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HomeMy WebLinkAbout7B, Clarification on 2010 PMP Action■ ��. EN HI LLS Re uest for Council A' q ct�o n : Prepared By: Kristine Giga, Civil Engineer Council Meeting Date: January 25, 2010 Clari�cation on 2010 PMP Action Budgeted Amount: Estimated Actual Amount: Funding Source: $1,102,000 (engineering and $1,135,423 PIR, Enterprise Funds, construction) Special Assessments Recommendation: 1. Provide direction to staff on how to proceed with the final design for the 2010 PMP. ........................................... ..............................._.......-------...........__...........-.-----__....�....--.--.........--.------...........----........_..------........._....__.........-----._..........---..._. --------------_.....-.-.----..........---------........._._...........------............_._......-.--.----.....---.._........------._.......---._......._-----.--......----..........--------_........__.._..._......_....._.....__.......--------.......-- Supporting Documents: 1. Memorandum from City Staff dated January 25, 2010. 2. April 25, 2007 memorandum regarding Municipal State Aid. �.� E HIL N LS MEMORANDUM DATE: January 25, 2010 TO: Honorable Mayor and City Council Members Sue Iverson, Acting City Administrator FROM: Kristine Giga, Civil Engineer SUBJECT: 2010 Pavement Management Program (PMP)- Valentine Avenue Back�round/Discussion On January 11, 2010, the City Council ordered the improvements and preparation of plans and specifications for the 2010 Pavement Management Program, with a 24-foot street width for Valentine Avenue. This design does not meet Municipal State Aid (MSA) design requirements; therefore this proj ect will not be eligible for MSA funds. An urban municipality's Municipal State Aid Street (MSAS) system is comprised of 20 percent of a city's county road and local improved mileage. Arden Hills' total street mileage is 30.85 miles; mileage allowed for MSA designation: 6.17 miles. Currently, Arden Hills has designated a116.17 miles allowed. The length of Valentine Avenue is 0.23 miles. The City does have options to reassign the mileage from Valentine Avenue to other streets. Staff must provide a list of street segments, historical maintenance information and existing conditions to Mn/DOT State Aid for their review in order for them to confirm these street segments as potential MSA candidates. Staff is working on coordinating this with Mn/DOT. A memorandum prepared for the April 30, 2007, City Council meeting regarding MSA street designation is attached for reference. Financial Implications If the City Council would like final design completed for both 24-foot and 26-foot street widths along Valentine Avenue, this will result in additional design costs; the scope of the proj ect included final design for one alternative only. WSB & Associates has provided a cost of $9,400 to complete an alternative design with a 26-foot street width. City Council Meeting \�1Vletro-inet.us\ardenhills�Admin\Council�Agendas & Packet Information\2010\01-25-10 Regular�Packet Information\7B 1- 25-1 OMemo 2010PMP MSA.doc Page 1 of 2 Schedule Implications Proj ects using State Aid funding must be submitted to State Aid for their review. In previous years, the review turnaround typically ranged from two to four weeks. This past year, cities have observed the review period to have taken as long as six weeks. The 26- foot wide design is what would need to be reviewed by State Aid. The proposed proj ect schedule does allow four weeks for State Aid review; however, if there is a backlog at State Aid, there may be future delays. If MSA funds are not used on this proj ect, it is anticipated that the bidding schedule could be advanced to early March. Assessments As detailed in the feasibility report, the street width of Valentine Avenue affected the proposed assessment rate for streets being reconstructed. The table below lists the estimated assessment rate per residential equivalent units (REU) for each option. Type of Improvement Number of REUs Estimated Assessment Rate Reconstruction (24-foot width) 31 $8,656 Reconstruction (26-foot width) 31 $ 8, 8 3 3 Resident Comments/Concerns At the neighborhood meeting, several comments and concerns were raised by the residents concerning street width and parking. Residents expressed concerns about speeding and through traf�c on Valentine Avenue. In response to these concerns, the feasibility report also provided an option for a 24 foot wide road. However, this design would not allow the City to use State Aid funds on this proj ect. Residents had mixed responses about the need for on-street parking; many did not have concerns, while others would like to see on-street parking available at all times after the proj ect is complete. A 26-foot wide street using MSA funds would be required to be posted no parking on both sides of the street at all times. Parking restrictions would be at the discretion of the City Council if the street were constructed to a width of 24 feet and MSA funds are not used. However, the Lake Johanna Fire Department has expressed concerns about narrow streets, and have requested that streets less than 26 feet wide be posted no parking at all times to ensure emergency vehicle access to properties. In the interest of keeping the residents on Valentine Avenue informed, staff recommends that they be noti� ed if modi� cations are made to the design. Council Action Requested Provide direction to staff on how to proceed with the final design for the 2010 PMP. City Council Meeting \�1Vletro-inet.us\ardenhills�.Admin\Council�Agendas & Packet Information\2010\O 1-25-10 Regular�Packet Information\7B 1- 25-lOMemo 2010PMP MSA.doc Page 2 of 2 MEMORANDUM DATE: April 25, 2007 AGENDA ITEM 4C T4: Mayor and City Council Michelle Wolfe, City Administrator FROM: Kristine Giga, Civil Engineer SUBJECT: Municipal State Aid Street Designation BACKGROUND As a result of the reconfiguration of Red Fox Road and the elimination of the TH 51 frontage road in the 2005 PMP, the City needs to reassign 0.47 miles of Municipal State Aid (MSA) streets. Staff reviewed the existing street system to identify road segments that are candidates for MSA streets. Two segments staff identified are Beckman Avenue, from New Brighton Road to Lake Johanna Boulevard (0.18 miles), and Valentine Avenue, from Valentine Lake Road to Old Highway 10 (0.23 miles). These streets were selected because they meet the requirements to be MSA streets, and most closely match the available mileage generated by revoking Red Fox Road. The MSA Needs Manager has indicated to staff that these reassignments are acceptable and will be formalized once a City Council resolution is submitted. DISCUSSION The State Aid Program was established in 1956 as a part of Minnesota's State constitution. Its primary goal was to distribute state aids to local roads and bridges so that a balanced highway system could be established sufficient to serve varied types and volumes of traffic. The funding for the program, the State's Highway User Tax Distribution Fund (HUTDF), is made up of license tab fees, vehicle sales tax, and gas tax revenues. 95% of this money is used to fund road improvements at the state, county and local level. The distribution of this 95% is; 62% for Trunk Highways, 29% for County State Aid Highways (CSAH), and 9% for Municipal State Aid Street (MSAS). The remaining 5% of the HUTDF is dedicated to the flexible highway account and township roads and bridges. \�1Vletro-inet. us�ardenhilis�PR&PW�Engineering\Council_Actions�2007\4-30-07_Memo_MSA_Designation.doc MSA Designation 1 /22/2010 Page 2 In 2007, approximately $1,257.5 million is available for distribution from the HUTDF. Of this total, only nine percent, or about $107.5 million, is allocated to the MSAS fund. Any municipality that has a population of 5,000 or over is eligible to receive state aid funds. The funds are distributed to eligible cities based on two things, population and construction Needs. To determine the portion of the funding that is dependent on construction Needs, each year city engineers submit information to the State Aid office to document their road, structure, and railroad crossing funding Needs for their State Aid system. In order to report the construction Needs for the portion of the City's street system that is MSAS, the City must identify the individual street segments that comprise their system. A city can designate up to 20 percent of their county road and local road mileage on their MSAS system. County roads and County State Aid Highways (CSAH) that have reverted back to the municipality may be included above the 20 percent mileage limitation. Arden Hills has a total of 30.69 miles of local streets, 20% of which can be designated as MSAS for a total of 6.14 miles. Currently we only have 5.76 miles designated. In order to designate a street as MSA, it must meet the following selection criteria: 8820.0700 Subp. 3. Municipal state-aid street. A municipal state-aid street may be selected if it: A. is projected to carry a relatively heavier traffic volume or is functionally classified as collector or arterial as identified on the urban municipality's functional classification plan; B. connects the points of major traffic interest, parks, parkways, or recreational areas within an urban municipality; and C. provides an integrated street system affording, within practical limits, a state-aid street network consistent with projected traffic demands. At the April 16, 2007 City Council Work Session, the City Council asked what projects are eligible for MSA funds. MSA funds may be used on City projects involving MSA streets, bridge improvements, as well as CSAH projects to cover the City's portion of the cost. Engineering costs are also eligible up to 25% of the construction cost. MSA funds are also allowed to be used to fund 1. Lighting of hazardous areas (Ornamental lights may be treated as a landscaping item see number 7) 2. Traffic control signal (100% eligible) 3. Right- of- way acquisition (100% eligible) 4. Bicycle paths and sidewalks along a CSAH or MSAS route. (100% eligible) 5. Storm sewer. (Percentage of funding is based on benefit to the MSAS route) 6. Pavement- level of participation depends on Average Daily Traffic (ADT). (over 80 ADT then 100%) 7. Landscaping- 5% of total allocation in any given year. The City Council also asked whether MSA streets that have been reconstructed can be redesignated. The following excerpt from the Minnesota Rules Chapter 8820 describes the consequences of revoking streets for which MSA funds have been spent: MSA Designation 1/22/2010 Page 3 8820.0800 Subp. 3. Payback on revoked state-aid routes. If a local unit of government revokes a state-aid route for which state-aid construction money has been spent, the district state-aid engineer shall determine the remaining life of the project and compute the value of the items that were financed with state-aid money. This computed value must be subtracted from the next state-aid contract let by the local unit of government. For this determination, (1) the life of a construction and reconstruction project is 25 years, (2) the life of a bridge project is 35 years, and (3) the life of a surfacing or reconditioning project is ten years. Payback is not required if the state-aid construction was a special resurfacing project. CONCLUSION 50% of our City's MSAS funding is based on construction Needs. MSA mileage that is not assigned to street segments is not drawing construction Needs. By not having our full mileage designated to street segments, the City is not receiving all of the MSAS funds we are entitled. The City must make system revisions by May 2007, in order to receive funding for construction Needs in our MSA allocation. Future revisions can be made to the MSA system as needed. Therefore, staff recommends that the City Council approve the system revisions identified in the resolutions. Staff recommends the following motions: a. Approval of resolution revoking Red Fox Road from the MSA system. b. Approval of resolution establishing Beckman Avenue and Valentine Avenue as MSA streets.