HomeMy WebLinkAbout7F, Springbrook Financial Software Upgrade__ __ _ . _
_ __ _
_ _ _ _ _ _
_
_ _ _. . ___ _ _
_ _ _.. _ __
_ _
_ _ _ _
_ _
__
_ _ __
_ _
��. EN HILLS
MEMORANDUM
DATE: April 26, 2010
TO: Honorable Mayor and City Council Members
FROM: Sue Iverson, Acting City Administrator
Finance Director/Treasurer
SUBJECT: Springbrook Software Update
Back�round
The City of Arden Hills, Roseville, and Little Canada purchased Springbrook software in
2001 with implementation of use in 2002. The software is updating to a new platform in
a.NET version. This version will allow us to work more efficiently with new reporting
enhancements and new technology. We have had this update in our capital budget since
2008. Little Canada is not upgrading at this time, however, Roseville and Vadnais
Heights are upgrading in August and we can achieve savings by upgrading at the same
time and sharing some of the training costs associated with this upgrade.
Discussion
Roseville, Vadnais Heights, and Arden Hills all share the same server for this software.
IT support costs are also kept at a minimum as the three cities convert together, as there
will be savings on the hardware costs. This upgrade will be done on one server which
will cost about $5,000, with each city paying a third of the cost equaling about $1,700.
Attached is the Migration Agreement from Springbrook. On page 9 of the agreement, we
propose to do Option B— which is to continue the current maintenance agreement with
the consent of the City of Roseville. However, staff has not had confirmation from
Roseville at this time. Page 11 of this agreement shows the total migration price for the
City of Arden Hills which is $24,108 — however we will be getting a$2,000 credit off
this amount if we sign the agreement before April 30th. In addition, if we sign before
April 30th we will also get a$5,000 credit on a future module. We lan on usin this
p g
credit as we add Human Resources to the system later this year. We have worked out a
two-year financing agreement with Springbrook requiring us to pay half this year and
half in 2011.
City Council Meeting
\�.Metro-inet\ardenhills�Admin\Council�Agendas & Packet Information\2010\4-26-10 Regular�.Packet
Information\Springbrook Migration Memo.doc
Page 1 of 2
Total costs for this proj ect are estimated at:
Arden Hills proj ect and training costs
Access Agent — Arden Hills portion
Early Signing Discount
Hardware costs — Roseville IT
$23,275
833
24,108
2 000
22,108
1,700
Total Cost
Council Action
$23,808
A motion to allow the Finance Director to enter into a Migration Agreement with
Springbrook in the amount of $23,275.
City Council Meeting
\�1Vletro-inet\ardenhills�Admin\Council�Agendas & Packet Information\2010\4-26-10 Regular�Packet
Information\Springbrook_Migration Memo.doc
Page 2 of 2
�
�.�,,,...
. ,�,�"
.�� ��:�� � ,
� �.
� �� :.
,`�� , ;��� µ��,.
�..,.. ���. ���,���.,.�r
.��x �.,y���
4 ,. ktii4. yv"iS,G4�.
City of Arden Hills, MN
V7 .NET Migration Agreement
March 15, 2010
Customers who chose to migrate from our client-server version (V6.On) to
Springbrook Software's .NET (V7) software are provided with the base software
modules that have been covered under a soft�vare maintenance agreement at no
charge. However, services associated with the actual upgrade, such as consulting
and training, migration management services (proj ect management, technical,
programming, business analysis) and requests by client for Springbrook Software to
rewrite any custom software to operate in the .NET environment are outside the
scope of the customer's annual software maintenance agreement. As such,
Springbrook is able to provide and invoice these services on a time-and-material
.
asls.
A successful migration of the Springbrook application and database to V7 requires
close teamvvork between each of our respective organizations. During this process
you and your staff will be working with nearly every department within
Springbrook's organization. Staffing resources from the following departments will
play a maj or role in your migration:
• Sales/Marketing
.
� Imp ementations
o Proj ect Management
o Training
• Programming
.
• Conversions
• Q.
ua ity Assurance
• Technical Services
The professional service fees identified in this Agreement are described on the
following pages and include:
➢ Migration Management Services
➢ Migration Training
➢ Initial Custom Code Review for this proposal (if applicable)
➢ Custom Code Reduction Review Services (if applicable or requested)
➢ Data Conversion
➢ Technical Service for installation of the new database release and new .NET
release
Mi�ration Mana�ement Services:
Our goal is to provide your organization with the highest quality products and
services during your migration, and to ensure as little impact on your normal
business operations as possible during this process.
.� �� �e s � r..t r r •� � v .� \ � � .; r
f .�,,,,v,.� .. ; @ .,� � •,Z ::� ; �• :7s.�'�"L ,.':C \.. ,�.. .� r,,.,� „ ; . r�:� y..� \.�` : � x ••@ '�� '� � :. �' `' � ��•� �
`�. �,: � �2 Z :`�`r� � �! � � � �_:.. j � �.; ` r \ + � _.-�`. `� � �..::A :''� ���,. �` "'�"'.. � rX.''� �'� �'� 2" \ �i:.2 ;'� � _"�' `\"� �?•a
� . . . . . . . A> a ,� ,
.. . �..�. �,� .. .:� i. _i �..: � . .. � _� �;..:.? . � a� ..� � ..� .� �.� _$. � v .... �,: a. �• .a. �.; � � c? .i..r �. i:�.. �, .S. � .� �� r. �:. Z..;. �.: � �, - �- �� .�. �: .� : �. � �. . .a � .a..a .. .�: Z : �..�. ���: � �: . �..a. Y�.� � � 3 �..�. �? ��` .�..A �. �,� �
c.. �.. r C..
• Proj ect Management to plan, schedule and track the complete migration
process
� Programming Resources to map and convert data
• Proj ect Management to maintain communication with client, both verbally
and in �vriting, regarding schedules, tasks and events throughout the process.
• Proj ect Management to schedule and manage internal resources of support,
programming, technical services, and training.
• Technical consultation and services to assist client in assuring adequate
hardware configuration for maximum performance with V7 (.NET).
• Technical services to create, ship and assist in installing the latest soft�vare
application files on the server.
• Technical services to order and assist in installing the latest database manager
software at the client's site.
� Technical services to copy and retrieve the existing data, migrate to .NET,
then install the newly upgraded data back to the client's site.
• Scheduling and coordination of on-site, classroom, or Internet training
covering the changes in the soft�vare from V6.Ox to .NET.
� Scheduling and coordination of training for financial applications, UtllltY
billing applications, land management and ancillary applications. This
training may occur on different dates and be performed by different
.
�nstructors.
• Proj ect Management and Business Analyst review of existing and custom
f orms
• Proj ect Management and Business Analyst review of existing Reports
including and "Local" Reports that may have been modified using Progress
Report Writer
� Proj ect Management and Business Analyst review of existing Process Flow
� Project Management, Programmer and Business Analyst review for Custom
Code Reduction if applicable
� Proj ect Management, Programmer and Business Analyst review of third-
party software integration points if applicable
2
Mi�ration Consultin� & Trainin�:
While work behind the scenes is a critical component to a successful migration, so
too is the consulting and training your organization will receive from accredited
Springbrook staff. Each migrating client will require varying degrees of consulting
and training based on which version your organization is migrating from, coupled
with the collection of modules actively used within your organization and how
those modules are utilized.
The training component will be conducted in a"train the trainer" approach so that
your key staff inembers are fully versed on how to properly use the new application,
which in turn �vill allow them to train occasional or infrequent users when the need
arises. Additional refresher training and/or training on reporting tools is alwa s
y
welcome but must be requested in advance of the migration. Any additional
sessions may require that the consultant/trainer remain onsite for longer period of
time and must be a part of the bid proposal.
While the maj ority of migration consulting and training will take place onsite,
Springbrook's Training and Consulting staff �vill generally begin working with your
staff weeks before they physically step foot onsite for the "go live" week. To jump-
start the proj ect, trainers and/or consultants may be scheduled by Springbrook's
Proj ect Manager to conduct initial telephone conf erence calls, schedule "j ump-start"
webinar sessions to introduce and familiarize your staff to the new software and to
secure copies of your files for initial review so they can familiarize themselves with
your unique operations. Once the migration is complete, Training and Consulting
staff may also augment the previously conducted onsite sessions with follow up calls
and potential webinar sessions.
Initial Custom Code Review for this proposal (if applicable):
�
If your organization has custom programs that Springbrook Software developed,
our programming staff has conducted an initial high-level review of the custom code
that we maintain on file for your organization. We have included budget figures as
if your organization chooses to have the program(s) re-written to operate in a.NET
environment. While it is our intent to continually add new standards to the
application, not every piece of custom code written on behalf your organization has
the potential of being eliminated.
The Detailed Amts below are included in the summarized pricing on Page 8:
4
Custom Code Reduction Review Services �if applicable or requested):
Springbrook understands that the customization ballpark figures presented in this
proposal may not be "concrete" enough estimates for your organization to secure
project and budget approval. Recognizing this, Springbrook is able to offer a full,
detailed custom code review upon written notification that your organization would
like to proceed with a migration to V7. There is no up-front fee for performing this
service and effectively, in a good-faith effort, Springbrook is "fronting" your
organization services that are part of the migration management services component
of quotation. Depending on the level and complexity of customization, a significant
amount of effort on both of our parts may be required for a successful outcome.
For this review to be scheduled, a Springbrook Proj ect Manager will be assigned to
oversee this pre-contract component of the proj ect. Depending upon the number of
programs and level of customization, we may assign and schedule a pool of
resources include programming staff, business analysts, trainers and consultants to
completely review each custom program to determine whether or not it is standard
functionality in V7 or �vhether an alternate means exists that delivers the same, or
better result. There will likely be multiple conference calls, webinar demonstrations,
emails required between our organizations and all communication will be funneled
through Springbrook's assigned Proj ect Manager to ensure the appropriate
resources are scheduled, timelines met and communication conveyed to the main
point-of-contact within your organization. For each program that may need to be
rewritten, a detailed statement of work and cost quote will be generated.
5
Pro�ress V10 — Explanation of Licensin�:
Clients have shared with us that with the added functionality that has been
introduced within Springbrook Software's Version 7(V7) which utilizes .NET
technology, they'd like to deploy this version of software more widely across their
organizations to "Casual users" for inquiry only access, provide them the ability to
run their own reports, enter their own time, PO's etc. An optional component
called "Access Agents" is now available for both Progress and SQL database users in
order to deploy V7 to more employees within your organization. More
information about this licensing scenario is described in the last paragraph. The
migration of existing database licenses to operate in Springbrook Software's V7
.NET environment is described below.
V6.00 to V6.06 Clients utilizing Progress as their database
During the migration from any Springbrook Software Versions V6.00 through
V6.06 to V7, the earlier purchased individual licenses for Progress will be
upgraded/traded in. These two previously purchased components (Workgroup
Database and Client Networking) vvill be upgraded/traded in for Progress
OpenEdge 10.1B Workgroup Database and Progress OpenEdge 10.1B Application
Server Enterprise at no charge.
Processing of reports, calculations etc. in V7 no longer take place at the workstation.
As a result, processing is faster because jobs run on the server and PC's are no
longer "tied up" during processing of larger j obs. The Progress OpenEdge 10.1 B
Application Server Enterprise component is installed as part of the migration and
serves as a"middle-tier" that performs all the processing that used to take place on
the workstation. In other words, the Client Networking component that was
required in Version 6.nn is no longer required. As part of the migration
management service, one of the specialists from our Technical Services group will
assist your organization implement Application Server Enterprise and instruct you
how to remove Client Networking from the PC's during the project.
The type of licensing described in this section is for "Heavy Users "; those using the
system two or more hours per week. If your organization decides to purchase
additional licenses of this type as part of migrating to V7 please discuss pricing with
your Springbrook Software upgrade manager.
�
V6.07 Clients utilizing Progress as their database
During the migration from Springbrook Software Version V6.07 to V7, the earlier
purchased Progress OpenEdge 10.1B Workgroup Database licenses are still utilized
and there is no additional cost for this component when migrating to V7.
In V7, processing of reports, calculations etc. no longer takes place at the
workstation. As a result, processing is faster because jobs run on the server and
PC's are no longer "tied up" during processing of larger j obs. The previously
purchased Progress OpenEdge 10.1B Client Networking component is upgraded, at
no charge, to Progress OpenEdge 10.1B Application Server Enterprise and is
installed on the server. This is the "middle-tier" that performs all the processing
that used to take place on the workstation. As part of the migration management
service, one of the specialists from our Technical Services group will assist your
organization implement Application Server Enterprise and instruct you how to
remove Client Networking from the PC's during the project.
If your organization has a quantity of ten Client Networking Licenses, an equal
number of Application Server Enterprise license are required. There is no charge to
.
"swap out" t is component.
The type of licensing described in this section is for "Heavy Users"; those using the
system two or more hours per week. If your organization decides to purchase
additional licenses of this type as part of migrating to V7 please discuss pricing with
your Springbrook Software upgrade manager.
Access Agents for both Progress and SQL databases
For our clients who want/need them, we were able to negotiate a new offering from
Progress called "Access Agents". Each Access Agent "covers" up to 100 "Casual
Users" for $2,500 plus maintenance. (A Casual User is loosely defined as someone
who uses the system for less than two hours per week). For example, if, in the
example in the preceding section, your organization had ten existing licenses that
"ported over" to ten licenses that now operate with V7 and you'd like to provide
five new "casual" users access to the system for a few hours per week, a block of 100
licenses is available for $2,500. This is a far better value than ordering five individual
"Heavy User" licenses as outlined in the preceding paragraph. Furthermore, your
organization will still have 95 licenses left to distribute as you see fit. Again, this
licensing structure is intended for users that require access to the system two hours
or less per week whereas the licensing described in the preceding section is for
"heavy" users of the system.
If your organization decides to purchase an Access Agent license as part of
migrating to V7, please discuss pricing with your Springbrook Software upgrade
manager.
7
Summary of Project Costs
The attached pricing assumes that both individualized consulting & training
and well as group training will be conducted. Regardless of whether group
training takes place or not, the attached pricing will be honored. Factors that
are unknown and beyond Springbrook's control at this point that could impact
group training events are the availability of staff from all member cities to
participate based on timing of each respective city's migration.
If it is determined by Springbrook's Project Manager that a group event can take
place, to help reduce travel costs, a percentage of these costs can be shared
among multiple cities which this proposal assumes to include Arden Hills,
Roseville, Vadnais Heights and potentially a fourth city. This shared amount
can be adjusted if more or fewer cities participate in any group event requiring
travel is offered. Member cities will determine if the Access Agents (explained on
page 5) will be shared among the three aforementioned cities and assumes that
the database for each city resides on a single server.
If/when a group classroom event can occur, it will take place at the City of
Roseville. A group event may also consist of one or more web-based training
sessions. These sessions may take place leading up to "going live" or may follow
the "go live" date by even a few months if the Springbrook Project Manager and
participating cities jointly determine that the curriculum or topic to be covered
is not time sensitive to day-to-day operations. The City of Roseville has agreed
to provide classroom facilities, equipment, IT Services and a city staff person
who will serve as the single-point-of contact for Springbrook's Project Manager
to help facilitate scheduling of group events requiring a facility, hardware and
sample files. This appointed person will serve as the contact for each city who is
able to participate in the group classroom training and will disseminate
information about upcoming events to the group.
For the services specific to the City of Arden Hills, MN, Springbrook will invoice
the City of Arden Hills, MN directly. For the Access A�ent, Sprin�brook will
invoice the entire cost of the license and associated maintenance to the Citv of
Roseville when it is ordered. Group costs that are highlighted on Page 12 have
been transposed to the summarized pricing presented on Page 10.
s
City of Arden Hills - V7 Support Maintenance Agreement Options
Current Arrangement
Under the current support agreement arrangement with Arden Hills, the city
receives a 50% discount from the list price of the software maintenance agreement
for all modules originally purchased in the initial contract because all support related
questions from Arden Hills are directed through the City of Roseville. Arden Hills
receives only software enhancements and service packs under this current
arrangement.
Option A
From a monetary standpoint, Arden Hills enters into a phased-in full Support
Maintenance Agreement with Springbrook Softvvare. In recognition for the
assistance that the City of Arden Hills has played in leading the User Group and for
helping Springbrook secure new business within the state, in this proposed model,
the 50% discount would be gradually phased out over three years and during this
timeframe, city staff still receives full support from Springbrook from the V7 "go
live" date. Assuming a"go live" date in 2010, support calls would be directed to
Springbrook with no increase in annual maintenance for 2010. In 2011 a 35%
discount in maintenance would apply and in 2012 a 17.5 % discount and in 2013 the
discount would be phased out entirely. The table on the following page assumes a
maintenance increase of 4.25 % per year.
Option B
If it is desired by both the City of Arden Hills and the City of Roseville that the
current arrangement remains in place, Springbrook will require that both cities
submit written confirmation that this is the arrangement and the duration of this
arrangement must be specified. If Arden Hills chooses to migrate to V7 prior to the
City of Roseville, Springbrook reserves the right to invoice a prorated annual
maintenance amount (rounded to the nearest month) until such time that both
Arden Hills and Roseville submit notification that Roseville is able to provide
Arden Hills with support services. If Roseville is unable to, or ceases providing
support to Arden Hills, Springbrook reserves the right to invoice the then full
annual maintenance amount (prorated to the end of the fiscal year).
Please select Option:
OPTION A: (Springbrook will submit the standard SMA for signature)
OPTION B:
��
_ _ _ _ _
;�
�"� : � .
�'��,,� ,�r
.. , .. : :
:
:� � �
, �._ : .. a �:. ; �� ; : " � a'..... .��. :; �; '.: � , ; � :' .. : .. : !
� �: . ;. '.�. . �..
��.�.�...., : .,4.�.�. ". `�".. �•
�r�r���l �I�.ir��t�r��r��� ����� �'�r: �i� ��f �r��r� Hiil�a �1(�
10
_ _ _ ___ ____ __ __ _
_ ___ __ _ _ _ _ _ _ _
* ����ur��� �n �stim�t�e �.����� in�r���� ��r �r��r ir� �e:�rs ��� � - ��� 3
_ __ _ _
Rri��s ��Iid �ar 180 [���s
_ _ _ __ _ _ _ _
..... . ... .. .. .. ... . . . . . .. .... .. . ... ... . .. ... ... .. .. . . . . . ... . . ... .. .... ... . . . . . .. .. .. ... .... . . .. ... .. . .. . .... ....... ..... .. .... . ... .. .. . ........ . . . .. . . . ... . . .. ... .. . .. .. ... .... ... ...... ......... . ... ... .....
.. ................................... .. ......................... ... ..... .. ....... ............. ............... ......... ..................... ... ... ..... .. ..... ........ ... ... ... ....... ............................... ... ....................... ....... ..... ... ............................ ........ . .... .. ..... .................................. ........ . :
_': �ri�cin� is laased on s#�rrda'rd contra�t - de�iatian'fram �tandard �cor�#ra�t �t�rrr�� m�y r��ul�t in modifi�d p�ric�s. ;
Tra�i'ningvwill �� in��i��;d �ta�:tual at �"I��D�hr. Trainin� and �on�ulting timein�lu�des alltirn�, onsite �:nd
: c�rrrot�, tha�t So�tw�r�e �c�nsult�ni� and;ath�r �pringbraol€ r�$au���s �ex��r�d �n this en����ern�errt. Tr�inin�
:' a�nd �o�nsultirrg arnou'ni� a�ou� a�e E�tirrr�#e�, ��ur arg�r�i�ati�an�vill anly�b� in�roiced for #h� actuaF Mours of :
; _ _ tr�ir�in� �nd �c�n�ultiri� #irr�e u���. :
Tr�irrirr� Estirrra#e �l��� no# in�l�d� #rarrel #irn� �ar expense�: ' .
11
__ ___ _ _ _
_ _ _ _ . . __ _
_ _ _ __ _ _
_ _ _ _ _ _
_ _ _ ._ _ _
_. . . _ . __ __ .. _ _.
. .. �: : - .. .
,:;>: ,- :o� .
� i�larct� ��., �0��:
' . - � .. .: .�:: .,.. - .
_ _
_ _ _ _
_.
'��.��" ta .NET ll�li�r�ti�n l�ri�ir�� ��r: �it� �af�trd�n Hill�,;t�11�
:: --- ------- ------- --- - -
: Pricing is ba�ed or�,standard contra�t - dert�atiQn rom �t�r� ac con#r�ct.terms ma� cesu in ma i re pri�es. '
Tcaining'will be inr�oiced at actual at $1�D1Ftr. Training and Cor�sulting time includes all time, onsite and remote,.that
: Saftware consultan#s and other Springbroak resoucces ;expend on �his engagement. Trainir�g and cansulting amounts
: .
: :
:: abov�e are Estima#�s, your or�anization will only be in�roiced for the aGtual hours of training and consulting tim`e �wsed:
Training Estimate does n�# include trarrel tim� or expenses:
12
_ _ _ _
_ __
_ _ _ ___ _
_
_ _ _
_ __ _
�:
�� �� : : � .� . . � �' .�� `
;� ��.' ��fCh>��,.2��Q
�. � . ���x � �
�
1�� to� .NET �r�up� t1�li�rati�rn �r��in� fiar: F��s��ill�, � Hili�, ��d. H�ht� � t�Jlis�c. �it�
Optional Pricing - Not Requested/Required
Opt'I Prices valid for 180 days
Additional Mi�ration Information:
• The above costs do not include travel expenses for Springbrook staff
members. These are typically bid approximately 3 to 6 weeks prior to the
scheduled migration date.
• The training for each application is our best estimate. Actual costs will be
based on $150 per hour.
� Migrating to V7 of the application and database will allow the use of
Microsoft Windows Vista operating system.
• When migrating to V7, it may be necessary for us to re-write, test and review
custom code currently on file for your organization for this new
environment. However, in many cases some or even all custom code can be
eliminated because it may now be part of the standard base application. A
full review of your custom code will be conducted and documented by our
Programming Dept., and a final cost estimate will be provided for any
custom item(s) that need to be rewritten for V7. This will typically take place
several months in advance of the migration.
• There will be no increase in annual maintenance costs for the
products/modules licensed to the organization when migrating to this new
version of the application. However, standard increases may apply as normal
.
in uture years.
• Migrations are managed by a Proj ect Manager. He/she will act as your main
point of contact for all scheduling and questions.
13
* Data Mapping Services - Telephone consultation to help clients with ODBC, Crystal Reports etc. since database structures
from V6.On ro V7 are significantly different & Progress Report Writer is no longer availab/e in V7.
*'"Progress OpenEdge 10. iB App Server Enterprise required if SQL is used for the Database
Standard Pavment Terms
=�' ��'NOT APPLICABLE — SEE NEXT PAGE =�' ��'
• Once vve receive this signed authorization, we �vill generate an invoice for a
25% deposit ($x,xxx) for the Training, Consulting and Migration
Management services outlined herein. (If there is a budget amount to rewrite
custom, no portion of that amount is factored into the down payment
amount). Upon receipt of deposit, a Springbrook Software Project Manager
in our Implementations Department will be assigned who will work with
your organization to schedule and oversee the entire proj ect.
• An additional 25 % of the Training, Consulting and Migration Management
services will be invoiced upon proj ect "kick-off". Proj ect kick-off will
normally take place twelve weeks prior to the actual trainer arriving onsite
and may involve, but is not limited to, revie�v of any custom software we
have written, securing copies of your files for review, and ongoing
communication with your Proj ect Manager.
• The final 50% of the Training, Consulting and Migration Management
services will be invoiced upon project completion.
• Softvvare Customization. Once the proj ect is under�vay, if it is determined
that a rewrite of existing custom is required, a detailed statement of work and
quote is completed and �vill be presented for approval. If approved, 50% of
the bid amount will be invoiced upon customer sign-off. The fina150% will
be invoiced upon delivery and customer acceptance.
14
=�' ��' Citv of Arden Hills, MN =�''�'- Pavment Terms
2 Years @ 0% Interest
� Once we receive this signed agreement, we will generate an invoice f or a
$2,215 deposit. This deposit is due on 04/30/2010 and is calculated on only
the Training, Consulting and Migration Management services outlined
herein. (If� there is a budget amount to rewrite custom, no portion of that
amount is factored into the dovc�n payment amount). Upon receipt of deposit,
a Springbrook Software Proj ect Manager will be assigned to work with your
organization to investigate dates for the onsite training.
• An additional 15 % of the Training, Consulting and Migration Management
services will be invoiced and due on 07/15/2010.
• An additional 25 % of the Training, Consulting and Migration Management
services will be invoiced and due on 10/15/2010.
• The final 50% of the Training, Consulting and Migration Management
services �vill be invoiced and due on 01/15/2011 or upon project completion
if the proj ect is not entirely complete by then.
• Software Customization. If it is mutually determined that a rewrite of
existing custom is required, a detailed statement of work and quote will be
completed for each custom program and be presented for approval. If
approved, 50% of the bid amount will be invoiced as a deposit and due upon
signoff or 10/15/2010 whichever is later. The remaining 50% will be
invoiced and due on 01/15/2011 or upon project completion if the custom
program has not been delivered by then.
� Softvvare Customization Maintenance. Any associated maintenance on
custom will be invoiced and due upon delivery of custom. The annual
maintenance will be prorated to the end of your organization's fiscal year and
billed as an annual amount thereafter.
• Database components. If any additional database component (Access Agent,
additional Progress Licenses, Application Server Enterprise licenses etc.) and
associated maintenance is quoted, these will be ordered shortly before your
organization's "go live" date. The license component will be due invoiced in
full and due upon delivery and the associated annual maintenance invoice will
be prorated to the end of your organization's fiscal year and billed as an
annual amount thereafter.
15
�it� �f �4r�d�r� Hili�, I�II�
��'��r-�°�a P�:�m�nt�pti�r�
Tr�ining, �an�ultin� � �li�r�ti�n �I�n���rt�ent ��r�ri�c��
Ir���i�ed Uir��tly#o �Ird�n Hill�
1�� TrngaT�fi�ra#ion M�t. D�wr�p�rrrerrt �u� �#�ril 3�, 201a
"1�9�6 Trngifilfigrati�n Mc�t. Due �n ,��I. 7�, 207�
�� 9�6 Trng�I�fi�ra#i�r� f�f�t �du�e Qc�t. 7�� 2�U 1�
�� 9�6 F�ern ��lanc�e of TrngJ�figratiorr f�fanagern�err� d�� Jan �t 5, �0� �I �I
�wb-To#al Tr�ir�irr�, ��ansultirr�, N1igr�#i�rr M�#, DB Licer���s:
�ud�et ��r �ustc�rr� F���rit� - I� F���q'�
Ir��ai�ced �irec�l�to �rderr Hills
�� �6 Gus�t�m �tf F�q'�d� due orr �t�temerrt ofi V1�ork �#�p�r�l ��ep�t. "1 �, 2�Q 7�
�i� �6 Gustorrr - tlf F�eq'd� F�rt� �al du� Jar�. "I �, �� �11
�ub-To#al Cwstarn
�RAN� T�T�4L:
�Amour�� �ue B�dg�t�r
$ � ,21 �.00
� � ,���. �a
� � ,���. �0
� � � ,o��.00
$ �2 ,1 �0. 00
$ �6�.�Q
� �6�.��
$ 1,12�.00
$ �� ,���.00
F �' 10
F'� 1 �
FY 1�
F� 11
FY �0
F1' 11
Acceptance of Mi�ration A�reement
By signature below, you are accepting the terms of this proposal in its entirety and
have authorization rights for entering into such an agreement on behalf of City of
Arden Hills, MN. For immediate processing, please fax this signed page back to
Char Baumgardner, Contract Administrator, within Springbrook at the following
numb er: 5 03 - 820-45 3 7.
Client Signature
Printed Name Date
Client Signature
Springbrook Software
Printed Name Date
Char Baumgardner
Printed Name Date
16