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Home My WebLink About7B,Awarding Bid for 2010 PMP - Awarding Bid for 2010 PMP_ _ _ _ _ _ : _ _ _ . .. . _ __ . _ _ __ __ . _ __ . __ _ . _ _ _ . _ __ _ . __ _ _ _ . _ . __ _. _ __ . __ _ _ _ _ . . ___. _ _ . _ _ _ _ , _ _ _ _ . , ,� E I N H LLS _ __ _ _ : Re uest for Coun il A' q c ct�o n : Prepared By: Kristine Giga, Civil Engineer Council Meeting Date: April 26, 2010 Adopt Resolution 2010-023: Awarding bid for the 2010 Pavement Management Program Budgeted Amount: Estimated Actual Amount: Funding Source: $1,102,000 $1,047,673 PIR, Enterprise Funds, Special Assessments Recommendation: 1. Adopt Resolution 2010-023: Awarding bid for the 2010 Pavement Management Program. .................................................................................................................................................................................................._...................--------..............._..._................-------.--._................_...........-----------..................._...._.........--------._._...........__.._..........._-------.............--..---._..........._..---.--.._.........-----.........----------.....�....._---....... Supporting Documents: 1. Memorandum from City Staff dated April 26, 2010. 2. Correspondence from residents. 3. Resolution 2010-023. _ _ __ _ _ _ _ _ _ _ __ _ _ :- �� EN HILLS : MEMORANDUM DATE: April 26, 2010 TO: Honorable Mayor and City Council Members Sue Iverson, Acting City Administrator FROM: Kristine Giga, Civil Engineer SUBJECT: 2010 Pavement Management Program (PMP)- Award Bid Background On March 8, 2010, the City Council approved the plans and specifications for the 2010 Pavement Management Program and ordered advertisement for bids. Bids were solicited during March and early April. The bids were opened on Thursday, April 8, 2010. Based on the bids received, staff recommends awarding the proj ect. Discussion Based on past practice, the City Council has awarded the contract to the lowest responsible bidder. In the case of 2010 PMP, the lowest bidder is T. A. Schifsky & Sons, Inc., of North Saint Paul, Minnesota. Financial Implications We received twelve bids for the proj ect. The low bid submitted by T. A. Schifsky & Sons, Inc., $779,799.67, is 13% lower than the Engineer's construction estimate of $897,545. The following is a list of the bids received: BIDDER AMOUNT T. A. Schifsky & Sons, Inc. $ 779,799.67 I Valley Paving, Inc. $ 788,547.52 Northwest Asphalt, Inc. $ 804,101.15 Asphalt Surface Technologies Corp. $ 846,121.22 North Valley, Inc. $ 854,795.81 Northdale Construction Co., Inc. $ 868,579.86 S.R. Weidema, Inc. $ 897,329.20 LaTour Construction, Inc. $ 946,981.26 C.W. Houle, Inc. $ 965,000.00 Arnt Construction Company, Inc. $ 975,274.00 Burschville Construction, Inc. $ 996,240.25 Redstone Construction Co., Inc. $ 1,007,096.41 City Council Meeting P:�Admin\Council�Agendas & Packet Information\2010\4-26-10 Regular�Packet Information\7B 4-26- 10Memo 2010PMP AwardBid.doc Page 1 of 2 To establish a total proj ect cost for the improvements, engineering and overhead costs need to be included. The non-assessable items include 20% for engineering fees. The assessable portion, the street improvements, includes a 3 7% overhead, which includes engineering and other administrative overhead costs as de�ned in the Assessment Policy. The City's portion of the proj ect costs are currently budgeted in the General Capital Fund and Utility Enterprise Funds (sanitary sewer, surface water and watermain funds). The following shows a breakdown and comparison of budgeted amounts, engineer's estimate, and contract prices. Project Cost Summary Fund Budgeted Engineer's Contract Estimate Prices Watermain Enterprise Utility $ 75,000 $ 148,392 $ 128,958 Sanitary Sewer Enterprise Utility $ 20,000 $ 139,562 $ 134,959 Surface Water Management $ 175,000 $ 167,557 $ 119,634 Utility PIR./Assessments $ 532,000 $ 741,257 $ 664,122 State Aid (street and storm sewer) $ 300,000 $ 0 $ 0 Total $ 1,102,000 $ 1,196,769 $ 1,047,673 The watermain and sanitary sewer improvements identified in the feasibility report have a greater estimated cost than what was included in the budget. The City will also need to utilize more funds from the PIR for the roadway improvements, since State Aid funds will not be used on this proj ect. The finance director has indicated that these funds currently have sufficient balances to accommodate the increase. Resident Comments/Concerns Staff has received the attached correspondence from residents regarding their concerns about this proj ect. Council Action Requested Approval of Resolution 2010-023: Awarding the 2010 Pavement Management Program to T.A. Schifsky & Sons, Inc., of North Saint Paul, Minnesota, in the amount of $779,799.67. City Council Meeting P:�.Admin\Council�Agendas & Packet Information\2010\4-26-10 Regular�Packet Information\7B 4-26- lOMemo 2010PMP AwardBid.doc Page 2 of 2 �'or �he a�tention of ��e Arder� Hills �Via �r and �it Coun '- Jan Y y c��. u.a�y ��, 201 t� �he follov��r�g naines a�e t�e e��ire �ist o� homeowners on . Va��nt�n� Cres� �oac�. VV�t� thelr signatures ��ey agree that the� are �. air�st an n�a' o� reco � y � nstr�ct�or� and installa��n �f �urbs ar�d gutters. GIR�JA D�VI � �-~ ��, �, �,� � � . � �L �e�� 4108 VAi.�NTf�VE �f��S D A��1V �1L S 111/fN � � � �� _ �112 ��NA�D K KR�EGER JR _ �� VANCY � KRI�GEf� � " � _____ 4��4 VA��NTINE �R�ST D RDE� H��L 5 5��2 � v SHlR�EY �! FERGiJS�N _ 4082 VAL��TINE CREST RD NHl�.�. MN ��i 1 2 SCOTT � SCHEU�l�MA1V�l� � , �A��RYl� A SCHE�N�l1llAN 40�5 VALENTINE CR�S #�p D�� H1�. S M�i 5� 1� 2 - - - �- KATH�E��1 � SMITH - 4� 0� VA�.�NTlNE �ERNAND4 E PAL�11/1�1� � � �. �A � PA � 4 !VI i N 0�,,.,� 41�0 VA�ENTINE c.;K�S � t�D ARD�N H��LS �1/IN 55112 �O�N J A�BE�T J �CAR�I� M ALgER 4�901/ALE�1�1�VE CREST �D ARDE1� �1��5 M� �� 2 �HONDA F C�CHE�O SLO�D 412� VA�ENTI�V� CR�ST #�p ARDE�1 H1LL �1/lt� 55112 JE��Y A �"�l��R � � _ �A1�A11ilE8� - ; 4� 12 VAL�N 1�V R�,ARDE�I HILLS l�11�1551 �2 B�ZADLEY D 11lIAt�1S0�1 � _ LlSA I\I11UlADIS�N � u�c 408� VALE�VTIN �R�ST ROAD ARfl�N HIL�.S ��I �51 12 .�-� �---- ENR�CHS N��D NY :� O�Z —� �`� �-n, � Ci � �� 4093 VA�E�T1N �� Z.Z�tC� �i� �€ �� EST R� ��C 37�4 RL1S�fC PL SI��R�V1EV1! 1Vi�V 5�°� 26 4113 VA�E�1�"II�E CR�ST ROA� STATE QF IUIN �R�S�" �X�lV�f'T RAN�S�Y �� AX �flR� LAND !'� B�X �409� ST f'A�1L M1V Page 1 of 1 Kristine Giga From: KIM GRUETZMACHER Sent: Monday, January 04, 2010 7:43 AM To: Kristine Giga Subject: Katie Lane Pavement Project Dear Ms. Giga: I am responding to your letter dated Dec 29, 2009 concerning the pavement schedule for Katie Lane. I live at 3 312 Katie Lane. I am somewhat concerned by the timing of this proj ect. First, it amazes me that in a time of national/state crisis in the economy and massive unemployment, that our local govt would think of imposing yet another drain on already tight finances for most households. Second, it is r�ecessary to do this work at all? Is it that critical that Arden Hills spends thi� money now? Or is it like most govt dollars if you don't spend it you lose it? I hope that is not the case but like so many govt and education budgets, next y�ear's dollars are predicated on spending this year's so you get more next year. I hate that philosophy but it appears to have taken hold in most govt funding. So in nutshell, I would vote, if I still had a vote, to NOT do this work until the economy becomes more stable, folks start working again, and save these dollars for more pressing and important matters. And if your answer is we lose those funds, then so be it. I would rather not spend more money that our govt does not have, ie massive deficits. And I surely do not want to find $2,200 in my household budget to fund this. Thank you, Kim Gruetzmacher 3312 Katie Lane Arden Hills, l��IN Page 1 of 1 Kristine Giga . . ..... .... . ................. . . . . ............ ................. . . .. _ . . ........... ... _... .. . . . _ .. . .. ... . . ... . _ . From: surely_f Fergusan Sent: Thursday, Ja�uary 07, 20'� a 1'� :03 AlVI To: s�harpstead@comcast.ne�; David Grant; holdenbi24@ao�.com; franh116@aal.com; dave.mEc[�ng@Eomcast.�et; Kristine Giga Be �t put on record that I f Shirley Ferguson} appose the sa called impravements and repairs to Valentrne �rest Raad. �he street is in good condit�an, and there �s certainly no need for curbs and cutters as water f[aws freely now and has ever since � have lived here �33 years).and as far as I know no one has probfems with sewe�s. I wou[d fike you to contact me, �n writing, with evidence of where these problems exist and why the wark is needed. The estimated cost of $8,833 per uni� �s exorbtnant. Due to being handicapped I probably will not be able ta attend the )an.1 �,2010 meeting. Thank you, Shirley Fergusan 4082 Valentine Crest Road Arden H[fls, MN 55112 Kristi ne G i a �rom: Tony Jordan . _ _ Sento Thursday, April 15, 201 a 2:06 PM To: Kristine Giga Subject: FW: Vafentine Pavement Project From: Tony Jordan Sent� Thursday, Apri� �5, 20�.0 2:04 PM To: 'kr�stine.giga�ciarden-�ilis.mn.�cs`; 'greg.haag@c�.arden-hills.mn.us'; 'dhankee@wsbeng.com' Subject: Va[ent�ne Pauement Project �#ello Project Contacts, [ just received the Project Update �n the maii today. My concern is tne cost of the �fa{entine Crest Road projecto I am not interested in paying something near $8540 to have our street redar�e wnen it has r�ot deteriorated to the pofnt of being a probfem to the people that live on it. It may be cheaper to have it done now then in 5 to 10 years when it will be a higher priarity but you wilf have more vvilling citiZens at some future point in tirne. `�ou need to come up with another option. Tony.lordan 4093 Valentine Cres� Road � Kristi ne G i a �rome Diane Ha�kee [DHankee�wsbeng.cam] Sent: Wednesday, April 21, 2Q14 8:27 AM To: Kr�stine Giga Subject: Fw: Arden Hi!!s Pav�ment Pro�ect Diane Hankee, PE Protect ll�anagerNVSB & Associates, Inc. 70'l Xenia A�ve. S., Suite 304, Minneapa[ist MN 554'� 6 Direct: 763.287. 7'I 7�/Fax: 763.541.1700/Cei I: 612.360.1298 dhankee�a.v�sbeng.corx� wv�n�v.wsbenc�com www.twitter.com/WSBEnqineerinq This email, and any files transmitted with it, is confidential and is intended so[eiy for the use of �he addressee. If you are nof the addressee, please delete this emai� from your systerrz. Any use of this emai[ by unintended recipients is sfrictly prohibited. WSB & Associates, Inc. does not accept liabitity for any errors or omissions which arise as a resurt of electronic transmission. ff verification is required, pfease request a hard copy. Please think about the ENViRONME11fT before printing this email From : va Icrest4 To; Diane Hankee Sento �ue Apr 20 21:34:08 2010 Subject: Arden Hills Pavement Project April 20, 2410 Ms Hankee, the following is a letter that has been sent out to our S�ate Senator (he had responded �o a previous �nquiry and wanted an update) and the news media has alsa requested information from us. It Is nearing the date �hat the Ci�� Counei� wi11 be awarding a contract. The homeowners of Valentine Crest Road do nat see any viable reason why our stree� has been included in�o the recons�ruction vs a n�lll and averlay? You may be one person that can g�ve us credib�e information in this �natter. Thank you. The following is what has been sent out to interested parties: We received a natice on April 15, 20 � 0 detai�ing t�e reconstruction cost of our street. We took anather dr�ve around alI of the affected streets and �oticed t�at the roads scheduled for a relatively minor "mill anc� overlay" are in extre�nely de�eriorated eondition compared to our street, Valentine Crest Roac1. For some �eason �he cIt}� is includi�g our cul-de-sac with a major reeonstruction of adjacent Valer�tine Avenue whrch we unders�anc� has been problematie �o� ma�y years. �ur street has held up exceptionally wel� for many years, part�y I would assume because of it being a long cul- de-sae with the only heavy duty veh�cles be�ng garbage and recycling t�-ucks on Tuesdays. We feel the City of Arden Hills is being decei�f�ul in this mat�er coneerning the street repair and replacemen�. They are not taking any of the hor�eowners conce�s on Valent�ne Crest Roac� into consideration. The battom line is our street is not in the same poor condition that Katie Lane is in and �hey are only receiving a"mill and overlay" with an estimate of $1721 minimum per household. �e are being tQld we are getting a new street at a cast of at Ieast $8,268 per household. We have no say in t�e matter even though all af the homeowners have signed a petition against this. Flease vieW the attaehed videos of Katie Lane and Valentine Crest Road so you can see just how wasteful the reconstruct�on of our street would be. �ttp://www.youutube.com/user/scott�omeins�ector#�/a/u/0/6KPOVwa6avM �ttp:/lw�vw.youtube.com/user/seotthomeins�ector#�/a/u/I /xOj7dC-EW4I T1�e City Couneil af Arden Hil�s anc� the Mayor are not representing the interests of the homeowners of Valentine Crest Roac�, which is a direct �iolation of the oath they rnade when taking offiee. We feel it wou�d be extremely �eneficial for many Arden Hi11s residents to see this story on your v�eb site. Thank you for �aur time, c�tt � �une��;�n 4 ►��. -r �-. r� a � �-d �� C�. � v� � �.. � � r� Krist�ne Giga From: .�oyce Manning . �ent: Thursday, Aprif 22, 24'! 0 8:54 AM Too Kris�ine Giga Subject: Katie La�e H i Kristine, f five at 3333 Katie Lane. My offEce is in tf�e front of our k�ouse. In the last week � have seen several HUGE trucks going down our street delivering suppfies to the new house the� are building on the NEW Katie Lane. ii�le have lived here since 198� except for 1 year we moved to a townhause. �� is my understanding that in our absence, there was a meeting regarding our s�reet. [ heard that my neighbors were not in favor af �e-doing our street untii the new addition was completed. And now many years iater, it is only s�arting to be bu�lt on. ihe street in f�ont of aur house is in deplorable condittan. It laaks like slum hausi�g and the rocks alC over our property are a mess. That being said, I think it is a bad decision to re-pa�e our street at this time. These trucks wifl have the s�ree� destroyed before �f�e new homes are completed. The worse part is that ! understan� wh�r they are using our street.....t�er� �s no way for the truckers to turn around once they get an the new street (mos�ly because that street is so narrow►!) and t�ere is no cul de sac. I arx� sure that a[1 the dec�sians have been made but l must protest the repaving at this time. As much as I want the mess in front of our house fixed, I dor�`t think r�Qw is the time. �incerely Joyce Manning �l� H�LLS CITY OF ARDEN HILLS �UUNTY UF RAMSEY STATE OF MINNES4TA RE�O�UTI41� NO. ZO10-023 A RESOLUTI4N AWARDIN� THE 2010 PAVEMENT MANAGEMEI�IT PROGRAM WHEREAS, pursuant �o advertis�ment �or bids for the improvement of the City of Arden I�ills 2410 Pavement Management Program, �he improvement of the following streets: Valentine Crest �Zaad, from Valent�ne Avenue to eul de sac, Valentine Av�nue, from Lake Valentine Raad to fJld H�ghway 10, Valentine Court, from Valer�tine Ave�ue to cul de �ac, Janet Court, from Lake Va�entine Road to cul de sac, Katie Lane, from C�eveland Avenue �0 1272 feet sauth, Kati e Court, from Kati e Lane to eul de sac, bids �vere received on Thursday, April 8, 2010, at 10:00 a.m., opened, and tabulated according to th� law, and the following bids were received complying with the advertisement: BIDDER AM4L�NT T. A. Sehifsky & Sons, Ir�c. $ 779,799.67 � Valley Paving, Inc. $ 788,547.52 N�rthwest Asphalt, Inc. $ 804,101.15 Asphalt Surface Technologies Corp. $ 846,12 �.22 North Valley, Inc. $ 854,795.81 Narthdale Cons�ruction Co., Inc. $ 868,579.86 S. R. V�eic�ema, Inc. $ 897,329.20 LaTour Construetion, Inc. $ 946,9$1.26 C. W. Houle, �nc. $ 965,000.00 Arnt Construct�on Company, Inc. $ 978,274.00 Burschville Constructlon, Inc. $ 996,240.25 Redstone �onstruction Co., Inc. $ � ,007,Og6.41 AND WHEREAS, it appears that T. A. Sch�fsky & Sons, Inc., of North Sa�n� Paul, Minnesota, is the Iowes� responsi��e bidder �t the tabulated price of $779,799.67; N4W THEREFORE, BE IT RESOLVED BY THE CITY COI�NCIL UF ARDEN �IILLS, MINNESQTA: 1 o The Mayor and C�ty Administrator are hereby authorized ar�d directed to enter into a cantraet with �'. A. Sehifsky 8z Sons, Inc., of North Saint Paul, Minnesota, for $7�9,799.67 in the name of the CI�y of Arden �ills for the abave improve�nents according to �he plans and spec�f eatians thereof heretofore approved by the Ci�y Council and on f le in the off ce o� the City Administrator. 2. The City Administrator �s �ere�y authorized and directed to return for�hwith ta aI1 bidders the deposits made with their bids, except that the deposits of �he successful bidder and the next Iowest bidder shal� be �-etained until contracts have been s�gned. AD4PTED BY THE �ITY COUNCIL O� THE CI'I'Y OF ARDEI� HILLS THIS 26th DAY OF APRIL, 20�0. Stanley D. Harpstead, Mayor ATTEST: Susan K. Iverson, Acting City Administrator