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Prepared By: Kristine Giga, Civil Engineer Council Meeting Date: February 8, 2010
Bolton & Menk October 2009 payment for Engineering Services for Regional
Transportation Projects
Budgeted Amount: Estimated Actual Amount: Funding Source:
$45,000 $48,724.50 PIR Fund
Recommendation:
1. Motion to approve invoice in the amount of $3,724.50 to Bolton & Menk, Inc. for engineering
services in the month of October, 2009, for Regional Transportation Projects.
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Supporting Documents:
1. Memorandum from City Staff dated February 8, 2010.
�;� EN HILLS
MEM4RANDUM
DATE: February 8, 2010
TO: Honorable Mayor and City Council Members
Sue Iverson, Acting City Administrator
FROM: Kristine Giga, Civil Engineer
SUBJECT: Bolton & Menk October 2009 Payment for Engineering Services for
Regional Transportation Proj ects
Back�round/Discussion
Since March, 2008, the City has contracted with Bolton & Menk, Inc. to provide
technical support for various transportation proj ects in the City. The support has included
review of technical documents, proposed concepts, and responses to the Interstate 694,
Highway 10 and County Road 96 Preliminary Design Issues and Position Paper that have
been provided by Ramsey County and/or Mn/DOT, as well as other information
pertaining to the transportation proj ects.
The contracted amount with Bolton & Menk was $45,000. This amount was reached in
October. The contract with Bolton & Menk was amended in November; however, the
scope for the amendment was defined to only include the following: review of the 10/96
Environmental Assessment, participation in proj ect meetings, and final design review.
The City Council had requested that Bolton & Menk explore additional options for noise
mitigation and present their findings at a Council meeting. This work is outside of the
scope of the November amendment and is in excess of the $45,000 contract amount. As
a result, we are asking that the City Council approve this payment for work completed.
The breakdown of costs is as follows:
Invoice Date Invoice Total Work Descri tion Cost
November 30, $3,724.50 Preparation for presentation at October 12, $2,080.00
2009 2009, City Council meeting
Attendance at October 12, 2009, City
Council meeting
SBP Associates, Inc. $1,644.50
City Council Meeting
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What follows is a detailed description of the work included in the November 30, 2009
invoice:
• Preparation for presentation at October 12, 2009, City Council meeting
o Discussions with MnIDOT staff regarding noise modeling
o Interpretation of results of modified noise wall analysis
• Attendance at October 12, 2009, City Council meeting
• Bolton & Menk subcontracted with SBP Associates, Inc., to complete additional
noise analysis for lower-cost mitigation strategies. Modifications were made to
Mn/DOT's noise model to analyze a 20-foot noise wall and 15-foot noise wall at a
length of 1900 feet, versus the original model with a 20-foot noise wall at a length of
3620 feet.
Council Action Requested
Motion to approve invoice in the amount of $3,724.50 to Bolton & Menk, Inc. for
engineering services in the month of October, 2009, for Regional Transportation Proj ects
City Council Meeting
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