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HomeMy WebLinkAbout07-13-2009-R EN HILLS Approved: August 31, 2009 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING JULY 139 2009 7:00 P.M. - ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular City Council meeting at 7:00 p.m. Present: Mayor Stan Harpstead; Council Members Dave McClung, David Grant, Brenda Holden, and Fran Holmes. - Absent: None. Also present: City Administrator Ronald Moorse; Finance Director Susan Iverson; City Planner Meagan Beekman; Public Works Director Gregory Hoag; Finance Director Susan Iverson; City Attorney Jerry Filla; Parks and Recreation Manager Michelle Olson; Aaron Nielson, Malloy, Montague, Karnowski, Radosevich & Co. P.A.; Pete Keeley, Arden Plaza LLC; Paul Schroeder, representing Westwood; Steve Wellington, President Wellington Management Inc.; Ken Nielson, representing AT&T; and Recording Secretary, Tina Borg. PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to approve the agenda as presented. The motion carried unanimously (5-0). 2. PUBLIC INQUIRIES/INFORMATIONAL Public ARDEN HILLS CITY COUNCIL-July 13, 2009 2 Mayor Harpstead opened the public inquiries/informational at 7:04 p.m. Mr. Ken Hanzalik, 1768 Venus Avenue, Arden Hills, stated concerns about the stop sign that has been placed at the corner of Glenview Avenue and Dellview Avenue. He asked why the stop sign had been put in place. He stated that he has lived in the neighborhood for eighteen years and has never seen a need for a stop sign. The stop sign had not been discussed by the Council. He requested that the stop sign be removed. Mayor Harpstead stated that he would not be able to provide Mr. Hanzalik an answer at this time as the Council would need to discuss this. Councilmember Holmes stated that this stop sign had been previously discussed and it had been brought up that the City did not have a formal process for placing traffic signs. She stated that the Council should discuss this and until a process has been established and followed then the stop sign should not be in place. Mayor Harpstead asked if Councilmember Holmes would like to add this discussion under New Business in the Agenda. Councilmember Holmes stated that she had brought it up previously under Council Comments. Councilmember Holden stated that she had intended to bring this up for discussion during Council Comments later in the meeting. Mayor Harpstead deferred further discussion regarding this until the Council Comments section of the meeting. Councilmember Grant stated that as a procedural item all Stop signs and No Parking signs are supposed to come through Council, whether it is written or not. In order for these signs to be enforceable the City Council needs to approve them. This particular stop sign was not approved by the Council and it should be taken down. Mayor Harpstead closed the public inquiries/information at 7:08 p.m. A. TCAAP Update City Administrator Ronald Moorse stated that the City Council, the Army/GSA, and representatives from Representative McCollum's office and Senator ARDEN HILLS CITY COiJNCIL-July 13, 2009 3 Klobuchar's office will meet at 5:30 p.m. on Wednesday, July 15, in the Council Chambers, to discuss how the property disposal process can work to achieve the City's interests related to the clean-up and reuse of the TCAAP property. This meeting is open to the public. Be 2008 Audit Presentation Mr. Aaron Nielson, Malloy, Montague, Karnowski, Radosevich & Co. P.A., presented the audit report and reviewed the City's financial performance with the Council. He stated that Auditing Standards are getting stricter and with these changes there are increased findings, these conditions have always been present, but the rule changes require that they be reported as potential areas to watch. This does not mean that the City has done anything wrong compared to previous years, only that the reporting requirements have become more strict. Many cities are experiencing these findings, and the findings are expected to increase for all cities as these standards become more strict. There are continued findings related to "Segregation of Duties" and "Timely General Ledger Reconciliations". The "Segregation of Duties" findings is common to organizations the size of Arden Hills. Staff has continued to review and make improvements to its internal controls on an ongoing basis and attempts to maximize the segregation of duties in all areas within the limits of the staff available. The "Timely General Ledger Reconciliations" relates to monthly and year-end reconciliations, which are delayed due to workloads and vacancies. As of June 2009, staff has all reconciliations completed. There were no findings of non-compliance to report. Mayor Harpstead asked when a copy of this report would be available for the - public and what the process is for viewing it. Finance Director Susan Iverson stated that this report would be available on the City's website within the next couple of days; a copy would be available at the Library, and a copy could be requested from City Hall. Councilmember Holmes stated that on Page 1, the second bullet references a weakness that the City has in lack of Proper Segregation of Duties and lack of Timely General Ledger Reconciliations. It was stated that this is a problem for smaller cities. She asked if Arden Hills would need to address these items since they were being brought up. Mr. Nielson stated that the point of bringing up these items was to make the City aware of them and making sure that this is in the forefront of the finance office staff and management staff processes. AR-DEN HILLS CITY COiJNCIL-July 13, 2009 4 Councilmember Holmes stated that it seems like these items are either a problem or not a problem. If it is a problem, then the City should address it and if it is not a problem then it should not be in the report. Mr. Nielson stated that although there were no occurrences encountered at this time it is something that could occur and the City should be aware of it. Councilmember Holden stated that the material weakness for Timely General Ledger Reconciliations has been remedied due to the addition of staff. She asked if this was correct. Mr. Nielson stated that this was correct but this had not been audited yet so the change would be reflected in next year's report. Councilmember Grant stated that it was indicated in the report that Information Technologies Contingency Planning is another item that continues to be a typical problem for small cities. Mr. Nielson stated that this is seen in other cities. It is a matter of documenting a process of how the City would react in a situation, and its IT controls. There were no issues or concerns that were noted but it is better to have those processes and procedures in a written format. Councilmember Grant stated that Arden Hills has a Joint Powers Agreement with Roseville so they would need to contact the City of Roseville and work with them. Finance Director Iverson stated that this would be correct. Councilmember Holden thanked Finance Director Iverson for the report and stated that it was well written and easy to follow. Staff should receive another award for their work. Councilmember Grant stated that the document was well written and thanked Finance Director Iverson for her work and also indicated staff should win another award. C. Finance Department Update Finance Director Iverson reviewed the changes from 2007 to 2009 in the Finance Department including the Office Support Staff and the vacancies that the Finance Department has filled in for. She reviewed the changes in financial reporting including the Comprehensive Annual Financial Report (CAFR), the Popular Annual MR-DEN HILLS CITY COITNCIL-July 13, 2009 5 Financial Report (PAFR), quarterly and monthly reports for the City. She went over the budget process improvements, the Enterprise Funds, the Springbrook Software improvements, and the policies and procedures that have been completed. She also went through the projects that have been completed by the Finance Department, Office Support Staff and the Human Resources and Deputy Clerk. The future activities for the Finance Department were presented. Councilmember Grant stated that last year there were 650 people that had used the on-line bill pay and as of May 2009 there were over 800 people that had used it. He stated it is a great accomplishment that the City can offer this benefit to the residents. Councilmember Holden asked when the City would be paperless. Finance Director Iverson stated that Staff is currently working on this and is expecting to require all their vendors to submit their bills electronically within the next year. Staff is also looking into ways to make the receivables electronic as well. Councilmember Holden asked if Springbrook had any other modules that would be beneficial to Staff. Finance Director Iverson stated that staff would like to look at the Human Resource module next. She stated that staff is also hoping to get into Project Management. This is currently available to staff but they have .not had the staff time for this. Councilmember Holden stated that it was great that the City was getting interns and that they were able to get scholarships and grants to pay for these positions. Mayor Harpstead yielded the gavel at 7:37 p.m. in order to make statements on record to the Council regarding a resolution containing TCAAP Reuse Guidelines that was passed on a 3-1 vote while he was on vacation. Mayor Harpstead stated that he wanted to acknowledge several community needs in Arden Hills. These include: Trail Connections o Completion of Safe Routes to Schools Trail (Valentine Hills) o Trail across TH51 o N/S along Old Snelling o Connection to Long Lake Regional Park (along CR 96) o Replacement of Trail Section on Lexington North of Interstate 694 ARDEN HILLS CITY COUNCIL-July 13, 2009 6 Business/Industrial Sections o Increasing vacancies in Red/Grey Fox area o B2 Business District Master Plan o Traverse Business Property on Round Lake Road Park Improvements o Valentine Park with chronic flooding issues Housing o The City has no real options in Arden Hills beyond single family homes o Housing options are needed for entry level residents (such as apartments) and senior housing o People tend to buy homes in neighborhoods within which they rent. Mayor Harpstead stated this is a daunting list but indicated the Council also heard the good news about the City's finances. Currently the City of Arden Hills is sitting on about $6.7 million dollars in the Permanent Improvement Revolving Fund ($700 per person) for Capital Improvements. This isn't a "rainy day fund"; the City has those as well. This is the City's money to use for adding value to the City of Arden Hills. The City should either use this money on projects or return these accumulated funds. Furthermore, especially when interest rates are at historic lows, the City has the option to issue bonds to cover the City's share of any necessary construction. The City does not need to sit on a large Revolving Fund. Two weeks ago, the City Council voted to use 475 acres of the TCAAP land being sold by the Army as park and open space. This is not in the City's 1998 and 2008 Comprehensive Plans; it is not in the Metropolitan Council's Strategic Plan; and is not in the Ramsey County Park Plan. In short, without an outside champion - stepping forward, the cost of this action most likely would be carried by the City of Arden Hills. If the City is not able to take care of Parks and Trails plans that they currently have, how should the City expect to take care of 475 acres more? What the City needs is a balanced plan including open space, housing, job creating businesses and other elements that will make Arden Hills a great place to live, work, and play. On Wednesday of this week the Army and GSA representatives will come to Minneapolis to meet with the City Council and Staff. These individuals work for all the citizens of the USA with the mutual objectives of returning the land to the public in such a way that the people of the USA get a fair value for this public asset and that the people in Arden Hills and the region achieve their community vision and needs. The Army and GSA are on the same side of the table as Arden Hills. They will be here to explore our community's issues and concerns in an open and forthright manner. Mayor Harpstead indicated he hopes that many of the residents can join the meeting to hear the discussions. After several decades, it is time that the Army and the City reach a common ground and begin the productive process to cure the blight that has accumulated over the past AR-DEN HILLS CITY COUNCIL-July 13, 2009 7 60 years. We are on the same team with a common objective "to return the Twin Cities Army Ammunition Plant to the benefit of the community, the region and the state." Mayor Pro Tem McClung returned the gavel to Mayor Harpstead at 7:42 p.m. I APPROVAL OF MINUTES A. April 20, 2009, City Council Worksession Minutes Councilmember Holmes stated that on page 12, the first paragraph, the second sentence should be changed to read: "She felt changing the method of assessment would be a change in the policy and if there is a discrepancy it should be further reviewed by the Council." Be May 11, 2009, Regular City Council Meeting Minutes Mayor Harpstead stated that on page 23, the eighth paragraph, the word Transpiration should be changed to Transportation; page 26, the fourth paragraph, the word meting should be changed to meeting and in the last paragraph what ever should be changed to whatever; and on page 27, the fifth paragraph, who ever should be changed to whoever. C. May 18, 2009, City Council Worksession Minutes D. May 26, 2009, Regular City Council Meeting Minutes MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to approve the April 20, 2009 City Council Worksession Minutes and the May 11, 2009 Regular City Council Meeting Minutes as amended and the May 18, 2009 City Council Worksession Minutes and the May 26, 2009 Regular City Council Meeting Minutes as presented. The motion carried unanimously (5-0). 4. CONSENT CALENDAR A. Claims and Payroll B. Motion to Approve Payment #2 to Frattalone Companies, Inc., of Little Canada, Minnesota, in the Amount of $154,161.76 for the 2009 Pavement Management Program C. Motion to Approve Renewal of the Cable Service Agreement with the City of New Brighton Effective July 3 1, 2009 through July 3 1, 20 10 D. Motion to Accept 1 St and 2"d Quarter Financial Reports as Presented ARDEN HILLS CITY COUNCIL-July 13, 2009 8 E. Motion to Approve the Night to Unite 2009 Proclamation F. Motion to Approve Pay Application #5 from A.J. Spanjers G. Motion to Accept 2008 Financial Reports as Presented H. Approve Planning Case 09-010 for a Conditional Use Permit Amendment at 1411 Paul Kirkwold Drive Based on the Findings of Fact and the Submitted Plans as Amended by the Three Conditions in the July 13, 2009, Memo to the City Council MOTION: Councilmember Grant moved and Councilmember McClung seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents conta ined therein. The motion carried unanimously (5-0). 5. PULLED CONSENT ITEMS None. 6. PUBLIC HEARINGS None. 7. NEW BUSINESS A. Motion to Approve Planning Case 09-011 for a Master Planned Unit Development, Final PUD for Phase 1, Preliminary Plat, and Final Plat of the Arden Plaza Redevelopment Proposal and the Development Agreement at 3527 Lexington Avenue South Based on the Findings of Fact and the Submitted Plans, as Amended by the Conditions in the July 13, 2009, Planning Case Report City Planner Meagan Beekman stated that this was an application from Arden Plaza LLC for a Master PUD, a Final PUD for Phase I, and a Preliminary and Final Plat of the Arden Plaza. They are also seeking approval of the development agreement. She reviewed the PUD process and stated that the goal of this process was to provide the City and developer with greater flexibility, and obtain a better project than could be given the typical design standards. She also noted that deviations are not considered variances and the variance review criteria do not apply. A PUD would apply to the property so if the Arden Plaza property were sold then the PUD would still remain in effect. This review included the Zoning Code, the Sign Code, and the Design Standards for the B2 District. In addition the PUD is in compliance with the Guiding Plan for the B2 District and the Comprehensive Plan. The applicant is proposing to demolish the office pod that is currently on the ARDEN HILLS CITY COUNCIL-July 13, 2009 9 property and construct a 43,000 square foot retail area in its place. The parking would be reconfigured on the site and there would be new trees and landscaping installed as well as internal and external pedestrian connections and outdoor seating areas. The project would be done in three phases. Phase I includes a Walgreen's, which is building one, and an attached building three, which is retail space that would be divided into one to three bays. As part of Phase I; the parking lots would be reconfigured with planting islands, all of the landscaping would be completed, the pedestrian connections and sidewalks would be installed, grass turf would be placed over the Phase II and Phase III sites, and an Arden Hills gateway sign would be installed. The requirements for the Tree Preservation Ordinance and the Landscaping Code are exceeded by the applicant's proposal. She reviewed the Preliminary and Final Plat. The applicant is requesting that the sign allotment of 80 square foot per tenant be changed to accommodate the sign requests for the Walgreen's. The applicant is requesting 161 square feet for Walgreen's and 93 square feet for building three. The applicant is proposing to build the sign base for the Arden Hills gateway sign and the City would provide the sign face. Traffic studies have indicated that current levels of traffic would not warrant a new traffic signal at this time. Ramsey County has reviewed the proposal and the traffic studies and they are not supporting a new traffic signal with Phases I or II. Ramsey County approval would be needed before a traffic signal could be installed. As more development occurs, the need for a traffic signal is more likely to occur and a condition that links Phase III to a future traffic signal has been included. Of the 46 B2 Design Standard requirements the applicant has met or exceeded 43. The three points that they are asking for flexibility are the setback for building #1, which is the Walgreen's building, the facade transparency for building one, and a reduction in the amount of parking required for the entire development - Mr. Pete Keeley, Arden Plaza LLC, thanked the City and Staff for their cooperation and work. He presented a PowerPoint presentation, which outlined the proposed project and provided visuals of what the project will look like when completed. He reviewed the three areas that they were asking flexibility on and the reasons for the requests including the setbacks and the reduction in required parking spaces. Councilmember Holden asked what the sizes of the proposed ornamental trees were going to be. Mr. Keeley clarified that the trees that line the street were taller shade trees and the ornamental trees were shorter. This would give a more layered appearance to the area. MR-DEN HILLS CITY COUNCIL-July 13, 2009 10 Mr. Paul Schroeder, representing Westwood, stated that the taller trees would be mostly shade trees and the ornamental trees would be along the pedestrian walkway and the plaza area. Councilmember Holmes asked for clarification regarding the roads that Mr. Keeley was referencing in the presentation. Mr. Keeley clarified that the roads that he is referencing are roads that will be built internally on the property. He reviewed how the roads will connect with the existing streets. Councilmember Grant asked if the configuration of the roads accounted for delivery trucks and allowed enough room for them to move around within the property. Mr. Keeley stated that the roads did accommodate for delivery trucks to all the buildings. Councilmember Grant asked if there was enough room for proper snow removal in the winter with the reduced amount of parking area. Mr. Keeley stated that snow removal dovetails with the some of the storm water requirements. Compared to what is in place at this time for snow removal the new development would be better configured for snow. As far as the development side the reduced parking spaces are justified because of the shared usage between the buildings. Councilmember Holden asked if the buildings that are part of Phase II were shorter than the buildings in Phase I. Mr. Keeley stated that all the buildings would be approximately the same height. He provided the Council with simulated views of the proposed redevelopment area and a sample pallet of materials that will be used in the construction of the - buildings. He explained that Walgreen's was requesting additional signage in order to have signs on all four sides of the building. This would provide the multi-sided architecture that the Council was looking for in the property. He also reviewed the pedestrian areas of the project. Councilmember Grant requested more details on the building materials and the surfaces these materials would be used on. ARDEN HILLS CITY COUNCIL-July 13, 2009 11 Mr. Keeley reviewed the building materials and detailed where each material would be used on the buildings. He also provided a detailed drawing for the Council. Councilmember Grant stated that there was masonry block being used. He asked where on the building this would be located. Mr. Keeley stated that this would be infill and used at the bottom of the building and this was meant to be more of an accent. Councilmember Grant asked if a person was looking at the building if it would appear to be a traditional brick building. Mr. Keeley stated that the facade would be primarily of brick. He stated that there was no concrete block. There would be textural and color changes that gave each space a slightly different look but still match each other. Councilmember Grant asked how this Walgreen's building would compare to the Walgreen's in Chanhassen. Mr. Keeley provided the Council with pictures of the Walgreen's building in Chanhassen for comparison. Councilmember Grant asked if just the sill was pre-cast. Mr. Keeley stated that this was correct. Councilmember Grant asked City Planner Beekman to detail the agreement regarding the future signal and intersection. City Planner Beekman stated that the details were contained in Attachment B (the Development Agreement), page 5. She stated that approval of Phase III is contingent on the traffic signal being installed. She also pointed out that Paragraph B outlines the costs sharing for the traffic signal. Councilmember McClung asked City Planner Beekman to point out where 650 feet east of the intersection at County Road E would be located. City Planner Beekman pointed out approximately where this would be on the map. AR-DEN HILLS CITY COUNCIL-July 13, 2009 12 Councilmember McClung stated that there was currently a building located in the area that would be the entrance to the plaza. He asked what would happen if Arden Plaza wanted to move ahead with Phase III and the traffic signal was put in and there was no access into the site because of the business currently located here. City Planner Beekman stated that Phase III would not be able to move forward if the property owner did not want to participate or that property remained a separate entity. Councilmember McClung stated that if enough additional development on the north or along County Road E occurred and a traffic light was needed, this would not be possible because there would still be no access. City Planner Beekman stated that it was difficult to talk about hypothetical development without a specific application. It might be possible to say that if the traffic counts are such that a traffic signal would be required then the City could choose not to approve the applications for those developments. Mayor Harpstead stated that the County can restrict the intersection to a right- in/right-out at any time. City Planner Beekman stated that this was correct and the County could do this for any property along County Road E. Another possibility could be that the intersection is a three way intersection. She also stated that the guidelines for the B2 District required a traffic study for any development. Councilmember Holden asked why Phase III was contingent on the traffic signal and not Phase I or Phase II. City Planner Beekman stated that previous traffic studies have indicated that current traffic levels would not warrant a new traffic signal with a partial redevelopment of the Arden Plaza property. Ramsey County has reviewed the proposal and the traffic studies and they are not supportive of a new traffic signal with Phase I or Phase II. Ramsey County approval would be needed before a traffic signal could be installed. As more development occurs, the need for a traffic signal is more likely to occur. Councilmember Holden asked if the Holiday Inn property was developed and Phase II had not been developed yet how could the City ensure that the traffic signal was installed at this time. AR-DEN HILLS CITY COUNCIL-July 13, 2009 13 City Planner Beekman stated that if development of the Holiday Inn property warranted a traffic signal this would be included in the PUD for the Holiday Inn Property. Councilmember Holmes asked if a traffic signal was installed as part of the development for the Holiday Inn property if Arden Plaza would still be responsible for 25% of the cost, even if it was a three way intersection and Arden Plaza did not have access to the signal. City Planner Beekman stated that this was how it was currently written. It was difficult to look ahead because there are several alternatives that could occur. The condition that is included in the PUD does try to address all of the alternatives that could occur. Councilmember McClung stated that it was a future possibility that the only access to the Arden Plaza would be on Lexington Avenue. He stated that this would not be an acceptable situation for the residents of Arden Hills, Shoreview or the tenants of the Plaza. City Planner Beekman stated that Arden Plaza would have access to the traffic signal on County Road E. Councilmember McClung asked how this would be possible if there was still a building in that location. City Planner Beekman stated that the light would not be able to go in with the current configuration of that parcel. Councilmember McClung asked if the traffic light was not able to go in would the City then, with the approval of this PUD, be hamstringing the property owners of the parcel across the street. City Planner Beekman asked for clarification on what way Councilmember McClung is referencing. Councilmember McClung stated that City Planner Beekman is saying that they can not bring a proposal to the City that would require the traffic light to be put in place because this would cause problems with the access to Arden Plaza. Mayor Harpstead clarified that all access on County Road E would not be eliminated but would rather be restricted to right-in/right-out for Arden Plaza. ARDEN HILLS CITY COUNCIL-July 13, 2009 14 City Planner Beekman clarified that this would only be at the Arden Plaza entrance. Their access would be moved to the stop lights. Mayor Harpstead stated that if the building was not there or allowed it then this would occur but this was a hypothetical situation that would involve development of the north side of County Road E. This development could drive the need for a three way traffic signal and at that time the entrance to Arden Plaza would be restricted to a right-in/right-out. City Planner Beekman stated that this could occur but the City would not support this. In all likelihood the City would require some type of configuration that is contingent on the traffic signal. Councilmember McClung expressed concerns that the Council may be limiting the options for the property owner on the north side of the street. Councilmember Holden stated that the City is not sure what will occur with the property on the north side of the street. She asked what would happen if the property owner chose not to demolish the building. She asked if City Planner Beekman was implying that the City would not approve a PUD for the renovation of the current building in order to ensure that an intersection is created in this location. City Planner Beekman stated before an application comes to the Council it is difficult to discuss what it is. She stated that she would only be able to talk to the conditions that are required in this zone and the City's desires for a traffic signal - and intersection at this location. Councilmember Grant asked if a tax analysis had been done on the tax impact of taking out the office building in this location. City Planner Beekman stated that this had not been done. Councilmember Grant stated that it was unclear if this would be positive or negative for the City. Finance Director Iverson stated that she did not know what the impacts would be. Councilmember Holmes emphasized that the Ramsey County letter stated that ideally traffic from Arden Plaza would be directed to Pine Tree Drive to utilize the existing traffic signals. She stated that both the Arden Plaza and the Holiday Inn property could go to Pine Tree Drive and utilize that traffic signal. She stated that AR-DEN HILLS CITY COUNCIL-July 13, 2009 15 the traffic signal was estimated to cost $250,000 and she would like to take another look at the Pine Tree Drive access before this money was spent. Mayor Harpstead stated that it is not clear that there is a quick pathway on either side. Councilmember Holmes stated that this had been stated by Ramsey County. Mayor Harpstead stated the he was not sure that Ramsey County had found a pathway through here that they would suggest. Councilmember Holmes stated that City Engineer Deb Bloom had looked into this. It was more of a cost factor than an access factor. She stated that the costs should be reviewed and compared to the costs of putting in another traffic signal Councilmember Holden asked if the landscaping requirements were based on the whole area in the PUD or if each phase or building was considered separately. She asked if the Walgreen's building met the landscaping requirements. City Planner Beekman stated that the landscaping re quirements were based.on the whole property not each phase or building and this is similar to Northwestern College and Bethel University. The property as a whole does meet and exceed the landscaping requirements. Councilmember McClung stated that the PUD process was used so that the Council can look at the development as a whole and weigh the pros and cons. He - asked what the benefits are that the City was able to negotiate in order to offset the points of flexibility the applicant was requesting. City Planner Beekman stated that 43 of the 46 requirements in the zone had been met or exceeded by the applicant. Councilmember McClung asked what the direct benefits were for the City. City Planner Beekman stated the tree preservation and landscaping codes were all exceeded. In terms of the Guiding Plan for the B2 District the applicant was meeting those items not included in the plan but implied by the intent as well. Additionally, The layout in general meets the softer principles and goals for this district. Mayor Harpstead asked if there was a walkway all the way down Lexington Avenue. AR-DEN HILLS CITY COUNCIL-July 13, 2009 16 City Planner Beekman stated that along County Road E and Lexington a sidewalk would be installed. In terms of design requirements the materials used exceeded the requirements of the code. The plans include decorative paving and this exceeds the requirements for pedestrian amenities. The architectural detailing is also exceeded for buildings one and three. The functional seating for pedestrians has been exceeded as well. Mayor Harpstead asked about the gateway sign. City Planner Beekman stated that this was not a requirement but was being provided by the applicant. Councilmember Holmes stated that Phase I included the Walgreen's building and building 3. She asked if Phase I also included the reconfiguration of the parking lot, the landscaping, the monument sign and the gateway sign. City Planner Beekman stated that building 3 would be one to three retail spaces, the parking lot would be completed, and the landscaping (with the exception of a few ornamental trees), all the pedestrian connections, the monument sign and gateway sign were also included in Phase I. Councilmember Holden asked if bike racks were part of the ordinance. City Planner Beekman stated that this was correct. Councilmember Holden stated that since the landscaping was figured on the property as a whole then the signage should also be figured the same way. She asked what the hours of operation were going to be for the Walgreen's. Mr. Keeley stated that he did not know the hours for Walgreen's this at this time. Councilmember Holden asked why they were requesting so much for signage. If Walgreen's has all the signage on the building then they should not need the monument sign. She asked how the amount of signage had been calculated. She asked if some of the 80 square feet allowed had been removed from building three. City Planner Beekman stated that in figuring the amount of signage for building one some of the square footage allowed for building three had been reduced. Building one is currently proposed to have 161 square feet of wall signage (they are allowed 80 square feet of wall signage) and building three as shown is 93 square feet with three tenants (they would be allowed 160 square feet with two tenants or MR-DEN HILLS CITY COUNCIL-July 13, 2009 17 240 square feet with three tenants under the code). She stated that any business in this district is allowed to have up to 80 square feet of wall signage. Councilmember Holden clarified that Walgreen's would have one sign on the north side, four signs on the east side of the building, one on the south side and three signs on the west side. Councilmember Holmes stated that this was too much signage on the building. She asked if the "photo" and "pharmacy" signs needed to be on the building. City Planner Beekman stated that the multi-tenant signs would be located at each entrance. Councilmember Holmes asked if the Walgreen's monument sign would have the changing advertisements. City Planner Beekman stated that it would be a manual changeable sign. Councilmember Holmes stated that Walgreen's has too much signage included. Councilmember Holden stated concerns about the lighting since the hours of operation were not known for the Walgreen's at this time. City Planner Beekman stated that the lighting for the parking lots was regulated by current Zoning Code but there were no codes that would regulate the lights in the building. Councilmember Grant asked if there was a railing, fence, or barrier behind the monument sign and the Walgreen's sign. City Planner Beekman stated that this would be a retaining wall. Councilmember Grant stated that if the retaining wall is over four/five feet then a - barrier would be required. Mr. Keeley stated that there was a decorative metal rail included with the retaining wall. City Planner Beekman stated that the decorative railing was pictured on the page with all the pedestrian amenities in the Council packet. AR-DEN HILLS CITY COUNCIL-July 13, 2009 18 Councilmember Grant requested that a more modern bike rack be put in place, similar to the one at the Chanhassen Walgreen's. Mr. Keeley stated that there is flexibility in these details. MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to Approve Planning Case 09-011 for a Master Planned Unit Development, Final PUD for Phase 1, Preliminary Plat, and Final Plat of the Arden Plaza Redevelopment Proposal and the Development Agreement at 3527 Lexington Avenue South Based on the Findings of Fact and the Submitted Plans, as Amended by the Conditions in the July 13, 2009, Planning Case Report. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to add Condition 22 to read the internal lighting in the bell tower be turned off at midnight or at store closing if this is earlier than midnight. Councilmember Holmes asked if the Walgreen's would be a twenty four hour store. Mr. Steve Wellington, President of Wellington Management Inc., 1625 Energy Park Drive, St. Paul, stated that he was not sure at this time. He would be able to find out the hours of operation for Walgreen's and report it back to the Council. Councilmember Holmes asked what the standard hours are for a Walgreen's - location that is not twenty four hour. Mr. Wellington stated that he did not have this information. Councilmember Holden stated that the drive thru hours could be different from the store hours. The motion to add condition 22 was called to a vote. The motion carried (4-1 — Mayor Harpstead). Councilmember Holden expressed disagreement with the 161 square feet of signage for the Walgreen's building plus the amount requested for the monument sign. Mr. Keeley stated that the signage for building three is restricted to 93 square feet for the building in order to accommodate the increased building signage for ARDEN HILLS CITY COUNCIL-July 13, 2009 19 Walgreen's. The request for the additional signage for Walgreen's is also based on the size of the building in comparison to the remaining space in building three and the three sided architecture of the facility. Councilmember Holden stated that the signage should be looked at for the whole campus in the same manner that the landscaping is being looked at. Councilmember Holmes stated that building three is not being provided with much signage. Mr. Keeley stated that the expectation was that the Walgreen's would draw people to the area and the other stores would have signage on the AP pylon sign. Councilmember Holmes stated that as a business owner she would not like this. She suggested that Walgreen's eliminate the words "pharmacy" and "photo" from the side of the building. Mr. Keeley stated that he would not be able to answer this question at this time. Councilmember Holden asked what the commitment was regarding the monument sign and its location. She stated that the monument sign takes away from the beauty of the development. She suggested that either Walgreen's gives up the monument sign space or wall signage. Mr. Wellington stated that the developer had indicated that the Chanhassen style of Walgreen's would be an acceptable design. He also stated that they would be - willing to come back to the Council regarding the signage on the Walgreen's building. He also requested that the proposal be approved with the exception of the Walgreen's signage. Walgreen's does feel very strongly about the pylon sign. Councilmember Holden stated that she would not approve the PUD without having the signage issue resolved. Mr. Wellington stated that the preference would be that the application be approved with the condition that the applicant returns to resolve the signage issue at the next meeting. Mr. Trooien, Wellington Management, Inc., stated that the Arden Hills gateway sign was interfering with the signage for the plaza. The location of the Walgreen's monument sign has been reviewed in order to separate it from the Arden Hills gateway sign. He also stated that the increased wall signage for Walgreen's was a better distribution of the amount of signage based on building size. ARDEN HILLS CITY COUNCIL-July 13, 2009 20 Councilmember Grant stated that the proposal was for more signage for Walgreen's than he was comfortable with. The location of the monument sign was also in an unusual place. This sign could be moved to the entrance on Lexington Avenue. Councilmember Holden stated that moving the monument sign to the Lexington Avenue entrance would be acceptable. Mr. Trooien stated that this option had been discussed with Walgreen's and they had stated that they wanted the monument sign on County Road E because this is expected to be the main entrance. Moving the sign further west would interfere with the proposed sidewalk. Mr. Keeley stated that there were also property line and easement issues the further west the sign was moved. Councilmember Holden asked if the Arden Hills gateway sign was located in the City right-of-way. City Planner Beekman stated that this was correct. Mayor Harpstead stated that an option to the signage would be to limit Walgreen's to two messages per building face. Councilmember Holmes asked how the bell tower would be counted. - Mayor Harpstead stated that the window signage does not count towards the wall signage numbers. Councilmember Holmes asked why the words "photo" and "pharmacy" could not be eliminated on the building. Councilmember Holden asked what the square footage would be if the signage was restricted to just the word Walgreen's on three sides (the east, west, and north sides). City Planner Beekman stated that she would have to calculate this. Councilmember Grant pointed out that the words "pharmacy" and "photo" were not on the Chanhassen Walgreen's building. ARDEN HILLS CITY COUNCIL-July 13, 2009 21 Councilmember Holmes stated that if Walgreen's was agreeable to the Chanhassen building concept then they may not object to this change with the Arden Hills building. City Planner Beekman stated that each of the Walgreen's signs is 33 square feet, the pharmacy signs are 18 square feet and the photo signs are 10 square feet each. Councilmember Holmes asked if the monument sign was 33 square feet as well. City Planner Beekman stated that this was correct and this is calculated separately. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to add Condition 23, to read that the square footage for signs on building one is limited to 99 square feet. Councilmember Holden clarified that this would reflect what the Chanhassen Walgreen's building has for signage. City Administrator Moorse asked is the bell tower would be considered wall signage. City Planner Beekman stated that this is window signage and is regulated differently than wall signage. Councilmember Holmes asked about the exit sign located at the drive thru. City Planner Beekman stated that this is considered an ancillary sign or directional sign and is not counted as part of the wall signage. Mayor Harpstead stated that the total square footage allowed for the structures proposed would be 320 square feet if building three had three tenants. This condition would limit the amount of signage to 180 square feet total. City Planner Beekman recommended that the language for Condition 23 limit the sign square footage for building one to 99 square feet and that the remaining buildings in Phase I meet the sign code. Councilmember Holmes stated that building three had not been discussed. Mayor Harpstead clarified that the current motion did not change the 93 square feet wall signage limit for building three. He asked City Planner Beekman if there was a condition that dealt with signage. ARDEN HILLS CITY COL7NCIL-July 13, 2009 22 City Planner Beekman stated that condition 10 on page 5 of the Council Report. Mayor Harpstead stated that this condition does not have numbers in it. City Planner Beekman stated that this was correct. The Planning Commission had recommended that the signage be approved as presented so there was no need for a condition that specified numbers. Councilmember McClung clarified that the motion was for a new condition and not an amendment to an existing condition. The motion to add Condition 23 was called to a vote. The motion carried (4-1 — Mayor Harpstead). MOTION: Councilmember Holmes moved and Councilmember Grant seconded a motion to add Condition 24 to completely remove all obsolete signs or signs from vacant spaces and the underlying building painted and cleaned for building five. Mayor Harpstead asked if this would be a reasonable request. City Planner Beekman stated that this could be tied to the PUD because this would be part of the B2 Guiding Plan Guidelines. Mr. Trooien clarified that this condition was referring to the removal of signs for - those spaces that had been vacated. The motion to add Condition 24 was called to a vote. The motion carried unanimously (5-0). Councilmember Holden asked if there was going to be planters in front of building five. Mr. Schroeder stated that new plantings had been put in place last year for building five and there were no other updates planned at this time. Councilmember Holden stated that she would like to see additional bike racks added. Mr. Wellington stated that there are bike racks on the side of Frattalone's but they would be able to add additional racks. MR-DEN HILLS CITY COUNCIL-July 13, 2009 23 Councilmember Holden asked if it was part of the PUD that there be bike racks by the existing buildings. City Planner Beekman stated that this was a requirement for new buildings. Mayor Harpstead asked if bike racks were currently covered by a condition. City Planner Beekman stated that it is not included in a condition because the requirement had been met by the plans that had been submitted. Mayor Harpstead asked if it would be possible to have a condition that states that bike racks would be added to the existing buildings in the PUD. City Planner Beekman stated that this would be a possible condition. Councilmember Holden stated that the applicant had stated they would add a bike rack and this was acceptable. Councilmember Grant stated that it appeared that there would be changes with the sidewalk for building five. Mr. Schroeder stated that the curve line for building five would remain the same and the area that ties into the ornamental intersection will have a little bit of a change. The majority of the sidewalk remains the same. There is a little bit of pavement addition on the front of Frattalone's that projects slightly further than where it is today. There will be a little bit more sidewalk for them to use as possible sale space. Councilmember Grant clarified that it appeared that the sidewalk was being extended twenty feet. He asked if this sidewalk would have a pattern to it. Mr. Keeley stated that this was correct and it the drawings depict joints only. Councilmember Holden clarified that the wall signage for building three was not limited at this time. Mayor Harpstead stated that the wall signage for building three was not limited as part of any condition, only by a proposal. Councilmember Holden clarified that if the PUD was approved then building three would only get 93 square feet of wall signage. ARDEN HILLS CITY COUNCIL-July 13, 2009 24 Mayor Harpstead stated that this was correct. Councilmember Holden asked city Planner Beekman to review the three conditions that the applicant had requested flexibility on. City Planner Beekman reviewed the three conditions or requirements that they were seeking flexibility with. Councilmember Holden stated that she would support the reduced number of parking spaces. Mayor Harpstead stated that the building renderings are acceptable. Councilmember Grant stated that the drawings for Frattalone's depicts the canopy to the south and the new concrete extending 10 feet beyond this. He asked if the canopy is going to remain in place. Mr. Schroeder stated that the canopy would stay and only the sidewalk addition would change. City Attorney Jerry Filla stated that the exterior finishes had been discussed. He asked if there was a name for the pallet that was used and if this could be incorporated into the application and plans. City Planner Beekman stated that this could be added in as the materials pallet and incorporated into the Development Agreement as an item number. She clarified that the elevations chart that is an approved plan and listed in the development plan does list the materials used. Mr. Trooien stated that the materials are listed and spelled out in the plan as to the location of each material. The materials will be more clearly spelled out. MOTION: Mayor Harpstead moved and Councilmember Holden seconded to add Condition 25 to read that the materials as identified in the plan and presented by the pallet are listed by manufacture and name. The motion carried unanimously (5-0). Councilmember Holden asked how the campus as a whole would stay uniform. Mr. Keeley stated that the prime concern of the developer is that the development looks good. Even though the buildings tenants are not known the buildings will ARDEN HILLS CITY COUNCIL-July 13, 2009 25 remain within the color pallet presented. Any buildings that are constructed will be back in front of the Council for review as well. Councilmember Holden asked what building five was made of. Mr. Keeley stated that is was a collection of materials. Councilmember Holden asked how the cost of the traffic light was divided and how that figure was arrived at. She also asked what the City's cost would be and if the City would be able to spread this cost out among other benefitting properties. City Planner Beekman stated that traffic lights are typically figured on a four point sharing intersection. There are benefits for sharing a traffic signal and it was determined that the north section would benefit 25%, the south would be 25%, and the east/west would be 50% which is the City's share. The City has several options for finding funding for its share of the traffic signal. This can be reviewed over time. Councilmember Grant clarified that the bell tower on the Walgreen's building would have a roof. Mr. Keeley stated that this is correct and the changes would be made in all the documents. Councilmember Holden asked if the heights for all the buildings in the development had been set and if they were all similar. - City Planner Beekman stated that the heights had been set and they were all similar. The motion as amended by the addition of Conditions 22, 23, 24, and 25 was called to a vote. The motion carried (4-1 — Councilmember McClung). Be Motion to Authorize Staff to Enter into an Agreement with Bolton and Menk, Inc., for Survey and Engineering Services for the Erosion Correction on the Old City Hall Trail in an Amount Not to Exceed $4,900.00 Public Works Director Gregory Hoag stated that included in the approved 2009 Capital Improvement Program is $20,000 to complete a project to correct a drainage issue along the Old City Hall Trail adjacent to the back yard of the residential property at 4504 Keithson Drive. Surface water is currently flowing from the AR-DEN HILLS CITY COUNCIL-July 13, 2009 26 pathway through the property and causing erosion of a hillside and garden on the resident's property. To assist in determining a solution for this issue, Staff asked Bolton and Menk, Inc. to review the site and provide a scope of the services to prepare plans and specifications for a project. Bolton and Menk, Inc. submitted a proposal for a total lump sum of $4,900. After bids for this project are received, Staff will bring the project itself back to the City Council for final approval. The costs for this project will be paid for using Surface Water Management Funds. He provided photos of the site for the Council to review. Councilmember Holden asked when the photos had been taken. Public Works Director Hoag stated that some of the photos had been taken as long as three weeks ago and some of them had been taken today. Councilmember Holden stated that the home owner had placed forty to fifty bags of mulch in the area over the last couple of days. Public Works Director Hoag stated that he was not sure when the mulch was put in place. Councilmember Holden asked why they were requesting a survey of the land from Bolton and Menk and not from Staff. Public Works Director Hoag stated hat the Roseville Engineering Staff did not have the capacity to do this project at this time. Councilmember Holden stated that Staff could work on the preparation of specifications. Public Works Director Hoag stated that and he and the Roseville Engineering Staff could work on plans and specifications. Mayor Harpstead asked if this was being requested because Staff was unsure of how they were going to fix the issue at this time. Public Works Director Hoag stated that this was one of the issues. They needed to determine where the water was going so that they could come up with options on how to fix the problem. Mayor Harpstead stated that there was a design element involved as well Councilmember Grant asked for clarification on what was meant by survey. AR-DEN HILLS CITY COUNCIL-July 13, 2009 27 Public Works Director Hoag stated that Bolton and Menk would prepare a contour map of the area to determine the flow and where it was going. Councilmember Holden stated that the trail was having problems in a large area. She stated that when residents had problems or issues the City needed to respond in a timely manner. She asked why the City had waited for more than a year to address this issue. Public Works Director Hoag stated that this had been brought before the Council last year and it was put into the budget for this year. Councilmember McClung pointed out that the project was in front of the Council now and they needed to be sure the problem was corrected. Councilmember Holden clarified that people were under the assumption that if this wasn't in the budget then the Council would not move it forward. Councilmember Grant stated that this project should have been moved forward last year. Councilmember Holden stated that the City needs to be clear that if they need to fix or maintain items then it should be done, even if the item is not in the budget. She suggested the City reimburse Mr. Nelson for the cost of the mulch that he put in place. Councilmember Grant stated that the City should have put the mulch down and fixed the problem last year. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to extend the meeting to 10:30 p.m. The motion carried unanimously (5-0). Councilmember Holmes stated that the study was going to cost $5,000. She asked if Staff would be able to make the necessary repairs once the problems had been identified. Public Works Director Hoag stated that he would not be able to commit to this until he was aware of what the problems were. Councilmember Holden asked Mr. Nelson, the property owner, if he would have a problem with having retaining walls being put in place. ARDEN HILLS CITY COUNCIL-July 13, 2009 28 Mr. Ronald Nelson, 4504 Keithson Drive, Arden Hills, stated that retaining walls would work and he did not have a problem with this. He stated that the problem is getting worse as it continues. Public Works Director Hoag had recommended a retaining wall initially. Mayor Harpstead stated that because they were dealing with water flow, Rice Creek Watershed may have an interest in the project. Councilmember Holden stated that there should be a survey on file. Public Works Director Hoag stated that he had looked in the files and there is not a lot of detail on this area because it is an easement. Councilmember Holden stated that URS may have a contour map and the City should check with them. She asked Parks and Recreation Manager Olson if there were other problems in the trail system that the City needed to address. Parks and Recreation Manager Michelle Olson stated that the majority of the trails are in good condition. There have been some sink holes problems on the Chatham trails. However, staff has been working to resolve those. She has been working with Community Development Director Lehnhoff in regards to the Lexington trail. This trail is in poor condition and can not be resurfaced. Councilmember Holden clarified that the side of the trails were being looked at during evaluations as well as the pavement surface. Parks and Recreation Manager Olson stated that the ratings may include the sloping to the side of the trail, in some cases. The condition of the trail may be poor due to the slope or erosion issues. Staff is unaware of any other situation such as this particular trail Councilmember Grant asked if other residents have come forward with issues that need to be fixed by the City. Parks and Recreation Manager Olson stated that there have been minor sink holes on bituminous paths and minor patch work that have been addressed by staff. Public Works Director Hoag stated that, unrelated to the trails, Staff is currently working with the property owner at 1315 Red Fox Road. There is about 75 feet of right-of-way that is unpaved. The property owner wants the end of the right-of-way paved. ARDEN HILLS CITY COUNCIL-July 13, 2009 29 Councilmember Holden stated that there was never any intent for additional parking in this location. Councilmember Grant stated that this issue would need to come to Council during a work session for further discussion. MOTION: Councilmember Grant moved and Mayor Harpstead seconded a motion to Authorize Staff to Enter into an Agreement with Bolton and Menk, Inc. for Survey and Engineering Services for the Erosion Correction on the Old City Hall Trail in an Amount Not to Exceed $4,900.00. The motion carried unanimously (5-0). Councilmember Grant clarified that the source of funding for this project is the Surface Water Management Fund. Finance Director Iverson stated that this was correct. Councilmember Grant stated that the City had this fund last year. He asked why the City could not do this project last year. Finance Director Iverson stated that the City could have. 8. UNFINISHED BUSINESS A. Motion to Approve Planning Case 09-009 for a Conditional Use Permit Amendment at 3900 Bethel Drive Based on the Findings of Fact and the Submitted Plans as Amended by the Five Conditions in the June 29, 2009, Memo to the City Council City Planner Beekman stated that this application was before the city Council at their June 29, 2009, meeting and was tabled for additional information. The applicant has since submitted a letter outlining the alternative sites and the results of the feasibility studies done for each. The applicants have requested a Conditional Use Permit (CUP) for AT&T to install a cellular tower and adjacent equipment shed on the Bethel University campus at 3900 Bethel Drive. The tower and adjacent equipment shed would be located on the southeast side of the parking lot immediately adjacent to the recently added East Lot parking area. Councilmember Grant asked what the diameter of the tower would be. ARDEN HILLS CITY COUNCIL-July 13, 2009 30 Mr. Ken Nielson, representing AT&T, stated that the tower would be approximately two to two and a half feet wide. Councilmember Grant asked for clarification on what packet of information contained the letter from AT&T referencing the alternative sites. City Planner Beekman stated that it was provided to Council this morning. Councilmember Grant stated that other options were also requested. Councilmember Holmes stated that this information was contained in the letter from AT&T. Councilmember Holden stated that the alternatives listed by AT&T were all external. She asked if there had been any internal solutions looked at by AT&T. Councilmember Grant stated that this was not an alternative that AT&T had addressed in their letter. Councilmember Holmes clarified that this was a cell phone tower. Mr. Nielson stated that this was correct. Councilmember Holmes stated that the proposal was for a different looking tower. Mr. Nielson clarified that the project being proposed was for a tower that was more - sleek and stealthy compared to the more traditional antennae. Councilmember Holmes asked why this was not placed on the water tower. She asked why this would not provide acceptable in-building coverage. Mr. Nielson provided a contour map to the Council to better explain the area and the type of coverage that they would need to provide in order to meet the needs of Bethel University. Councilmember Holden asked why the tower was proposed to be so tall. Mr. Nielson stated that the traditional antennae were 90 to 120 feet high. The signal from the tower needs to be able to get over the surrounding tree tops. Councilmember Grant stated that there are no trees in the front of the tower that is being proposed. ARDEN HILLS CITY COUNCIL-July 13, 2009 31 Mr. Nielson stated that there are trees surrounding the tower that help shield its appearance from the neighboring community. Councilmember Grant stated that the buildings are located relatively close to the tower so it should not need to be this tall. Mr. Nielson stated that the engineers had determined that 75 feet would be necessary. Councilmember Grant stated that recommendation 5 states there would be vegetative screening from adjacent properties. He stated that this would not be a reality if the tower was 75 feet tall. He stated that he would not be able to support this amendment. MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to Not Approve Planning Case 09-009 for a Conditional Use Permit Amendment at 3900 Bethel Drive Based on the Findings of Fact and the Submitted Plans as Amended by the Five Conditions in the July 13, 2009, Memo to the City Council. City Planner Beekman stated that the findings of fact would need to be amended to support the motion for denial. Councilmember Grant stated that the reason for the denial would be visual - impact. - City Planner Beekman stated that the motion would not include the findings of fact. City Planner Beekman clarified that the motion would be to deny Planning Case 09-009 for a Conditional Use Permit Amendment at 3900 Bethel Drive based on the visual impacts on the surrounding City and the inability to effectively screen the structure to accommodate for these impacts. Mr. Nielson stated that this concept was their best attempt at meeting the City's code. Councilmember Holmes stated that she would not support the motion on the table because she was in favor of the tower and providing this service to Bethel University, its students and its faculty. AR-DEN HILLS CITY COUNCIL-July 13, 2009 32 Mayor Harpstead stated that he agreed with Councilmember Holmes. He approves of the site location and the need for the students and faculty. Councilmember Grant stated that if the intent is to provide service to the students then it does not need to be 75 feet tall. Councilmember Holden stated concerns about the proposed location of the tower and equipment shed. She stated that she was under the impression that AT&T would be looking into an internal alternative. Councilmember Grant stated that Sprint does use internal equipment and AT&T had not considered this option. The motion was called to a vote. The motion carried (3-2 — Mayor Harpstead and Councilmember Holmes). MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion to extend the meeting an additional thirty minutes to 11:00 p.m. The motion carried unanimously (5-0). 9. COUNCIL COMMENTS ANDRE UESTS Mayor Harpstead asked Councilmember Holmes if she wanted to further discuss the traffic signal that was located at the corner of Glenview and Dellview. Councilmember Holmes asked if the stop sign should be left in place until after - the Council had a chance to discuss a policy and procedure. City Attorney Filla stated that the traffic signal could stay in place but it would not be enforceable at this time. Councilmember Holmes stated that it may be better to take the sign down at this time. Mayor Harpstead asked who had put the stop sign up. Public Works Director Hoag stated that he had Staff put the sign in place. Mayor Harpstead stated that he would be comfortable with taking the stop sign down at this time. He stated that the Council would be going over the policy and this would be brought up to a vote by the Council. ARDEN HILLS CITY COUNCIL-July 13, 2009 33 Councilmember Holden stated that the stop sign should be taken down at this time. Mayor Harpstead directed Staff to take the stop sign down at this time and bring a policy and process back to the Council. Councilmember Holden asked if the maintenance facility contract had been located. Public Works Director Hoag stated that he had contacted Ramsey County and they had a copy on file. He stated that he had also been able to locate a copy at City Hall. He is currently in the process of reviewing the agreement and will bring a report to the City Council. Councilmember Holden asked where the sewer lining was taking place at this time. Public Works Director Hoag stated that it was a general project with three defined areas. The areas that will be affected are a segment along County Road E, a segment by the Lift Station #3, on Lake Johanna Blvd, and a segment on Fernwood Court. Councilmember Holden asked that this information be put in the newsletter for residents. She asked when the manhole project would be going out for bid. Public Works Director Hoag stated that this would be one of the next projects that the department works on. Councilmember Holden stated that RRLD has not been reimbursing the City for some time. She asked when the last reimbursement had taken place. City Administrator Moorse stated that he was not sure at this time. Finance Director Iverson stated that the City had been reimbursed in October/November but the City did not send out another bill until March because she was directed not to send out another bill until outstanding charges that were being disputed had been resolved. Councilmember Holden asked where the City was with resolving this issue. City Administrator Moorse stated that he and Steve Bubul, (the City's attorney for TCAAP from Kennedy and Graven), had met with RRLD and they are working to get things resolved as quickly as possible. RRLD has disputes and challenges. It AR-DEN HILLS CITY COUNCIL-July 13, 2009 34 was suggested that they determine what expenses they have substantial concerns about and which ones they just have questions on so that these can be resolved. Councilmember Holden clarified that the City was paying Steve Bubul as well. ADJOURN MOTION: Councilmember McClung moved and Mayor Harpstead seconded a motion to adjourn. The motion carried unanimously (5-0). Mayor Harpstead adjourned the Regular City Council Meetin fit :47 p.m. S an Ha ste d Ronald J. 1400rse May r City Administrator