�g\�ouncil_Actia�s\20 � 0\� -1 I- I OMema_ZQ I OPMP_OrderPlansSpecs.doc Page 4 of 4 EN H.I�,LS CITY OF ARDEN I�ILLS C4U�TY UF RAMSEY STATE OF MINNESQ�A RESULUT�ON NU. 2010-002 A RESOLUTIUI�1 ORDERING IMPROVE�VIENT AND PREPARATI41� UF PLANS AND SPECIFICATIONS FOR THE 2010 PAVEMENT MANAGEM�NT PROGRAM WHEREAS, a resolution of the City Council adopted December 14, 2009, �xed a date for a Council hear�ng on �he propased improvernent of the follo�ving streets: V�.lentine �rest Road, from Valentine A�enue to eu� de sac, �alentlne Ave��e, from Lake `Talentine Road to O�d Hig�way 10, Valentine Cour�, from Va�entine Avenue to cul de sac, Janet Court, from Lake Va�entine Road to cu1 c�e sac, Katie Lane, frorn Cleveland Avenue to 1272 feet south, Katie Court, from Katie Lane to c�l de sac, and WHEREAS, ten days' mai�ed na�ice and tvc�o weeks' published no�ice of the hear�ng was gi�er�, and the hearing was held on January 11, 2414, at �vh�ch aIl person� des�ring ta be h�ard v�ere given an apport�nity to be heard �hereon, NQW THERE�ORE, B� IT RESOLVED BY THE CITY CUUNCIL OF ARDEN HII.LS, MINNES(JTA: 1. Such irnprovement is necessary, cost-effec�ive, and feasib�e as detailed in the feas�bil�ty report. 2. Sueh �rnprovement is he�-eby orc�ered as propased in the Council resolution adoptec� January 11, 2010. 3. WSB & Assoc�ates, Inc. is hereby designated as the engineer for this �mpravement. The eng��eer shall prepare plans and specificatlons �or the making of such im�rovement. ADQPTED BY THE CITY CUUNCIL 4F THE CITY OF ARDEl�I H�LLS THIS 11th DAY OF JANi�ARY, 2010. Stanley D. Harpstead, Mayor ATT�ST: Susan K. Iverson, Acting City Administrator