HomeMy WebLinkAbout4C, 2010 Animal Control Services Agreement_
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Prepared By: Rebecca Brazys, Deputy Clerk ; Council Meeting Date: January 25, 2010
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2010 Animal Control Services Agreement
Budgeted Amount: Actual Amount: Funding Source:
NA NA 101-42100-43150
Recommendation
1. Approve 2010 Animal Control Services Agreement.
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Supporting Documents:
1. Memo from Rebecca Brazys, Deputy Clerk
2. 2010 Animal Control Services Agreement
�;.� EN HILLS
MEMORANDUM
DATE: January 25, 2010
TO: Honorable Mayor and City Council Members
Sue Iverson, Acting City Administrator
FROM: Rebecca Brazys, Deputy Clerk
SUBJECT: 2010 Animal Control Services Agreement
Back�round
The City has been contracting with Animal Control Services. (ACS) for animal control
services for a number of years. The 2010 budgeted amount for this service is $6,000 and
the 2009 actual cost was $8,303.60. The 2010 agreement is attached for Council review
and approval. I've listed below the changes in the 2010 agreement:
Patrol $37 3 hours per week between 8:00 a.m, and 4:00 p.m. (October — March)
$36 in 2009 agreement
Patrol $37 3 hours per week between 10:00 a.m. and 6:00 p.m. (April — Sept.)
This item is a�eduction in the hou�s of service for the specifzed months
which was not reflected in the 2009 ag�eement.
Call tJut $74 6:00 p.m. to 10:00 p.m. (Monday — Friday except holidays)
$72 in 2009 ag�eement
Recommendation
Staff recommends that Council approve the 2010 Animal Control Services agreement for
the period from January 1, 2010 through December 31, 2010..
Council Action Requested
Motion to approve the 2010 Animal Control Services agreement with Animal Control
Services for the period from January l, 2010 through December 31, 2010.
ANIMAL C ONTRO L C ONTRAC T
This Agreement, made effective the first day of January, 2010, by and between Animal Control
Services, hereinafter referred to as "ACS," and the City of Arden Hi11s, a municipal corporation,
located in the County of Ramsey, State of Minnesota, hereinafter referred to as the "City".
In consideration of the covenants and agreements, hereinafter set forth, it is mutually agreed by
and between the parties, hereto, as follows:
l. This agreement will continue in effect until December 31, 2010, unless terminated as
provided herein.
2. ACS will provide Patrol services on the public streets of the City, in a vehicle suitable for
the transportation of small animals, in accordance with City Ordinances and a schedule
agreed upon by both parties. The vehicle shall have proper identi�cation displayed at all
times. ACS shall maintain and insure such vehicles at all times. In addition to patrol
hours, ACS agrees to maintain at least one vehicle for Ca11 Out service to attend to cases
outside regular patrol hours at the speci�c request of a 1aw enforcement agency as
approved by the City.
3. ACS shall provide competent personnel, trained in the handling of animals, in proper
uniform and identification including employee's �rst name and/or employee number.
4. The City authorizes ACS to apprehend and retain dogs, cats, and other animals, and/or
issue citation tags for violations of the City Ordinances related to animals. ACS will not
take action on private property contrary to the expressed wishes of the owner of said
property, nor forcibly take an animal from any person, without the instruction, approval,
and assistance of a duly licensed Minnesota Peace Officer with current jurisdiction that
includes the private property where the animal is located.
5. ACS shall impound and board animals as directed by written order of an authorized City
�epresentative, or by ruling of the Minnesota Board of Health or other Minnesota or
United States agency with jurisdiction.
6. Impounded animals shall be checked for identi�cation as required by Minnesota Statutes
Chapter 346 and kept at Hillcrest Animal Hospital, 1320 County Road D Cir Maplewood,
l�'IN 55109, (651) 484-7211, in a suitable, humane manner for the period speci�ed in
paragraph 9. ACS may temporarily board at an emergency facility if access and/or
treatment is not immediately available at Hillcrest Animal Hospital.
7. If an animal is unclaimed, the City wi11 pay AC S the charges as agreed to on Exhibit One
to this Agreement within thirty days of the Statement Date.
8. Before an animal is released to its owner, ACS or its agent shall collect the charges
specified on Exhibit One to this Agreement.
9. In the event that any dogs, cats, or other impounded animals are unclaimed after the
expiration of any applicable redemption or quarantine period, or six (6) days, whichever
is longer, they shall become the property of ACS and may be disposed of or sold at its
sole discretion. All proceeds from the disposition of such animals shall be the sole
property of ACS, including any proceeds received from any animals disposed of in
accordance with Minnesota Statutes 3 5.71.
10. The City shall furnish to ACS any required forms or receipts and ACS shall keep records
of all animals impounded.
1 l. ACS shall defend, indemnify, and hold the City harmless including its officers,
employees or agents from any and all claims, lawsuits, losses, damages, or expenses on
account of bodily injuries, sickness, disease, death, and property damage, including injury
to animals caused by its employees. ACS shall provide the City proof of commercial
general liability insurance and comprehensive automobile liability in an amount of at
least $500,000.00 per occurrence. ACS shall carry, and upon request of the City provide
proof of Workers Compensation Insurance coverage required by Minnesota law.
12. ACS shall comply with the Minnesota Data Practices Act and all other State and Federal
laws relating to data privacy or con�dentiality, and shall hold the City and its employees
harmless from any claims resulting from any improper disclosure or use of data it
receives or maintains in performance of this Agreement. ACS shall immediately report
to the City any requests from third parties for information relating to its performance of
this Agreement.
13. ACS agrees to promptly respond to inquiries for information or documentation from the
City related to its performance of this Agreement.
14. ACS agrees to abide by the requirements and regulations of the Americans with
Disabilities Act of 1990 (ADA), the I-�umans Rights Act (Minnesota Chapter 363 and
Title VII of the Civil Rights Act of 1964), and any laws governing discrimination based
on race, gender, disability, religion, sexual preference, and sexual harassment. Violation
of any of the above laws can lead to termination of this contract.
15. Either party hereto, may terminate this contract after thirty (30) days written notice to the
other party. Any payments due AC S shall not be affected by termination.
16. Any notice required under applicable law or this Agreement, may be sent to the other
party as indicated on Exhibit One herein.
17. AC S shall be entitled to apply a fuel surcharge in the event the average price for unleaded
gasoline in the Twin Cities metropolitan area, as measured by AAA or similar reporting
service, is $3.15 per gallon or higher.
2
Richard L. Ruzicka
Animal Control Services
City of Arden Hills
By:
Susan K. Iverson, Acting City Administrator Mayor
ANIMAL CONTROL CONTRACT
EXHIBIT ONE
PATROL $37 3 hours per week between 8:00 A.M. and 4:00 P.M. (October-March)
$37 3 hours per week between 10:OOA.M. and 6:00 P.M. (April-September)
CALL OUT $74 6:00 P.M. to 10:00 P.M. (Mon-Fri except holidays)
$78 10:00 P.M. to 8:00 A.M. (Mon-Fri except holidays)
$78 10:00 P.M. Friday - 8:00 A.M. Monday & holidays
The Call Out rates are a flat fee, determined by the time the request is received by ACS.
ANIMAL — OWNER CHARGES - CLAIMED
$42.00 Administrative Handling Fee
$18.00 Daily Boarding Fee
Statutory Veterinary Services (at cost)
ANIl�ZAL — CITY CHARGES - UNCLAIMED
$25.00 Animal Surrender Fee
$17.00 Daily Boarding Fee
$ 5 8.00 Euthanasia and Disposition
Statutory Veterinary Services (at cost)
Charges herein do not include any applicable sales taxes.
Daily Boarding Fees are charged for all or any portion of a calendar day an animal is boarded.
Notices pursuant to this contract shall be given by deposit in the United States Mail, postage
prepaid, addressed as follows:
Mr. Richard L. Ruzicka
Animal Control Services
6400 Colfax Avenue North
Brooklyn Center, NZN 55430
City Administrator
City of Arden Hills
1245 W. Hwy. 96
Arden Hill s, l�IN S 5112
Alternatively, notices required by this contract may be personally delivered to the persons named
above. Notice shall be deemed given as of the date of personal service or as of the date of deposit
of the notice in the United States Mail
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