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Home My WebLink About7B, Request for Night Time Construction Waiver - Land O'Lakes_■ �;.� EN HILLS Re uest for Council Action q Prepared By: Greg Hoag, Pubiic Works Director Meagan Beekman, City Planner Council Meeting Date: May 10, 2010 Request for Night Time Construction Activity Waiver; Land O' Lakes Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Recommendation: 1. Motion to approve the request for a night time construction activity waiver for Land O' Lakes on Their property located at 4001 Lexington Avenue for the period of July 9, 2010 to August 30, 2010. ...............................................�-.----..............................._._............._..._.__--------------------------.--,--,.----,---._..............................._...............___._.------�----------------,�----------._.....---..............................._.............._...__------------------,------�---------------............_..._.._..._._.__..---_.__..__....._............................._.----�----------------------.....................__-�--.--.W...__....__. Supporting Documents: 1. Memo from Greg Hoag dated May 10, 2010 2. Public Comment Notice 3. Night Time Construction Activity Waiver Application 4. Letter from BKBM Engineers dated April 26, 2010 on behalf of Land O' Lakes 5. Project Location Map �;�. EN HILLS . MEMORANDUM DATE: May 10, 2010 TO: Honorable Mayor and City Council Members FROM: Greg Hoag, Public Works Director Meagan Beekman, City Planner SUBJECT: Request for Night Time Construction Activity Waiver; Land O' Lakes BACKGROUND Land O' Lakes has submitted an application for a Night Time Construction Activity Waiver to assist them in completing a parking lot rehabilitation proj ect located at 4001 N. Lexington Avenue. Per City Code which was modified on March 29, 2010, notification of all property owners within 500 feet of the proposed proj ect is required. Staff sent the attached notice to the eight properties located within the 500 foot requirement. All night time construction activity waivers are issued by the City Council. The parking lot is approximately 7.3 acres and accommodates parking for 770 vehicles on the site. Due to the number of vehicles that use this parking lot on a daily basis, Land O' Lakes is requesting this waiver of section 630.10 of the City Code to allow for night time construction activites to occur to be able to complete this proj ect with the least amount of impact to their regular daily operations. Land O' Lakes is currently proposing start of constuction to occur on July 9, 2010 with completion by August 30, 2010. Land O' Lakes has submitted the required request waiver form and fee and has also submitted the attached letter outlining their proj ect. RECOMMENDATION Approval of the request for a night time construction activity waiver for Land O' Lakes on their property located at 4001 Lexington Avenue, for the period of July 9, 2010 to August 30, 2010. COUNCIL ACTION REQUESTED Motion to approve the request for a night time construction activity waiver for Land O' Lakes on their property located at 4001 Lexington Avenue, for the period of July 9, 2010 to August 30, 2010. EN ILLS Re uest for Ni ht Time Constructi.on Activi q g ��Vaiver Permit � �Public Comment Notice� � Notice to All Property Owners in the Area of the Subject Property. Meeting 7: 00 p. m. �o; Monday, May 10, 2010 City Hall Council Chambers 1245 West H ig hway 96 Arden Hills, MN 55112 pr+ojeCt Land O' Lakes Parking Lot �o*; Rehabilitation Project. 4001 N. Lexington Avenue Arden Hills, MN 55112 Background: Land O' Lakes has submitted an application for a Night Time Construction Activity Waiver Permit to assist them in completing a parking lot rehabilitation project located at 4001 N. Lexington �Avenue. Per City Code notification of all property owners within 500 feet of the proposed project is required. The parking lot is approximately 7.3 acres and accommodates parking for 770 vehicles on the site. Due to the number of vehicles that use this parking lot on a daily basis, Land O' Lakes is requesting this waiver of section 630.10 of the City Code to allow for night time construction activites to occur to be able to complete this project with the least amount of impact to their regular daily operations. Land O' Lakes is currently proposing start of constuction to occur around July 9, 2010 with completion by August 30, 2010. The Arden Hills City Council is scheduled to receive this request at their regular meeting scheduled for Monday May 10, 2010. Location: The property is located at 4001 N. Lexington Avenue, which is generally located north of Interstate 694, south of County Road F, west of Lexington Avenue, and east of Highway 51 /Hamline Avenue. Further Information: The application and all documentation are on file and available for inspection at Arden Hills City Hall, 1245 West Highway 96, Arden Hills, MN 55112. Questions/Coln�nents : You may attend the meeting OR Contact Greg Hoag, Public Works Director by: Mail: 1245 W Hwy 96, Arden Hills, MN 55112 �� i� Phone. 651.792-7847 � , G Email: ,greg hoag�ci.arden-hills.mn.us ,,, *Please reference the project information on all correspondence. ;,: www.ci.arden-hills.mn.us -�- �'er�it#��- `��. ��'i - � � �3E� �Ii_�..5 �. ,� � � �. � �12�5 V'�i Hvv� �fi ' Arden Hiils NiN �� i2 � � �� hc�ne f51.7'2.7�Ot� F�x �5�_fi34.5337 � vw,,v,J.ci a�-den-t�itls.rnn.vs �.4�� iC�i��Si� ��t��i#`�t�i�fl$�: C�UlCIOaT 1l�ID�'k: AiJ canlra�iors r��s� �rovit�� a copy a�' th�I� c�r�eent s�a�e lacense ANU �ond. �3a#� Submiit�t�: � Daie AppJican# Noii�ec�: Pro�er�y Address� �� C� + Lexinc��ar� �venue N.� ArdQn �Ii�.ls f NIN 5�12� flwner �fame: j ��.d � � _ La�fes f Inc v Mailing Address: ��: : �1�01 L�� i nq ��r� �.v�r�u� N o A�der� Hi 11 � � BIdg.lSuifelLt�c,.a#io�t �camrnercia� p�jects on�y): {��n�r P��ne i�iumbet�: — �5�—�-81-2Q�7 St�fi�: �i�: �N �512� �p�l��# �"y�e: �`j �ri�nar-� C�wner {C�wr3er Affi�avif Farm R�quir�dj � ��ntractar; Li�er�se �# [j'��eri �ed �crr��any l�ame (�or;trac�r�rs on�y}: ��n� F�a�1 Address: L,ar7d �� _La}cLs j Inc a`---_---- k��.�.afle�landola��cs d com Ma�ting �€�dress: �it�: State: Zip: � �.��_ Lexzn��on ��,renue �i m Arde� I-��.11� �� 5�12� Contact Narne: � �o€�iact Phone ��r�b�r: Cor��ac# �a� �urrrber: �e�in la�.�� .-�81--�Ofi`� �i51-7��-�3 7� 0 m o• e � . a• s• e a � Car��r��rci�l � 3� 4 u�it-r�sid�niial 8uildin - i� 9 � Acti�i�i �laiver ❑ Pubii� ❑ � o� r�or�� units�resider�ts�� ❑ �emalifior� � ❑ S��g�e ��rnii� n Gradir�ylErc�sian --- - � �j � E.rn;i-a-�si�er�tial � ��i�� = a �.� - - - .�.��,y..�.�.�.�...- - -- - �v�.��___�_ � �escri�e �ar�c: - -----_..__ .....�,.�. I�a�i�in�- L��: and ��.�Tew�� a�Temen� Rehabi � �_ ��.�ion �f�P��,�� i�t��: ��p�ica�t ��er sh��rld �xp�ai� ��e scape of �i�e v��; �, ��r�� i�e �r��iVer is req�ir�d, r��a� ��i b� ��e �ti�er��i�� f��e �mpa��st a�d �r1�� s��3�� e�fl�� the� ar� pro��n�. ��i�a�#�n ne��f t� be r��ived �� ie��t ��_�r�� a�� r�c�r io a Gou��il t��irt� �o be o� ��e ag a: � �� licar�t Sig�a��r Daf� � A�plsca#ior� �ompJef� �evie� e Sig�aa�ure: � La51 r?Ei�rS�'d r:uyus( 20D$ ( Uat� Ra�ge: { P�nje�� Value: �gc'�� i�� i2bOr + Riaiat181S) ��pro� o � �-a� m � �� u � �r 91 Au� � 3� t j 2�i0 �fllo t�� e ��'�L l��,t��° �� Vt�aivet F�e} �iiy C�ouncil �ie�ting Da#e: .�_ 1 Recei�r d t��t : � �C� � G �� n A�p�av�d Da��: � � �54�e�3€� � �� .t <; :�,, ;:�; _�: --- : ��..: 593�0 8rooklyn Boulevard �. � ..� Minneapolis, MN 55429-2518 � ,��,��.� � � (763) 843-0420 �ax: t7�3) 843-042 � _ __ �. _�.�;,,. _ � E-mail: bkbm@bkbm.com �:: April 26, 20 � 0 Mr, Greg Hoag City of Arden Hilis Public Works Department 1245 Highwa� 96 VVest Arden Hills, Minnesota 55112 Re. Land 4'Lakes — Parking Lot Rehabilitation Project Afte� �-Iour Construction Activity IZequest Arden Hills, Minnesota BKBM Project No. 08308.fl0 �ear Greg: This letter is a written on behalf of Land O' Lakes to request City of Arden Hills approval to perform after hour construction activities on the Land t�' Lakes parking lot loca.ted at 4001 Lexington Aver�ue l�orth, �rden �Iills, Minnesota. Pro�e1 ct TY�e The approximate 7.3-acre parl�ing lot/drive is�es are approximately 30-years old and �ave had several biturninous overlays and seal coats over the years. The 4�� Lexington Avenue North �,and O' I�akes facility emp�oys $50 people. Approximately 750 employees work between the ho�rs of 6:Q0 A.M. and 5:00 P.M. The parking lot facilitates approximately 770 vehicles and is fully utiiized on a daily basis during weekday daytime hours. The proposec� maintenance project includes rer��oving ai� the �ituminous in the parking and drive areas {including the Vi��tor Drive� for approximately �,500 cubic yards of export and 4,10� cubic yards of i�port, approximately 2,600 lineal feet of concrete curb and gutter rernova�lreplacer�ent, approximately 2,100 cubic yards of subgrade correction, and some storm sewer �anhole and catch basin mainienance. No parking lot �xpansiot� andlor d�ive isle expansions are proposecl. Proposed �'orking �iours The proposed �naintenance project will be perfor�ned in phases during evenings and weekends wher� the parking lots and drives have lirnited usage. �ons�ru�tion work is ant�c�pated to b�gin at approxin�ately b:0� P.1VI. and end ap�roximately b:00 A.M. A majority of the ti�veekend work is ar�ticipated to �e be�ween $:00 A.M until 9:00 �.1V�. BKBM ENGINEERS An �qua1 Opportunity Employer Reasons for Waiver Request The benefits of perrnittin� Land O' Lakes to perforr� a r�ajority of the construction during the evening hours are as foliows: • No on-streei parking is proposed with this construction. The selected coniractor will be direc�ed to phase the project so that �he disturbed parking area and/or drive isle can be restored to grave� base at the co�n�letion of the evening Work. This will allow the Land t)'Lakes staff to utilize the parking lot and drive isles during dayiime working hours. � No need for a remote parking location ar�d sh�ttle service. As mentianed above, by� phasing the project and bringir�g all disturbed areas up to gravel, aln�ost the entire area will be able to �e used for parking a�d drive �anes. �t should be r�oted that should the parking lot rehabilitation pro�ect be lin�ited to daytime hours and weekends, the phasing would resu�t in approxim.ately 20� vehicles being �elocated to a�emote �ocations and the employees shuttled in from the remote location. Shuttling employees fro� �. remote location is very expense and will increase t�e �raffic flow on the . surroun �ng streets. •�'hasir�g the co�struct�on activity will reduce the amount of exposed soils. BKBM has reviewed �he scope of work witl� a c�uple of coniractors. The contractors and BKBM anticipate constructing the project ir� phases and placing the fir�t lift o�bitumint�us prlor to start of the next phase. This procedure �vil� reduce the amount of exposed soils and gravei base, therefore reducir�g the impacts of erosion and construction delay due to rainfall. � Public safety will be greatly increased by performing the construction activity during the e�ening l�ours. BKBM esiimates a combined total of approxima�ely 14,000 cubic y�ards of material will need io be exported and imported for� �his project. This f gures to be appr�ximately 1,500 10-cubic yard durnp trucks turning onto �o�nty Road F and impacting the County Road �lLexington Avenue intersection as well as the Lexington Avenue/694 �ntersection. By performing ihe v�ork i� the evening hours, traff c flow on these r�ads are greatl� reduced, a reduced risk of accidents, and less tirr�e delays for folks using the roadway and construction equipment. • No construction traffic will be �ern�itted to ingress or egress the site from the west on Count�T Road F. Land O'Lakes ur�derstands there are residential units lo�ated west of the subject property on County Road F. In order to reduce the amount of impact frorn construction traffic noise on Land O'Lakes neighbor�, Land O'Lakes wil� restrict construc�ion traffic from e�tering or �eavir�g the site from the west on County Road F. ��oncreie batc� planis typically do not operate during the evening hours. Most of the concrete curb and gutter work wil� need to occur during daytime hours which will involve closing sor�.e parking s�alls. The number ofstalls closed �vill depend on how the project is phased and where the curb work is to occur. For example, curbed islands that need repair may need only 3 0� 4 stalls closed off, u�hi�e longer stretch�e�l of curb work rriay require i�p to 10 stal�s closed off. Again, no or�-street park�ng will be permitted and Land O'Lakes will Page 2 more strongly encourage car pooling. It is an�icipated that Land O'Lakes employees will be up�ated by rr�anagen�.ent on a regular basis in regarcls to stall closur�s and construction schedule. • Project construction tirne wil� be greatly reduced by permitting construction activity to occur during evening h�urs. �Iaving the parking lots and drive isles vacated of vehicles during the evening hours great�y �mproves the efficiency of construction and safety of �and O'Lakes ernployees. The contractor will be aliowed to work wi�hou� major concerns of Land O' Lakes employees entering the construct�on zone and consiruction vehicles will be perr�itted to drive aroun� the site without major conflict �f Land O'Lakes er�ployee ve�icles. Proposed Construction Start and End Dates �'�e (�wner and BKBM �as me� vvith seve�al contractors io determine the approximate length of construction necessary considerir�g evening constructior� wil� be permitted by the City. The following is an ant�cipated schedule based upon receiving City Counci� approval on IVIay 10, 2010 �or afier hour construc�ion activities. � Receive City Counci� Approval on May 10, 2010 • Contractor �i�ding 1VIay 25 tl�rough June 10, 2010 • Award contract �� or about �une 17, 2010 � Start �onstr�ction on o� about July 9, 2010 � Construction Completed on ar befor� August 3 0, 2010 S incerely, BKBM ENG�NEERS � �'� Thomas J. Cesare, P.E. Principal Co�y:l File Kevin Taaffe — Land O' Lakes �Zoger Oberg — �KB1V1 �ngir�eers Direct Line: (7b3) 843-0464 Cell Line: (612) 812-42�� Page 3