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HomeMy WebLinkAbout8A, Lake Johanna Fire Dept Capital Expenditures� 1 �;.� EN HILLS = i Re uest for Council Action � q � _ � .......�......__._.�..� ..................................._._.�__...._...._..........��.....�_.._.......�..�....�.__._.�.�..�........_�__._�..�._...�.....�_.....__�..._....r�......�.........____.______._._........ � ��....._...�...�.�._....._�.�_.__..__.......�............,..._�.....�.._...._..�.._�__.._��........._...�._�_..._....�....�...��...____�...._.............._..._......._.......�...__._�_..�.............._�.�.�........�.. .. �..� Prepared By: Sue Iverson � Acting City Administrator � Council Meeting Date: January 1 l, 2010 Finance Director/Treasurer � � Lake Johanna Fire Department Capital Expenditures Budgeted Amount: Actual Amount: Funding Source: �24,809 — 2009 Budget $25,775 — 2009 Budget Public Safety Capital $55,975 — 2010 Budget $55,975 - 2010 Budget Recommendation: 1. Motion to approve a payment in the amount of $55,975.00 to the Lake Johanna Fire Department which is the City's share of the second of three annual payments for the demonstrator ladder truck purchased in 2008 with the funds to come from the 2010 budget. 2. Motion to approve a payment in the amount of $25,774.65 to the Lake Johanna Fire Department which is the City's share of the cost of replacing Car I, plus the cost of the capital reimbursement to the City of Shoreview from the 2009 budget. Supportin� Documents: 1. See the attached memo from Sue Iverson, Acting City Administrator. 2. Attachment A— 2009 LJFD General Equipment Capital Budget 3. Attachment B— 2010 LJFD General Equipment Capital Budget 4. Invoice #305 — Reimbursement of Capital Expense -$25,774.65 5. Invoice #308 — Reimbursement of Capital Expense -$55,975.00 ��iii._ MEMORANDUM DATE : January 11, 2010 TO: Mayor and City Council FROM: Sue Iverson, Acting City Administrator SUBJECT: Lake Johanna Fire Department Capital Expenditures BACKGROUND The City has received two invoices from the Lake Johanna Fire Department (LJFD) for capital expenditures in 2009 and 2010. One is related to the purchase of a demonstrator ladder truck with financing over three years. The other is related to the replacement of Car 1, which is used by the full-time Fire Department staff, and the reimbursement of the City of Shoreview for their payment of more than their share of past capital expenditures. At the December 14, 2009 City Council meeting, the City Council tabled these items to be brought back with further clarification before being approved. Ladder Truck In 2008, the Lake Johanna Fire Department purchased a demonstrator ladder truck with financing over a three year period. Attached is an invoice in the amount of $55,975.00, which is the City's share of the second of the three annual payments, this is included in the 2010 capital budget. (Note on the attached Capital Budget the total amount per year for this truck payment is $199,912 and appears as L-3 at the top of the 2010 column of Attachment B.) Chief s Vehicle or Car 1 In 2009, the Lake Johanna Fire Department purchased a new car for a"Chief's vehicle". The actual cost of this vehicle is $44,400.16, while the budget was $41,000. Arden Hills' portion of thls expense is $12,609.65 based on the cost allocation percentage in 2009 of 28.4%. (Note on the attached Capital Budget the total amount budgeted for this vehicle was $41,000 and appears as C-1 at the top of the 2009 column of Attachment A.) Capital Reimbursement In 2004/2005, the Cities who participate in the LJFD fire service reviewed the past funding of capltal expenditures, and put in place the current cost allocation formula for capital expenditures. As part of that process, it was determined the City of Shoreview had paid more than its fair share of past capital expenditures. It was determined that this overpayment would be remedied through a reimbursement to Shoreview by the Cities of Arden Hills and North Oaks over a five- year period. During this period, when significant capital expenditures are funded, a portion of the Shoreview share of the expenditures will be paid by the Cities of Arden Hills and North Oaks. The reimbursement began in 2008, and will continue through 2012. The amount of the reimbursement is $$21, 815 per year, of which the Arden Hills portion is $13,165 .(Note this amount shows as Arden Hills (Reimbursement) above the budget note box on Attachment A. ) Invoice #305 includes the City's $12,609.65 share of the new vehicle, and an additional amount of $13,165.00 which pays a portion of Shoreview's share of the vehicle cost. Invoice #308 is the 2010 payment for the ladder truck. COUNCIL ACTION REQUESTED l. Motion to approve a payment in the amount of $55,975.00 to the Lake Johanna Fire Department, for the second of the three annual payments for the demonstrator ladder truck purchased in 2008 with the funds to come from the 2010 budget. 2. 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Te�r�s Praject Per Capitol E3udget Dl.)� �POI� RE�IEP� Q�anttty Description Rate �rr�ount �eimbursernent of �api#a! Exper�se 'f �,�0�.�� 1 �,6Q9,6� This �s �8.4% of the ��tai costo ���� ���r�n �#� �r� ��e �er�er�a� Eqc�ipnner�� ��p�t�� ��d�e� g r��� ��r � �o�at Paid by = $44,400. � 6 �ap�tal Reim bursement (to Shoreview}, per 2009 Capi�al Budget 13, � 65.04 13,165,00 THANK 1��P� � ��t� � ���g ���.�� � Lake Johan�� �tre Dept. [nc. � 5�4-5 LexEngton Ave. Na. ���r�vi�v�r, MI� 55'f 2� ,� /� `i � � - - '1 � � j � � "' �: �;:� !-' :II � � �1V�1 C� Date ��vo�ce # � 2f � /2Q�9 348 P.�. No. � Te�ms Per Capi#o1 �udge# � ��E UF�4N F�E�i�P� ��a�t��Y Description �etr�bursemeni �f ��pitaf Expen�e ihis i� 28% of one-th�rd ihe cos� of �he new Demo Aeriaf tr�rck, Thi� i� th� 2�� ��stailr�er�� b��#i€�g �ayabie �v�f � y��rse L�r�e ��em #�1 on the ZQ09 General �quipment �a�ital E3ud�e� Tota� for 1/3 the arnount =$199,9'� 2.18 T�A[�K YC)i� � Rate 55, 375 0 �� • , �'r����� �� c���r�t � � ��� ���.�� ���y� X e�o`J� , .��