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HomeMy WebLinkAbout03-08-10-R E N _ILLS Approved: CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING MARCH 8,2010 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular City Council meeting at 7:00 p.m. Present: Mayor Stan Harpstead, Council Members David Grant, Brenda Holden, Fran Holmes, and David McClung Absent: None. Also present: Acting City Administrator/Finance Director Susan Iverson; City Planner Meagan Beekman; Community Development Director James Lehnhoff; Parks and Recreation Manager, Michelle Olson; Civil Engineer, Kristine Gig a; Public Works Director Greg Hoag; Terrence Heiser, Network Manager; Jamie Thelen, CEO for Sand Companies, Inc.; Mark Lindeberg, North Area Engineer for Mn/DOT; Wayne Norris, North Area Manager for Mn/DOT; Suzanne Rhees, Senior Code Writer for Cunningham Group Architecture, P.A.; Marcia Droege, Director, Facilities & Office Operations for Land O' Lakes; and Recording Secretary, Tina Borg PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Councilmember Holmes seconded a motion to approve the meetin a enda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL A. TCAAP Update Community Development Director James Lehnhoff, stated the City held a conference call with the GSA on February 24, 2010, to discuss the TCAAP public auction process. Mr. Legare of the GSA provided an update on the special terms for the TCAAP property auction; the Ramsey County parks and open space requests; and the auction schedule. The second bidders' conference ARDEN HILLS CITY COUNCIL—March 8, 2010 2 2.A. TCAAP Update (continued) is tentatively scheduled for the week of May 24, but the final date and time have not been set. According to Mr. Legare, the auction may occur as soon as the last week in June. The next conference call with the GSA is scheduled for Monday, March 15, 2010, at 2:00 p.m. The TCAAP multi jurisdictional meeting has been scheduled for Wednesday, April 14, 2010, from 6:30 p.m. to 8:00 p.m. in the Arden Hills City Council Chambers and the community meeting is - scheduled for April 20, 2010, from 6:30 p.m. to 8:00 p.m. in the Marsden Conference room at the Ramsey County Public Works building. The Planning Commission held a worksession on March 3, 2010, to discuss the proposed zoning regulations for the TCAAP property. The City will continue their review of the TCAAP zoning regulations at worksessions on March 15 and March 29. Once the draft regulations are completed, the Planning Commission will hold an official public hearing and make a recommendation to the City Council. Staff issued a request for proposals (RFP) for planning and legal services to assist the City's effort in preparing zoning regulations for the TCAAP property. Proposals were dues on March 3, 2010, and Staff has provided a recommendation on the March 8 meeting agenda. B. 2009 Community Development Year-End Review Community Development Director Lehnhoff provided a 2009 Year in Review summary for the Community Development Department. This summary included: • Processed 24 planning cases incorporating 36 land use requests; • Reviewed six code amendments, including the liquor regulations, the nuisance ordinance, and a new rental registration ordinance; • Adopted the 2030 Comprehensive Plan thereby completing a multi-year planning process; • Demolished the former public works building; • Completed the repairs on the City Hall building; • Approved new 20 year franchise agreements with Xcel Energy for natural gas and electrical services; • Reviewed 329 code enforcement cases and closed 311 cases. • Adopted Rental Registration program • Reviewed 1,161 construction permits • Adopted a new code compliance policy • Implemented PermitWorks • Continued the TCAAP planning process • Renegotiated residential curbside recycling contract • Completed the Clear Channel billboard lawsuit City Planner Meagan Beekman provided details for the planning cases and code amendments that were reviewed by the Community Development Department. There were twenty-four planning cases covering thirty-five land use requests. Twenty-one requests were approved, one was withdrawn, thirteen are pending and one was denied. Community Development Director Lehnhoff outlined the 2010 projects for the Department including an excessive use ordinance, other ordinance updates and changes, and TCAAP zoning regulations. A—R-DEN HILLS CITY COUNCIL—March 8, 2010 3 2.B. 2009 Community Development Year-End Review (continued) Councilmember Grant asked how many of the 1161 building inspection permits issued have been closed. Community Development Director Lehnhoff will pull that information together and forward it to the Council. Councilmember Holden asked Community Development Director Lehnhoff to describe the work the Department does when working on the ordinances. Community Development Director Lehnhoff outlined the procedure the Staff follows, including research and review of other Ordinances in the City and those of surrounding communities. He clarified that when an ordinance is updated the impact to other ordinances and to the City are also evaluated. This process can take several weeks to several months. He stated that the City has done a lot of work in updating the ordinances over the last four years but there are still several that need to be updated. C. City Administrator Recruitment Update Acting City Administrator Sue Iverson stated the Council held a worksession prior to the City Council meeting. Mr. Fursman presented the top candidates to the Council and the finalists were chosen for interviewing on March 26 and 27. Mayor Harpstead stated over 128 applications had been received and about a fourth of these had been from Minnesota. Councilmember Holden asked who would be invited to the open house on March 26. Acting City Administrator Iverson stated she would coordinate this with Mr. Fursman and be sending out the invitations soon. PUBLIC Mayor Harpstead opened the Public Inquiries/Informational at 7:16 p.m. Mayor Harpstead closed the Public Inquiries/Informational at 7:17 p.m. 3. APPROVAL OF MINUTES A. June 8, 2009 TCAAP Worksession Meeting B. February 22, 2010 TCAAP Worksession Meeting C. February 22, 2010 Regular City Council Meeting MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion to approve the June 8, 2009 TCAAP Worksession Meeting Minutes, the February 22, 2010 TCAAP Worksession MeetinLy Minutes, and the February ARDEN HILLS CITY COUNCIL—March 8, 2010 4 3. Approval of Minutes (continued) 22, 2010 ReLyular City Council Meeting Minutes as presented. The motion carried unanimously (5-0). 4. CONSENT CALENDAR A. Claims and Payroll B. Approve Resolution 2010-011 Appointing Angela Hames to the City of Arden Hills Planning Commission as an Alternate MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to approve the Consent Calendar and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5- 0 . 5. PULLED CONSENT ITEMS None. 6. PUBLIC HEARINGS A. Planning Case #09-021 Arden Village,LLC (Jamie Thelen) 1296 County Road F — Conditional Use Permit Amendment, Rezoning, and Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development City Planner Beekman stated at the City Council's August 17, 2009, worksession, Sand Companies, Inc. (SCI) presented their concept for a four-story, 55-unit workforce housing development at 1296 County Road F and requested a letter of support from the City as they attempted to secure housing tax credits from the Minnesota Housing Finance Agency (MHFA). SCI secured a purchase agreement for the property and submitted a request to the MHFA for tax credits. The project did not receive tax credits in January 2010, however, due to positive feedback from the selection committee, SCI is moving forward with the planning review process and are still seeking Planning Commission and City Council approval of their application. If the City approves their application, SCI would likely move forward with purchasing the property in anticipation of the next funding cycle in October of this year. The request for a City business subsidy is a separate application that will be reviewed by the City Council at a later date. Approval of the land use component of the project in no way obligates the City to grant financial assistance at a later date. This proposal includes seven inter-related requests: Conditional Use Permit Amendment of CUP 72-024, Comprehensive Plan Amendment to amend the 2030 Comprehensive Plan Future Land Use map designation of the property from "Utility"to "Multiple Family", Rezoning from I-1 to R-4, Preliminary Plat, Final Plat, Master Planned Unit Development for the Arden Village Redevelopment, and Final Planned Unit Development for the Arden Village Redevelopment. The applicant is seeking flexibility on two design standards; building materials used and required parking lot islands. The applicant is proposing to use some A—R-DEN HILLS CITY COUNCIL—March 8, 2010 5 6.A. Planning Case #09-021 Arden Village, LLC (Jamie Thelen) 1296 County Road F — Conditional Use Permit Amendment, Rezoning, and Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development (continued) vinyl siding and they proposal is for 4.4% of the parking lot to be made of parking islands verses the required 10%. Mr. Jamie Thelen, CEO for Sand Companies, Inc., provided the Council with an update on the funding request. They did not receive funding in the last request but they will be resubmitting their application for possible funding in October. He also stated Sand Companies had met with Land O' Lakes, Boston Scientific, and Bethel University to discuss their concerns. Sand Companies has provided the Council with a list of options they are willing to provide in order to meet the concerns of the surrounding companies. He stated these could be added as conditions to the PUD if necessary. Councilmember Grant asked for a definition of workforce housing and what type of demand there is for this type of housing versus other types of housing. Mr. Thelen stated these apartments are designed for working families and those families just starting out who are not able to afford a home at this time. The maximum income for a family of four is $50,000 and there is no rent subsidy. Sand Companies will do screenings to be sure that people can pay their rent including employment and income verifications. Tenants will be responsible for paying their rent. The limit for housing expenses is no more than 30% of a person's income can be used for housing. The expected rents for the property are: $755 for a one bedroom, $904 for a two bedroom, and $1043 for a three bedroom. He stated that their market research has shown that in this area the demand would be strong. Due to the tighter restrictions for loans to purchase homes, more families are renting. The workforce housing that Sand Companies currently owns has about a 96% occupancy rate. The Maple Grove facility was opened in May of 2009 and was filled within thirty days. Councilmember Holden asked if the income verification was done annually and questioned what would happen if a family of four is making more than the maximum amount of$50,000 or if their housing to income ratio is more than 30%. - Mr. Thelen stated Sand Companies uses a third party verification company to verify income and employment before an apartment is rented. This verification is done each time a new lease is signed, 1x Th;%L i Ls (Verifications are not performed annually as reported by Mr. Thelen in his email from March 16, 2010, in Planning Case 09-021). Once a person is in the apartment they can stay there for the full term of their lease no matter what. Sand Companies does have income limits for a person who has been certified and living in the apartment. If the rent is being paid and they are below the income to housing ratio of 30% they would not be asked to leave the apartment. Sand Companies would work with them at the time to renew the lease if the rent has been paid in the past. Councilmember Holden asked how many people were allowed in each unit. ARDEN HILLS CITY COUNCIL—March 8, 2010 6 6.A. Planning Case #09-021 Arden Village, LLC (Jamie Thelen) 1296 County Road F — Conditional Use Permit Amendment, Rezoning, and Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development(continued) Mr. Thelen stated that their internal policy is no more than two people per bedroom but they would also follow any City Ordinances that may be more restrictive than this. Sand Companies has enforced this in other developments as well. Mayor Harpstead asked if it was possible that students would be living in this facility. Mr. Thelen stated that this housing development was not designed for students and there are restrictions on students living there. Councilmember McClung asked Mr. Thelen to review the concerns brought forward by the neighboring businesses. Mr. Thelen stated that he had met with Boston Scientific, Land O' Lakes, and Bethel University. v y Land O'Lakes expressed concerns with complaints about noise, trespassing, and resident complaints. Sand Companies discussed possible fence options with Land O'Lakes. This option would help to deter people from trespassing onto the Land O'Lakes property. Sand Companies also discussed paying to have a fence put up around the cooling tower located on the Land O'Lakes property. During the construction of the facility, Sand Companies is willing to install p g windows and patio doors with a STC rating of 32 to reduce sound. Sand Companies will also add an addendum to the lease agreement with residents that will specifically outline there will be noise from the area businesses and trespassing on these properties will be an infraction on the lease. Councilmember Holden stated Land O'Lakes, Boston Scientific, and Bethel University have been in this commercial/industrial area for several years and they have based their businesses and future expansions in this area on the fact that this is zoned commercial/industrial. People will come forward with complaints about the noise and the businesses should not have to be concerned about this. Mr. Thelen stated that when people are at the site to view the apartments they would see the area and understand that there will be noise. This will also be specifically outlined in the lease agreement. Councilmember Holmes clarified that the Arden Village would not be encroaching on the neighboring businesses ability to expand. Mayor Harpstead opened the public hearing at 7:50 Mr. Marcia Droege, Director, Facilities and Office Operations for Land O' Lakes, stated Land O'Lakes owns forty-three acres in this area and they do plan to expand in the future. She stated that Land O'Lakes does have activity that extends beyond normal business hours and these projects may not only be noisy but they may also produce odors that are unpleasant to residents. These activities have been done in the past without concerns for neighboring properties because they are in an industrial area. Land O'Lakes is also concerned about the safety of the residents. ARDEN HILLS CITY COUNCIL—March 8, 2010 7 6.A. Planning Case #09-021 Arden Village, LLC (Jamie Thelen) 1296 County Road F — Conditional Use Permit Amendment, Rezoning, and Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development(continued) There are over 900 cars and many large trucks that come and go from the property daily. This property is not in a residential area and employees and delivery drivers are not in the habit of watching for pedestrians, which could pose a safety issue. Land O'Lakes is also concerned about residents trespassing in the woods, particularly around the cooling tower, and getting hurt. In order for pedestrians to access the bus stop they would need to cross two very busy driveways or take a short cut through the visitor parking area. If this proposal is approved, Land O'Lakes would request that a fence be installed around the cooling tower and the east side of the Arden Village property, and the traffic measures recommended by SRF be implemented. Land O'Lakes also requests that Sand Companies implement the sound mitigations proposed including the upgraded windows and patio doors and adding an addendum to their lease agreements. She also pointed out that Land O'Lakes would have to implement additional safety measures if this project is approved. Mayor Harpstead closed the public hearing at 8:03 MOTION: Councilmember McClung moved and Councilmember Holden seconded a motion to approve Planning Case #09-021 for a Comprehensive Plan Amendment to Change the Future Land Use Designation of Lot 1, Block 1, Arden Village from Utility to Multiple Family based on the Findings of Fact in the March 8, 2010, Planning Case Report. Councilmember Holden stated she would be voting against this planning case. This is a commercial/industrial area and it is not advantageous to add a residential use. Boston Scientific and Land O'Lakes have built their company campuses based on this area being an industrial area and there is a tremendous amount of noise in this area. She also stated that Mn/DOT will not be putting in the traffic measures that were recommended by SFR and there is a lot of traffic in this area during peak times. In order for the residents of Arden Village to get to Cummings Park they would need to go through Boston Scientific on Innovation Way. Councilmember Holmes asked for clarification on what the rule was with Innovation Way. City Planner Beekman stated Innovation Way is a private driveway and is not owned by the City. Community Development Director Lehnhoff clarified that at this time the City does have an agreement with Boston Scientific that does allow public access on Innovation Way. There is a public easement there. Boston Scientific does have the right to revoke this easement. There are also hours related to this easement as to when it is open to the public. Mayor Harpstead would vote in favor of this change of land use. He also recognized that this decision may not be ideal at this time but long term this is not a bad use for this property. ARDEN HILLS CITY COUNCIL—March 8, 2010 8 6.A. Planning Case #09-021 Arden Village, LLC (Jamie Thelen) 1296 County Road F — Conditional Use Permit Amendment, Rezoning, and Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development (continued) Councilmember McClung he would also support this planning case at this time. This is an area where there is a need in the community and it would be a mistake not to meet this need. He clarified that the concerns that have been brought forward can be mitigated and at some time --- Mn/DOT will be forced to look at the road conditions on County Road F and Hamline Avenue. Councilmember Holmes stated she would also favor this motion. This development provides an opportunity for people to live where they work, even though this is not a requirement. The motion was called to a vote. The motion carried (4-1) Ayes: Mayor Harpstead, Councilmembers Holmes, Grant,McClung Nays: Councilmember Holden MOTION: Mayor Harpstead moved and Councilmember McClung seconded a motion to Approve and Publish Ordinance 2010-001 in Planning Case 09-021 for a Rezoning of Lot 1, Block 1, Arden Village from I-1 to R-4 based on the Findings of Fact in the March 8, 2010, Planning Case Report. Councilmember Holden asked how the antenna located on this property could be zoned R-4. City Planner Beekman the antenna would now be located on lot 2 and this would remain zoned I-1 and it would also remain a utility in the Comprehensive Plan. The motion was called to a vote. The motion carried (4-1) Ayes: Mayor Harpstead, Councilmembers Holmes, Grant, McClung Nays: Councilmember Holden MOTION: Mayor Harpstead moved and Councilmember McClung seconded a motion to Approve Planning Case 09-021 for a Master and Final Planned Unit Development, Preliminary and Final Plat, and the Development Agreement at 1296 County Road F Based on the Findings of Fact and the Submitted Plans, as Amended by the Conditions in the March 8, 2010, Planning Case Report. MOTION: Councilmember Holden moved and Councilmember McClung seconded a motion to Add Recommendation 16 — Arden Village would restrict the occupancy to no more than two (2) people per bedroom. Mayor Harpstead asked if this would be considered an appropriate condition. ARDEN HILLS CITY COUNCIL—March 8, 2010 9 6.A. Planning Case #09-021 Arden Village, LLC (Jamie Thelen) 1296 County Road F — Conditional Use Permit Amendment, Rezoning, and Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development (continued) Community Development Director Lehnhoff stated he would consult with the City Attorney. . At this time it is linked to what the development concept was and in line with what the applicant has previously stated. If there are concerns from the City Attorney he will inform the Council. - The motion was called to a vote. The motion carried unanimously(5-0) MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to Add Recommendation 17 — If the City incurs in excess of six 6 fire calls per twelve 12 month period or an excess of six 6 law enforcement calls in a twelve 12 month period at the property, Arden Villa a shall reimburse the Citv for such additional costs. Costs of service shall be determined b City based on a reasonable evaluation of additional costs incurred to the Cit . Councilmember Holden explained that this was the same language that was used for the Holiday Inn site when Northwestern used it as dorms. The City does not currently have any ordinances in place that address excessive use and until there is something in lace for the City this should be p Y added to the PUD. MOTION: Mayor Har stead moved and Councilmember McClure seconded a motion to amend Recommendation 17 to add the language "until such time the City establishes a mechanism to collect excessive use charges." Councilmember Holmes asked if this recommendation would be discriminatory because the City does not have similar requirements for other buildings in the City. y. When the City did it with Northwestern it was because it was a dormitory. Community Development Director Lehnhoff stated Staff would not be able to answer this. The City Attorney could be consulted and if there is a problem it can be brought back to the Council for an amendment. Councilmember McClung stated he would vote against the motion and the amendment because it may be viewed as discriminatory. The City does need to look into a citywidepolicy olic and he would be supportive of this. The situation with Northwestern College and the Holiday Inn site was different and the use was different. Councilmember Grant stated that a citywide policy would be difficult to establish and being able to set it with the PUD is a better option for the City. The amendment to Recommendation 17 was called to a vote. ARDEN HILLS CITY COUNCIL—March 8, 2010 10 6.A. Planning Case #09-021 Arden Village, LLC (Jamie Thelen) 1296 County Road F — Conditional Use Permit Amendment, Rezoning, and Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development(continued) The motion failed 1-4. Ayes: Mayor Harpstead - Nays: Councilmember Holmes, Grant, Holden, McClung Councilmember Holden clarified that if the City wants something it needs to be included in the PUD. The City needs to keep its costs down. There was no problem passing this with the Northwestern College PUD for the Holiday Inn site. The City Attorney did not disagree with it at that time. If there is a problem the City Council can always make an amendment. Mayor Harpstead stated he did not see this recommendation as being necessary but he does also agree that the City needs to have a citywide policy. The motion to Add Recommendation 17 was called to a vote. The motion failed 2-3 Ayes: Councilmembers Holden, Grant Nays: Mayor Harpstead, Councilmembers McClung, Holmes MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to Add Recommendation 17- Arden Village put a six (6) foot fence on the east side of their property and around the Land O'Lakes cooling tower. Community Development Director Lehnhoff suggested the language "subject to the approval of Land O'Lakes"be added to the motion. Councilmember Holden accepted this recommendation to the motion and amended her motion. MOTION: Councilmember Holden and Councilmember Grant seconded a motion to Add Recommendation 17- Arden Village put a six (6) foot fence on the east side of their property and around the Land O'Lakes cooling tower subject to the approval of Land O'Lakes. Councilmember Holden stated this is important and corporate entities needed to be kept safe and they should not have to incur additional costs for security. Mayor Harpstead stated he would agree with this. Councilmember Holmes asked if the fence should run the full length of the east side and include lot 2 since it is the same owner. ARDEN HILLS CITY COUNCIL—March 8, 2010 11 6.A. Planning Case #09-021 Arden Village, LLC (Jamie Thelen) 1296 County Road F — Conditional Use Permit Amendment, Rezoning, and Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development(continued) Councilmember Grant stated there would be no general access from lot 1 to lot 2 in the plan. He also stated the way the motion is worded the fence would need to run the entire length of the property and this would include lot 2. Mr. Thelen stated there is a fence around the tower currently. In the future there may be a gate at the tower entrance. It would be difficult to fence the entire length of the east side of the property. y Mayor Harpstead stated an amendment to this motion could be made that has the fence on the east side in such a way that it connects on lot 2 so that it prohibits egress from lot 1 onto the Land O'Lakes property subject to City Staff approval. Councilmember Holden clarified that lot 2 would be completely fenced to prevent people from crossing onto the property. Community Development Director Lehnhoff stated he would recommend having lot 2 completely fenced from lot 1 to ensure residents are not crossing onto this property and the Land O'Lakes property. A gate could be installed between lot 1 and lot 2 for access. Councilmember Holden removed the motion to add recommendation 17. Councilmember Grant removed his second to the motion to add recommendation 17. MOTION: Mayor Harpstead moved and Councilmember Grant seconded a motion to Add Recommendation 17 — Sand Companies will place a six (6) foot fence alonLy the east side of the property placed in such a way that it prevents access onto the Land O'Lakes property, as determined by City Staff and a six (6) foot fence around the Land O'Lakes cooling tower subject to the approval of Land O'Lakes. Councilmember Grant asked if the fence around the cooling tower had to be limited to six feet. Community Development Director Lehnhoff stated the fence could be no taller than six feet unless Land O'Lakes applied for a site plan review. The motion to Add Recommendation 17 was called to a vote. The motion carried (4-1) Ayes: .Mayor Harpstead, Councilmembers Holmes, Grant, Holden Nays: Councilmember McClung MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to Add Recommendation 18—The Applicant shall include the addendum in ARDEN HILLS CITY COUNCIL—March 8, 2010 12 6.A. Planning Case #09-021 Arden Village, LLC (Jamie Thelen) 1296 County Road F — Conditional Use Permit Amendment, Rezoning, and Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development(continued) their lease as presented in their March 5, 2010, letterand this shall be subject to City Staff approval. The motion carried unanimously (5-0). MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to Add Recommendation 19 — Sand Companies shall construct a six (6) foot fence along the west side of the property to prevent access to Bethel University. The motion carried (4-1). Ayes: Mayor Harpstead, Councilmembers Holmes, Grant, Holden Nays: Councilmember McClung MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to add Recommendation 20 — The sound proofing measures proposed by Sand Companies in their letter dated March 5, 2010, to increase the STC rating on the windows and patio doors from 28 to 32 will be a condition of approval. The motion carried (4-1). Ayes: Mayor Harpstead, Councilmembers Holmes, Grant, Holden Nays: Councilmember McClung Councilmember Holden stated Boston Scientific and Land O'Lakes had problems with the notification process. She asked if this had been resolved. City Planner Beekman stated the problem had been that at the time of mailing the City did not have a contact person at Land O'Lakes and the notice was sent to the general office. Councilmember Grant asked if the building in Arden Hills would have stone on the building that was similar to the Maple Grove facility. Mr. Thelen stated stone could be added to the building but the exact location and amount has not been finalized at this time. He stated this could be brought back to the City for additional approval if needed. Councilmember Holden asked about the amount of vinyl siding that would be used because the applicant was asking for a variance on this design standard. City Planner Beekman the design standards only state that vinyl siding is an undesirable material and it does not specify the percentage that could be allowed. The applicant will be required to build as proposed and will not be able to add additional vinyl to the project once it is approved. Councilmember Grant asked what percentage of the building in Maple Grove was stone. Mr. Thelen stated he would get this information for the Council. ARDEN HILLS CITY COUNCIL—March 8, 2010 13 6.A. Planning Case #09-021 Arden Village, LLC (Jamie Thelen) 1296 County Road F — Conditional Use Permit Amendment, Rezoning, and Comprehensive Plan Amendment, Preliminary and Final Plat, and Master and Final Planned Unit Development (continued) MOTION: Mayor Harpstead moved and Councilmember McClung seconded a motion to Add Recommendation 21 — the amount of stone as determined by Staff to equal the amount on the building in Maple Grove. Community Development Director Lehnhoff with the final development agreement Staff will insert the percentage using this language. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to amend Recommendation 21 to increase the amount of stone to be equal to the amount on the facility in Maple Grove plus 10%. The motion failed Ayes: Councilmembers Holden, Grant Nays: Mayor Harpstead, Councilmembers Holmes, McClung The motion to Add Recommendation 21 was called to a vote. The motion carried unanimously (5-0) The Primary Motion as Amended by the Addition of Recommendations 16, 17, 18, 19, 20, and 21 was called to a vote. The motion carried. Ayes: Mayor Harpstead, Councilmembers Holmes, Grant, McClung Nays: Councilmember Holden MOTION: Mayor Harpstead moved and Councilmember McClung seconded a motion to Approve Planning Case 09-021 for a Conditional Use Permit Amendment at 1296 County Road F Based on the Findings of Fact in the March 8, 2010, Planning Case Report. The motion carried (4-1). Ayes: Mayor Harpstead, Councilmembers Holmes, Grant, McClung Nays: Councilmember Holden 7. NEW BUSINESS A. Mn/DOT I-694 Project Update Mr. Mark Lindeberg, North Area Engineer with Mn/DOT, reviewed the project goals for the I- 694 project. These include improve safety, lane continuity, future expansion, eliminate mainline weaves, and driver expectancy. He discussed the criteria that were used to narrow down the alternatives to one. This criteria was based on input received from the public at the open house. ARDEN HILLS CITY COUNCIL—March 8, 2010 14 7.A. Mn/DOT I-694 Project Update (continued) The preferred outline was presented to the Council and the schedule for the project was discussed. He stated Mn/DOT has hired a Consultant to work with the Noise Advisory Committee and the _ first meeting will be the week of March 22. The anticipated schedule for the project includes requesting municipal consent from the City in April, letting the project in April 2011, with construction to begin in the summer of 2011. Councilmember McClung asked if Shoreview would also be providing municipal consent since two of the bridges are in their community. Mr. Lindeberg stated Shoreview might not need to give municipal consent because capacity will not be increased in their community. The bridges will be reconstructed to the same size they currently are. Mn/DOT will continue to work with the City of Shoreview. Councilmember Holden clarified with the preferred layout, traffic will no longer be able to move from Snelling Avenue to East I-694. - Mr. Lindeberg stated this was correct. The access to Hamline Avenue from West I-694 will also be eliminated. Councilmember McClung stated one third of the residents in Arden Hills live north of I-694 and many of these people would need to go east in order to get to their jobs. He asked how these people would access the interstate system. Mr. Lindeberg explained these people could access the system by taking County Road F to Lexington Avenue and getting onto the interstate at Lexington Avenue. Councilmember McClung asked what kind of improvements Mn/DOT was planning for County Road F and Hamline Avenue. This intersection is currently a difficult one and adding traffic to it will make it worse. Mr. Lindeberg clarified at this time Mn/DOT is looking at making a T-intersection and not having separated northbound and southbound lanes on Hamline. A study would need to be done in order to determine the need for the installation of a traffic signal at this location. Mn/DOT has not gotten to this level of detail at this time. This will be looked at as the traffic forecasting is completed in the final design stages in the next couple of months. Councilmember McClung asked if this would be before or after Mn/DOT would want municipal consent. He stated he would not vote in favor of providing municipal consent until this intersection is addressed. Mr. Lindeberg stated he did not know the exact timing but will do what he can to get this information to the Council before the time of municipal consent. Mayor Harpstead stated that another impact that should be looked at is Lexington Avenue and County Road F because this intersection is not at a high level of service currently. ARDEN HILLS CITY COUNCIL—March 8, 2010 15 7.A. Mn/DOT I-694 Project Update (continued) Mr. Lindeberg Mn/DOT has talked to the County regarding the functionality of this intersection, and there will be additional conversations regarding this location. Councilmember Holden asked for clarification on what additional conversations means. She asked if the County would be doing something with this intersection. Mr. Lindeberg explained Mn/DOT would look at the traffic forecasting numbers and determine if there are fixes that will need to be done because of the proposed changes. Based on the number of cars that presently use the eastbound entrance from Hamline Avenue, the initial thought from the County was that the 180 vehicles would not significantly affect the operation of those locations on Lexington. This will be looked at closer once the forecasted numbers have been determined. Councilmember Holden asked if there was an improvement made if the City would have to wait for the County to get funding or would this improvement be part of the I-694 project. Mr. Lindeberg stated this would be dependent on what is needed and when it is needed. Councilmember Grant asked how much more capacity the proposed project will have compared to what there is currently. Mr. Lindeberg stated currently the roadway has one continuous through lane on westbound I- 694. In the preferred alternative there will be two through lanes plus all the Highway 10 traffic has been taken off the existing road and put it on its own roadway. Councilmember Grant asked what the future expansions would be to increase the capacity. Mr. Lindeberg stated the roadway will be constructed in such a manner that a third lane in each direction can be added without having major reconstruction to the road. The traffic slow downs that occur to the east of Arden Hills will be resolved when the third lane is added. Westbound traffic will see a significant improvement after this project is completed and the eastbound traffic will see some improvement now and more improvement with the addition of the third lane. The addition of the third lane is ten years out, plus or minus ten years. Councilmember Grant asked if driver expectancy meant Mn/DOT would be installing overhead signs. Mr. Lindeberg clarified there would be overhead signs and lighting but what was really meant by this was that traffic would be brought in on the right hand side and exiting in a location that would be expected. Mayor Harpstead stated that they want to make sure that pedestrian crossing has been identified through this area. On Old Snelling there should be a pedestrian crossing built in underneath these roadways. He also asked about pedestrian crossings on Hamline Avenue going north to south. Bethel University has a facility on County Road F and their campus is on the south side. He asked if there would be a crossing running on the west side of Hamline going to the south. ARDEN HILLS CITY COUNCIL—March 8, 2010 16 7.A. Mn/DOT I-694 Project Update (continued) Mr. Lindeberg stated pedestrian crossing viability on Old Snelling has been talked about. There have also been preliminary discussions for pedestrians crossing I-694 into the Hamline Avenue area. Trunk Highway 51 (Snelling Avenue) is not a pedestrian friendly corridor. Sending traffic across I-694 is not a safe condition to put pedestrians in. If Mn/DOT puts pedestrians on the east side of Hamline Avenue or Snelling Avenue then they would have to cross two locations where _ traffic will be moving through loops to head west. If the pedestrians are on the west side of Hamline Avenue they will be crossing and then dealing with high speed traffic. Neither of these conditions are safe for pedestrians nor does Mn/DOT see Snelling from this location down to County Road E as a location where there is a strong desire to have pedestrians. Mayor Harpstead clarified Mn/DOT was not even going to try and put a pedestrian crossing in this area. He stated the only obstacle is the ramp from eastbound T.H. 10 to southbound Snelling Avenue and this could be tunneled under. Mr. Lindeberg stated he has not seen the proposal profiles for this area so he cannot speak to - tunneling other that tunneling can be difficult. Mayor Harpstead stated there are other bridges that have been built that have protected pedestrian crossings in the metro area. Mr. Lindeberg this would not be on a bridge structure. On a bridge structure it would be possible to add a pedestrian crossing. He stated the City would need to determine what they wanted to do in this area. Mayor Harpstead stated currently Arden Hills has no pedestrian crossing between its two borders and this is something that needs to be changed. Mayor Harpstead suggested Item 7F to follow Item 7C. B. Mn/DOT I-694 Noise Advisory Committee Civil Engineer Kristine Giga stated Mn/DOT will be completing noise analysis in the I-694 project corridor as part of the environmental documentation needed for the project. In conjunction with the noise analysis, Mn/DOT has offered to form a Noise Advisory Committee (NAC). The NAC would consist of Mn/DOT staff, Mn/DOT's noise consultant, City Staff a City Councilmember, a representative from Bethel University and up to five (5) residents within the project area. NAC members review and comment on preliminary noise modeling and noise mitigation analysis results. Three meetings are anticipated for this process. The first meeting will be held the week of March 22, 2010, the second meeting will be held about four weeks later and the third meeting will be two weeks after the second meeting. To date, the following residents have responded to Staff and expressed interest in serving on the committee: Patrick Haik, Bruce Kunkel, Evan Ruotsinoj a, George Winiecke, and Christopher Worms. Staff is still seeking one resident from the southwest corner of I-694 and T.H. 10. Several residents have been contacted and have stated they are not interested. Chris Chromy from Bolton&Menk, Inc. will be the ARDEN HILLS CITY COUNCIL—March 8, 2010 17 7.B. Mn/DOT I-694 Noise Advisory Committee (continued) City's engineering representative on the NAC. The cost for Bolton & Menk's services is estimated to be $1,600 for approximately 12 hours of time, which includes; participation at three NAC meetings, providing a summary memorandum of each meeting, and additional time for follow-up with City and/or Mn/DOT staff, as needed. Councilmember Holden asked if the NAC committee would be providing a summary of the meeting or minutes from the meeting. Mr. Lindeberg stated the meeting minutes will be provided by NAC. Civil Engineer Giga stated that the summary prepared by Bolton & Menk can be removed from the scope of service and this will drop the estimated cost. Councilmember Holden asked why Bethel University had a representative on the Committee. Mayor Harpstead clarified that Bethel University has housing in the project area. MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion to Appoint Patrick Haik, Bruce Kunkel, Evan Ruotsinjo, George Winiecke, Christopher Worms and one additional person to be appointed at a later date to the Noise Advisory Committee for the Mn/DOT I-694 Improvement P Councilmember McClung verified that he would be the Councilmember that would serve on the committee. The motion was called to a vote. The motion carried unanimously (5-0). C. Adopt Resolution 2010-0010 Approving Plans and Specifications and Ordering Advertisement for Bid for the 2010 Pavement Management Program Civil Engineer Giga stated on January 11, 2010, a public improvement hearing was held for the 2010 PMP project. Following the hearing, the City Council ordered the improvement and preparation of plans and specifications of the proposed project. The next step in the process is for the City Council to approve plans and specifications and authorize the advertisement for bids. State Statute requires a City resolution approving plans and specifications and ordering the advertisement for all public improvements to be assessed. The streets that will be reconstructed are Valentine Avenue, Valentine Crest Road, and Valentine Court and the streets proposed for mill and overlay are Janet Court, Katie Lane, and Katie Court. The street widths will not change. Curb and gutters are proposed on all streets to be reconstructed and existing curb and gutter will be repaired where needed in the mill and overlay areas. Water main replacement is proposed on Valentine Court and on Valentine Avenue from Valentine Court to Old Highway 10. -ARDEN HILLS CITY COUNCIL—March 8, 2010 18 7.C. Adopt Resolution 2010-0010 Approving Plans and Specifications and Ordering Advertisement for Bid for the 2010 Pavement Management Program (continued) Replacement of hydrants and gate valves is also recommended in the Valentine neighborhood. The sanitary sewer main along Valentine Court and Valentine Avenue from Lake Valentine Road to Valentine Court has sags and offset joints, which cannot be repaired with a sewer-lining project. These segments will be replaced with plastic pipe. Two spot repairs will also be made on Valentine Crest Avenue. Language is included in the contract documents that the Contractor shall provide unit prices for private work, and that any private work will be done as a contract between the Contractor and the private property owner. The existing storm sewer system will be improved and expanded throughout the neighborhood. Best management practices, such as raingardens, p infiltration trenches, biofiltration basins, and other features will also be incorporated into the project in order to meet the Rice Creek Watershed District's water quality requirements. The q y estimated total project cost for the improvements is $1,196,768, includingcontingency, genc y, engineering and overhead fees as outlined in the Assessment Policy. Councilmember McClung stated in the future, Council should be provided with a copy of the plans and specification documents. Councilmember Holden asked if the bids are expected to be close to the estimate or if they will be lower like they had been with the PMP project in 2009. Civil Engineer Giga stated the estimate is based on the prices received for last ears PMPj project Y and does include inflation and contingency amounts. Staff is expecting the bids to be lower than the estimated costs. Councilmember Holden stated she having a hard time approving a mill and overlay for Janet Court when this road is not due for one at this time. The rating for this road is such that it is not warranted at this time. She would like to see the bid both with Janet Court and without Janet Court. Civil Engineer Giga stated the specifications are written so that any street segment can be removed at the City's discretion. Councilmember Grant pointed out that he has an issue with this particular PMP project because P the City is removing Valentine Avenue from the State Aid system. At this time the City has not heard if Mn/DOT would accept the substitute road. This proposal went out March 3, 2010. If the Council does not get a determination on this road before this PMP project is up pp for approval he would not be able to support it. He clarified that this issue should be resolved prior to awarding any bids for this project. MOTION: Mayor Har stead moved and Councilmember Holden seconded a motion to Adopt Resolution 2010-0010 Approvin Plans and Specifications and Orderin Advertisement for Bid for the 2010 Pavement Mann ement Program. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL—March 8, 2010 19 F. Authorize Staff to Contract with the Cunningham Group for an Amount Not to Exceed $13,000 for Planning and Legal Services for the TCAAP Zoning Project Community Development Director Lehnhoff stated at the February 16, 2010, City Council worksession, Staff presented a draft set of zoning regulations for the TCAAP property reuse area. The purpose of the TCAAP zoning regulations is to implement the mixed-use concept described in the 2030 Comprehensive Plan. The proposed zoning regulations will create a process and parameters for developing a detailed TCAAP master plan at a later date. To help refine and strengthen the draft zoning regulations, Staff also proposed to contract with a planning and legal consulting firm. Due to the nature of the TCAAP property, an additional planning and legal perspective on the proposed zoning language will help put the City in a better position both for the public auction and for the long term master planning process. The City Council directed Staff to issue a request for proposals (RFP) for planning and legal services to assist in the preparation and review of the TCAAP zoning regulations. After reviewing the proposals, Staff is recommending the Cunningham Group for this project. In Staff s opinion, their proposal demonstrated the best understanding of the services requested by the City. Their proposal included a clear work program with specific deliverables that specifically addressed the services requested in the RFP. The Cunningham Group proposal also provided the broadest legal review due to their partnership with CR Planning,which is a legal firm that focuses on land use and planning. The Roseville City Planner recommended the Cunningham Group due to the breadth of their knowledge and ability to customize zoning to fit the needs of the community. The final cost will be based on actual number of hours spent on the project, and it could be higher or lower than the estimate. Staff will closely monitor the hours spent on the project and keep the City Council informed so that the budget in not exceeded or if additional hours become necessary. MOTION: Councilmember McClunLy moved and Councilmember Grant seconded a motion to Authorize Staff to Contract with the Cunningham Group for an Amount Not to Exceed $13,000 for Planning and Letzal Services for the TCAAP Zoning Project. The motion carried unanimously (5-0). Mayor Harpstead suggested moving to item 7G next. G. Wild Turkey Control in Urban Areas Acting City Administrator Iverson stated on February 23, 2010, the City received a phone call and an e-mail form a concerned resident experiencing issues with aggressive wild turkeys in their yard, near the intersection of County Road E and Snelling Avenue. The resident has requested help getting a permit from the DNR for removal. The DNR will issue a permit to the City, not the resident. Shoreview has dealt with this issue recently and they will be catching these turkeys and moving them euthanized. The DNR does not recommend catching and relocating these turkeys. Staff is seeking direction from the City Council on how to pursue the City's options in addressing nuisance wild turkeys and respond to the resident's request. ARDEN HILLS CITY COUNCIL—March 8, 2010 20 7.G. Wild Turkey Control in Urban Areas (continued) Mayor Harpstead asked if the homeowner would pay to have the turkeys removed if the city got the permit from the DNR. Acting City Administrator Iverson the homeowner has researched this particular issue and has talked with the DNR. The homeowner has indicated that they will pay to have turkeys removed. Councilmember Holden asked if the permit would be for a certain number of turkeys. Acting City Administrator Iverson stated Staff has not contacted the DNR directly so she is not able to answer this. The DNR will issue the permit to the City and the homeowner could contract with a registered archery instructor. Councilmember Grant asked when the last contact with the resident was and if the problem still existed. Acting City Administrator Iverson stated this would have been about two weeks ago. Mayor Harpstead stated Council could give direction to staff to explore this and reach an agreement with the resident. Councilmember McClung stated residents should stop feeding the turkeys. The turkeys will stay y where there is food and when residents feed them they do not leave. Councilmember Holmes does not agree with the Council and Staff contracting to have these turkeys killed. Councilmember McClung expressed concerns about moving forward with this because it may lead to other issues residents want the City to resolve such as geese, squirrels or other rodents. Part of the charm of Arden Hills is the wildlife. Councilmember Holden stated having a bird feeder does attract turkeys. In this particular situation the bird feeders have been taken down and the turkeys have not left. She clarified that she does not want to do this but the resident has the right to be able to walk to their car. If this resident is having significant problems then the City should help them. Mayor Harpstead stated a measured response would be to have Staff move forward and if there is a problem they can bring it back to the Council. Ms. Anita Larson, 1173 Karth Lake Drive, Arden Hills, stated she has 21 turkeys in her yard but they don't feed them. Turkeys do not stay in an area without a reason. She stated she would not want the City of Arden Hills to do what Shoreview has done. She believes that this particular resident may need help but since it has been a couple of weeks the problem may have resolved itself. ARDEN HILLS CITY COUNCIL—March 8, 2010 21 7.G. Wild Turkey Control in Urban Areas (continued) Mayor Harpstead stated if Council did not obj ect then Staff would be directed to move forward and explore what needs to be done. He also stated he is not interested in completely eliminating turkeys. Acting City Administrator Iverson clarified the resident is asking for a permit to remove only those turkeys in her yard. Councilmember Holden clarified that she would not agree with completely removing all the turkeys from her yard. Councilmember McClung stated that the resident is doing something or has something on the property that keeps the turkeys returning and staying on the property. He stated that doing this one time would probably not resolve the problem long term. He also stated that he does not agree with removing the turkeys. - Councilmember Holmes stated she does not have a problem with Staff talking to the resident to try and find a solution but if this is authorizing Staff to go to the next step a get a permit from the DNR then she would not support this. Mayor Harpstead stated he would be for letting Staff see if they could get a permit and do something to help this resident. Councilmember Grant requested Staff contact the resident again to find out if the turkeys are still an issue and get back to Council. He does not want to give Staff full authority to go ahead with getting a permit at this time. The Council agreed with this direction. MOTION: Councilmember Holden moved and Councilmember McClunLy seconded a motion to extend the meetin to 10:30 p.m. The motion carried unanimously - 4-1 . Ayes: Mayor Harpstead, Councilmembers Holmes, Grant, McClung Nays: Councilmember Holden Mayor Harpstead suggested that item 7I be up next. I. Adopt Resolution 2010-015, a Resolution Pledging Public Support for American Fiber System's Application to the National Telecommunications and Information Administration for the Construction of a Community Broadband Network within the Twin Cities North East Metropolitan Area to Include the City of Arden Hills and to Authorize the Acting City Administrator to Execute Letters of Support to Agencies Seeking Support of Additional Grant Opportunities ARDEN HILLS CITY COUNCIL—March 8, 2010 22 71 Adopt Resolution 2010-01 S, a Resolution Pledging Public Support for American Fiber System's Application to the National Telecommunications and Information Administration for the Construction of a Community Broadband Network within the Twin Cities North East Metropolitan Area to Include the City of Arden Hills and to Authorize the Acting City Administrator to Execute Letters of Support to Agencies Seeking Support of Additional Grant Opportunities (continued) Acting City Administrator Iverson stated since 1998, the City of Roseville has actively engaged other municipalities and governmental agencies for the purpose of sharing information technology services. Applications for the Broadband Technology Opportunity Program's second and final round are due March 26, 2010. Mr. Terrance Heiser, Network Manager, stated the vast majority of connectivity for cities is currently provided by the Comcast-owned Institutional Network (I-Net), under the terms and conditions of each city's respective local cable franchise. However, recent changes in cable regulations have brought into question the requirement of cable operators to provide services such as institutional networks. Without the ability to use the I-Net it is estimated that the cost to lease broadband service lines would cost in excess of $300,000 annually for this consortium of agencies. Some cities have begun installing municipal-owned fiber to connect critical city facilities. Securing the interconnections between cities presents a financial challenge. Fortunately, agencies in this consortium have a new opportunity to meet this challenge through the Federal Stimulus Plan. This plan provides grants for deploying broadband infrastructure through the Broadband Technology Opportunity Program (BTOP). The purpose of the BTOP grant is to increase broadband penetration into un-served and underserved areas of the United States, to enhance broadband capacity at public computer learning centers, and to promote sustainable broadband projects using public/private partnerships. The City of Roseville manages an established technology partnership with metro area municipalities and service organizations including fire service districts and a watershed management district. Collectively this group is called Metro-INET. Currently the agencies of Metro-WET rely almost exclusively on the use of the Comcast provided Institutional Network for the facility network interconnections necessary to cost share information technology services. The City and the consortium group have been approached by American Fiber Systems (A-FS) to enter into a public/private partnership to build a fiber network that will replicate the I-Net. AFS seeks to expand their network and services to businesses in the northeast metro area and is seeking federal funding through the BTOP grant to accomplish this goal. AFS would serve as the grant applicant and members of Metro-INET are asked to serve as public sponsors of the grant application and the public beneficiary by virtue of a grant to use the AFS Fiber network to interconnect the public safety facilities and other public buildings within our networking group. In total, AFS is proposing to provide to Metro-INET access to 140 route miles of fiber. If awarded, the BTOP grant will cover up to 70% of the cost of the project. AFS estimates the total cost to be approximately $8 million and AFS has indicated that the remaining 30% will be covered by AFS in exchange for public sponsorship and support of the AFS grant. AFS has requested a contribution to the annual maintenance of the 140 route miles in the amount of$49,000 per year. This cost will be divided amongst the members of the Metro- INET on an equitable basis using a cost sharing methodology developed by the Metro-INET Users Group. Mayor Harpstead clarified the Council is being asked to publicly support the grant application. -ARDEN HILLS CITY COUNCIL—March 8, 2010 23 71 Adopt Resolution 2010-01 S, a Resolution Pledging Public Support for American Fiber System's Application to the National Telecommunications and Information Administration for the Construction of a Community Broadband Network within the Twin Cities North East Metropolitan Area to Include the City of Arden Hills and to Authorize the Acting City Administrator to Execute Letters of Support to Agencies Seeking Support of Additional Grant Opportunities (continued) Councilmember Holden asked if there would be a cost to the City if the grant is awarded. Mr. Heiser stated AFS has requested a contribution to the annual maintenance of the 140 route miles in the amount of $49,000 per year. Currently the City of Roseville pays approximately pp Y $1,000 to $2,000 per route mile for locating and maintenance of municipal cable. The maintenance cost will be divided amongst the members of the Metro-INET on an equitable basis using a cost sharing methodology developed by the Metro-INET Users Group. MOTION: Councilmember Grant moved and Councilmember McClure seconded a motion to Adopt Resolution 2010-015, a Resolution Pledging Public Support - for American Fiber System's Application to the National Telecommunications and Information Administration for the Construction of a Communit Broadband Network within the Twin Cities North East Metropolitan Area to Include the City of Arden Hills and to Authorize the Acting City Administrator to Execute Letters of Support to Agencies Seeking Support of Additional Grant Opportunities. Councilmember Holmes stated the Arden Hills Library is a Metro-INET location. She asked if this grant would give Arden Hills more fiber. Mr. Heiser stated all the Ramsey County Libraries are part of the network but not all are part of a joint powers agreement. The Ramsey County Library system has been connected to the City through the Institutional Network or municipal fiber with the exception of the Arden Hills Library. This project will interconnect all the existing fiber and tie it together in advance of the possibility of loosing the Institutional Network. The Arden Hills Library is not currently hooked up but with this grant approval it would be. Councilmember McClung stated once this is completed the Library would have fiber to it and it can longer be viewed as a negative that it is not connected. Mayor Harpstead asked why the Mounds View schools are not included. Mr. Heiser stated this was mainly because they are not part of the managed network. All of Mounds View, White Bear Lake and North St Paul schools are on fiber optic provided through Access Communications. Roseville School district is on City fiber optics. New Brighton is part of the St. Anthony district and these building are all connected by fiber. The motion was called to a vote. The motion carried unanimously (5-0). ARDEN HILLS CITY COUNCIL—March 8, 2010 24 D. Approve Ordinance 2010-005 to Amend Section 630 of the City Code Regarding Construction Activity as Presented in the March 8, 2010, Report to the City Council, and Approve Publication of a Summary of Ordinance 2010- 002 Approve Ordinance 2010-006 to Amend the 2010 Fee Schedule to Add a Construction Activity Waiver Application Fee as Presented in the March 8, 2010, Report to the City Council, and Approve Publication of a Summary of Ordinance 2010-006 MOTION: Mayor Har stead moved and Councilmember Holmes seconded a motion to Table Ordinance 2010-005 to Amend Section 630 of the City Code Regarding Construction Activity as Presented in the March 8, 2010, Report to the City Council, and Approve Publication of a Summary of Ordinance 2010-002 and Ordinance 2010-006 to Amend the 2010 Fee Schedule to Add a Construction Activity Waiver Application Fee as Presented in the March 8, 2010, Report to the City Council, and Approve Publication of a Summary of Ordinance 2010- 006. The motion carried unanimously(5-0). MOTION: Councilmember Holmes moved to table Resolution 2010-014 A resolution Establishing a Personnel Committee. The motion failed due to lack of a second. H. Adopt Resolution 2010-012, a Resolution Supporting State Senator Satveer Chaudhary in Authoring a Bill Requesting Decreases in the Speed Limits of the Sections of US Highway 10 and Trunk Highway 51 Within the City of Arden Hills to 50 m.p.h. Adopt Resolution 2010-013, a Resolution Supporting State Representative Kate Knuth in Authoring a Bill Requesting Decreases in the Speed Limits of the Sections of US Highway 10 and Trunk Highway 51 Within the City of Arden Hills to 50 m.p.h. Acting City Administrator Iverson stated at the February 16, 2010 City Council worksession, the Council reported on Senator Chaudhary's open house and that he was interested in working with the City on reducing speed limits on US 10 and T.H. 51 through Arden Hills. Council directed Staff to draft a resolution of support to Senator Chaudhary to author legislation and to draft a separate resolution for Representative Knuth. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to Adopt Resolution 2010-012, a Resolution Supporting State Senator Satveer Chaudhary in Authoring a Bill Requesting Decreases in the Speed Limits of the Sections of US Highway 10 and Trunk Highway 51 Within the City of Arden Hills to 50 m.p.h and Adopt Resolution 2010-013, a Resolution Supporting State Representative Kate Knuth in Authoring a Bill Requesting ARDEN HILLS CITY COUNCIL—March 8, 2010 25 7.H. Adopt Resolution 2010-012, a Resolution Supporting State Senator Satveer Chaudhary in Authoring a Bill Requesting Decreases in the Speed Limits of the Sections of US Highway 10 and Trunk Highway 51 Within the City of Arden Hills to 50 m.p.h. and Adopt Resolution 2010-013, a Resolution Supporting State Representative Kate Knuth in Authoring a Bill Requesting Decreases in the Speed Limits of the Sections of US Highway 10 and Trunk Highway 51 Within the City of Arden Hills to 50 m.p.h. (continued) Decreases in the Speed Limits of the Sections of US Highway 10 and Trunk Highway 51 Within the City of Arden Hills to 50 m.p.h. Mayor Harpstead clarified this motion is not referencing the portion where it is co joined with I- 694. Councilmember Holmes stated she thought this request was suppose to be for Highway 10 only. Mayor Harpstead clarified that both sections were included. Councilmember Holmes stated she did not see any problems with T.H. 51 and this should not be included. Mayor Harpstead clarified that the speed on T.H. 51 drops to 50 m.p.h. in Roseville. Councilmember Grant stated the stretch of T.H. 51 in Arden Hills is the only stretch south of I- 694 that has a 55 m.p.h. speed limit. MOTION: Councilmember Holmes moved to remove T.H. 51 from the Resolutions. The motion failed due to lack of a second. The motion was called to a vote. The motion passed (4-1). Ayes: Mayor Harpstead, Councilmembers Grant, Holden, McClung Nays: Councilmember Holmes E. Adopt Resolution 2010-014, a Resolution Establishing a Personnel Committee for the City of Arden Hills Acting City Administrator Iverson stated at the February 16, 2010 City Council worksession, Council directed Staff to draft a resolution establishing a Personnel Committee. This committee would consist of two City Council members, the City Administrator, and another Staff member designated by the City Council. The committee would meet as needed and will look at Personnel Policies, revisit job descriptions, and deal with various personnel issues as needed. Councilmember Holden stated she would be willing to volunteer for this Committee ARDEN HILLS CITY COUNCIL—March 8, 2010 26 7.E. Adopt Resolution 2010-014, a Resolution Establishing a Personnel Committee for the City of Arden Hills (continued) Mayor Harpstead stated he would also be willing to volunteer for this Committee. He asked for recommendations for the Staff representative for the Committee. Councilmember Holden suggested Finance Director Sue Iverson. Mayor Harpstead asked if there would be any objections from the Council for this appointment. Councilmember Grant stated he would be willing to volunteer for this Committee as well and he would like to have the record reflect that he volunteered for this Committee. MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion to Adopt Resolution 2010-014, a Resolution Establishing a Personnel Committee for the City of Arden Hills and Appointing Mayor Harpstead and Councilmember Holden as the Council members and Finance Director Iverson as the Staff member for the Committee. Mayor Harpstead suggested that Councilmember Grant be appointed as an alternate Councilmember in the event the he or Councilmember Holden could not attend. Councilmember Grant stated in order to have continuity in the Committee there should not be an alternate appointed at this time. The motion was called to a vote. The motion carried unanimously(5-0). 8. UNFINISHED BUSINESS None. 9. COUNCIL COMMENTS AND REQUESTS MOTION: Councilmember Holmes moved and Councilmember Holden seconded a motion to adjourn. The motion carried (4-1). Ayes: Mayor Harpstead, Councilmembers Holmes, Grant, Holden Nays: Councilmember McClung Mayor Harpstead adjourned the Regular City Council Meeting meeti -0:30 p.m. Susan K. Iverson Stan FTarpsteA Acting City Administrator Mayor