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HomeMy WebLinkAbout05-24-10-R E S HILL::Approved: June 14, 2010 CITY OF ARDEN HILLS,MINNESOTA REGULAR CITY COUNCIL MEETING MAY 249 2010 7:00 P.M. -ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular City Council meeting at 7:00 p.m. Present: Mayor Stan Harpstead, Council Members David Grant, and Brenda Holden Absent: Council Members Fran Holmes (excused) and David McClung (excused). Also present: City Attorney Jerry Filla; City Administrator Patrick Klaers; Community Development Director James Lehnhoff; Civil Engineer Kristine Gig a; Parks and Recreation Manager Michelle Olson; and Recording Secretary, Tina Borg PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA MOTION: Councilmember Holden moved and Mayor Harpstead seconded a motion to move Item 8A to the Consent Calendar as Item 4G. The motion carried unanimously(3-0). MOTION: Councilmember Grant moved and Mayor Harpstead seconded a motion to approve the meeting agenda as amended. The motion carried unanimously 3-0 . 2. PUBLIC INQUIRIES/INFORMATIONAL A. TCAAP Update Community Development Director James Lehnhoff stated the City held a conference call with the GSA on Thursday, May 20, and Mr. Legare stated that the marketing firm hired to assist in the sale of the TCAAP property is Jones Lang LaSalle. The marketing firm has requested a meeting with the City the morning of May 27. Mr. Legare is continuing to discuss with the Army the draft Invitation For Bid (IFB). They are focusing on how to work the lease/license agreements into the IFB in order to ensure that the remediation takes place. The concerns raised by the City were the ARDEN HILLS CITY COUNCIL—May 24, 2010 2 2.A. TCAAP Update (continued) issue of property tax revenue and police and fire protection of the former FOSET areas if they will - continue to be owned by the Army while the developer begins remediation and possibly construction. Mr. Legare asked that the City draft a letter to the Army indicating that the park dedication requirement would be ten percent for the portion of land that is sold, as opposed to a higher amount. He stated that this would act as the City's contribution to the land transfer of the trail to Ramsey County. The second bidders' conference has been moved to the morning of June 24 and based on the new schedule the public auction start date has also been moved back to the second week of July. Mike Fix and Greg Mack are continuing discussions with the MPCA to work out the clean up requirements of the land to be transferred to the County. The PTRC reviewed the proposed TCAAP zoning regulations at their April 27 meeting. The Planning Commission continued their review at their May 5 meeting, and they anticipate holding a public hearing at their June 9, 2010, meeting to make a formal recommendation to the City Council regarding the proposed TCAAP zoning regulations. Mayor Harpstead pointed out that the bidders' conference may not be at City Hall and residents should be sure to check the location if they are interested. PUBLIC Mayor Harpstead opened the Public Inquiries/Informational at 7:09 p.m. Mr. Rich Straumann, 4380 Arden View Court, Arden Hills, provided the Council with a layout for a possible pedestrian crossing over Trunk Highway 51. He requested the City continue to work with Mn/DOT on a crossing in this location. He also suggested changing the name of the Resolution being proposed as Item 7A from "Pedestrian Friendly Infrastructure" to "A Safe and Efficient Pedestrian Infrastructure." Mr. Gene Gjerdingen, 2553 Fisk Street, Roseville, stated he strongly favors having a pedestrian crossing in this location. Mr. Steve Gjerdingen, 2553 Fisk Street, Roseville, stated it is difficult to get around on bike or walking in this area and he sees value to the City in a crossing in this location. He stated the key time to do this crossing would be at this time while the State is reconstructing Interstate 694. Mayor Harpstead closed the Public Inquiries/Informational at 7:14 p.m. 3. APPROVAL OF MINUTES A. February 16, 2010 City Council Worksession Councilmember Holden stated on page 4, the last sentence, the period in the middle of the sentence should be removed. ARDEN HILLS CITY COUNCIL-May 24, 2010 3 3. Approval of Minutes (continued) Councilmember Holden stated on page 6, the last paragraph, the first sentence, after "the Noise - Advisory Committee", the phrase"(NAC)" should be added. Councilmember Holden stated on 12 the 12thparagraph the word "too" should be changed page � g to "to". Councilmember Holden stated on page 13, the first paragraph, the phrase "on Sue Iverson's performance review" should be added at the end of the first sentence. Councilmember Grant stated on page 12, the sixth paragraph, the first sentence should be removed. B. March 15, 2010 City Council Worksession Councilmember Holden stated on page 7, the second and third paragraphs, "SCATA" should be changed to"S CADA". C. April 19, 2010 City Council Worksession Councilmember Holden stated on page 4, the last paragraph should be removed. Councilmember Holden stated on 8 the 13thparagraph should be changed to page � g "Councilmember Holden suggested the security lighting at Hazelnut be looked into since it may not need to remain on late into the night thru the summer months." D. April 26, 2010 TCAAP Worksession E. April 26, 2010 Regular City Council Meeting Councilmember Holden stated Mayor Pro-Tem should be hyphenated throughout the document. Community Development Director Lehnhoff stated on page 2, the second paragraph, the third sentence should be changed to "The GSA is now considering a process whereby the portions of the property that exceed the Army's negotiated industrial standard would be transferred to the owner after a successful bid." Councilmember Holden stated on page 3, Steve Gj erdingen does not represent Northwestern College and Gene Gj erdingen does not represent Bethel College, and this should be removed. Councilmember Holden stated the page headings needed to be realigned throughout the document. Councilmember Holden stated on page 13, the fourth paragraph, the word "reluctant" should be removed. ARDEN HILLS CITY COUNCIL—May 24, 2010 4 3. Approval of Minutes (continued) Councilmember Holden stated on page 16, the third paragraph, the third sentence, the word -- "not" should be added before"if the library would be a good fit for this area." F. May 10, 2010 City Council Worksession Councilmember Holden stated on page 3, the sixth paragraph, should be Councilmember Holmes expressed concern. Councilmember Holden stated on page 4, the first paragraph, should be Councilmember Holden expressed concern. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to approve the February 16, 2010 City Council Worksession minutes, the March 15, 2010 City Council Worksession minutes, the April 19, 2010 City Council Worksession minutes, the April 26, TCAAP Worksession minutes,the April 26, 2010 Regular City Council MeetinL minutes, and the May 10, 2010 City Council Worksession minutes as amended. The motion carried unanimously(3-0). 4. CONSENT CALENDAR A. Claims and Payroll B. Elmer L. Anderson Memorial Trail Connection Payment#2 C. Award 2010 Sanitary Sewer Lining Project to Lametti & Sons, Inc., of Hugo, MN, in the Amount of$79,839 D. Patrick Klaers Election to be Excluded from PERA E. Approve Resolution 2009-027; Accepting 2009 Pavement Management Program, Starting Two-Year Warranty and Authorizing Payment#9 (final payment) F. Motion to Continue to the June 14, 2010 Meeting, the Sand Companies, Inc. Request for a Letter of Support for Housing Tax Credits with the Minnesota Housing Finance Agency for up to $575,000 in Public Assistance as Proposed in the May 10, 2010, Memorandum G. Motion to Approve the Right of Entry/License Agreement Between Soo Line Railroad (Doing Business as Canadian Pacific) and the City of Arden Hills. Motion to Authorize the Advertisement of Bids for the CP Rail Trail Project MOTION: Councilmember Grant moved and Mayor Harpstead seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (3. 0). 5. PULLED CONSENT ITEMS None. ARDEN HILLS CITY COUNCIL—May 24, 2010 5 6, PUBLIC HEARINGS A. Annual National Pollutant Discharge Elimination System (NPDES) Public - Meeting Civil Engineer Kristine Giga stated as of March 10, 2003, the Minnesota Pollution Control Agency required all cities within the Seven County Metro Region to apply for a General Storm Water Permit as part of Federal National Pollutant Discharge Elimination System (NPDES) requirements. In order to comply with new federal guidelines, municipalities were required to develop a Storm Water Pollution Prevention Plan (SWPPP) that focuses on ways the municipality will reduce the amount of sediment and pollution entering the surrounding water bodies. The SWPPP includes six minimum control measures that need to be addressed by the City and each control measure includes several Best Management Practices (BMPs) that will be used to accomplish the measure and each will include measurable goals that can establish the effectiveness of the SWPPP. Every year the City is required to hold a public meeting on the SWPPP. The City is also required to submit an annual report to the MPCA documenting the accomplishments of the previous year. She covered the minimum control measures, and discussed the accomplishments of 2009 and the goals for 2010. Mayor Harpstead opened the public hearing at 7:25 p.m. Mayor Harpstead closed the public hearing at 7:26 p.m. 7. NEW BUSINESS A. Resolution 2010-029 Supporting the Inclusion of a Pedestrian Friendly Infrastructure as Part of the Interstate 694/Trunk Highway 51 Improvement Project Parks and Recreation Manager Michelle Olson stated at the May 18, 2010 PTRC meeting it was recommended by motion that the City Council adopt a Resolution supporting the inclusion of pedestrian friendly infrastructure as part of the Interstate 694/Trunk Highway 51 Improvement. The PTRC would like the Ramsey County Board of Commissioners to consider a similar resolution and these could be forwarded to Mn/DOT for consideration. Councilmember Holden asked if Mn/DOT was required to include the construction of a pedestrian crossing. Civil Engineer Giga explained if there was a sidewalk in place prior to the reconstruction then they are required to include this in the reconstruction however it is more vague when there is new construction or where there is no pedestrian crossing already in existence. Councilmember Holden asked who is responsible for the costs. AR-DEN HILLS CITY COUNCIL—May 24, 2010 6 7.A. Resolution 2010-029 Supporting the Inclusion of a Pedestrian Friendly Infrastructure as Part of the Interstate 694/Trunk Highway 51 Improvement Project (continued) Civil Engineer Giga stated it is potential that there could be some shared costs. Mn/DOT may be willing to construct a bridge that is wide enough to accommodate a pedestrian crossing; however, then the local agencies would have to pay for the connections up to the crossing. Councilmember Holden asked if the City would need to pay for the pedestrian crossing if Mn/DOT chose not to include a pedestrian crossing as part of the reconstruction. Civil engineer Giga stated this was correct. Mayor Harpstead clarified the resolution before the Council would not obligate the City to absorb the costs of a pedestrian crossing. Councilmember Grant stated the resolution is simply asking Mn/DOT to do what is right in their design. The PTRC was unanimous that the Council take a stand and send this to Ramsey County and Mn/DOT. The City's position is in line with Ramsey County's. Mayor Harpstead agreed with Councilmember Grant and it was imperative to present this going -- into the design phase. He also stated during the last legislative session there was some legislation that had gone thru the House and Senate that was asking Mn/DOT to look at complete streets and this includes a component for pedestrian mobility. Councilmember Holden stated Mr. Straumann had suggested the word "friendly" in the resolution be replaced with "safe and efficient." She stated the City could not quantify the efficiency but did agree with changing friendly to safe throughout the resolution. Mayor Harpstead stated he would agree to this change. Councilmember Grant stated he would agree to this change. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to Adopt Resolution 2010-029 SupportinLy the Inclusion of a Safe Pedestrian Infrastructure as Part of the Interstate 694/Trunk Highway 51 Improvement Project. The motion carried unanimously (3-0). 8. UNFINISHED BUSINESS ARDEN HILLS CITY COUNCIL—May 24, 2010 7 9. COUNCIL COMMENTS AND REQUESTS Councilmember Holden stated the Council had approved the sewer-lining project in the Consent Calendar. This bid came in significantly under bid and Staff is open to looking at other areas that could be added to this project. She asked if the Council would be open to adding additional lining to this project. Civil Engineer Giga stated Staff could work with the contractor to determine how much could be added to the contract and what areas would be most beneficial to add at this time. Mayor Harpstead directed Staff to work with the contractor for the sewer-lining project to expand the project. Councilmember Holden stated the TCAAP update memorandum referenced the FOST site and it should actually be the FOSET site. She also requested an update on I&I including the number of properties that are paying the $100 per month for being out of compliance. Councilmember Grant requested the aging for the out of compliance properties as well to see how many of these properties are over sixty days. Councilmember Grant asked for an update on the Lexington Trail sidewalk area in front of Cub Foods. Parks and Recreation Manager Olson stated Staff is working with the City Attorney and has been communicating with the property manager via e-mail. They have the document that is working on the waiver of appeal, which is going through their attorney at this time. Once this is approved then it will be brought back to Council for approval. Once it is approved it will be put out to bid. Councilmember Grant requested an update on the Elmer L. Anderson Trail and Safe Routes to School Project. Civil Engineer Giga stated the last retaining walls are being finished and the class 5 is being installed. They are expecting to pave this trial and the Venus Trail this week if weather permits. They are also working on hydrant relocations on County Road E2. The sewer replacement is scheduled in the next two weeks. Xcel Energy has scheduled to come next week and relocate the power poles. Councilmember Holden asked if Xcel Energy is paying to relocate these poles. Civil Engineer Giga stated Xcel was paying to relocate the poles. Councilmember Grant stated Valentine Park did not flood this year but there are still low spots in the park. The water table could be an issue. It seems to be a high water table. There are two different plans for Valentine Park and Council was going to wait to see how things progressed ARDEN HILLS CITY COUNCIL—May 24, 2010 8 9. Council Comments (continued) before deciding. The PTRC felt that it would be advisable to have a hydrologist take a look at - this. If the City is going to make any major changes to this area it would be good to have this information available. If the park is not on solid ground then there may be other options that need to be looked at. He recommended if the City was going to do anything this year then the Council should get a handle on this. Mayor Harpstead stated this could be a project for the new person that Roseville will be hiring. Councilmember Holden asked if Roseville has hired a hydrologist. Civil Engineer Giga clarified Roseville is potentially looking for someone with a water resources background. The City of Roseville will have a full position for Roseville in 2011; however, one of the things that the City will be looking at when getting resumes back for the current opening is what their special focuses are and if these can be utilized for Arden Hills. Councilmember Grant stated there is an item in the budget to take a look at State Trunk Highway 10 south of Lindey's. He asked when this would happen. Civil Engineer Giga stated this is one of the projects that have been identified for the additional engineer Roseville will be adding and it would be mid-summer at the earliest. Mayor Harpstead stated when the power poles on County Road F by Bremer Bank were done it appears some of them were cut off short and left there. There are now more poles than there were previously. He asked if the wires from this are yet to be moved to the tall poles. Community Development Director Lehnhoff stated he would follow up with this. Mayor Harpstead asked for an update on the Traverse Business Center. Community Development Director Lehnhoff stated they are continuing their marketing efforts. They had one unidentified company looking at the site but to what extent they would not say. They have a two-year extension through next year. He stated he would contact them to see if they could share who the interested party was and if there were any other updates. City Administrator Patrick Klaers stated he has been getting a good introduction to the City and attending quarterly meetings. He is getting acquainted with the City, its residents and issues unique to the City. ADJOURN MOTION: Councilmember Grant moved and Mayor Harpstead seconded a motion to adjourn. The motion carried unanimously (3-0). ARDEN HILLS CITY COUNCIL—May 24, 2010 9 Mayor Harpstead adjourned the Regular City Council Meeting at 7:42 p.m. Patrick Klaers S ley stea City Administrator Mayor