HomeMy WebLinkAbout1B, 2010 Engineering Work Plan �.� EN HILLS
MEMORANDUM
DATE: April 15, 2010 Item LB
TO: Honorable Mayor and City Council Members
Sue Iverson, Acting City Administrator
FROM: Debra Bloom, City Engineer
Kristine Giga, Civil Engineer
SUBJECT: 2010 Engineering Work Plan-Hiring an additional Civil Engineer
At the February 8th City Council Work Session, the Roseville Engineering staff presented a
summary of work completed in 2009 as a part of the Joint Powers Agreement for Engineering
Services. We also initiated a discussion about the 2010 work plan. What follows is a summary
of engineering hours provided by Roseville over the course of the JPA, as well as an estimate of
hours required to complete the 2010 Work Plan:
2006 JPA 2007 JPA 2008 JPA 2009 JPA 2010 JPA
Engineering Engineering Engineering Engineering Estimated
Hours
Total Technician hours 413.83 2,347.25 673.50 732.50 1,017.75
Total hours Civil 19526.50 1,491.75 L241.00 19297.00 29049.25
Engineer
Total Engineering 1,940.33 39839.00 1,914.50 2,029.50 39067
hours
Amount over JPA 270.33 2,169.00 244.50 359.50 19397
hours (1,670)
At the March 15th work session, the Council and staff had additional discussion surrounding
Roseville's capacity and the hours identified in the 2010 work plan. Three options were
discussed to address this issue.
1. Cana consultant be hired to complete the work included on the 2010 Work Plan?
2. Can the Roseville Joint Powers Agreement be expanded to include additional hours to
enable Roseville to hire a staff person to complete the work on the 2010 Work Plan?
3. Can some of the 2010 Work Plan items be pushed to the end of the year/2011?
The City Council requested that staff look further into option 2. Can the Roseville Joint Powers
Agreement be expanded to include additional hours to enable Roseville to hire a staff person to
City Council Worksession
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complete the work on the 2010 Work Plan? Specifically can an additional employee be hired to
assist with the projects included on the 2010 work plan?
We have discussed this option with the Roseville City Attorney. It is their opinion that under the
terms of the existing JPA, an additional Part-time employee (PTE) could be hired to address the
identified hours. The attorney has indicated that the extension of the agreement should be
clarified through a letter from the City of Arden Hills requesting that Roseville hire an additional
employee to cover a minimum number of additional hours. That letter would then be attached to -
the JPA.
The Roseville Attorney also reviewed the possibility of this PTE being a City of Arden Hills
employee. For liability reasons, they have indicated that Roseville staff should not supervise
Arden Hills staff. The employee would also be unable to have indirect supervision of our other
engineering staff members. This could create problems for completing the work plan as
proposed. Arden Hills does not have AutoCAD software or survey equipment. These are
needed to complete some of the. tasks included on the work plan. As a result we are
recommending that the new employee be a Roseville employee.
To complete the 2010 work plan, Roseville would need 800 hours of additional staff time.
Roseville also assumes that we would need 800 hours of time for 2011 based on our past
experience. An additional employee would require hours for the hiring process, coordination
and supervision. This would add around 200 hours over the course of 18 months. We estimate
that it would take about two months to advertise and get a new employee on board.
We have completed the attached job description for a Roseville position. The employment
contract would clarify the terms of employment. A summary of the terms:
• Part time employee
• Non-exempt hourly
• Salary Range: $30.94-36.53
• Employment term= 18 months.
• Supervised by City Engineer.
• Estimated 1800 hours.
• Multiplier: Since this is a part time employee and some of the benefits are not the same, -
we would propose that the employee hourly cost would be 1.6 times the hourly rate.
This employee would need a computer, Microsoft software licenses, office space, and a desk
phone at Arden Hills City Hall. Optional equipment would include a cell phone. Consistent
with our existing JPA, these would be provided by Arden Hills.
Recommendation:
At this time Roseville staff is recommending that we move ahead with our search for a part time
Civil Engineer to assist with the completion of the 2010 work plan. We are currently going
through a hiring process for an Engineering Project Coordinator; some of the applicants for that
position are qualified for the Civil Engineer position. Once the Arden Hills City Council
authorizes us to move ahead with this endeavor, we would propose to start with this pool of
applicants to determine level of interest.
City Council Worksession
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CITY OF ROSEVILLE JOB DESCRIPTION
Job Description Title: Civil Engineer FLSA Status: Exempt/Non Union
Department/Division: Public Works Position Status: Part Time
Accountable To: City Engineer/Assistant
Salary Grade: Non-Exempt
Public,Works Director -
Prepared By: Debra Bloom Revision Date: April 2010
mmr Job Sua
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To perform complex and complete,professional civil engineering s� es for the Cit 's partnership
cities including: infrastructure design, construction and maintenance,` :review, and public record
keeping of engineering projects. Partnership cities include those where tty has an agreement
for provision of engineering services.
ScopeResponsibility:.of
➢ rvi o ` ity Engineer/Asst. Public Works Dir.
Works under the general supe
➢ Receives work direction from Cit "* mini§:: .or designee from partnership cities as
i d ass e .
r i pertaining i ed practices erta to t i knowledge of State statutesv C
➢ Applies ow edge S , p� p p g y
hni involved in
h ::: ``' tec ues vo ved
engineering. Applies engineering princ� ...:net ods, rx q
construction, land surveys, and public woiff
nfrastructure.
➢ Demonstrates written and verbal communio .....n skills with internal staff other departments
. .:.
is contact ondaily and continuous basis
,at the City. Requirecours
a hi Kee of tact courtesy, and soundjudgment.
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➢ ndirect su ervn specific to current projects over:
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S Coordina ::.
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ect Coordin ::2
• Enering Technn
Essential Duties a SUI iffities:
1. Directs or conducts ONHininary investigation, design and completion of plans and
specifications, and assessments to provide accurate information for implementation and
optimum utilization of dollars budgeted for each project. Prepares feasibility studies as
directed.
2. Collaborates with engineering personnel in the inspection of all current projects in the City,
providing direction as needed, to assure they are meeting specifications and schedules.
3. Investigates citizen complaints and/or makes inquiries pertaining to City engineering projects
or conditions and resolves such matters in a tactful and equitable manner.
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4. Coordinates construction projects with other government units or businesses in which the
partner City has an interest maintains a cooperative work relationship at all times.
5. Communicates with residents and property owners regarding proposed projects and -
engineering-related issues.
6. Works cooperatively with developers to achieve high quality development in conformance
with City ordinance requirements and sound engineering principles. Reviews public
infrastructure planning and design for private development projects.
7. Analyzes existing procedures and programs to recom Ymprovements to these systems.
8. Assists in providing supportive technical inform to .:::Council,related boards, and
other departments on problems under consideration so the lon will best meet the needs
of the community.
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9. Keeps supervisor and/or designee of partnership cities informed of"':' ':::ortant developments
in area of accountability to insure prompt resolution of problems and y progression on
assigned duties. Works with s -visor, and/or designee of partnership dflp to plan, direct,
and coordinate a p e e s eering program for replacement and maintenance of
1 in
frastructure.
r Cy nfra structu e.
10. Directs the ac uisitia...easements d ri hi '::: .f-....::: to assure equitable q g may treatment of all
pi
art es involved d
11 Responsible f r.:::::::.:.::.::.:::
o tainin g l? pate rds of all engineering work performed so that it
will be availa 1 ` r n: ` ::::e f `b o . �. � e � .:�h�n needed ``::..
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ge ..: ..:: .: .;., h pr
ivate consultants.Acts asproject
13. May supervise others in the peance of engineering-related duties.
14. Assists in development of Engineerif Works budgets, capital improvements
program, and monitors annual budget expenditures.
15. Directs traffic counts as required.
16. Performs other duties and assumes other responsibilities as apparent or assigned.
Minimum Qualifications:
Minimum job requirements are a Bachelor's Degree in Civil Engineering and 3 — 5 years of related
experience, or equivalent. Working knowledge of computer systems including GIS and CAD
software applications. Experience in municipal engineering is desirable. Valid Minnesota driver's
license.
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Physical Demands & Working Conditions:
Most work is in a normal office environment. Limited lifting of twenty five pounds or less is
required up to 15%of the time. Travel within the City or region to view projects or attend meetings
is likely to occur two to three times weekly. There is some exposure to field or construction site
conditions when visiting projects within the City. Occasional attendance at evening Council
meetings and related meetings is required.
The Civil Engineer is responsible for diverse matters, many of which have deadlines and require
significant attention to detail. Up to 45% of the time, work is performed at the highest level of detail
and pressure of deadlines.
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