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Home My WebLink About02-23-10 PTRC Chair: John Peck 1245 W. Highway 96 Committee Members: S Arden Hills, MN 55112 651.792.7800 Cindy Garretson -- -- WWWci.arden-hills.mn.us Jody Hilgers Parks, Trails, and Don Messerly Nancy O'Malley Recreation Committee Harold Petersen Steve Scott February 23, 2010 Rich Straumann 6:30 p.m. Council Liaison: Arden Hills City Hall David Grant City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play. Agenda **All members should bring their P & R Facility Inventory Manual for reference Call to Order 1. APPROVAL OF THE AGENDA 2. MINUTES A. January 12, 2010 Regular Meeting 3. UNFINISHED BUSINESS A. Project Updates 1. ARRA—Elmer L.Andersen Memorial Trail Connections 2. County Road EBridge 3. CP Rail B. H.B. Fuller Partnership Update/Elmer L. Andersen Trail Update C. Oath of Office D. Other Unfinished Business 4. NEW BUSINESS A. Trail Segment Priority B. Scout Project Discussion C. Recreation Budget D. Other New Business 5. REPORTS A. City Council Report B. Public Works/Parks and Recreation Report 6. NEXT MEETING B. March 16, 2010 A quorum of the City Council may be present at this meeting. Agenda Item 2A : Minutes for Approval: January 12, 2010 �. EN HILL S Draft CITY OF ARDEN HILLS PARKS, TRAILS AND RECREATION COMMITTEE MEETING TUESDAY,JANUARY 12, 2010 6:30 PM ARDEN HILLS CITY HALL CALL MEETING TO ORDER Chair Peck called the January 12, 2010, meeting of the Parks, Trails and Recreation Committee to order at 6:30 p.m. Chair Peck also welcomed the new Council Liaison. MEMBERS PRESENT: Committee Chair John Peck, Committee Members Don Messerly,Nancy O'Malley, Cindy Garretson, Harold Petersen, and Steve Scott. OTHERS PRESENT: Park and Recreation Manager Michelle Olson, Council Liaison David Grant. MEMBERS NOT PRESENT: Jody Hilgers and Rich Straumann 1. APPROVAL OF AGENDA MOTION: Committee Member Garretson motioned to approve the agenda as presented, seconded by Committee Member Petersen. The motion carried unanimously. 2. APPROVAL OF MINUTES —DECEMBER 15, 2009 Committee Member Scott questioned if the wording under Item #3, "Council Member Messerly made an omission on page 6 from the CIP discussion", was correct. Committee Member Messerly indicated he felt it was not. It was agreed the wording should be "Committee Member Messerly noted an omission." Council Member Messerly indicated the wording in the last sentence on page 4 should read "park" instead of just"parking lot." Chair Peck indicated Derek Hames last name should be included in the 1 St and 3rd paragraph under Item C on page 3. Council Liaison Grant suggested that Council Member Holmes last name be included under others present. MOTION: Committee Member Scott motioned to approve the December 15, 2009 minutes as amended, seconded by Committee Member Messerly. The motion carried unanimously. Parks,Trails&Recreation Committee Meeting Minutes January 12,2010 Page 2 3. NEW BUSINESS A. Elmer L. Andersen Memorial Trail SiLynne Partnership Discussion Ms. Olson indicated that Council looked at the design for the trail corridor and Ramsey County is also looking at that with their Parks Commission this evening. The designer, Derrek Hames is not presenting at that meeting but Ms. Olson did provide them the models and the portfolio that Mr. Hames put together. They are looking at possibly following suit and are also looking at the color scheme. Ms. Olson stated she suggested having benches along the EAMT corridor. Ms. Olson indicated Greg Mack of Ramsey County Parks felt that the City could possibly get funding for that corridor through the 1,000 Bench Program run by Active Living Ramsey County. The program entails the City to contribute 50 percent and then Active Living Ramsey County would contribute the other 50 percent. Mr. Mack felt H.B. Fuller may possibly be interested in contributing as the City's portion, so ALRC and H.B. Fuller could possibly fund the entire project. The Committee agreed that the City should contact the Elmer L. Andersen Foundation and H.B. Fuller to see if they would contribute toward signage and park benches. Committee Member Garretson mentioned there are some nice benches in New Brighton at the Family Service Center and other locations from the ALRC 1,000 bench program, if anyone is interested in viewing the style. Ms. Olson indicated that the 1,000 Bench Program has not had many applications. Ms. Olson feels this is because of the cost of the program's concrete slab/paver requirements. She feels that the costs make the program less attractive. Ms. Olson indicated she determined it would cost approximately$650 per concrete slab. She indicated the reason the PTRC decided against going with the 1,000 Bench Program in the past was that each bench would cost approximately$1,200 and the program would only cover 50 percent of that expense. Ms. Olson asked if anyone would want to work with her on approaching H.B. Fuller and the Elmer L. Anderson Foundation. Chair Peck stated he would like to work with Ms. Olson on this and would discuss this with her further after Ms. Olson comes back from vacation. Ms. Olson informed that the benches have arms and are made with recycable material. Ms. Olson indicated she would be back from vacation on February 2nd. Chair Peck indicated he would begin researching how to contact the Foundation and Community Development. Parks,Trails&Recreation Committee Meeting Minutes January 12,2010 Page 3 B. Any Other Old Business Council Member Messerly wondered whether the discussion items on the CIP worksheet were reviewed by the PTRC before being sent to Council since he missed the October meeting. Council Member Messerly stated that in his opinion they should be. He indicated he has never seen where they were not discussed by the Parks Committee and now he is informed that no changes can be made because Council has already approved them. Ms. Olson indicated they were discussed at a PTRC meeting before they were finalized. She stated she brought the draft sheets to a PTRC meeting where the group then discussed them and added irrigation at Cummings Park. Committee Member Messerly questioned the statement indicating that Council has approved planning for Valentine Park for$50,000 for next year. Council Liaison Grant reported there is one member of the Council that feels Valentine Park will flood and they are waiting through the spring to see if that happens. Committee Member Messerly indicated they should wait through two spring thaws. Council Liaison Grant indicated that would have to be a committee recommendation. Council Member Messerly indicated he did recommend this last time. Ms. Olson informed the committee that originally the CIP did not include the engineering g g in 2010 but it was suggested by a Council Member to move this forward and the Council agreed. Committee Member. Messerly voiced that from now on they should only g be using an engineer that specializes in hydrology. He volunteered his services for an improvement plan, if the park shows it needs improvements and it would be significantly less than the proposed amount in the drainage study. Council Member Messerly feels that this park is one of the best drained parks in the state. 4. NEW BUSINESS A. Proiect Reports 1. County Road E Brid e—Municipal A reement Program and options to proceed Ms. Olson indicated she included a memo to the Council which was presented at the Monday night Council Meeting. She informed that the City applied for the STP Federal Grant for a stand alone bridge which would provide approximately$850,000 in Federal Parks,Trails&Recreation Committee Meeting Minutes January 12,2010 Page 4 funding leaving the City responsible for approximately$200,000. The City also applied for a Municipal Agreement for modifications to the existing bridge. She indicated MnDOT had concerns with just doing modifications to the bridge and seemed interested in the replacement of the entire bridge in 2015. MnDOT's concerns were that they would recommend a full re-deck versus a mill and overlay—which is what the City had proposed, and the condition of the concrete underneath could trigger more repairs and therefore they would be in favor of recommending replacement of the bridge instead of — modifying the existing one. Chair Peck questioned if the Committee or Council Liaison could exert any influence over that timetable. Ms. Olson felt the reason MnDOT is going ahead with recommending replacement of the bridge, is because of the pressure the City has already put on this issue. Ms. Olson indicated even though the bridge is functionally obsolete, the rating indicates that it is structurally in good shape. Therefore, the City's continued applications for pedestrian improvements seem to have influenced them to push up the replacement of the bridge. Ms. Olson informed the members that at this point the Council had decided not to move forward with the Municipal Agreement because it did not seem MnDOT is in favor of that option. Council decided to either pursue the Standalone Bridge,wait for MnDOT to rebuild the bridge in 2015, or another option that they could consider, but one that would need to be researched is the City and County working in cooperation to advance construct the bridge as early as 2012 or 2013. The State would then reimburse the City in 2015. Ms. Olson indicated MnDOT stated if the City is successful with the STP federal application they could possibly use those funds toward an attached pedestrian walkway versus a stand alone bridge. This would be one advantage to moving forward with the advance construct. Ms. Olson further stated that the City was surprised when they received the response from MnDOT in December since MnDOT had not been supportive with the bridge g rebuild in the past. MnDOT now feels confident they can get this project into the 2015 Maintenance Improvement Program. Chair Peck questioned why there suddenly was such a bigchange on MnDOT'S art. g p Ms. Olson stated it was because the City had been pushing this for some time and because pedestrian improvements are needed on the bridge. Committee Member O'Malley indicated she drove on the bridge the other day and the g Y sidewalk was not even visible and questioned why the sidewalk could not be plowed. Ms. Olson indicated it is likely the bridge is not plowed as often because of the special equipment required to plow the bridge. Discussion ensued on plowing of the bridge. Parks,Trails&Recreation Committee Meeting Minutes January 12,2010 Page 5 Chair Peck indicated it is good to know that MnDOT is supportive of the bridge rebuild even if it is not until 2015. Council Liaison Grant stated that the Council seems in favor of discussions to advance construction on the bridge as long as there are assurances the State will refund the money. Discussion ensued of extra costs involved with advance constructing. — Council Liaison Grant mentioned that if the City were to go ahead with the Standalone Bridge the cost of maintenance and plowing would belong to the City of Arden Hills, but if it is built by MnDOT the County is responsible for these costs. Discussion ensued and it was agreed that for all taxpayers involved the best thing that can happen is having MnDOT build the bridge even though it will not be until 2015. Council Liaison Grant stated that he felt the City should take full advantage of this opportunity and that they should move forward quickly and expeditiously in case things change. Ms. Olson mentioned the STP grant awards are scheduled to be announced by February 17, 2010. At that point the Council will need to discuss how to proceed from there. Ms. Olson indicated she should have more information for the Committee by the February 24, 2010, PTRC meeting. 2. ARRA—Elmer L. Andersen Memorial Ms. Olson indicated that project is out for bid at this time and Council will have a motion to award the bid on February 8, 2010. If all goes well construction would start in April. They will be starting with Perry Park and will use one of Mounds Views' fields while Perry#2 is not utilizable for the month of May. 3. CP Rail—Park Legacy Grant Ms. Olson mentioned she has not heard back on the Park Legacy Grant; however, the City did apply for a variance through the Metro State Aid and were awarded the variance. Ms. Olson indicated if they do not get the Legacy Grant the City could choose to use State Aid. One thing about the Park Legacy Grant that was very encouraging was that the railroad did provide the City with a support letter for the project. Ms. Olson indicated they did not apply for the Energy Efficiency Grant because the City did not meet the criteria required and this could possibly be looked at in the future. B. Work Plan for 2010 Ms. Olson reiterated that at the last meeting they looked at their goals for the year and would like the members to make sure she did not miss any. Parks,Trails&Recreation Committee Meeting Minutes January 12,2010 Page 6 Chair Peck asked if there were any additional comments or suggestions for the goals since they will be going to Council for approval. Committee Member O'Malley indicated she thinks they are well written and what the committee wanted. MOTION: Committee Member Garretson motioned to confirm the 2010 Goals and expectations as outlined. Committee Member O'Malley seconded. The motion carried unanimously. Council Liaison Grant questioned if the goals and expectations were written by the committee. Chair Peck indicated that the goals evolve each year. Ms. Olson indicated the Purpose Mission was written by the Mayor and then the committee reviewed and offered comments and revisions. She indicated the goals were reviewed and edited by the Committee are our December meeting. Ms. Olson asked if everyone was comfortable having her put this into a work plan like she did last year and asked if anyone felt the order of the priorities should be changed. She indicated that some of the goals are ongoing, some are specific, and some rely on when they hear back from certain grants. Committee Member Scott stated he was under the impression they had always gone by the premise of the Valentine flooding issue being the number one priority. Ms. Olson indicated that Council would like to wait for the spring thaw. Council Member Messerly commented that he has a question on point of order and does not feel they are following Roberts Rules of Order. He indicated he felt the order very confusing. Any other new business and any other old business should be added to the agenda. Discussion ensued and Ms. Olson will revise the agenda for the next meeting. The Committee consensus was for Ms. Olson to put the goals into a work plan. C. Any Other Unfinished Business Council Member Messerly questioned if the Committee needed to be sworn in since it was a new year. He stated he would leave the decision up to the committee. Discussion ensued on this matter. Parks,Trails&Recreation Committee Meeting Minutes January 12,2010 Page 7 Council Liaison Grant commented he did not think the Planning Commission members were sworn in. He indicated that this is something that they should take up as a City and take to staff. 5. REPORTS Council Liaison Grant reported that at last night's meeting a motion was brought to Council to support legislation to establish a special levy fund for park funds. He indicated this would go back to a Council Work Session since no decision was made. He reported the Council is somewhat split on the proposal. He stated that philosophically some Council members do not feel this is the route to take since they do have a levy if they chose to set money aside. Council Liaison Grant indicated bonding is always an available tool but not one that they typically use and felt if the City needed it then maybe they should sign on. Council Liaison Grant reported that the Benches Donation Program was on the Council Consent Agenda and was passed. Council Liaison Grant feels that because of the troubling economy there may be federal dollars available in the form of stimulus money. He indicated he had brought this up at a work session and feels it might be a good idea for the city to have a number of shovel ready projects in case there was a funding source that came along. Council Liaison Grant mentioned he does feel the committee is doing a good job of getting grants but that they should be in place to participate one more time if that is a possibility. Chair Peck indicated that the priority projects are already there and that they have not even talked about the Lexington Trail. Committee Member O'Malley indicated they had talked about it a little and that it needs to be repaired. Ms. Olson indicated the Lexington repair is in the CIP for this year and needs to o g forward to Council for final approval. Ms. Olson mentioned that she and James Lehnhoff, Community Development Director have been in contact with the businesses in Shannon Square to try to get a 50 percent contribution towards a Lexington sidewalk in front of Cub up to the railroad tracks. She indicated they have had some very positive discussions with the owner. Council Liaison Grant stated they cannot predict what form the stimulus will take, but if they have something shovel ready then perhaps it may work out for the City and stated that this is a way to sort out the people that are really serious about a project. He indicated if the government had stimulus money every citywould o find a project,ect but g p J when they say you have to be shovel ready it means you have already invested some time and effort getting it to that point. Parks,Trails&Recreation Committee Meeting Minutes January 12,2010 Page 8 Ms. Olson stated that Council Liaison Grant makes a good point on being prepared and they should look at which segments they want to work on first. Council Member Messerly wanted to compliment the Public Works folks on the snowplowing. Council Liaison Grant informed the committee that GSA has established a June 2010 auction date for the TCAAP property and it will be online. A discussion ensued on what authority the City has to dictate what is developed on TCAAP. Council Liaison Grant indicated they do not have control over who would buy the property at auction but they could control some of the development through zoning and design standards. 6. NEXT MEETING—February 23, 2010 The next meeting is scheduled for Tuesday, February 23, 2010 at 6:30 p.m. Please note that this meeting will be held on the fourth Tuesday of the month of February. 7. ADJOURNMENT MOTION: Committee Member Petersen motioned to adjourn and Committee Member Scott seconded. The meeting adjourned at 8:08 p.m. Agenda Item 3A-I , Project Updates — ARRA Elmer L. Andersen Trail Connections Newsletter sent to residents -, EN ILLS Elmer L. Andersen Memorial Trail Connections Project Update (FORMERLY KNOWN AS THE SAFE ROUTES TO SCHOOL PROJECT) Project Review: What's Next? April 15, 2008 Council Meeting --February 22, 2010 The City was awarded a Safe Routes to School Grant for (7:00 p.m.) a pathway on County Road E-2 and pathway connecting Staff will be recommending the award of bid for the to Venus Ave. Elmer L. Andersen Memorial Trail Connections Project to: American Liberty Construction Company. If the September, 2008 and February, 2009 project is awarded, the contractor plans to begin Public Information Meetings were held at Valentine Hills preliminary work, such as clearing and grubbing, while Elementary School. The first meeting was to the ground is still frozen. The Perry Park Pathway summarize the project and answer questions/concerns. should be completed by May 24, 2010. The County Engineering was not complete at this time. The second Road E-2 Pathway and the pathway connection to meeting was held at Valentine Hills in an open house Venus Avenue should be completed by June 25, 2010. format. Project plans were available for review, including changes that were made as a result of Utility Relocation feedback at the first meeting. Private utilities, such as Xcel Energy, Xcel Gas, Qwest and Comcast, have been notified of the project, and that March 16, 2009 any private utilities in conflict with the project must be Staff presented an update to the City Council, which relocated prior to the construction of the trail. City staff identified that after completing a refined environmental is working with utility companies to provide them the investigation and revising the plans to meet the Rice information they need. Creek Watershed District's wetland protection requirements, the engineer's estimate was significantly Project Engineering higher than the original project cost estimates. The City The City of Roseville Engineering department provides Council directed staff to look for funding assistance. The engineering services for the City of Arden Hills, and City sought partnerships and additional grant serves as the City Engineer. This project was designed opportunities. by City of Roseville staff for the City of Arden Hills. The project construction will also be managed by City of April 3, 2009 Roseville staff. A project website has been developed, City Council directed staff to combine the Safe Routes to where information will be updated as the project moves School Project with an existing Perry Park Pathway Project and apply for Transportation Enhancements (TE) forward. www.cityofroseville.com/ELAtrail Funding under the American Recovery and Reinvestment Act (ARRA) with new project name: Elm er r L. And ersen Tr i I Connections Pr oject.o 1 ect ::.;....:.::..:..... :::.:..::.... o ... t.............ot .t ::::::::::::.::::::::::::::::..............................................:...:....:::::::::::::::::::::::.::::::::.::::::.:.:..:................... .:::............................ n 1 June 0 20 09 9 C. .... ........:..::..: r.:::: .. v....... . �a :::::::::::::::::::.:::::::::.::. :...........:..... The w as informed m ed that the ARRAapplication w wa s :.::.::.::.::.::.:::.::.:::.:::.:::.::.:::::.::::.::.::.::.::.::.:::.: .... ......................................... successful a n funding w a s award ed. :>'s:�'--'—'�rrn�rRrn�n �l�mm■��n��nr�+w■rrn�i■nF�� January uY 2 8 a 2010 d opening for the Elmer L.Andersen Memorial Trail .......... ........ ............. ...t. : ...............:::. Conne ctions n s Pro ject.ect The City received ed 1 5 bi ds.. :..... :.... :::.::.:::.:..:::::::::::::::.::. ::::.::::::::::.: ;:. :.::..:.:.... :... ..:.: :. :.:..::....:.....:::.... :.. ::::::.:::::::::::::::::.::.::::::::.::: .. . .:.:. ::. :.. :.::. :. .::.::::..:..:.:.I. :.:....... : ::::::::::::::::::::::::::::.:.:.:........ ... :........ .. .::..: .:. :. .: n. ...................................:.:.:.::::::::: ii'�:••1Fi i• : '•iiit?i•: Agen da Item 4A : Proposed Trail Segment Listing and Map Arden Hills Proposed Trails (Segment names, distance) Segment Trail Location Length Length Feet Miles A Cleveland Ave. (County Road"D"to Stowe Ave.) 21623.31 0.5 A.2 Cleveland Ave. (Thom Ct.to existing path off Cty E2) 11671.90 0.32 B County Road D(Cleveland to New Brighton Road) 21644.36 0.5 C New Brighton Road(County Rd.D to Stowe Ave.) 21956.80 0.56 C.1 New Brighton Road(Stowe Ave.to County Road E2) 51332.80 1.01 D County Road E2(New Brighton Rd.to Old Hwy.10) 3,308.70 0.63 D.1 County Road E2(Cleveland Ave.to New Brighton Rd.) 670.91 0.13 E R.C.Open Space(from Cty Rd.E2 to Venus) 686.4 0.13 E.1 1R.C.Open Space(from segment E path to MVHS) 21974.00 0.56 TFA !Pe!rry!Pa!rk Pavilion to Underpass Trail Head 11399.25 0.27 G County Road E(Indian Pl.to Lk.Joh.Blvd.to Tony Schmidt U.Trail to end of park-no 2787.15 0.53 G.1 Lake Johanna Blvd.(From Segment G to Old 10-Snelling) 11742.40 0.33 - A L L t- i t L f 1 �� .y s I Snelling Ave.(Highway 51 to County Road E) 41382.40 0.83 1.1 Old Highway 10-Snelling(Cty Road E2 through CP Rail) 11056.00 0.20 1.2 Old Highway 10-Snelling(from CP Rail to County Rd.E2) 21270.00 0.43 1.3 Old Highway 10-Snelling(from Cty.Road E2 to Hwy.96) 81870.00 1.68 J Lake Valentine Road(Mounds View H.S.to Old 10-Snelling) 21258.40 0.43 K Parkshore Dr.(from Old Hwy 10-Snelling to beginning of Rd.Lake Trail) 21395.21 0.45 K1 Gateway Blvd.(from proposed segment K to Round Lk.Road) 27164.80 0.41 K2 Round Lake Trail(Complete the loop that has a gap behind Deluxe Corp.) 27421.31 0.46 K3 Round Lake Road W.(from Gateway Blvd.to existing trail off of 96) 21633.74 0.5 L County Road 96(Complete trail west from existing path to 35W) 31941.46 0.75 M North Snelling Ave.(From County Road 96 to Briarknoll) 21826.82 0.54 ICI County Road F(From Existing Sidewalk from Lexington to Hamline) 21 004.55 0.38 N.1 Hamline(From County Road F to Floral Drive 604.50 0.11 O Lexington Ave.(From County Road F to County Road E) 51280.00 1.00 0.1 Lexington Ave.(From County Road E to Shoreline Lane) 51211.70 0.99 0.2 Lexington Ave.(From Tanglewood to County Road I-West Side) 71889.60 1.50 P Crepeau Preserve (From Cannon to Crepeau Nature Preserve) 838.19 0.16 P.1 Pine Tree Drive(From Cty Road E to existing grass trail into Crepeau) 11266.21 0.24 Q Highway 51(From Old Hwy.10/Snelling to just past Glenhill Rd) 11372.80 0.26 R County Road E-(From Lexington Trail to existing Concrete Sidewalk) 528.00 0.1 Total Future Trails 92,768.49 17.6 Federal STP grant was applied for-waiting for response County Project completed in 2009 City Project currently will be completed in spring/2010-pending Council approval o- \10 {- 0.2 10 i Crr v r nir rrJ .; ••• ? 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J i � f'� ip��R.RSSLr.!•R1P.R.Pr'r /I/,'1 rl Ji�+�,fr•,!��t.��<,(_,),1��r/��'%7�rl.�`!/r:/i.'ly �r�ln•,,+Xasrra It,, f+1'rrt Rr,..,•�v?!r. LEGEND: Arden Hills N City,Asphalt ��°Private,Turf /r1/City,Concrete / /Other City,Asphalt City,Turf j\/Other City,Concrete N County,Asphalt r�Other City,Proposed Pathway Data Soumos nntl Conlaore �,N/County Concrete /\,/City Proposed Pathway -ARISEN_HILLS Rnn„ey CountyHills &,fe „?o2Jr9, 'Clry o1 Arden Hills , 0 350 700 1050 1400 Feet City of Roseville Engineedng Deparlment .°County,Turf ��.� County Proposed Pathway Prepared by: :�;��,,. ._....,._ ....... .....ti, Proposed Trail Segments&I D# City of Roseville Engineering Department �~ ^:u:~w wwµ'WC`•�'~=�°':'a: /�/Private,Asphalt p�/� g .w_w ,,.:...,.. �.:`..� ...,, mapd=ArdenHfllsPathway.mxd March 6,2009 "" .. a `":'°".""�" ,,,�,,,,•,,,,,",,,,,�;;�=�•^-°��'-��'•+�^°^�^� Private,Concrete map:ArdenHlNsPathwey.pdt Agenda Item 4B. Eagle Scout Project Letter and Project Info form Dear Eagle Scout Candidate: The City of Arden Hills Parks and Recreation Department is pleased to have you consider us for the location of your Eagle Scout Project. Arden Hills Parks and Recreation sets up several procedures to help make your project successful for you and the Parks. We have developed a list of potential projects that we would accept and encourage in the parks and open spaces. The steps required to start your project are: 1. Contact City of Arden Hills Parks and Recreation Department. The lead contact for Eagle Scout Projects is Michelle Olson(651-792-7848). She will help you select you project or direct you to the proper contact. 2. Complete the Eagle Scout Project Request Form and submit to your contact person. Allow two weeks for the processing of the form. Eagle Scout Service Project Workbooks will not be signed before the request form is approved. Only completed workbooks will be signed. Arden Hills Parks and Recreation will be provided with a copy of the workbook. 3. A site visit with your City of Arden Hills Parks contact will be made prior to the start of the project. 4. Projects are generally not accepted from Scouts within six months of turning 18. Once the project is complete afollow-up site visit will be made with the contact and scout. After that visit a completion letter will be sent. Thank you for considering us for your Eagle Scout Project. We look forward to discussing your project with you in the near future. Sincerely, Michelle Olson Parks and Recreation Manager Enclosures City of Arden Hills Parks and Recreation Department Eagle Scout Project Request Form Name Last First MI Address Phone best time to reach you Birth date Troop Number Scout Masters Name and Phone Council District Project Location Project Description Tentative Starting Date Completion Date Tentative Work Schedule(Days of week,Time of Day) How will you be obtaining supplies for this project?(List all donations or fund raisers) ... :::....::::.:::::::::::::::::::::::: ::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::;:::::::::::::::::::::::::::::::::::::::::;::::::.::..::::::::::.::: :::::::;::::::::::.....:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: a...sbx�tt .d*.. :::::::..::::::.::::.:...:................................................... :::............................................................:....:::..:P ... c .... . . .. .... . Whit F. abv.....dte :::...P . t.. U THIS FORM IS NOT TO BE USED AS S UBSIT UTE FOR WORKBOOK SIGNATURE Agenda Item 4C. Recreation Budget Agenda Item from 2/16/10 Council Work Session HILLS MEMORANDUM DATE: February 16, 2010 TO: Honorable Mayor and City Council Members Sue Iverson, Acting City Administrator FROM: Michelle Olson—Parks and Recreation Manager SUBJECT: Recreation Budget Discussion Backiround At the December 21, 2009 City Council Work Session, Council requested detailed information on the Recreation Budget. Staff included this update in the December 30, 2009 Administrator's Update. A detailed budget summary for 2007-2009 is attached for your review. Please note that the 2009 totals are through 12/30/09. The totals should be close but are not final. Below is the breakdown of overhead salary(indirect) costs versus direct costs. 2007 2008 2009 Total Expense $220,018 $204,856 $201,139* Total Income $ 86,846 $ 91,634 $ 871757* Deficit $13 3,172 $113 5222 $113,3 82 Indirect Costs $1071496.46** $ 7931368.10** $1115755** (salary/benefits/fica/etc...) Direct costs $1055296.28 $125,487.90 $ 895384 *Through 12/3 0/09 **In 2008, indirect costs were less due to the Recreation Programmer (34 weeks) being a temporary employee (direct cost) and only 50% of the Parks and Recreation Manager's salary (indirect cost) was allocated from Recreation. In 2007, the Parks and Recreation Manager was at a 90% allocation from Recreation with the Recreation Programmer (24 weeks) being a temporary employee (direct cost). In 2009, the Recreation Programmer was upgraded to a full time regular position (indirect cost) at 80% allocation and the Parks and Rec Manager's was reduced to 35% (60% comes from Parks and 5% from Administration). See chart below: \\Metro-inet.us\ardenhills\PR&PW\Recreation\MEMOS\Council Memos\011910 Recreation Budget Disussion.doc 2 Salary Allocation Chart for Recreation: City Office Receptionist PW Parks and Recreation FTE's Admin. Support Director Rec Mgr. Programmer 2007 1.75% 15% 35% 10% 90% 1.5 2008 1.75% 15% 35% 5% 50% 1.0675 2009 1 1.75% 1 15% 35% 5% 35% 80% 1.2 Please note that the Celebrating Arden Hills event expenses do not come out of the Recreation budget, with the exception of the Parks and Recreation Manager salary. There is currently no allocated portion of salary going to Celebrating Arden Hills. Up until 2007, the City was able to transfer a portion of charitable gambling funds to the Recreation Department. This amount varied but was usually between $35,000 and $40,000. After 2007, state law changed and did not allow this transfer. The Recreation Department revenues and expenses have remained fairly consistent for the last 8- 10 years. Recent demographic and economic changes have forced staff to adjust by offering more teen and senior programs and in addition, to cooperate with other Recreation Departments in the area. Staff currently works with the Parks and Recreation Departments in the Cities of Blaine, Columbia Heights, Lino Lakes, Mounds View (YMCA), New Brighton, Roseville, and Shoreview. Below is a summary of programs and trainings that we are currently cooperating on with one or more of the Cities listed above: Adult Sports, Adult (Senior) Programming, Teen Events and Activities, Safety Camp, School's Out Camps, Summer Field Trips, Summer Enrichment Camps, Summer Sport Camps, Team Tennis, After School Sports, Various Special Events, Summer and Fall Sport Leagues, a new Winter Volleyball League, Staff Trainings (First Aid/CPR) and Coaching Clinics. Recommendation Staff has provided this information for discussion purposes. \\Metro-inet.us\ardenhills\PR&PW\Recreation\MEMOS\Council Memos\011910 Recreation Budget Disussion.doc Fundtion:Park and Recreation De artment:Recreation Appropriation Detail Account Actual Actual Budget Amended Actual Proposed Adopted %Change No. Activitz FY 2007 FY 2008 FY 2009 FY 2009 12130/2009 FY 2010 FY 2010 09 vs 10 Charges for Services 101-45120-34730 Summer Playground Fees 12,878 14658 13,000 13,000 10,704 12,000 -7.69% 101-45120-34740 Summer Trip Fees 13541 1957 - 34 #DIV/0l 101-45120-34781 Adult Programs 70 0 15,500 15,500 14,844 17,000 9.68% 101-45120-34782 Youth Programs 42,345 41236 42,500 42,500 420786 42,000 'i01-45120-34785 Adult Softball 14,369 17085 - 1,840 #DIV101 101-45120-U790 After School Programs 13,247 13717 15,000 15,000 12,751 14,000 -6.67% 101-45120-34791 Special Events Programs 2,397 2981 3,000 3,000 4,298 3500 16.67% ` Total Charges for Services 86,846 91,634 89,000 89,000 87,257 88,500 - -0.56% Miscellaneous 101-45120-36230 Contributions R Donations - 500 #DIV/01 Total Miscellaneous - - - - 500 - - #DIV10l Total Operating Revenues 86,846 91,634 89,000 89,000 87,757 88,500 - -0,56% Other Financing Sources 101-45120-39101 Sales of General Fixed Assets - #DIV10! 101-45120-39203 Transfer 39,000 0 - #DIVIO! Total Other Financing Sources 39,000 - - - - - - #DIV/0! Department Total $ 125,846 $ 91 634 $ 89,000 $ 89,000 $ 87,757 $ 88,500 -0.56% Fundin Source: General Fund City of Arden Hills 2010 Budget Function: Parks and Recreation Department, Recreation Appropriation Detail Account Actual Actual Budget Amended Actual Proposed Adopted %Change No. AC#ivi FY 2007 FY 2008 FY 2009 FY 2009 12130/2009 FY 2010 FY 2010 09 vs 10 Personal Services 101-45120-41010 Regular Salaries $ 81,744 $ 581389 $ 821982 $ 82,982 $ 78,521 $ 82,287 -0.84% 101-45120-41020 Overtime Salaries 0 - _ #DiVlO! 101-451-20-41040 Temporary Employees 49,824 54600 33,000 33,000 29,767 32,000 -3.03% 101-45120-41110 Unused PTO 197 0 - #DIVIOI 101-45120-41130 ICMA Contr 2164 38 38 31324 38 0.00% - 101-4512041210 PERA Employer Expense 6,369 5383 5,394 5,394 51259 5,760 6.79% .1-01-45120-41220 FICA Expense 10,365 8739 8,394 8,394 8,561 8,743 4.16% 101-45120-41300 Insurance Expense 11,179 6921 14,324 14,324 9,375 .14,131 -1.35% 101-45120-41310 Life Insurance/STD/LTD 835 499 1,000 1,000 761 1,000 0.00% 101-45120-41410 Paid Unemployment 8enefts 721 0 - #DIVI ! 101-45120-41510 Workers Comp Ins Premiums 1,550 2,000 2,000 1 031 2,000 0,00% Total Personal Services 1613232 138,245 147,132 147,132 136,599 146,959 - -0.80% Materials and Su, pplies 101-45120-42010 Supplies/Accessories 461 0 - #DlVlO! 101-45120-42030 Printing 48 125 125 125 0.00% 101-45120-42170 Misc Program Supplies/Fees 80128 8800 8,000 8,000 9,266 8,000 0.00% 101-4512042172 Athletic Sports Supplies 5,337 6143 71500 7,500 4,774 7,600 0.00% 101-45120-42175 Penny Carnival 803 650 650 669 650 0.06% 101-45120-42400 Small Tools/Equipment - - #DIV10! Total Materials and Supplies 13,925 15,794 161275 16,275 14,709 16,275 0.00% Other Services and Ch*a gees, 101-4512043040 Legal Fees 55 0 - #DIVIO! 10145120-43070 Instructor Fees 8,577 22037 19,500 19.500 22,081 19,500 0.00% 101-45120-43080 Appi Software Support 974 974 2,000 2,000 974 2,000 0.00% 101-45120-43100 Other Professional Service 173041 5833 6,000 6,000 5,796 7,000 16.67% 101-4512043210 TelephonefCell Phone Charges 536 670 650 650 575 660 0.00% 101-45120-43220 Postage 2,697 2023 3,000 3,000 2,966 3,000 0.00% 141-45120-43540 Newsletters 10,780 10766 12.500 12,500 11,030 12,500 0.00% 101-45120-43310 Mileage Reimbursement 784 2144 800 800 1,059 800 0.00% 101-45120-43810 Electricity/Gas 0 - #DIV/0! 101-45120-43840 Sanitation/Waste Removal 2,641 2631 2,500 21500 3,061 2,500 0.00% 101-45120-44150 Rentals 2957 31500 3,500 1,531 4,500 28.57% 101-46120-44325 Training/Subsistence 750 634 800 800 623 800 0.00% 101-45120-44330 Dues/Licenses 25 148 300 300 135 300 0.00% 101-45120-44370 Administrative Charges 0 - #DIVIO! 101-45120-44390 Miscellaneous Other - - #DJVIO! 101-45120.-44901 Misc Community Projects - - #DIVIO! Other Services and Charges 44,860 50,817 51,550 51,550 49,831 53,550 - 3.88% Total Operating Expenses 220,018 204,856 214,957 214,957 201,139 215,784 - 0.38% Capital Outlay 101-45120-45700 Office Equip&Furnishings - - #DIVlO! Total Capital #DIVlO! Department Total $ 220,018 $ 204 856 $ 214.957 $214,967 $ 201,139 $ 215,784 $ - 0.38% Funding Source: General Fund Other Attachments, : 1. Ramsey County Parks and Recreation Commission Meeting Agenda — February 10, 20 10 2. Ramsey County Parks and Recreation Commission Meeting Minutes — January 12, 20 10 R�► ............ ........ ............ ............. ................................................................................ . ..........NI.... ......S ................... E.............Y COU ... I�T� PQ►......... ...........................R................................................ .K� ...... ........ ............. 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QN.... ;D.......................... ........ ........................................--............... ...................... ............................. .................. . ....... EPA........... R..... TMENT .......... 2Q15 NQRTM VAN D1(KE STREET, MAPLEW�4D MN 5510�! 1) CALL TO ORDER 2) APPROVAL OF AGENDA 3) APPROVAL OF MINUTES OF JANUARY 12, 2009 4) REVIEW AND APPROVE 2010 PARKS AND RECREATION COMMISSION WORK PLAN 5) 2010 COOPERATIVE DEER MANAGEMENT PROGRAM 6) DIRECTOR'S REPORT 7) REPORT FROM CHAIR AND OTHER COMMISSION MEMBERS 8) ADJOURNMENT * * *COMMISSION MEMBERS PLEASE CUL-1viCKI DAHLQUISTAT,651-748 2500,X3.. ........ D7 JF'. [/ARE VE'sXA, BLE TO A TIEND 1 ' �I1�EY �U#�T1f.1'A.I��S„AND: RE�R�ATIC�N C�MMI�S�ON ; ...................................................................................................................................................................................................................................................................................................I.........................................................I.....................................................................................................r.................................................................................................................................................I....................................................................................................................................................1..............................1....1...................................................................................................................................................................................................................I.................................................................................................................................-........-................I.....................................................................................M...........'.I..NUTES .........I-..................,............................%................................................................................................................................................................................................................................................I..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................:�......:..................................................................................................................................................................... .......... ..................................... ...............January '12, 2U'I Q ............................. ............................. .............................. .. .................... .......... .............. ................................RAMSEY � ............................C?UNTY.............. .................................. .................................... ........................... 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Map�lewoo�l, MN �51 U...... � The regular meeting of the Ramsey County Parks and Recreation Commission was called to order by Chair Straumann at 6:00 p.m., at Ramsey County Parks and Recreation Department, 2015 North Van Dyke Street, Maplewood, Minnesota. Members Present: Deb Falkowski, Gale Pederson, Candace Petersen, David Pettiford, Bryan Shirley, Richard Straumann Members Absent: Phil Jenni, Brian Tempas Staff Present: Greg Mack, John Moriarty, Ken Wehrle, Jody Yungers Others Present: Ron Cockriel APPROVAL OF MINUTES Chair Straumann asked for a motion to approve the minutes of November 10, 2009. Ms. Pederson moved, seconded by Ms. Petersen, that the minutes of November 10, 2009 be approved as mailed. Motion carried. ELECTION OF OFFICERS Upon inquiry by other Commission members, Mr. Straumann volunteered to continue to serve as Chair for 2010. Hearing no additional nominations, Ms. Petersen moved, seconded by Mr. Shirley, that nominations be closed and a unanimous ballot be cast for Mr. Straumann as Chair. Motion carried. Upon inquiry by other Commission members, Ms. Pederson volunteered to continue to serve as Vice Chair for 2010. Hearing no additional nominations, Ms. Petersen moved, seconded by Mr. Shirley, that nominations be closed and a unanimous ballot be cast for Ms. Pederson as Vice Chair. Motion carried. APPROVAL OF BY-LAWS Mr. Mack distributed copies of the Parks and Recreation Commission By-laws, highlighting the reference to Commission meetings and attendance obligations. Ms. Petersen moved, seconded by Ms. Pederson, that the Parks and Recreation Commission approve the 2010 By-laws. Motion carried. RECOMMENDATION TO APPROVE TROUT BROOK REGIONAL TRAIL MASTER PLAN Copies of the Master Plan had been mailed to the Commission members with their agendas. Mr. Mack stated that the Trout Brook Regional Trail Master Plan approval process includes the Ramsey County Board of Commissioners, the City of St. Paul City Council, the Metropolitan Open Space Commission and the Metropolitan Council. The trail is part of a regional trail system and will be eligible to be funded under the Regional Park Capital Improvement Program. The City of St. Paul would have jurisdiction over the portion of the trail in the City of St. Paul and Ramsey County would have jurisdiction over the trail outside of the City of St. Paul. Ms. Falkowski moved, seconded by Ms. Pederson, to recommend approval of the Trout Brook Regional Trail Master Plan. Motion carried. REVIEW OF PROPOSED ELMER L. ANDERSEN MEMORIAL TRAIL SIGNS Mr. Mack explained that a segment of the Elmer L. Andersen Memorial Trail runs through Tony Schmidt Regional Park. The City of Arden Hills had sample trail signs made to scale that were presented to the Commission for review. The City of Arden Hills is proposing that there be large signs at each end of the trail and smaller wayfinding signs at several strategic locations on the trail. Estimated cost of the large trailend signs is $6,000 per sign and four foot wayfinding signs are estimated to cost $400 each. Ramsey County would pay for the signs on Ramsey County property. Mr. Shirley moved, seconded by Ms. Pederson, to recommend that Ramsey County work with the City of Arden Hills to finalize concept plans for signage on the Elmer L. Andersen Memorial Trail with Ramsey County maintaining content authority over the signs that may be located in Tony Schmidt Regional Park. Further, it was recommended that any signs in Tony Schmidt Regional Park be the small wayfinding signs, with installation subject to available funding; furthermore, Ramsey County should work with the City of Arden Hills on developing partnerships to secure funding for the signs. Motion carried. RECOMMENDATION TO APPROVE REGIONAL TRAIL ADDITIONS ON THE FORMER TWIN CITIES ARMY AMMUNITIONS PLANT Mr. Mack reported that there has been much discussion on the disposition of the 585 surplus acres at the former Twin Cities Army Ammunitions Plant (TCAAP) property. The main question is what portion of the property should be secured for regional park and/or trail purposes. There has been a long time commitment for transfer of the 49- acre Wildlife Corridor to Ramsey County. Ramsey County has identified a 500-foot corridor to establish an entry road to the Rice Creek Corridor property and a staging area for cross-country skiing. A portion of the property is controlled under a license agreement by the National Guard; therefore, Ramsey County will need to work closely with the National Guard to secure access. Eventually, Ramsey County and the City of Arden Hills would like to see a trail extending south from the Wildlife Corridor, connecting to the Highway 96 Regional Trail. The attached map illustrates the parcels proposed for transfer to Ramsey County. The City of Arden Hills City Council has 2 approved these proposed regional trail additions. They will be presented to the Ramsey County Board of Commissioners on January 19, 2010. Ms. Pederson moved, seconded by Ms. Petersen, to recommend approval of the concept of adding these trails provided there is due diligence by Ramsey County to ensure that the property is environmentally safe before transfer. Motion carried. (Mr. Pettiford abstained). — REVIEW OF FISH CREEK NATURAL GREENWAY AD HOC COMMISSION RECOMMENDATIONS On November 10, 2009, the Parks and Recreation Commission discussed the preliminary findings of the Fish Creek Ad Hoc Commission regarding establishment of an unpaved hiking trail along sections of the Lower Fish Creek property and potential trail linkages to the City of Woodbury's Carver Lake Park. The Parks and Recreation Commission indicated support for a nature trail in the Lower Fish Creek area including a potential loop system. Using the Commission's draft Executive Summary, Mr. John Moriarty provided an overview of the recommendations and opportunities for the Fish Creek Area as envisioned by the Fish Creek Ad Hoc Commission. The Ad Hoc Commission identified the following priorities for land acquisition: a. remaining private lands that contain Fish Creek; b. provide protection to 600-foot creek corridor; c. Mississippi River Bluff land protection; d. land that provides recreational opportunities; e. land of high ecological quality; and f. land adjacent to existing park lands. From a recreational perspective, the Ad Hoc Commission envisions that area is primary for local neighborhood use with connections to the nearby network of trails. The Commission proposed creating the Fish Creek hiking trail from Highway 61 to Carver Lake. Connections along the creek through the natural areas would be narrow (4 feet wide or less) soft surface trails restricted to walking and hiking. Other sections would be on sidewalks to coincide with bike trails. Mr. Ron Cockriel, a member of the Ad Hoc Commission, shared his perspectives on the area and potential for preservation and recreation. He offered to forward copies of the Ad Hoc Commission's recommendations to the Commission members. Ms. Pederson moved, seconded by Ms. Petersen, that the Commission recommends approval of the concepts for acquisition priorities and recreational improvements embodying the Fish Creek Natural Area Greenway Ad Hoc Commission report. Motion carried. ASSESSMENT OF THE COMMISSION'S 2009 WORK ACCOMPLISHMENTS AND PREPARATION OF THE 2010 WORK PROGRAM) Mr. Mack discussed the 2009 accomplishments of the Parks and Recreation Commission in the areas of Planning and Development projects, Natural Resources, Special Projects and Annual Activities. Highlights of the year include the Keller Regional Park improvements and contract awards for projects at Tamarack Nature Center related to the Destination for Discovery project. The 2010 Parks and Recreation Commission's Work Program will be addressed at the meeting on February 10, 2010. 3 DIRECTOR'S REPORT Mr. Mack distributed the 2009 Parks and Recreation Department Annual Report. He stated that the Board approved a long-term capital asset management plan to ensure — that County buildings and grounds continue to receive scheduled maintenance. ADJOURNMENT — Upon appropriate motion, the meeting was adjourned. Respectfully submitted, Vicki Dahlquist 4