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06-15-10 PTRC
Chair: John Peck 1245 W. Highway 96 Committee Members: ��H�.IS Arden Hills, MN 55112 Cindy Garretson - 651.792.7800 Jody Hilgers Parks, Trails, and Www•ci.arden-hills.mn.us Nancy O'Malley Harold Petersen Recreation Committee Steve Scott June 15, 2010 Rich Straumann Council Liaison: 6:30 p.m. David Grant Arden Hills City Hall City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play. Agenda **All members should bring their P & R Facility Inventory Manual for reference Call to Order 1. APPROVAL OF THE AGENDA 2. MINUTES A. April 27,2010 Regular Meeting 3. UNFINISHED BUSINESS A. Elmer L. Andersen Memorial Trail Signage Update B. 694/Hwy. 51 Resolution Update C. Project Updates 1. Elmer L.Andersen Memorial Trail Connections/Safe Routes to School 2. Lexington Ave. Extension/Resurface 3. CP Rail Pedestrian Pathway 4. County Road E Bridge D. Hazelnut Park Property Lease/Purchase E. Other Unfinished Business 4. NEW BUSINESS A. Parks Maintenance Management Plan B. 2011 CIP Preliminary Discussion C. Other New Business 5. REPORTS A. City Council Report B. Public Works/Parks and Recreation Report 6. NEXT MEETING A. ALL COMMITTEE BARBECUE—JULY 20'h—6:00 p.m. Cummings Park A quorum of the City Council may be present at this meeting. Agen da Item 2A : Minutes for Approval: May 18, 2010 �. EN HILS CITY OF ARDEN HILLS PARKS, TRAILS AND RECREATION COMMITTEE MEETING TUESDAY, May 18, 2010 6:30 PM ARDEN HILLS CITY HALL CALL MEETING TO ORDER Chair Peck called the May 18, 2010, meeting of the Parks, Trails and Recreation Committee to order at 6:30 p.m. MEMBERS PRESENT: Committee Chair John Peck, Committee Members Cindy Garretson, Nancy O'Malley, Harold Petersen, Steve Scott, and Council Liaison David Grant, Rich Straumann, OTHERS PRESENT: Park and Recreation Manager Michelle Olson and Derrek Hames, EAMT Signage Designer. MEMBERS NOT PRESENT: Jody Hilgers. 1. APPROVAL OF AGENDA MOTION: Ms. Olson requested a change to the agenda to present the City Council Report and the Parks and Recreation Report before touring Valentine Park. Committee Member Straumann motioned to approve the agenda as amended. Committee Member Petersen seconded the motion. The motion carried unanimously. 2. APPROVAL OF MINUTES—April 27, 2010 Committee Member Petersen requested the spelling of his name be corrected to Petersen under Members Present. Committee Member Straumann asked that his arrival time be noted as 7:30 p.m. Chair Peck requested the word"for" be removed from the last paragraph of S.A. MOTION: Committee Member Petersen motioned to approve the April 27, 2010 minutes as amended, seconded by Committee Member O'Malley. The motion carried unanimously. 3. UNFINISHED BUSINESS A. Elmer L. Andersen Memorial Trail Signage Ms. Olson reported that Elmer L. Andersen's family did provide wording for the sign and distributed handouts showing samples of the sign. She asked that the members review the handout of the Elmer L. Andersen sign and provide feedback. The committee members stated they felt the family did a nice job with the wording. Mr. Hames stated that Elmer L. Andersen's family provided two versions which they needed to edit because of the limited space. He indicated the family has signed off on the wording and it is final. Chair Peck suggested that if Elmer L. Andersen, did in fact, sign the United Parks,Trails&Recreation Committee Meeting Minutes May 18,2010 Page 2 Nations Charter they add Signatory of the United Nations Charter in the world citizenship paragraph. Ms. Olson reported the family is honored that they were asked to be involved. Ms. Olson asked the committee members to review the next handout showing the quote Elmer L. Andersen's family selected for the pillar and also feedback for the first paragraph under the map. She indicated that Ramsey County, staff and Mr. Hames discussed having a joint statement about Parks and Recreation since the cost would be more if the City used a different statement for their sign. Therefore, they have been working on drafting a joint statement. Ms. Olson stated that Ramsey County has approved the sign for the Tony Schmidt Regional Park and indicated they could do something different for the Arden Hills location if that was the consensus. She informed the committee that the City is in the process of getting quotes. Chair Peck requested a grammatical correction be made to the sentence reading"the City of Arden Hills and Ramsey County have worked cooperatively." He suggested deleting the word have and having it read work cooperatively. Committee Member Garretson and Ms. Olson agreed they liked the change. Ms. Garretson asked if the dates could be removed to make the sign look cleaner. Ms. Olson indicated that dates are usually included with a resolution. The committee consensus was that people would like to see the date the resolution occurred. Ms. Olson reviewed the updated map with the group. The committee's consensus was that they thought the map looked great. MOTION: Committee Member Petersen made a motion to accept the design changes as presented with the exception of removing the word "have" and the letters "ed" from the word work and recommend approval to the City Council. Committee Member Garretson seconded. The motion carried unanimously. Ms. Olson indicated this had been scheduled to go to Council for approval at the next meeting but because only three members would be present at that meeting she would present at the June 14, 2010, meeting. Council Liaison Grant indicated Ms. Olson should send the Council a PDF of the signs. Ms. Olson stated that she would have Derrek put together a portfolio and asked if Council would have enough time to review if she included with the next packet. Council Liaison Grant stated Ms. Olson should provide this to Council as soon as possible. It was discussed that a notation should be added in the packet stating that Elmer's family was involved in the wording and that any editing would delay project. the .ect. Ms. Olson stated that Derrek Hames will provide models with the updated text at the next Council meeting. Parks,Trails&Recreation Committee Meeting Minutes May 18,2010 Page 3 B. 694/Hwy 51 —Bike Ped Discussion—Rich Straumann Committee Member Straumann reported that the crossing over 694 is not possible with the current configuration. He indicated this crossing has been discussed as a gap in the trail system and Ramsey County has it on their Active Living Ramsey County gap list. Mr. Straumann handed out a concept for a trail that would cross over the bridges and in front of Bethel University. He indicated there could be a problem with getting the permission to do this since Bethel is not in favor of having a trail that close to their campus. Mr. Straumann feels the trail is a possibility if everything works out with Bethel and would like to bring this forward for public comment at the next Council meeting. Discussion ensued about other alternate routes for the trail. Mr. Straumann indicated if Mn/DOT does not widen the two bridges the trail will not happen. Council Liaison Grant mentioned he has concerns as to whether the bridges would support a trail. He feels it would be best if the City, with Ramsey County, expressed the importance of this trail to Mn/DOT. Mr. Straumann indicated there is a meeting with Active Living Ramsey County, the Biking and Walking Task Force, Mn/DOT and Met Council Transportation at Falcon Heights City Hall on Thursday, May 20th from 6:00-8:00 pm. He asked that the PTRC members attend this meeting. Ms. Olson stated the reason Bethel is not in favor of the trail is because of security issues. Discussion ensued on whether the trail would result in a security issue. Council Liaison Grant indicated he would like the Ramsey County Board of Commissioners to state they are in favor of this trail and vote on it as a motion and then send to Mn/DOT. Mr. Straumann provided a 9-page map that Active Living Ramsey County put together showing trails and gaps in the trails. He indicated the map showing the gaps was voted on by Active Living Ramsey County. Council Liaison Grant felt they should motion that the committee take this to Council to pass a resolution of support and then send to Mn/DOT and to try to get RamseyCounty y to do that as well. MOTION: Ms. Garretson motioned to recommend that MnDot incorporate a pedestrian friendly infrastructure in the 694/51 redesign and encourage the City Council to forward a resolution of support to Ramsey County and MnDot. Ms. O'Malley seconded the motion. The motion carried unanimously. Parks,Trails&Recreation Committee Meeting Minutes May 18,2010 Page 4 C. Other Unfinished Business None. 4. REPORTS A. _ City Council Report Council Liaison Grant informed the committee that Public Works Director Greg Hoag had resigned from the City. Mr. Grant informed that Council has approved the list of park standards and the maintenance plan that Ms. Olson drafted. This came about after it was recognized that none of the parks had not been fertilized for over 3 years. Ms. Olson stated she will bring the draft of the maintenance plan for the parks to the June meeting. Mr. Grant reported that they were able to appeal the decision for the $500 State Farm Good Neighbor Grant which Don Messerly had submitted an application for. Ms. Olson indicated she has submitted everything needed but has not heard back from State Farm on their decision. B. Public Works/Parks and Recreation Report Ms. Olson provided an update on the CP Rail Project. She informed they have an agreement in draft format and are hoping to bring it to the Monday Council meeting for approval. Ms. Olson reported that Attorney Filla has drafted a waiver of assessment appeal for the Lexington Ave. trail extension project and is in the process of reviewing the comments received from Shannon Square. She indicated that Shannon Square asked to be assessed for their portion of the project instead of paying up front. The next step is to have Council approve the special assessment waiver. 5. NEW BUSINESS A. On Site Meeting at Valentine Park The PTRC toured Valentine Park and talked about the different improvements that may Y be needed. MOTION: Ms. Garretson motioned to recommend that the City Council seek a second opinion from a qualified hydrological engineer for the Valentine Park drainage and potential redesign. B. Walking tour of Elmer L. Andersen/Safe Route Trail Construction Pro ress The PTRC walked the Venus section of the Elmer L. Andersen Memorial Trail Connections construction project. Parks,Trails&Recreation Committee Meeting Minutes May 18,2010 Page 5 C. Recruitment of New Members Not discussed D. Other Unfinished Business None 6, NEXT MEETING A. June 15,2010, 6:30 p.m.—CITY HALL 7. ADJOURNMENT Meeting adjourned at 8:40 p.m. Agenda Item 3D. Hazelnut Park Aerial NEW, M V a 5 -E 41 Ng R 'at MR 4) igjm a Cl .,4p W, CD (D 00 �0 q Co C4 6 64% 61% ,",-;, - -, gt W_Ianq_�M� .0 W WM I'M "No :g, N 11MOTr 37 V ME X"-W-41 W� 04 4) IMP' P 7N g�, WIN RN U) AIM 4) I- ZRm-, WI-4 N I�kl m 00 M 649. 3 0 r 1,41� CL Wn 06 -WIM Na, O"M LM CL 3 S.�,'il',Z�vl'---, MR M- 01 Mal e WX N 7 "A tg- CL 0. CL t-M -"M R 0-1 Mc� M R. P� M I Mmt a i—rI "-r-APSk g A ONW-M p NO OR' -A- I AN Wt _0 "TI-1, vm-�,Wi gg sm�-,, �gg Yt I-M -RS go �Al Memiffll W f 0 '7 -PMAN RzR�INM ag I - M M,� MR z W'. -10 A 5 R V��RON,- a Q g�_ WSW SIN MW RE RNA I Z�l H MIN-1�1- Ml - M- Mm� M- III ''M A "Ho 2w loom"o",k, '12m,a- � -�g u ;,-5 Mz;, tf OF A,aen da Item 4A : Parks Maintenance Management Program & Council Memo from May Work Session ��. ....... . E HILL S MEMORANDUM DATE: May 17, 2010 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Michelle Olson, Parks and Recreation Manager SUBJECT: Parks Maintenance Management Plan BackLmound At the March 29, 2010 City Council Regular Meeting, the Council approved installation of an irrigation system at Cummings Park. The City Council voiced concerns at this meeting that our fertilizing program had been discontinued in recent years and they would like to see a park maintenance plan presented at an upcoming work session. Since that time, staff has been working on creating a standard for all parks in the City. Staff researched various park maintenance standards and created a Parks Maintenance Management Plan that includes a four level system designed for identifying and/or prescribing specific levels of cultural treatments to turf and grounds to achieve designed goals bases upon the use of each park, public visibility and aesthetic considerations. The draft Parks Maintenance Management Plan is included for Council review. The four levels are listed below. Level I: This is the highest level of maintenance performed at our large community parks and/or athletic complexes. The turf areas in these parks are subjected to frequent and intense levels of use throughout a majority of the growing season. This level is commonly associated with athletic field sites programmed for organized sports. Maintenance at this level maintains the or ark facility at a p Y standard sufficient to ensure a well-kept appearance. Maintenance issues and concerns are given a high priority. Parks categorized in this level: Cummings, Charles Perry, Hazelnut. Level II: This level of maintenance is performed at smaller neighborhood parks. Maintenance at this level insures that the parks remain clean and safe, while forgoing more specialized and customized care. Turf areas are generally b.ected g Y su J to moderate levels of use and often associated with high public visibility. Y Maintenance issues and concerns are evaluated on a case by case basis, with safety items receiving highest priority. Parks categorized in this level: Arden Manor, Arden Oaks, Floral, Freeway, Ingerson, Royal Hills, Sampson, Valentine. Level III: This level of maintenance is performed at mini parks or ark green p spaces that have typically low activity (few park amenities). Maintenance at this I Wetro-inet.us l ardenhills IPR&PWIParks(Memos I Council Memos 1051710 Park Maintenance Management Plan.doc 2 level is at a moderately low level usually associated with low visitation or remote parks. Parks categorized in this level: Johanna Marsh and Lindey's Level IV: Low level of maintenance usually associated with low level of development and undeveloped areas. This generally includes areas where ground cover shall be left in a non-maintained (natural) condition. Examples include wooded areas, open spaces, wetlands, and community preserves. Parks categorized in this level: Crepeau Nature Preserve Each level lays out a recommended maintenance plan that is designed to act as a guide to help with the upkeep and maintenance of each level park. Each of our parks focuses on different activities and has different levels of use. This plan is designed to help staff maintain each park at the level that is most appropriate for its general day to day use. Our playground equipment and hard surface replacement schedules have been included in the plan and are important to the overall upkeep and safety of our parks. The park ar equipment p (mowers/vehicles/tractors/etc...) is listed within the Capital Improvement Program. Staff is currently working on adding trail maintenance to this plan. Although this process g is in progress, staff has not completed this portion of the plan. Good ointe Technologies p g assessed our trails and gave each a rating. These ratings will help to establish a replacement schedule. Specific maintenance tasks for each trail need to be created similar to the proposed park maintenance standards. Staff will continue to work on this and bring back to Council for review at a later date. Budget All City parks used to receive fertilizer and weed treatments two-three times a year. However, after 2006, the Public Works Department cut these applications out of the yearly y schedule. The turf in all of the City parks is in poor shape. The proposed maintenance plan recommends fertilizer and weed control 2-4 times a year, depending on the level. Once a regular schedule is established, there will be some parks that will only need fertilizer as needed. Below is the program that staff has established for this spring/summer/fall in our parks and the estimated supply and labor cost: ::::: :: ::::::::: ::::::::::::::: :::::: :::::::::::::::::::::: : ::::::::: :::::':::::::::: ::::::::::::::;:::::::::::::::::::::::: :.:::: : :...... ...:.::. . .... ......... ............... :::::::::::::::::::::':: : :: . .. :::::::: ::.:::.:.:.:.:: ::;.:...::::.::::: ::::.::::::::::::::::::::. ::::::::.::::':::;:;:::::::: ::::::::::: :::. ::::: : :::. .. .. XXX T :-, is" iii::: ^}:.i.:•i: .. .: n.:. i:i':.:..::ii::.:...:. ryii:is i::.•?::'v'..:vv.?'.:ii'.:'.ii:: :iiiiiiiiii:.i:;.;.::v:::<:'::i::::':.:::::.i.i::::::::..::iii:<_i::::':;:::::( i::...:::: :: :. :: : .. ::::::::iii:: ........ ..v. EL....�.. 3 ^::::::::::::::::: ::::: :::.:::::::::::.::::::: 4 A l�catlo nS ...d fin. ............................... din ........ ... . ..� ::.::..::...............:::::,,.::::.:::::::::.::::::::::::::::::::::::::.::::::::::::::::::::::..:.:::..:::::::.:::::::::.:::::::::::::. ..:.......................................... .............................. Bags of #of Total Total Labor Cost 2010 Annual Fertilizer Product Applications Product Cost Cost Charles 22 at 3 $990 1.5 hrs x 3 x $1,125.00 Perry $15.00 $30.00=$135 Cummings 18 at 4 $1,080 1.5 hrs x 4 x $1.1260.00 $15.00 $30.00=$180 Hazelnut 12 at 3 $540 1 hr x 3 x $ 630.00 $15.00 $30.00 =$90 ::: ::: ................................... ........:...................::::::::. ::::::::::.:: ::: ::::::::::::::::.::.::.::.::.::. ::.::.: ::::::.::. TC?'TAL CT '. . :.:. T L �L:..I�. . 3 15.00 IlMetro-inet.uslardenhillslPR&PWIParks Memos lCouncil Memos 1051710 Park Maintenance Management Plan.do 3 ►X. ........................................ .. •:.::s................... .. s..:d do on..: €udt ::: : : : : : ... .f..� . .............. ::.:.:..........:.. ...... . ...................... ::::.::::::.:::::.:.:.:.::.:.:.:.:.:.:.::.:::.::.::.:.:.::.:.::.:.:,:::.::.::::.::.:.:.::.::.:.:.:::.:::.:.::.:.:.::.:.:::::.:.:.:.:.:.::::::.::.:.:::.:.:::.:.:.:::.:::.::::. ::.::::.::::::.::::::.::::.:::.::::.:.::::::::.:.::.:.:.:::.:::::.:.:.::.:::,:.:::: ::.:.:.:..:.:.:.:::.::.::.:.::: Bags of #of Total Total Labor Cost 2010 Annual Fertilizer Product Applications Product Cost Cost Arden Manor Arden Oaks 5 at 2 $150 .5 hrs x 2 x $180.00 $15.00 $30.00= $30 Floral 8 at 2 $240 .75 hr x 2 x $285.00 $15.00 $30.00=$45 Freeway 2 at 2 $60 .25 hr x 2 x $ 75.00 (lower area) $15.00 $30.00= $15 Ingerson 8 at 2 $240 .75 hr x 2 x $285.00 $15.00 $30.00 =$45 Royal Hills 5 at 2 $150 .5 hrs x 2 x $180.00 $15.00 $30.00= $30 Sampson 2 at 2 $60 .25 hr x 2 x $ 75.00 $15.00 $30.00=$15 Valentine 5 at 2 $150 .5 hrs x 2 x $180.00 $....................... ........................................ 15.00 $30.00 = $30..< '`< ::::::::::::: :::::::::::::::::::::::::::::::::::::::::::::::::: : ::::::::::::::::::::: AL..C�:;.-T...F ..LPL 1 260.:::::::: :::::: ::: : ::::: .....::::::: ::::: II 00 ...... ........ $ : :::.::::::::::::: ::.:::.::.::.:::::::.:::::::.:.::.::::.::.::.::::.::.::.::::::.::.::.::.::.::.::::::.::.::.::.::.::.::.::::::.:.::::.::.::.:::.::.:.:::.::::::::. X. :::: :. :::. . : :::::: : : ::::::::::::::: :Ah.:. :. :: : :.:. ::LTV :::: : ::::::::::::::::::. ::.: I*...... ..2r .. ............. endn tur Bags of #of Total Total Labor Cost 2010 Annual Fertilizer Product Applications Product Cost Cost Johanna Marsh Lindey's 6 at 2 $180 .5 hrs x 2 x $210.00 $15.00 $30.00=$30 .............. ST..F .L�. : :.:::.:::::.::.::.::. ........................ II 21 0.00 ...... :::: ..::::: . : .: LTV : : ' : : :::: LL I` ....... . o e I f rtler ............. Bags of #of Total Total Labor Cost 2010 Annual Fertilizer Product Applications Product Cost Cost Crepeau L.CO�T..F. R:. :::::::::::::: ::::::.: :: ..::.. ................ L� :::............... ... 0 .::.:............................:.... $ ...............:::.::::::::::::. ........:.... Ii►` rCAL.::: !.F..L AB.:. ...... ....... , ► +1I . IPPL .::. ..2 4 4 10 . 85.00 Staff is utilizing our Manager's Plus Software for all maintenance, including playgrounds, hard court maintenance, building repairs and turf management. This will help us track our maintenance costs per park each year. I Wetro-inet.usWrdenhillslPR&PWIParks Memos lCouncil Memos W51710 Park Maintenance Management Plan.doc 4 The City is currently working with the St. Paul -Ramsey County Department of Health to establish recycling in our parks. They were able to offer free recycling bins for all of our parks and have placed an order for us. Staff is working on an efficient way to have our recycling picked up from the parks. Eureka does not offer a service for this. The City is considering using a second dumpster at Perry Park for the recycling. There are multiple options for types of pick ups and staff is currently analyzing which option will be the most time and cost efficient. Recommendation Staff has provided this information for discussion purposes. Attachments A—Draft Parks Maintenance Management Plan B—Parks & Trails Map I(Metro-inet.us l ardenhills IPR&PW1 Parks(Memos I Council Memos 1051710 Park Maintenance Management Plan.doc HILLS PARKS MAINTENANCE MANAGEMENT PLAN DRAFT: May, 2010 TABLE OF CONTENTS Goals................................................................................................3 Turf Facility Management Program...................................4-8 Arden Hills Park Level Listing.......................................................9 Operations and Maintenance Calendars........................................10 Facility Inspection Form................................................................11 Playground Equipment and Mulch Replacement Schedule...........12 Hard Court/Tennis Court Replacement Schedule..........................13 CityGarden Map............................................................................17 TrailMaintenance..........................................................................17 GOALS 1. Establish parks maintenance standards. 2. Develop a comprehensive maintenance classification system. 3. Achieve greater consistency in maintenance programs. 4. Develop a more systematic approach to planning and scheduling. 5. Develop standardized methodologies and quality indicators. 6. Improve efficiency of maintenance operations. 7. Enhance productivity of employees. 8. Upgrade functionality, safety, and appearance of facilities. 9. Extend operation "life time" of facilities, and develop a comprehensive replacement program. 10. Develop a comprehensive capital replacement program. -1- EN HILLS rden Hi*11sParksTraI*IsFaci i ies Softball/ B'ball Baseball Court Play Picnic Warming Permanent Hockey Skating Acres Field Soccer Tennis Area Equip. Shelter House Restrooms Rink Rink Trail(s) Arden Manor Park 601 Prior Avenue 2.5 Arden Oaks Park 1413 Arden Oaks Drive 1.5 Charles Perry Park 3700 New Brighton Road 20 Crepeau Nature Preserve 1224 Harriet Avenue 12.5 Cummings Park 1220 Wyncrest Court 17.5 Floral Park 1423 West Floral Drive 20 Freeway Park 1370 West County Road E 1 Hazelnut Park 3301 New Brighton Road 12 Ingerson Park 3255 North Lexington Avenue 5 0 M Johanna Marsh Park 3168 Ridgewood Road 8.5 Lindey's North Snelling&County Road E 1.5 oyal Hills Park Snelling Avenue/McClung Drive 4.5 Sampson Park 1900 Lake Lane 1 Valentine Park 1650 West County Road F 3 -2- Parks Management Program A four level system designed for identifying and/or prescribing specific levels of cultural treatments to turf and grounds to achieve desired goals based upon the intensity of use,public visibility, and aesthetic considerations. The following are a description of this system. LEVEL I This highest level of maintenance is performed at our large community parks and/or athletic complexes. Turf areas subjected to frequent and intense levels of use throughout a majority of the growing season. Commonly associated with athletic field sites programmed for organized sports. Maintenance at this level maintains the park or facility at a standard sufficient to ensure a well-kept appearance. Maintenance issues & concerns are given a high priority. Parks categorized in this level: CUMMINGS, CHARLES PERRY,HAZELNUT 1. TURF CARE. Premium quality turf management under a program of intense cultural treatments. Mowing to take place every three to five days. Aeration as required,not less than two times per year. Trimming to take place weekly at a minimum. Top dressing, seeding, and sodding as needed. 2. FERTILIZER. Turf is fertilized three times per year. Broadleaf and other weed control as needed,usually two times per year 3. IRRIGATION. Systems to be used and in good repair as to conserve water and irrigate only when needed to maintain high quality turf, usually done every two to three days. Systems are monitored daily during peak season. Maintenance activities include head repairs & adjustments,nozzle replacement, flow adjustments and vandalism repairs. 4. GARBAGE AND LITTER. Garbage and litter is picked up daily, subject to variability based on weather and scheduled uses. Extremely high visitation may increase frequency. 5. PRUNING. Frequency dictated primarily by species and variety of trees and shrubs. 6. LIGHTING. Damaged systems should be repaired as quickly as they are discovered. Bulb replacement should be done during the first working day after the outage is reported. 7. SURFACES. Sweeping, cleaning, and washing of surfaces needs to be done so that at no time does an accumulation of sand, dirt, glass, or leaves distract from the looks or safety of the area. Repainting or re-staining of structures should occur when weather or wear deteriorate the appearance of the covering. Graffiti should be washed off or painted over by the next working day. -3- 8. REPAIRS. Repairs to all elements of the design should be done immediately upon discovery provided replacement parts and personnel are available to accomplish the job. When disruption to the public might be major and the repair not critical, repairs may be postponed to a time period which is least disruptive. 9. INSPECTIONS. Inspections of this area should be done daily by a staff member, and proper forms should be filled out. 10. FLORAL PLANTINGS. Flowers and shrubs weeded a minimum of twice a month or more as needed. The desired outcome is weed-free. Fertilize as needed. 11. REST ROOMS. Permanent rest rooms, when open to the public should be cleaned daily. Portable rest rooms should have regular servicing by an outside contractor. However, if any servicing is noted, it should become a priority of staff. 12. PARK AMENITIES. Includes items such as fountains, flag poles,parking and crowd control devices,benches, tables, flags and banners. Maintenance requirements can vary drastically,but for this level, it should be of the highest possible order. 13. PLAY STRUCTURES. Playground areas are monitored daily and inspected monthly. High priority to fix or remove hazards due to high use by small children. LEVEL II This level of maintenance is performed at smaller neighborhood parks. Maintenance at this level insures that the park remain clean& safe, while forgoing more specialized and customized care. Turf areas generally subjected to moderate levels of use and often associated with high public visibility. Maintenance issues &concerns are evaluated on a case by case basis, with safety items receiving highest priority. Parks categorized in this level: ARDEN MANOR,ARDEN OAKS, FLORAL, FREEWAY, INGERSON, ROYAL HILLS, SAMPSON,VALENTINE l. TURF CARE. High quality turf managed under a program of moderate to intense cultural treatments. Mowing and trimming to take place every five to seven working days. Aeration as required,but not less than once per year. Top dressing, seeding, and sodding as needed. 2. FERTILIZER. Broadleaf and other weed control as needed, usually two times per year. Fertilizer as needed, usually one to two times per year. 3. IRRIGATION. Systems to be used and in good repair as to conserve water, and irrigate only when needed to maintain high quality turf, usually done every two to three days. -4- 4. GARBAGE & LITTER. Garbage and litter is picked u three times a week subject to p � � variability based on weather and scheduled uses. Containers to be washed every two weeks. 5. PRUNING. Usually done at least once per season unless species planted dictates more p frequent attention. Sculptured hedges or high growths species may dictate more frequent p Y q attention. 6. LIGHTING. Replacement or repair of fixtures when observed or reported as not working. 7. SURFACES. Should be cleaned,repaired,repainted, or pp replaced when appearance has p noticeably deteriorated. Graffiti should be washed off or painted over by the next working day, if possible. 8. REPAIRS. Should be done whenever safety, function, or bad appearance is in question. 9. INSPECTIONS. Inspections should be done weeklyb staff with proper forms filled Y p p out. 10. FLORAL PLANTINGS. Flowers and shrubs weeded a minimum of once a month or more as needed. The desired outcome is weed-free. Fertilize as needed. 11. RESTROOMS. If portable restrooms are provided, regular servicing to be done usually by an outside contractor. However, if any servicing is noted, it should become a priority Y of staff. 12. PARK AMENITIES. Should be maintained for safety, function and high quality Y � g q Y appearance as per established design. 13. PLAY STRUCTURES. Playground areas are monitored daily and inspected monthly. High priority to fix or remove hazards due to high use by small children. LEVEL III This level of maintenance is performed at mini arks or ark open aces that have typically low . , , p p p p Yp Y activity(few park amenities). JOHANNA MARSH,LINDEY'S 1. TURF CARE. Mowing and trimmingto take lace ever seven to ten working days. p Y g Y Normally not aerated unless turf quality indicates a need. Topdressin , seeding, and g g� sodding done only when major bare spots appear. 2. FERTILIZER. Fertilize only as needed. Weed control normally occurs when weed. y s infest turf to a high degree. -5- 3. GARBAGE & LITTER. Minimum service of two times per week. High use may dictate higher levels. 3. PRUNING. When required for health or reasonable appearance. Most tree and shrub species would not require more than once every two to three years. 4. LIGHTING. Replacement or repair of fixtures when report filed or when noticed by employees. 5. SURFACES. Cleaned on complaint basis. Repaired or replaced as budget allows. 6. REPAIRS. Should be done whenever safety or function is in question. 7. INSPECTIONS. Twice per month. 8. FLORAL PLANTINGS. Only perennials or flowering trees or shrubs. Flowers and shrubs weeded a minimum of once a month or more as needed. The desired outcome is weed- free. Fertilize as needed. 9. RESTROOMS. None present. 10. PARK AMENITIES. Minimum allowable maintenance for features present with function and safety in mind. LEVEL IV Moderately low level usually associated with low level of development, low visitation, undeveloped areas or remote parks. Areas where ground cover shall be left in a non-maintained (natural)condition. Examples include wooded areas, open spaces,wetlands, and community preserves CREPEAU NATURE PRESERVE 1. TURF CARE. Low frequency mowing schedule, weed control limited to legal requirements of noxious weeds. Controlled burn should be administered every 5 years for prairie areas. 2. FERTILIZER. Not fertilized. 3. GARBAGE & LITTER. On demand or as needed. 4. PRUNING. No regular trimming. Safety or damage from weather may dictate work schedule. 5. REPAIRS. Should be done when safety or function is in question. -6- 6. INSPECTIONS. Once per month 7. FLORAL PLANTINGS. None. 8. PARK AMENITIES. Minimum maintenance to allow safe use. Arden Hills Park Level Lis.......... ting ........ .. .. �E may/'a ,�a�"�✓ � �a '� ............... ,�a... ....... . . ....... �// ..... ��� r .....�`r „�;,,,,,� ,v ,,is .... ........ �:c:, ,.,,,�. \\ r .... ......... Charles Perry Arden Manor Johanna Marsh Crepeau Cummings Arden Oaks Lindey's Hazelnut Floral Freeway Ingerson Royal Hills Sampson Valentine Parks Maintenance Operation Calendars The following pages are designed to show maintenance tasks,time of year they are usually performed, and at what frequency they are performed during the year. -7- Level I Maintenance Calendar Task Fre uenc Jan Feb Mar Apr Mav June July AugSet Oct Nov Dec Litter Pickup Daily d d d d d d d d d d d d 3- 3- Mowing/Trimming 3-5 Days - 3-5d 3-5d 3-5d 3-5d 5d 3-5d 5d Fertilization 3-4x/ r. x x x Aerification 2-3?q r. x x Weed Control Turf As Needed x an an an an an an Topdressing/Seeding As Needed an an an an an an an Irrigation Start-up x Irrigation(test)(Cummings, Per ) Weekly w w w w w Irrigation Shut-down (Cummings/Perry) x Domestic Water Start-Up (Perry) x Domestic Water Shut Down (Perry) x Prepare Flower Beds x x Maintain Flower Beds (Weed) BiWeekly bw bw bw bw bw bw bw Prune Trees/Shrubs As Needed an an an an an an an an an an an an Snow Removal Priority Facility Inspection(see Checklist) Daily d d d d d d d d d d d d Groom Ball fields Per Sched. PS PS PS PS PS Crown Ball fields x x Paint Foul Lines BiWeekl bw bw bw bw bw bw Inspect Ball Field Daily d d d d d d Clean Restrooms(when open) Daily d d d d d d d d d d d d Clean Building(Cummings/ Perry) Weekly w w w 1W w w w w w w w w Playground Inspections Monthly m m m m m m m m m m m m Soccer Field Set Up-Shut Down(Cummings/Hazelnut) x x Paint Soccer Fields (Cummings/Hazelnut) BiWeekly bw bw bw bw bw bw Put Up/Take Down Tennis Nets (Cummings/Hazelnut) x x Tennis/Basketball Court Maintenance (Cummings/Hazelnut) As Needed an an an an an an an an an Bleacher,Bench,Table Maintenance As Needed an an an an an an an an an an an an Trail Maintenance As Needed an an an an an an an an an an an an LEVEL II — Maintenance Calendar Task Frequency Jan Feb Mar Apr May June July AugSet Oct Nov Dec 3 x week and Litter Pickup as needed an an 3x 3x 3x 3x 3x 3x 3x 3x 3x an 5-7 5-7 Mowing/Trimming 5-7 Days 5-7d 5-7 d d 5-7 d 5-7 d 5-7 d d Fertilizer 1-2 per year x x Weed Control As Needed an an an an an an an 1 per year or as Aerification needed x Bench,Picnic Table Maintenance As Needed an an an an an an an an an an an an Prepare Flower Beds x x Maintain Flower Beds Monthly or as Weed needed m m m m m m m Groom Ball Field(if applicable) As Scheduled sch. sch. sch. sch. sch. Soccer Field Set Up-Shut Down(Floral) As Scheduled sch. sch. sch. Paint Soccer Fields (Floral) 1-2 x month 1-2x 1-2x 1-2x Prune Trees/Shrubs As Needed an an an an an an an an an an an Facility Inspection(see Checklist) Weekly w w w w w w w w w w w w Monthly Playground Inspections Weekly m m m m m m m m m m m m Put Up/Take Down Tennis Nets (Floral/Royal Hills) x x Tennis/Basketball Court Maintenance (Cummings/Hazelnut) As Needed an an an an an an an an an Trail Maintenance As Needed an an an an an an an an an an an an -9- LEVEL III — n Main enCalendar t ace Task Frequency Jan Feb Mar --Apr May June July Set Oct Nov Dec 2 x week and as Litter Pickup needed an an an 2x 2x 2x 2x 2x 2x 2x an an 7- 7-10 7-10 7-10 7- 7-10 7-10 Mowing/Trimming 7-10 Days 10d d d d 10 d d d Fertilizer As Needed an an an Weed Control As Needed an an an an an an an Aerification On1v if needed Bench,Picnic Table Maintenance As Needed an an an an an an an an an an an an Prepare Flower Beds x x Maintain Flower Beds Monthly or as Weed needed m m m m m m m Prune Trees/Shrubs As Needed an an an an an an an an Facility Inspection(see 2x/ 2x/ 2x/ 2x/ 2x/ 2x/ 2x/ 2x/ 2x/ 2x/ 2x/ 2x/ Checklist) 2x month m m m m m m m m m m m m Put Up/Take Down Tennis Nets (Johanna Marsh) x x Tennis/Basketball Court Maintenance(Johanna Marsh) I As Needed an an an an an an an an an Trail Maintenance As Needed an an an an an an an an an an an an LEVEL IV — Maintenance Calendar Task Frequency Jan Feb Mar -Apr _ May June Jul AugSet Oct Nov Dec 1 x/wk or As Litter/Garbage Needed an an an an an Mowing/Trimming As Needed an an an an an Bench Maintenance As Needed an I an I an I an an an an an an -10- SAMPLE FACILITY INSPECTION CHECKLIST Facility Inspection Checklist PARK NAME Y N Buildings free of vandalism? Buildings in proper repair? Is the site clean and well maintained? Are benches properly maintained? Are water fountains free of known defects? Are public restrooms properly maintained? (permanent& portable) Are trash cans empty? (empty when 1/2 full) Are informational signs concerning the use of grounds and equipment in proper condition? Are all trees free from cracked limbs or point snags? Are all grounds in proper condition? Are there any visible problems with electric or lighting systems? Is playground in proper repair? Are there any visible problems with automatic irrigation system? Are pathways accessible and in proper repair? Is the parking lot in proper repair? Is the barbecue/picnic area in proper physical condition? Are all picnic tables in good physical condition? Other?(specify) SPORTS FIELDS: Y N Turf, field or court in proper playing condition? Are backstops and other fencing free of defects? Are soccer goals and nets in good physical condition? Are volleyball nets in proper condition? Are basketball nets in proper condition? Are tennis court nets in proper condition? Are bleachers and benches in proper condition? Note any problems found (including location): -11- SAMPLE PLAYGROUND INSPECTION CHECKLIST PARK NAME Y N Notes Visible cracks, bending warping, rusting, breakage or excessive wear of any component or part Deformation of open hooks, rings, links, etc. Worn swing hangers, "S hooks"or chains on swings Missing,worn,cracked or jagged swing seats Broken supports/anchors Concrete footings exposed,cracked, loose in ground Sharp edges or points Exposed ends of pipe that should be covered by plugs or caps Protruding bolt ends that do not have smooth finished caps/covers Loose,worn,or rusted bolts, nuts,and other fasteners Splintered wood Lack of lubrication on moving parts Worn or squeaky bearings Broken or missing rails, steps, rungs, seats Surfacing material worn or scattered Swing chain wrapped around horizontal -swing beams Chipped or peeling paint Broken glass,trash or foreign objects within or on play equipment Pinch or crush points(exposed mechanisms, junctures or moving components) Tripping hazards such as roots, rocks, or other environmental obstacles Poor drainage areas Loose, twisting climbing rungs Other(specify) -12- Playground Equipment and Mulch Replacement Schedule ARDEN HILLS PARKS &RECREATION PLAY STRUCTURE REPLACEMENT DATES Arden Manor Miracle Recreation 1999 2019 Arden Oaks Miracle Recreation 1999 2019 Cummings Miracle Recreation 1998 2018 Freeway Miracle Recreation 1998 2018 Floral Miracle Recreation 2001 2021 Hazelnut Landscape Structures 1997 2017 Ingerson Miracle Recreation 2000 2020 Charles Perry Landscape Structures 1996 2016 Royal Hills Miracle Recreation 2002 2022 Sampson Miracle Recreation 2001 2021 Valentine Miracle Recreation 1990 2010 Replacement cycle is based on the following criteria: 1) 20 year pattern 2) Wear&tear; vandalism 3) Changes in code(i.e. safety,ADA) Plavground Mulching Schedule N. S-ch ............ Arden Manor July, 2008 2011 Arden Oaks June,2009 2012 Charles Perry July, 2008 2010 Cummings June, 2009 2011 Floral June, 2009 2012 Freeway May, 2010 2013 Hazelnut ? 2010 In erson June, 2009 2012 Royal Hills May, 2010 2013 Sampson June, 2009 2012 Valentine July, 2008 2011 with playground replacement -13- Hard CourtResurfacing Schedule ......':: ?::!:::.:::::::: i::::;:: ::::::::...... :.. :.: :::::::::::;::`..`::::::::::i;::::ir::::::::F:. ::5'::.::.:::::i:::i:::: ::: ;:: ::: ::.>::::.:;:.:::i:::i:::::::';:::i;>::::>::i::i::::r:::.::::::::::::::5::::::::::i::>:::::::::2:;:::i:::.i:.:::;>;i:::T::::>::::::i::);.;'_i:::;::Si;i .:::: ... ii; v :...:..:.:..:.:::'.i ':!ij};::::::::!;:':::"" .:........:::::::::::j;.;....�.... ......:.::."..::v:v 4:iiii::: ::i;:::;::i•::.i'.:>::.::_...::j::':%?j:::G: ::'.i;r,:..'vw::^;.:4�^;•..Y.ii::i .............................................. . ... ... .s.......... t't.+ ... ............ ........s 1. ....... :::::.::::::: .:::::::::...:...................................................................... ................... ............:.:::::::. ::::.:::.:.:.::.........:........................................................................................................::.::.:::..:.:::. ::.:: :::::.::.::.::.:.:::.::.::.:::::::.:::::::.............................................::.:.::...:.::.::.::.:.::.::.:::.::::.::::..::.::.::::.::.::.:::.::.::....::.::.:::.::::.:.::::::::::::::::::::::::::::::.::.:::.::::.::.::.::::.::.::::..:.::.:::::.::.::.::.::.:::.::.:....:.::::.:.::::.:.::::.::::::.::.::::.::::.::.::.::.::.:::.::::.:::.:::.:;..::.:.:....::.::::::.::.::.::.:.::.::.::.::::.::.....::.::.::.:....::.::.:;:.:::::::.:.:.::.::.:::.::.: .::. .......... X........... ..... < :::ark' >'> >> ::> >> >::.....::: :»>>>:>> > >>>>::>:»>;>>::.>:.:::.::':::>> >>>>>>>><>: >>>> :: :: :: .... ::..: .......'>> ..... :::::;::::::::::::::::::::... r ...... .. `ak................................ r:.:::.::::............................................................................................................. ............................... ' rk................... .................................................................................................................::.:..:::.......................................................................................................................... . ..irk..........................�.'`��-k... .. .... Tennis/BB Tennis/BB Tennis/BB Tennis/BB BB BB BB BB BB BB 2006 X X 2007 X reconstruct 2008 X 2009 X X 2010 X 2011 X* X* 2012 X X 2013 X 2014 X 2015 X *Current BB Court is not a true paved court. *This would be a reconstruct project p Tennis/BB=Tennis and Basketball Combination BB =Basketball Court only -14- Agenda Item 4B. CIP Projects from 2010-2014 Capitalhnprovement Plan 2010 thr,c 2014 Cityof Arden dills, M nnesota Project# 09_Park--001 :. Project Name Elmer L. Andersen Memorial Trail Signage � E Type improvement Priority n/a Useful Life Contact Park&Recreation Mgr _A Category Park Capital Improvements Department Parks Department Description Total Project Cost S15,000 The Elmer L.Andersen Memorial Trail was designated in 2006.The PTRC has recommended designing signage to identify this trail as the Memorial trail. It is currently going through design with Derrek Hames and the PTRC. If approved, the construction would be scheduled to take place in 2010. Justification The Elmer L.Andersen Memorial Trail that was designated by the City in 2006 has no identification. The PTRC and Derrek Hames will be working on design and bring forward a recommendation for possible implementation in 2010. Prior Expenditures 2010 2011 2012 2013 2014 Total 1,000 Con structionlMaintenance 14,000 14,000 Total Total 14,000 14,000 YZ Prior Funding Sources 2010 2011 2012 2013 2014 Total 1,0001 Special Revenue Park Fund 14,000 14,000 Total Total 14,000 147000 'Operational Impact/Other o P�'odced Using the Plan-I1 Capital Planning Software T�f�ednesda 1�1flve t 9 y, mher 04,2009 Improvement rovement Plan 2010 thYu 2014 P Cityof Arden Hills, Ahmesota ......... Project# 09-Park-004 Project Name Cummings Park Irrigation }4 ........ :.... ..IX __ ::}~J-is-u:i-:yT:.:.:'•.:::.i.::. _ _.}..w:::::::_r::ii��? Type Improvement Priorityn/a 'i'�a•� T }- u c+�'Yy'},�ft:fl�v,nr�y�f�..Tf:,r 3.•.!r Useful Life Contact Park&Recreation Mgr �.r•' .� Category Park Capital Improvements Department Parks Department Description Total Project Cost $17,9000 The fields at Cummings Park are utilitzed Fall,Spring,and Summer for baseball and soccer. In 2001 when the Pavilion was built,the plans did include installation of a pipe for the possibility of future installation of an irrigation system. Justification This field serves as one of the two main sports fields in the City. The field is utilized three seasons out of the year by City programs and association programs. The irrigation system will help to keep the field in playable conditions. Without this capability the field is in poor shape. Expenditures 2010 2011 2012 2013 2014 Total Construction/Maintenance 17,000 17,000 Total 17,000 171000 j 7 I• Funding Sources 2010 2011 2012 2013 2014 Total Special Revenue Park Fund 17,000 17,000 Total 17,000 17,000 Operational Impact/Other FM Improvement of this field will decrease the amount of labor devoted for maintenance and field repair costs_ This field will be better quality and able to be used more often with less impact on the grass_ Estimated savings is$1,500 per year_ Operating Budget Impact 2010 2011 20t2 2013 2014 Total Annual Maintenance Charge -1,500 -1,500 -1,500 -1,500 -1,500 -7,500 TOW -11500 -11500 -11500 -1,500 .1,500 -71500 0 Produced Using the Plan-It Capital Planning Software 30 Wednesday,November 04,2009 Capital Improvement Plan 2010 thru 2014 Cityof Arden Hills, omn sota Project# 09-Park-007 Project Name Safe Routes to School-Andersen Connections Type Improvement Priority n/a Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department Description Total Project Cost $524,484 Construction of a 8 foot bituminous trail on the south side of County Road E2,between Old Snelling Avenue and New Brighton Road. Approximate length is 3,150 linear feet_ Pave an informal foot path(10 foot bitumious)connecting Venus Avenue to County Road E2_ Approximate length 793 linear feet_ Add two speed monitor devices to the existing speed limit signs. Extend existin concrete sidewalk that leads from school entrance to meet new trail. Approximate length is 55 linear feet. Justification The Safe Routes to School Grant was awarded to the Ctiy in the amount of$175,000 in April,2008. Wetland impacts caused the project to have additional cost and the City was successful in obtaining an ARRA grant to cover the costs for this project and the Perry Park project_ T'he project - is now referred to as the Elmer L.Andersen Memorial Trail Connection Project Staff anticipates construction in spring 2010. Detailed Project Costs: Pathway Construction: $179,921 Retaining Walls: $66,675 Driveway Gates: $20,000 Drainage: $95,305 Crosswalks: $ 1,800 y, Crosswalk Signal: $151000 z Hydrant Relocation: $50,175 Non-infrastructure: $ 11000 Engineering: $724)908 F Permits: $21,700 Prior- Expenditures 2010 2011 2012 2013 2014 Total 94,608 Construction/Maintenance 429,876 429,876 Total Total 4293876 429,876 f Prior Funding Sources 2010 2011 2012 20 13 2014 Total } 94,608 Grant Revenue 413,076 413,076 Total Ramsey Co Donation 16,800 16,800 43, Total 429,876 4297876 Produced Using the Plan-It Capital Planning Software 3 Wednesday, 04,2fl09 1 Improvement rovement Plan 2010 thru 2014 � City of Arden Hills, sota Operational impactlOther `These pathways must be assessible year round. The city will plow the portions of the trail not in front of the school_ Satff estimates approximately 2,500 linear feet of trail to maintain at$2.00 a linear foot=$5,000 a year_ Operating Budget Impact 2010 2011 2012 2013 2014 Total Maintenance of Parks and Tram 5,000 5,000 5,000 5,000 20,000 Total 5,000 51000 51000 57000 20,000 Produced Using the Plan-It Capital Planning Software 32 wednesday,November 04,2009 Capital Improvement Plan 2010 thru 2014 City of Arden Hills, i1/Iinnesota Project# 10-Park-005 ; .....:.:..... Project Name Valentine Park Improvements Type Improvement Priority n1a Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department 3• 9 .: Description Total Project Cost $330,000 The City completed a drainage study of this park. The City Council has asked for the PTRC to review and recommend potential park improvements as well as seek neighborhood input_ The elevation of Lake Valentine has improved due to removal of the beaver dam and cleaning of the culverts. The City needs to monitor the.lake levels into the spring thaw. The park is still too low and is very wet due to drainage from the neighborhoods- Council will want neighborhood input on the type of improvements this park needs. Justification This park is in poor shape. The parking lot is in need of replacement and there is no shelter,as it was moved due to the flooding_ The play Y structure was installed in 1990.On the City's 20 year replacement schedule,it should be replaced in 2010,however,the playground is in fine shape and therefore could make it until the park is improved. The park drainage needs to be addressed before amenities are replaced. Prior Expenditures 2010 2011 2012 2013 2014 Total 20,000 Planning/Design 50,000 50,000 Total Construction/Maintenance 260,000 260,000 Total 50,000 260,000 310,000 Prior Funding Sources 2010 2011 2012 2013 2014 Total 20,0001 Surface Water Mgmt Utility Fu 50,000 260,000 310,000 Total Total 50,000 260,000 310,000 : A ImpacVOther y The park improvement will help with maintenance because the park is usually so wet, it is difficult to mow and when done one large area is not able to be mowed at all. Savings estimated to be$200 per year for parts and labor. Operating Budget Impact 2010 2011 2012 2013 2014 Total j Maintenance of Parks and Trail -200 -200 -200 -200 -800 TOW -200 -200 -200 -200 -800 5 v .................... 'oduced Using the flan-It Capital Planning Software 3 Wednesday,November 04,2009 ImprovementCa ital Flan 2010 th,u 2014 P City of Arden Hills, sota Project# 10-Park 006 Project Name DNR Trail Connection- Eimer L.Andersen : Type Improvement Priority n/a Useful Life Contact Park&Recreation Mgr - ... Category Park Capital Improvements Department Parks Department Description Total Project Cost $100,000 Trail leading from Perry Park Pavilion to the Tony Schmidt Underpass Frail. The project is now part of the Elmer L_Andersen Memorial Trail project and is tentatively planned for construction in spring of 2010. Justification The City was awarded a DNR local Connection Grant for this project_ There is a 50%match requirement. The City combined this project with the Safe Routes to School Project and it is now called the Eimer L. Andersen Memorial Frail Connections. The Perry Park Project costs are: $501500-Pathway $281270-Retaining Walls $ 6,700-Drainage $14,530-Engineering - Expenditures 2010 2011 2012 2013 2014 Total Planning/Design 14,530 14,530 Construction/Maintenance 85,470 85,470 Total 100,000 100,000 Funding Sources 2010 2011 2012 2013 2014 Total Grant Revenue 74,250 74,250 Special Revenue Park Fund 25,750 25,750 Total 1003000 100,000 Operational Impact/Other This trail will need to be accessible year round because it must be ADA compliant year round. This is a.27 mile trail(1,410 linear foot). We estimate we would add$2,820 per year for maintenance costs($2 per linear foot)_ Operating Budget Impact 2010 2011 2012 2013 2014 Total Maintenance of Parks and Trail 2,820 2,820 2,820 2,820 11,280 TOW 21820 29820 2,820 2,820 11,280 Produced Using the Plan-It Capital Planning Software 34 Wednesday,November 04,2009 ImprovementCa ital Flan 2010 th,,, 2014 � City of Arden Hills, esotaa -� �t.s p-; !V ?. f.!"s✓f? F 4's'+Lv;«•::..:..... .. ! Y Project 10-Park- d ;}6„ti : -j€rf^S.i<\9Yo vi:^.o'«.i•:,y-A.;«.::;::.: 011 ��` '.�xr}._����-:�. ' :...�w��� �;:.}yyyivn.G�f.'y!{>.CQ-.-'.}y=J+^••;:CS.Jj"hE�v.;`��-�-,�: ' F�fL+i .Cy C��iy`<:is:`...v..k;Y �•OFF`jj�l-::.`. !'-iC`�' :f. lv,�`--'- �'? jy-•i•.-'w-:ifVfvVi-:>e:++Li%/S.vY... Project Name Old High � �. -.�- .�.�.�.� �:• .Y. -r. ;�..�>��.z Y:. . . ::....: way 10 Sidewalk Improvements-CP Rail + i 'y:3r Type Improvement Priority n/a [Useful Life Contact Engineer -=--�� Category Park Capital Improvements Department Parks Department Description Total Project Cost S383-9200 Old Highway 10 has been identified as a key regional path. The CP Rail Bridge is a bottle neck for the potential Snelling Regional Trail. The project includes adding a passage on one side of the existing bridge structure. A CP Rail Study has been completed to identify potential impacts for this project. Justification The PTRC has identified the Snelling Regional Trail as a priority in its 2006 Strategies. The CP Rail Bridge is a major bottle neck and needs to be done before or at the same time as the trail_ The PTRC recommended the west side for the pathway and the City Council concurred with that recommendation. Bolton and Menk are currently working with the railroad on the final design. Staff and Bolton and Menk have also been directed by Council to apply for a Regional Trail Legacy Grant through the State of Minnesota. Awards for this grant will be announced in January of 2010. MSA funds could be utilized for this project,however,the City Council needs to prioritze projects for this funding source. Prior Expenditures 2010 2011 2012 2013 2014 Total 43,200 Planning/Design 30,000 30,000 Total Construction/Maintenance 310,000 310,000 Total 3409000 3401000 Prior Funding Sources 2010 2011 2012 2013 2014 Total 43,200 Special Revenue Park Fund 30,000 30,000 Total State Aid Funds 310,000 310,000 Total 340,000 340,000 Operational Impact/Other The bridge improvement itself would have minimal impact. The plowing would be minimal until a trail was put in. We estimate approximately 25 feet to maintain at$2 a foot for a total of$50 a year. Operating Budget Impact 2010 2011 2012 2013 2014 Total Annual Maintenance Charge 50 50 50 50 50 250 Tom 50 50 50 50 50 250 Produced Using the Plan-It Capital Planning Software 3 5 Wednesday,November 04,2009 E: Capital Im rovement Pl an 2010 thru 2014 Cityof Arden HillsMinnesota Project# :.. ,.,.;r._,.,:>:.::< .,;:,.:,;, 1 a Par R::,`s v`? r?f,:'. j;''hi•M,;,::....>^<<� >.tsv:-`�F:?j }��a' a^`rF`.� .,RS,�,%;:fir., ✓ :<-S:<�- %'�::o!:'.-ly�.w-.��.3•wx,��t�; -, . Avenue Project Name gtOn ail Type Improvement Priority nla Useful Life :- Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department �s Description Total Project Cost $62,645 This sidewalk would be constructed from the railroad to the entrance for the _ strip mail and potentially to Grey Fox Road_ Staff is budgeting f©r a eight foot concrete path to Grey Fox Road which is 935 feet at$67 a foot. Other options Include: p 402 feet to mall entrance-(concrete 8 feet)_$26,934 $67/foot(bituminous ( } 402 feet to mall entrance-( ous 8 feet wide)——$24,120($60/foot) 935 feet to Grey Fox Road-(bituminous 8 feet)=$56,100($60/foot) Justification With the Old Holiday Inn becoming student housingArden Hall))temporarily,this sidewalk would be a nice addition. The increased edestr traffic would have an easy connection to the businesses_ The City is in the process of looking p ian Lexington Avenue to share the cost. p g into partnerships with the businesses along Expenditures 2010 2011 2012 2013 2014 Total Construction/Maintenance 62,645 Total 62,645 62,645 62,645 Funding Sources 2010 2011 2012 2013 2014 Total Donations 30,000 Special Revenue Park Fund 32,645 30,000 32,645 Total 62,645 62,645 3 q Operational Impact/()ther Staff recommends that the City work with businesses on that stretch to maintain this trail. This would mean zero impact to the operating budget to add this trail. If the City does not work with the businesses, it is estimated to cost$2 per ' this section. p linear foot to maintain per year which equals$1,870 for 3i s�. s Produced Using the Plan-lt Capital Planning So.fnvare �y 36 tt ednesday,.November 04, 2009 - ImprovementCa ital Plan 2010 thru 2014 P City of Arden Hills, Minnesota Project# 10_Park 031 Project Name Park Bench Implementation Type improvement Priority n/a Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department Description Total Project Cost S251000 The PTRC is recommending a 4 year implementation of benches in our park system: $10,000-2010 $5,000-2011 $5,000-2012 $51000-2013 Benches will be durable benches(standard green,punched steel)that are resistant to vandalism_ Each bench is typically$500 plus shipping and therefore,year one the Ci could add up to approximately 18-20 benches,year two through four-9-10 each year. Justification The City Council directed the Parks,Trails and Recreation Committee to consider recommending additional benches in the parks and trail system to meet the aging population in Arden Hills and also families visiting our parks and using our play structures. Expenditures 2010 2011 2012 2013 2014 Total Construction/Maintenance 10,000 5,000 5,000 5,000 25,000 Total 10,000 51000 51000 5,000 25,000 Funding Sources 2010 2011 2012 2013 2014 Total f ` Special Revenue Park Fund 10,000 5,000 5,000 5,000 25,000 TOW 10,000 5,000 51000 51000 25,000 4 i I ;i Operational Impact/Other a Produced Using the Plan-It Capital Planning Software 37 Wednesday,November 04,2009 F. Capital Improvement p p ement Plan 2010 thYzt 2014 City of Arden Hills, Minnesota Project# 12-Park-001 Project Na rne X - Lexington Ave Tram ResurfacingTyp e improvement Priori f - Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department \f • Descrip "Total Project Cost S50,000 . Replacement of the Lexington Avenue trail from Cummings Park Drive to County Road F. A general resurface reconstruct while recycling the current pavement would be the will not resolve the is most cast effective. sues. .� Justification The Lexington Avenue trail from Cummings P _ g ark Dave to County Road F is In need of replacement. A ever issues. general resurface will not reso lve the The City may want to approach Boston Scientif ic to see if they would be interested in contributingto the e upgrade of this trail. Expenditures 2010 2011 2012 2013 2014 Construction/Maintenance 50,000 Total Total 50,000 50,°00 50,000 Funding Sources 2010 2011 2012 2013 2014 Capital Improvement Funds(PI 50,000 Total Total 50,000 50,000 50,000 Operational Impact/Other This project does not impact the operating budget as it is an existing trail. The trail is in poor condition and should be replaced-Plow this trail,businesses along the trail plow it. aced_ The p City does not X yy �2 1 Produced Using the Plan-It Capital Planning Software 38 "e -� dnesday, Vovember 04,009 W: �z. Capital Improvement Plan 22010 rhru 2014 City of Arden Is., Minnesota Project# 13-Park 0O1 Project Name Nest Round Lake Trail Type Improvement Priority nla Useful Life Contact Engineer Category Park Capital Improvements Department Parks Department a Description Total Project Cost $120,9000 This is a proposed trail to link two sections of trail that exist behind the businesses along Round Lake. The missingtrail is_4b mile or 2 421 fee, t. Justification If this trail is not completed,it will not be used due to the gap. An easement needs to be worked out with De luxe Corporation(Formerly Scholis), in order to move forward. With a new tenant at this location,we could possibly make progress. Expenditures 2010 2011 2012 2013 2014 Total Construction/Maintenance 120,000 120,000 Total 120,000 120,000 Funding Sources .17 2011 2012 2013 2014 Total Special Revenue Park Fund20,Oo0 120,000 Total 120,000 120,000 operational 1mpactlOther N Staff estimates that this pathway would cost approximately$2 per foot to maintain which e 4 r equals$q ,842 per year. F , 3 v .. F 7 - 1 �►duced Using the Plan-fit Capitol Planning S��twai-e 3 9 I�ednesrlay,1Vovem$er 04,2009 { capital Improvement Plan2010 thru 2014 . City of Arden Hills, mnesota Project# 13-Park-010 r. Project Name County Road E Trail Type Improvement Priority n/a '':>:: .Y Useful Life Contact Engineer Category Park Capital Improvements Department Parks Department ' Description Total Project Cost S348,100 The project cabs for construction of an 8 foot trail extending from the potential pedestrian bridge to Old Highway 10. The City Council selected the north side for this trail_ This pathway was included in the FEDERAL STP Application for the FY2013,available in July of 2012: This pathway was NO ncluded in the T sp wa y MUNICIPAL GRANT application for the FY2011 as it did not apply. Therefore,if the Muncipal grant is used,Council will need to decide whether to build this with City funds. r, Justification Recreation Committee identified this-trail as a priority in the 2002 Open Space Plan,their 2006 Strategies,and again in the The Parks,Trans,and . 2030 Comprehensive Plan_ The bridge widening or pedestrian bridge would need to be done before or at the same time as this trail. This is a key connection that would meet a proposed trail on Lake Johanna Blvd,leading to Tony Schmidt Park underpass trail and also would meet the proposed Snelling Regional Trail. Expend itures 2010 2011 2012 2013 2014 Total Planning/Design 28,100 28,100 Construction/Maintenance 320,000 320,000 Total 348,100 348,100 Funding So urces 2010 2011 2012 2013 2014 Total Grant Revenue 256,000 256,000 Special Revenue Park Fund 28,100 28,100 State Aid Funds 64,000 64,004 Total 348,100 3489100 Operational Impact/Other early maintenance on this sidewalk is estimated at$2 a linear foot_ The sidewalk is 1,600 feet=$3,200 per year. Operating Budget Impact 20 10 2011 2012 2013 2014 Total Future Annual Maintenance Charge 3,200 3,200 6,400 3,200 Total 31200 3,200 67400 Total. Produced Ising the Flan-It Capital Manning Software �� Wednesday,November 04,2009 Capital Improvement Plan 2010 thYu 2014 City of Arden Is Minnesota Pro jest# 13-Park-011 Project Name Road _,y -;r �. r..,`•�- u:� .:::::..: k Improvements County Sidewalk provernents(ridge) _ -• � ' . �����s�.c-:- =�' 1. Improvementa<3 !'fiC�:v' C T :tT t'.N'«c'.:. +�'` Y• Type f. ,,Y''• 4Y/fVlj1/ T R`:w•�{i,._ .•'Y :�T `• ,::-sh. �-..:r,:.,..�, .,>,:, <, • N o ty nIa .;uA,.. .:'_•.'� :y;�,r,�.��,x?�k�w:.,Tv , Useful Life K5 y� Contact Engineer t7 Category Park Capital Improvements Department Parks Department .Description 'Total Project Proj C $810� Cost ,900 North.Bridge Option The project calls for widening the bridge and adding a 5.5 foot wide sideway on the north side of the badge(City council approved the north side)_ This option has been explored with MnDOT and a MUNICIPAL GRANT has been applied for the bridge preservation project. The application was for$388,384 and it would be FY201 I -becoming available in July of 2010. Or Pedestrian]Bridge on the north side of the bridge. It is estimated to cost over 700,000 for this badge. The City has applied for federal funding for this. The grant is an 80/20 split and engineering expenses are not included. This is for FY2013-with the funds becomi 2012. ng available in.Tiny of Justification The bridge along County Road E is very narrow and pedestrian travel on this stretch is verydangerous. Committee identified this project as a priority in the 2002 Comprehensive Park Plan', gerous. The Parks,Trails,and Recreation p an,200b Strategies and 2030 Comp Plan. Prior Expenditures 2010 2011 2012 Planning/Design 2013 2014 Total 20,000 60,000 60,000 Total Construction/Maintenance 730,900 730,900 TOW 790,900 790,900 Prior x Funding Sources 2010 2011 2012 2013 2014 Total 20,0001 Grant Revenue 584,720 584,720 ?'otal Special revenue Park Fund 60,000 60,000 State Aid Funds 146,180 146,180 fi v Total 790,900 790 900 ivnallmpact/Other Pro ject would add approximately 925 linear feet of trail on the ped bridge to be maintained at per 2 $ p linear foot per year, F 4 yX 1. ,w d Using the Plan-It Capital Planning Software y s 41 Wednesd ay,11lovember 04,2009 Plan 2010 thru 2014 Capital Improvement City of Arden Hills, Aftemesota O p g � P eratin Budget Impact 2010 2011 2012 2013 2014 Tot at Future Annual Maintenance Charge 1,850 1,850 33700 3,700 "Total 11850 11850 3,700 Total Produced Using the Plan-It Capital Planning Software 42 Wednesday,November 04,2009 ImprovementCa ital Plan 2010thru 2014 P City of Arden Hills, Minnesota11- NE, Pro 14 Park-008 9'F/'df:!,•'ta/':: 'w��;` a�•'y.'.•,j1:.v:��^y.+ .rt.:;w0_;�;-'•: , ProTrail • .x"M :`vwti•<;��'µ.,:Kti,`.J;+.y... ��� '14--�;•` o}+ c�., Project Name Snelling �}� ;..:.�-;�` �� <:<><<� • • �� nelling Avenue Regional Trail ,•: ,k• Type Improvement Priority nla h Useful Life Contact Park&Recreation Mgr Category Park Capital Improvements Department Parks Department Description Total Project Cost $2,284,149 Segment I-identified in the 2008 CP Rail Feasibility Report would extend from highway 51 to County Road E. The PMP reconstruction project is tentatively scheduled for 2013. The CP Rail Bridge improvements are planned for the west side in 2010. Therefore,it may make the most sense to pursue the trait on the west side for this segment. To complete the rest of the segments and the entire corridor from County Road E to Highway 96(going with the west side),it is proposed to be an additional$1,975,149.00. The City could potentially seek federal funding assistance for this corridor. Justification The PTRC has identified this trail in it's 2006 Strategies as a priority. It is identified as a key north-south regional connection. The Snelling Avenue PMP reconstruction has currently no set date for reconstruction. That project may factor into when this trail is constructed. Staff needs to continue to research the various funding possibilities. Expenditures 2010 2011 2012 2013 2014 Total Planning/Design 445,030 445,030 Construction/Maintenance 1,839,119 1,839,119 Total 2,284,149 2,284,1 49 Funding Sources 2010 2011 2012 2013 2014 Total Capital Improvement Funds(PI 2,284,149 2,284,149 Total 2,2841149 2,284,149 Operational ImpacVOther As a result of segment I trail,maintenance costs are estimated to be$8,464.00 per year_ (16,579 linear feet times$2 a foot for the entire corridor= $33,158.) Operating Budget Impact 2010 2011 2012 2013 2014 Total .Future Maintenance of Parks and Trail 8,464 8,464 24,694 TOW 81454 8,454 Total i Produced Using the Plan-,fit Capital Planning Software Wednesday,Novemher 04,2009 43 Capital Improvement plan 201 0 rhru 2014 City of Arden Dills1 Minnesota Project# 09_Park-010 Project Name Basketball-Tennis Court & Trail Rehabilitation Type Operational Maintenance Priority t nla Useful Life Contact Park&Recreation Mgr Category .Park Maintenance Department Parks Department Description .::,.__.,YC` .:.�^y.S'-�.. ::%c�yaa:%wf% o;F:•. .,y(f,,. .;!_ Total Project Cost $90,000 tngerson and Arden Manor Basketball Resurface-$10,000_ Trail rehabilitation$3,000 plus Goodpointe project fees$21,000. Staff recommends resurface maintenance on tennis courts/basketball co "courts on a - 6 year schedule. to some instances,a complete reconstruct may be needed to resolve foundation cracks. Justfcation The City has a 5-6 year resurface schedule. This is a tentative schedule. The courts that are scheduled for a resurface will be inspected the fall before the scheduled improvement to determine if the court truly needs to be resurfaced. Resurface projects for tennis/basketball courts and trails are considered .maintenance and therefore cannot utilize the Special Revenue Park Funds. Prior Expenditures 2010 2011 2012 2013 2014 Total 15,000 Construction/Maintenance 15,000 15,000 15,000 15,000 15,000 75,000 Total Total 15,000 15,000 15,000 15,000 15,000 75,000 Prior Funding Sources 2010 2011 2012 2013 2014 Total E::15,000 General Fund 15,000 15,000 15,000 15,000 15,000 75,000 Total 'Total 15,000 15,000 15,000 15,000 15,000 75,000 Operational ItnpacYOther If these courts are not resurfaced,playing conditions for residen ts are poor. The cracks will continue to expand and the price to resurface will go up and a possible reconstruction would come into consideration which is five times the cost of reh $500 a year. ab�l tat on. Crack sealing cost savings would be Prior OperatingBudget Impact g p act 2010 2011 2012 2013 2014 Total 500 Annual Maintenance Charge -500 -500 -500 -500 2,000 �'°to l Total -soo -500 _ soo -500 -21000 Produced using he Plan-It capital PlanningSoftware f 45 Wednesday,November 04 20 09 Other Attachments, -1 Ramsey County Parks and Recreation Commission Agenda and Minutes F R�A�MSEY COUNTY=BARKS ANM� RECR�AT�flN CONIMISSI(�N � E M�E�ETIN�.. INedn��da��.7�rr�e �9 2�,�� 6,UO ,m, � p RAM$�Y C011I�TY BARKS pNQ RECREATION `Za15:NORTH VAIN DYKE STREET MARLEWQ�[� MN 55�09 1) CALL TO ORDER 2) APPROVAL OF AGENDA 3) APPROVAL OF MINUTES OF APRIL 14, 2010 4) OUTCOME PERFORMANCE MEASURES 5) RICE CREEK OFF-LEASH DOG AREA IMPROVEMENTS 6) EMERALD ASH BORER IMPLEMENTATION PLAN 7) SCHEDULE PARK TOUR (7ULY/AUGUST) 8) REPORT FROM CHAIR AND OTHER COMMISSION MEMBERS 9) ADJOURNMENT * `* * COMMISSION MEMBERS PLEASE CALL I�ICKI DAHLQUISTAT 651 748-2500,X307 IF YQUARE�/NABLE TO ATTEND 1 ...... RAMSEY' C..0.... 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Arder� ................................................ ...... ............ .......................................... ...................................... ............... .......... . ... ........... ....... ................. .... .. ..... .......... .. ............... ........................ ........... ... .............................................................................. ............. ........................................................... ............ ... ... �tlts, Ml� �5'I'�� The regular meeting of the Ramsey County Parks and Recreation Commission was called to order by Chair Straumann at 5:35 p.m., at Arden Hills City Hall, Second Floor Conference Room, 1245 West Highway 96, Arden Hills, Minnesota. Members Present: Phil Jenni, Gale Pederson, Bryan Shirley, Richard Straumann, Brian Tempas, Deb Falkowski Members Absent: Candy Petersen Staff Present: Greg Mack, Ken Wehrle APPROVAL OF AGENDA Ms. Pederson moved, seconded by Ms. Falkowski, that the agenda of the Parks and Recreation Commission be approved as mailed. Motion carried. APPROVAL OF MINUTES Chair Straumann asked for a motion to approve the minutes of February 10, 2010. Ms. Falkowski moved, seconded by Ms. Pederson, that the minutes of February 10, 2010 be approved as mailed. Motion carried. PRPOSED LAND EXCHANGE-NORTH KOHLMAN MARSH OPEN SPACE Mr. Mack explained that the Ramsey County Home Rule Charter includes a no net loss of parkland provision. Under this provision, parkland cannot be converted to another use unless it is replaced by, at a minimum, with an equal size and valued parcel that contributes positively to the Parks and Recreation System. Exchanges of parkland through the Home Rule Charter require public hearings and review through the prescribed ordinance process. Mr. Wehrle presented a proposal for the Gervais Woods Subdivision located in the cities of Little Canada and Maplewood. In order to accommodate stormwater treatment needs, the developer, with the support of the cities of Little Canada and Maplewood, have requested that Ramsey County consider a property exchange. To comply with the Home Rule Charter, the developer has offered to exchange a 27,924 square foot parcel of land fora 13,020 square foot parcel located within the North Kohlman Marsh Open Space. The parcel proposed for transfer is of similar character and approximately double the size. Review by the Ramsey County Assessor found that the square foot value of the property contained in each parcel is comparable so the value of the parcel Ramsey County would receive is approximately double that of the parcel that would be exchanged. A step in the County's process for reviewing proposed parkland conversions is for the Parks and Recreation Commission to review the proposal and make a recommendation to the Ramsey County Board of Commissioners. Following discussion of the proposed land exchange utilizing a series of maps, Mr. Jenni moved, seconded by Ms. Falkowski, that the Parks and Recreation Commission recommend approval of the North Kohlman Marsh Open Space land exchange for the proposed Gervais Woods Subdivision. Motion carried. REVIEW OF PRELIMINARY CONCEPT PLANS FOR THE PHALEN-KELLER REGIONAL PARK MASTER PLAN Mr. Wehrle explained that the Minnesota Legislature had appropriated funds to the city of St. Paul and Ramsey County for updating the Master Plan for the Phalen-Keller Regional Park. The City of St. Paul Parks and Recreation Department has the lead role in the master plan preparation process. A task force was assembled including a representative from the Ramsey County Parks and Recreation Commission. The task force has met several times to review current developments within the Phalen-Keller Regional Park and discussed potential improvements for future consideration. Mr. Wehrle reviewed in detail the proposed concept elements for the Keller portion of the regional park. The proposed concept reinforces development plans contemplated in the Ramsey County System Plan with an emphasis on improving trial connectivity throughout the site. In addition, there is a strong interest in improving the fishing access in the Spoon Lake area and redevelopment of Highway 61 from County Road B to Wheelock Parkway as a parkway that incorporates traffic calming, landscaping and trail improvements. A public meeting to receive comments on the master plan concepts is scheduled for May 6, 2010 at 5:30 p.m. at the Phalen Park Shelter. The Ramsey County Parks and Recreation Commission members were encouraged to attend a public meeting to comment on the proposed concepts. GOLDEN SHOVEL EVENT AT TAMARACK NATURE CENTER Mr. Mack reminded Commission members of the event scheduled for April 17, 2010 at 11:00 a.m. at the Tamarack Nature Center. DIRECTOR'S REPORT • Mr. Mack briefed the Commission on discussions with the City of Maplewood regarding future acquisitions at Fish Creek Protection Open Space and potentially Beaver Lake County Park. • Commission members were invited to participate in the Legacy Amendment Public Meeting scheduled for May 11, 2010, 6:30— 9:00 p.m. at the Como Visitor's Center to discuss the 10 and 25-year plans for regional and state parks and trails. The Commission meeting scheduled for May 12, 2010 will be cancelled in order to accommodate Commission members' attendance at the Legacy Meeting. Mr. Mack noted that if there is business that needs to be conducted by the Commission in May, a time and location will be scheduled before the Legacy Meeting. 2 ADJOURNMENT Upon appropriate motion, the meeting was adjourned at 6:30 p.m. Respectfully submitted, Greg Mack 3