HomeMy WebLinkAbout7A, Municipal State Aid Update_ :
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Re uest for Coun il A i .
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Prepared By: Kristine Giga, Civil Engineer Council Meeting Date: April 26, 2010
Municipal State Aid Update
Budgeted Amount: Estimated Actual Amount: Funding Source:
N/A N/A N/A
Recommendation:
1. Provide direction to staff on how to proceed with revisions to the City's Municipal State Aid
street designations.
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Supportinq Documents:
1. Memorandum�from City Staff dated April 26, 2010.
2. Memorandum from City Staff dated April 15, 2010.
�.� EN HILLS
MEMORANDUM
DATE: April 26, 2010
TO: Honorable Mayor and City Council Members
Sue Iverson, Acting City Administrator
FROM: Kristine Giga, Civil Engineer
SUBJECT: Municipal State Aid Update
Back�round/Discussion
On April 1 S, 2010, staff provided the City Council a memorandum summarizing a
meeting held with Mn/DOT State Aid staff on April 8, 2010. The City Council had
follow up questions regarding the payback to State Aid if a segment of North Snelling
Avenue is removed from the system.
Financial Implications
If a part or all of a state-aid route is revoked for which state-aid construction money has
been spent, the district state-aid engineer shall determine the remaining life of the proj ect
and compute the value of the items that were financed with state-aid money. The life of a
reconstruction project is 25 years, per Minnesota Rules 8820. In the case of North
Snelling Avenue, this length is 0.09 miles, and the remaining life is 6 years.
If the segment were removed from the system in 2010, there would be a one-time
payback of $10,545.56. If the segment were removed in a future year, the amount of the
payback will decrease, because the remaining life has decreased. The payback would be
subtracted from the next state-aid reimbursement requested by the City. The payback
would not be reduced from the next annual allocation.
Council Action Requested
Provide direction to staff on how to proceed with revisions to the City's Municipal State
Aid street designations.
City Council Meeting
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MEM�RAND�JM
DATE: April 15, 2410
PTOo Honorable Ma�or and �ity Council Members
Sue �verson, Act�ng City Adm�nistrator
FR4M: �ristine Giga, Civil Engineer
SUBJE�T: 1Vlunicipal State Aid (�VISA) �7pdate
Deb B1oo�n and K�is Giga met with Sta�e Aid staff on Thursday, April 8, 2010, to discuss
the City of Al�de� H�IIs? options with its IVISA street designations. This rr�eeting was in
response to the Ietter sent by staff on March 3, 2010, wh�ch has been attached for your
reference.
Non-existin� routes
In 20Q9, St�te Aid staff asked alI municipal�ties to re�iew designated non-existent routes,
and deterrnine t�e buiIda�ility of these routes. If eonstruct�on of the road is not feasible
or I�kelyo State A�d has requested these seg�nents be removed from the system.
C�ty staff� reviewed the nan-existent segment that ru�s a�ong the south side of Round
Lake. The current aTignment runs along 13�� Street Northeast, which was vacated as a
part of the Traverse Business Center Planned Unit Development, and north of Parkshore
Drive. through the townhome development. �taff feels tha� the �on-existent road w�il be
needed once T�averse Business Center is fully built, and has proposed a realigned rou�e
that follows Gateway Boulevard and Parkshore D�ive.
1VIn/DOT State Aid staff reviewed the proposed change to the alignrnent of the non-
�xistent segment south af Round Lake and has app�oved the rev�sion.
Staff also reviewed the non-existent se�ment from Old Hig�way 10 extending east to
North Snell�ng Avenue. Based on discussions vvith t�e C�ty �ouncil, construction of this
se�ment may not be feasible based on existing grades, utilities, and cost. Staff proposes
to remove this se�ment from the systern from Old Highway 10 to Briarknol� Dr�ve, and a
short se�ment of Nort� Snelling Avenue up to 1VIcCIung Drive.
S_ystem Revisions
If Valen�ine Avenue is not constructed to State Aid standards, it is expected by State Aid
that the segment be rerrioved from the sys�em. With the revocatian of Valentine Avenue,
City �ounei� Mee�ing
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the crossing over TH 10, ane� Nor�h Snelling Avenue from B�iarknoll Dr�ve to �VIcClung
Drive, the designation of a�ew route along McClur�g Drive a�d Co�leen Avenue would
be approved. The new ciesigr�ation wauld a�low the majorit}� of I�1o�t� Snelling to remain
on the system by prov�ding �he connection to another major roadway.
However, the C�ty would be required to payback a portion of the MSA funds used on
North SnelIing Avenue. Nor�h Snell�ng Avenue was reconstructed from CSAH 96 to
Br�arknoll Dri�e in 1991; $263,639 in State Aid �unds was used. Paybaek would be
required on the 4.09 miles of the road that wou�d be revoked. �'he life of a reco�struction
project is 25 years, per M�nnesota Ru�es 8820. The pa}�back amount is ealculated by
taking the perce�tage of the road being revoked and the number of }�ears �emaining in the
s�ree�'s 25-year life, and app�ying this to the State Aid portion of the project cost. �'he
follow�ng table s�ows the pay�aek tha� v�ould be required in each of the years of
remaining life. The payback would be subtracted from the next state-aid re�mbursement
requested by the City.
Calendar Ye�r Years of pa back:
�emaln�ng life y
2a10 6 $1Q,545.56
20� 1 5 $ 8,787.97
2Q 12 4 $ 7,030.37
2013 3 $ 5,272.78
2014 2 $ 3,515.19
20 � 5 1 $ 1,757 .59
Future desi�nations
Staff d� scussed the future of TCAAP with Mn/DOT, and the possibility of other City
streets meeting the criter�a required to be MSA eligible.
State Aid staff stated tl�a� Cha�ham Avenue wouid be a cand�date far designation, as wel�
as Prior Avenue. Fram an overall system layout, they �dvTsed that it would make more
sense �o des��nate Pr�or Avenue to Jerrold Avenue� insteac� of to Edgewater Avenue; �t
doesn't make as much sense �o �ave t�vo streets designated tha� are separated only by one
b� ock .
State Ald staff also advisecl tha� t�e Briarknoll-Norma-Royal-Floral segment �s more
�ikely ta receive support than the Royal Hills-Arden View Dri�e segment. Both of these
streets have curves ar�d sto� si�n con�rolled interseetions that do not meet the minimurn
30 mph design speed. �hen the street is reconstructed in 3a �ears, curves v�au�d need to
mee� the mini�num design speed, ar have a stop sign instal�ed at that intersectian. T'he
Briarknoll-Norma-Royal-F1oral segment serves more homes, and provides aecess to a
City Park. T�e areas that do not meet design speed already h�ve stop signs, or ar� at
intersections where stop signs coulc� be easi�y �ns�alled. As su�h it is more in keeping
with the three crite�-ia for State Aid routes:
City Council Meeting
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8820.Q700 SELECTIDN CRI�'ERIA.
Su�p. 3. Municipal state-aid street. A municipa� state-a�d street rr�ay be selected
if �t:
A. is projected to earry a relat�vely he�vier traffic voiume or is funetionally
classified as co�lector or arter�al as �denti�ed on the urban municipal�ty's
functional classificat�on plan;
B. connects the po�nts of major traffic interest, parks, parkways, or recreational
areas within an urban municipality; and
C. provides an integrated s�reet system affording, within practical lirnits, a
state-a�d street network eonsistent wi�h projected �raf�c demands.
Mn�DOT staff also stated that County Roads nat on �he County State Aic� Syster� may �e
des�gnated using mun�cipa� mileage. There is one ellgible county road that meets this
requirement; County Road E from New Brighton Road ta Lake Johanna Bouievard
(approximately 0.29 miles �n length.} To accomplish this� the County wou�d need to
support this designation, and the City would need to take over the main�er�ance of the
roadway. Th�s could be accomplished through an agreement with Ramsey Caunty.
l�ex� steps
Staff has identif�ed several options to proceed.
Option 1- �nake system revisions this year to revoke Valentine Avenue, realign �he non-
existent route and designate McClung and Colleen Avenue. The payback to State Aid
�vouid be $10,545.56.
Option 2- make system revisions in a future year �a revoke Va�entine Avenue, reaiign the
non-ex�stent route and desl�nate McClung and Colleen Avenue. Depend�ng an the year
the revisions are made, the paybaek to State Aic� would be as listed ir� the tab�e above.
State Aid staff �as indicated that this would be an acceptable opt�on.
Option 3- re-evaluate the designations and revise the system eno�gh to be ab�e to
des�gnate the Briarknoll-Norma-Royal-�oral segment.
Staff recommendation
Staff reeomrnends proceeding w�th Option 2. �'his option would requi�e no C�ty Council
action at this time. I� the City Cour�c�i has any guestions o�- would �ike to discuss this
further, please Iet st�ff know.
City Council Meeting
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