HomeMy WebLinkAbout7C, Resolution 2010-010 Ordering Advertisement for 2010 PMP-
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Re uest for Council A i n :
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Prepared By: Kristine Giga, Civil Engineer Council Meeting Date: March 8, 2010
Adopt Resolution 2010-010 Approving Plans and Specifications and Ordering
advertisement for Bid for the 2010 Pavement Management Program
Budgeted Amount: Estimated Actual Amount: Funding Source:
$1,102,000 $1,196,768 PIR, Enterprise Funds,
Special Assessments
Recommendation:
1. Adopt Resolution 2010-010: Approving plans and specifications and ordering advertisement for
bid for the 2010 Pavement Management Program.
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Supporting Documents:
1. Memorandum from City Staff dated March 8, 2010.
2. Resolution 2010-010.
��. EN HILLS
MEMORANDUM
DATE : March 8, 2010
TO: Honorable Mayor and City Council Members
Sue Iverson, Acting City Administrator
FROM: Kristine Giga, Civil Engineer
SUBJECT: 2010 Pavement Management Program (PMP)-
Approving Plans and Specifications and Ordering Advertisement for
Bid
Back�round
On January 11, 2010, a public improvement hearing was held for the 2010 PMP proj ect.
Following the hearing, the City Council ordered the improvement and preparation of
plans and specifications of the proposed proj ect. The next step in the process is for the
City Council to approve plans and specifications and authorize the advertisement for
bids.
Discussion
State statute requires a City Council resolution approving plans and specifications and
ordering the advertisement for bids for all public improvements to be assessed. Since a
portion of the costs for the proposed proj ect will be assessed to benefiting properties, the
adoption of this resolution is required.
Street Improvements
The following table summarizes existing and proposed street widths for each street
proposed for reconstruction. Concrete curb and gutter is proposed on all streets to be
reconstructed to provide support to the edge of the bituminous roadway and to aid in
stormwater management. Streets proposed for mill and overlay, Janet Court, Katie Lane,
and Katie Court, will have no change to the street width. Existing curb and gutter will
remain in place, with the exception of spot repairs to replace damaged or sunken curb.
City Council Meeting
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Existing Street Width Proposed Street
Location (Pavement Edge to Width (Face of Curb
Pavement Ed e to Face of Curb
alentine Avenue 24-25 feet 24 feet
alentine Crest Road 28 feet 28 feet
alentine Court 24 feet 24 feet
Utilit_y Improvements
Watermain
Watermain replacement is proposed on Valentine Court and on Valentine Avenue from
Valentine Court to Old Highway 10. There have been several watermain breaks in this
area in recent years; the pipe will be replaced with plastic pipe, which will perform better
than iron pipe in the soils in the area. Replacement of hydrants and gate valves is also
recommended in the Valentine neighborhood. No watermain improvements are proposed
on Janet Court, Katie Lane or Katie Court.
S anitary S ewer
.
Since the public hearing, staff has identified several segments of the sanitary sewer main
that need replacement. Sanitary sewer main along Valentine Court and Valentine
Avenue from Lake Valentine Road to Valentine Court have sags and offset j oints, which
cannot be repaired with a sewer lining proj ect. These segments will be replace with
plastic pipe, which will perform better than the existing clay pipe. Two spot repairs will
also be made on Valentine Crest Avenue. Manholes with structural deficiencies will be
rehabilitated in an effort to reduce inflow and infiltration. Chimney seals and solid
manhole covers will also be placed on all sanitary sewer manholes.
Sanitary Sewer services
Many of the residents in the Valentine neighborhood have indicated that they have had
issues with roots in their sanitary sewer service lines. The service is the property owner's
responsibility from the main to the house. A private sewer service replacement item has
been included for this proj ect. This work would be performed only if requested and paid
for by the property owner. Language is included in the contract documents that the
Contractor shall provide unit prices for private work, and that any private work will be
done as a contract between the Contractor and the private property owner. Providing this
option will maintain the integrity of the newly reconstructed street, as well as save the
property owner road restoration costs in the future.
Storm Sewer
The existing storm sewer system will be improved and expanded throughout the
neighborhood. Best management practices, such as rain gardens, in�ltration trenches,
biofiltration basins, and other features will also be incorporated into the proj ect in order
to meet the Rice Creek Watershed District's water quality requirements.
City Council Meeting
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Financial Implications
The estimated total proj ect cost for the improvements is $1,196,768, including
contingency, engineering and overhead fees as outlined in the Assessment Policy.
The City's portion of the project costs are currently budgeted from the PIR and Utility
Enterprise Funds (sanitary sewer, surface water management and watermain funds). A
proj ect cost summary is listed in the table below. The budgeted amount includes total
costs programmed in years 2009, 2010 and 2011. Roadway costs include a 37%
overhead; utility costs include 30% overhead.
Project Cost Summary
Fund Budgeted Engineer's Estimate
Watermain Enterprise Utility $ 75,000 $ 148,392
Sanitary Sewer Enterprise Utility $ 20,000 $ 139,562
Surface Water Management Utility $ 175,000 $ 167,557
PIR/Assessments $ 532,000 $ 741,257
State Aid (street and storm sewer) $ 300,000 $ 0
Total $ 1,102,000 $ 1,196,769
Amount received from assessments $ 370,629
Amount funded by the City $ 826,139
The watermain and sanitary sewer improvements identified in the feasibility report have a
greater estimated cost than what was included in the budget. The City will also need to
utilize more funds from the PIR for the roadway improvements, since State Aid funds
will not be used on this proj ect. The finance director has indicated that these funds
currently have sufficient balances to accommodate the increase.
Assessments
As detailed in the feasibility report, two preliminary assessment rates have been
established, for reconstruction and for mill and overlay. The table below lists the
estimated assessment rate per residential equivalent units (REU) based on the latest
engineer's estimate.
City Council Meeting
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Type of Improvement Number of REUs Estimated Assessment Rate
Reconstruction 31 $ 8, 7 8 6
Mill and Overlay 44 $2,23 3
Council Action Requested
Staff recommends the adoption of Resolution 2010-010: Approving plans and
specifications and ordering advertisement for bid for the 2010 Pavement Management
Program.
City Council Meeting
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� EN HILLS
CITY OF ARDEN HILLS
COUNTY OF R.AMSEY
STATE OF MINNESOTA
RESOLUTION NO. 2010-010
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS FOR THE 2010 PAVEMENT MANAGEMENT
PRO GRAM
WHEREAS, pursuant to a resolution passed by the City Council on January 1 l, 2010,
the Consulting Engineer, WSB & Associates, Inc., has prepared plans and specifications for the
improvement of the following streets:
Valentine Crest Road, from Valentine Avenue to cul de sac,
Valentine Avenue, from Lake Valentine Road to Old Highway 10,
Valentine Court, from Valentine Avenue to cul de sac,
Janet Court, from Lake Valentine Road to cul de sac,
Katie Lane, from Cleveland Avenue to 1272 feet south,
Katie Court, from Katie Lane to cul de sac,
and has presented such plans and specifications to the City Council for approval;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto, and made a part hereof, are
hereby approved.
2. The City Administrator shall prepare and cause to be inserted in the Bulletin, the official
newspaper, and in the Const�uction Bulletin an advertisement for bids upon the making of such
improvement under such approved plans and specifications. The advertisement shall be
published as required by law, shall specify the work to be done, shall state the date and time that
the bids will be received by the City Administrator and City Engineer at which time they will be
publicly opened in the Arden Hills City Hall by the City Engineer, will then be tabulated, and
will subsequently be considered by the Council. No bids will be considered unless sealed and
filed with the Administrator and accompanied by a cash deposit, certified check or bid bond
payable to the City of Arden Hills for ten percent (10%) of the amount of such bid.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS
8th DAY OF MARCH, 2010.
Stanley D. Harpstead, Mayor
ATTEST:
Susan K. Iverson, Acting City Administrator