HomeMy WebLinkAbout8A, Lake Johanna Fire Dept Capital Expenditures�
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Prepared By: Sue Iverson �
Acting City Administrator � Council Meeting Date: January 1 l, 2010
Finance Director/Treasurer �
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Lake Johanna Fire Department Capital Expenditures
Budgeted Amount: Actual Amount: Funding Source:
�24,809 — 2009 Budget $25,775 — 2009 Budget Public Safety Capital
$55,975 — 2010 Budget $55,975 - 2010 Budget
Recommendation:
1. Motion to approve a payment in the amount of $55,975.00 to the Lake Johanna Fire
Department which is the City's share of the second of three annual payments for the
demonstrator ladder truck purchased in 2008 with the funds to come from the 2010
budget.
2. Motion to approve a payment in the amount of $25,774.65 to the Lake Johanna Fire
Department which is the City's share of the cost of replacing Car I, plus the cost of
the capital reimbursement to the City of Shoreview from the 2009 budget.
Supportin� Documents:
1. See the attached memo from Sue Iverson, Acting City Administrator.
2. Attachment A— 2009 LJFD General Equipment Capital Budget
3. Attachment B— 2010 LJFD General Equipment Capital Budget
4. Invoice #305 — Reimbursement of Capital Expense -$25,774.65
5. Invoice #308 — Reimbursement of Capital Expense -$55,975.00
��iii._
MEMORANDUM
DATE : January 11, 2010
TO: Mayor and City Council
FROM: Sue Iverson, Acting City Administrator
SUBJECT: Lake Johanna Fire Department Capital Expenditures
BACKGROUND
The City has received two invoices from the Lake Johanna Fire Department (LJFD) for capital
expenditures in 2009 and 2010. One is related to the purchase of a demonstrator ladder truck
with financing over three years. The other is related to the replacement of Car 1, which is used
by the full-time Fire Department staff, and the reimbursement of the City of Shoreview for their
payment of more than their share of past capital expenditures. At the December 14, 2009 City
Council meeting, the City Council tabled these items to be brought back with further clarification
before being approved.
Ladder Truck
In 2008, the Lake Johanna Fire Department purchased a demonstrator ladder truck with
financing over a three year period. Attached is an invoice in the amount of $55,975.00, which is
the City's share of the second of the three annual payments, this is included in the 2010 capital
budget. (Note on the attached Capital Budget the total amount per year for this truck payment is
$199,912 and appears as L-3 at the top of the 2010 column of Attachment B.)
Chief s Vehicle or Car 1
In 2009, the Lake Johanna Fire Department purchased a new car for a"Chief's vehicle". The
actual cost of this vehicle is $44,400.16, while the budget was $41,000. Arden Hills' portion of
thls expense is $12,609.65 based on the cost allocation percentage in 2009 of 28.4%. (Note on
the attached Capital Budget the total amount budgeted for this vehicle was $41,000 and appears
as C-1 at the top of the 2009 column of Attachment A.)
Capital Reimbursement
In 2004/2005, the Cities who participate in the LJFD fire service reviewed the past funding of
capltal expenditures, and put in place the current cost allocation formula for capital expenditures.
As part of that process, it was determined the City of Shoreview had paid more than its fair share
of past capital expenditures. It was determined that this overpayment would be remedied
through a reimbursement to Shoreview by the Cities of Arden Hills and North Oaks over a five-
year period. During this period, when significant capital expenditures are funded, a portion of
the Shoreview share of the expenditures will be paid by the Cities of Arden Hills and North
Oaks. The reimbursement began in 2008, and will continue through 2012. The amount of the
reimbursement is $$21, 815 per year, of which the Arden Hills portion is $13,165 .(Note this
amount shows as Arden Hills (Reimbursement) above the budget note box on Attachment A.
)
Invoice #305 includes the City's $12,609.65 share of the new vehicle, and an additional amount
of $13,165.00 which pays a portion of Shoreview's share of the vehicle cost. Invoice #308 is the
2010 payment for the ladder truck.
COUNCIL ACTION REQUESTED
l. Motion to approve a payment in the amount of $55,975.00 to the Lake Johanna Fire
Department, for the second of the three annual payments for the demonstrator ladder truck
purchased in 2008 with the funds to come from the 2010 budget.
2. Motion to approve a payment in the amount of $25,774.65 to the Lake Johanna Fire
Department which is the City's share of the cost of replacing Car I, plus the cost of the
capital reimbursement to the City of Shoreview from the 2409 budget.
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Lak� ,�ohanr�a Fire Dept. fnc.
5�45 Lexir�gtor� Ave. [�o.
Shc�r�vievv, lVI� 5512G
1'1 V 1
o ce
Date Invo�ce #
9/1712009 305
P.O. Na. Te�r�s Praject
Per Capitol E3udget Dl.)� �POI� RE�IEP�
Q�anttty Description Rate �rr�ount
�eimbursernent of �api#a! Exper�se 'f �,�0�.�� 1 �,6Q9,6�
This �s �8.4% of the ��tai costo
���� ���r�n �#� �r� ��e �er�er�a� Eqc�ipnner�� ��p�t�� ��d�e� g r��� ��r �
�o�at Paid by = $44,400. � 6
�ap�tal Reim bursement (to Shoreview}, per 2009 Capi�al Budget 13, � 65.04 13,165,00
THANK 1��P� �
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Lake Johan�� �tre Dept. [nc.
� 5�4-5 LexEngton Ave. Na.
���r�vi�v�r, MI� 55'f 2�
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Date ��vo�ce #
� 2f � /2Q�9 348
P.�. No. � Te�ms
Per Capi#o1 �udge# � ��E UF�4N F�E�i�P�
��a�t��Y Description
�etr�bursemeni �f ��pitaf Expen�e
ihis i� 28% of one-th�rd ihe cos� of �he new Demo Aeriaf tr�rck,
Thi� i� th� 2�� ��stailr�er�� b��#i€�g �ayabie �v�f � y��rse
L�r�e ��em #�1 on the ZQ09 General �quipment �a�ital E3ud�e�
Tota� for 1/3 the arnount =$199,9'� 2.18
T�A[�K YC)i� �
Rate
55, 375 0 ��
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