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HomeMy WebLinkAbout7B, Order Public Hearing for Proposed MnDOT I-694 Improvement Project■ EN HILLS : Re uest for Council Action q Prepared By: Kristine Giga, Civil Engineer Council Meeting Date: June 28, 2010 Order public hearing for proposed Mn/DOT I-694 Improvement Project Budgeted Amount: Actual Amount: Funding Source: N/A N/A N/A Recommendation: Order a public hearing for the proposed Mn/DOT I-694 Expansion Improvement Project Supporting Documents: • Memorandum dated June 28, 2010 from Civil Engineer Kristine Giga • Letter from Mn/DOT dated June 23, 2010 • Proposed layout • Municipal consent process handout • Proposed mailing area �.� EN HILLS MEMORANDUM DATE: June 28, 2010 TO: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Kristine Giga, Civil Engineer SUBJECT: Mn/DOT I-694 Improvement Project ■ Order public hearing Back�round MnIDOT is proposing an improvement proj ect for the interchange of Interstate 694, Highway 10, Snelling Avenue and Hamline Avenue in Arden Hills. Over the last six months, Mn/DOT has been working through the public participation process to develop a layout for this proj ect. Mn/DOT has completed this process and has submitted a MnIDOT approved layout to the City, requesting City approval (Municipal Consent) of the layout. The layout is attached to this packet. A full size copy of the layout is available for viewing at City Hall. Discussion/Schedule Attached is a summary sheet outlining the Municipal Consent process. Within 15 days of receiving Mn/DOT's request for approval, the City must schedule a public hearing. This public hearing must be scheduled with a minimum of 30 days public notice, and within 60 days of the submittal. The following provides a timeline speci� c to this proj ect: Layout submitted to City: June 23, 2010 Public hearing must be scheduled by: July 8, 2010 If the City Council sets a public hearing on June 28, 2010, the earliest the public hearing notice can be published in the official newspaper, the Bulletin, is July 7, 2010. Attached is a proposed mailing area to send out notices by mail for the public hearing. 30-day minimum public notice of the hearing: August 5, 2010 End of 60-day window for public hearing: August 22, 2010 City Council Meeting \�Me�ro-inet.us\ardenhills�I'R&PW\Engineering\Council_Actions\2010\6-28- 10Memo_MnDOT694Project OrderHearing.doc Page 1 of 2 Monday, August 9, 2010, is the only regularly scheduled City Council meeting between August 5 and August 22. If the public hearing is held on August 9, 2010, then the City has 90 days, or until November 7, 2010, following the public hearing to approve/disapprove the layout. The last regularly scheduled City Council meeting before this deadline is Monday, October 25, 2010. Staff proposes to bring this item to the July work session in advance of the public hearing for discussion and to identify questions and concerns that the City Council would like addressed at the public hearing. Council Action Requested Order a public hearing for the proposed Mn/DOT I-694 Improvement Proj ect for August 9, 2010. City Council Meeting \�Metro-inet.us\ardenhills�.PR&PW\Engineering\Council_Actions\2010\6-28- lOMemo_MnDOT694Project OrderHearing.doc Page 2 of 2 . b��`1����r� � y°� A 4 � 4� �� Q�' �Rp��4 ��������� ���s������ �� ����+�'����t�.���� ���!"t��i�� 1�c��'1 �15��'�C$ 1 ��� ��s� ��un�y �oad �-� ��se�����, � � �� � � � L�aie: June �3, 2��0 �ity of /�rd�n �li�ls �lis. Kristi�� GEg�, �'.E: City Eng�neer 1 �45 V1les� H�ghw�y �� Arden I�.E�Is, �iN �5'�12 RE: N���E.ci�al Co�ns�nt of TH ��4 at iH��1Sne��lin� Av� Dear N�s. �iga: �n/a�T iV��et.ro D�s�ric� E�s req�estir�g rnun�cipal can��n� f�r ���te Proj��� �28�-13�, whr�h irvill r��onstruct nine b�idg�s �n Int�rs�ate �94 f��r� vires� of V'r.c�oria �treet to west af �SA�-I �� i� ��der�. H�I�s. Y�� �ay �r�d info�matian ��out the municipal consen� ��ocess un��r subject guidar�c� w����r� ou�r Higl�r�vay Pra�j�ct D�v��op�rren.t Proc�:ss ��: ht��:llww��v.�c�t.s��te.r�n.us���anninql�pd�ls���ir��. h�r�! �u�rer�tly th�re ar� nine br�id�e� wi�hin the �rojec� ar�a. T�he str��tural con��t�ion af ail r�ine bridges var«s. �ddressi�r�g t�e bridg� r�plac�rne�� n�ed is �h� mai�n ca�alyst �a �or���r�ctin� this �roj��f. N1e�ro �istrict ��ci��d �hat repia.cir�g ��� exis�ing br�dg�s in kind would be an irresp���sible inv�s�rr��nt b�caus� o� the substan��al safety and Ga�acit�r pro�lerns ��r�ugh the� proj�c� area. Tf�e bri�g�s ov�r ��AE-I 7�i, are in f�i� cor�d�tian; h�we�er, their exE:sting I��atEon wif� r�qujre th.a# #�t.��r b� r�mc�v�d to acca�nmo��a�� th� prop�sed d�sign: Th� proposed design da�s c�nsali�ate the four existing �ridges at TH �1 and I-��4 to t�nr� br�dges. Th� �ur�as� of t�f�e �ro�o��d p�ra�j�ct is to �ddress t�he trar��port�tian ne��ds that ar� I�i���d b�low. •� R.��lace bridge infras�ru��ure that �s de�er��orate� and reaching the en.d c�f �ts usefi�� iife. �► ProWide suffici��t vehicl� c�ap�ci�y �nd systern ���t��nuity on ���94; TH 1� �r�d T� 51 that su��c�r�s reg�.or��i trawel d�r��n�s. � Se�parat� the in�.�rst��� �ai��ine fr�m ��e �r. �nk �igh�nray move�nen�s on TH �� and T�I 51 t� e�lirriinat� �xisting ut�e�avir�g mov�m�nts. • R��duce �h.e nurnb�r of crashes �y �educin� c�ngest�or� and elirnina�ing �xE�ting �re�avir�g mo�ernen�s be#vue�n I-�694, T�� 1��nd YI� 51. An ��u�� �pp�rtunity ��pCvyer .... _ .. . . .. :: _. ...,:...:. ^:. ... . .. .. ...... :.. ._.....:....:::.._::..:.: ....: . . .. .. ..................:.. ....:..:..:....... . .... . .. .......:...::.:::.:.: ....:�::.:: ..�. :.::... � ... ������:��::������ .:.......:::::�.�:..:. ... ..::... ....::::�... . .....:...::. ..:.:�.::::.:: .. ... . ... . . . .. ....... ..:.. . ....::...... ��:� ....:: ........:.... .. . . ........ .., . .:. . . ......... ..:..:.. ......:::...........:.� ::..:::..:.. :.�.. ........... ... .. .. . . . ...... . . ... ... . ........ . . . .. . . . .. :.��.: ......... ...... ..:... ....:...........:..:.. ..................... ..,:::::. .......:.:..: ........ ...... .. .......... : :....::...: :..... . ....... ... �::..:...:. ...:. .����.��.�.� �:..�.: :::::: ... . . ... . . .. .. .. .....:. r .:...�.......:•••�• � ... .. .. .. ... .. .... ...... ...... .. ........,, .•.. �:;` .• ........:.:..�:• .::::.,:....;. ... .;. .� .;..:.: •.. � ::::;;.: ` :',�: � '�.�: . ..�; `. • • � s � � � 1 • r� ,..... ... ,. . �� �t:.:i. . .. ... ••:'•::• • ............. . .... ....:.;, •,�. ...,:;•,: .... •. ... . ... .. •. . ...,•., ;. . ....•.•. ••..:,. .:: ... :..................... ...... ... .....,,. . ..'.: ...•' •. •.:.. .. ..... ...... .... . .. ... ... .. .. .. . ... ..... . MrNA . . . �ity of Arden Hilis lVfs. Kristirte Giga ,iur�e 23, �{�1� �age 2 Th.� pr�p�sed proje�c� is lac�.fed on Inters��te �9� {I-��4�� vui�h�r� t�h� Twin ���i��s metro�oli�an a.rea in R�msey �au��y. The projec# I�mi�� �x�end ��i�tte a�rer 2 rr�.�ies on I-�94 from �h�� bridg��s �v�r Islan� L�k� ir� Shorev�eiw to th�� bridge� o�r�r C�A�I 76 �n �r�.�r� FIil1�s. 11�ainlf.r�e T�--f �94 w�ll rer�a�n �s a two la�e �r�eway, but �oc�l ��r��e�tions, �ve�v�r�g sections and rr�er�ge situ�tion will al�. ac�ur on �h� CID I�nes that are beir�g prt��rfded� f�r t�� �onn�ct�ons to TH 1� and i� ��lSnellir�� Av'enue. Two loo�s �iril� �� cor�st�ructe� as �he cor�necti�r� fr�m �H �� ta T� �94 and �he vtires�bour�d �1Q ro�d. C�rr�n�ly, ��ere will be no cost ���icip�t��n ��or� the ��ty. �4r� is�ue th�t may c��n�e �h�s condi�i�n is if a#ra��� signa� is included as a pa .rt �f �he ini�ial cons�ruc�«n, Arden #�il�s rrtay be requ�red to participate in this cost.. T�h�.s d�t�rrninatior� sha�l �� r���e soor� an.d Mnl�C�i wiil k�ep the City inf�rrr��� af t�is iss��: N�nlQ�� provie�ed you wi�� a copy� of �h� I�yaut f�r t�e pr�je��, which is 1�11�1Dt��' st�� a��r�v�d o� June 22, 201 a, VII� will p�avid�e the ci#y wi�� a�ist�i�utian co�y of #h� f�yo��, show�ng signa�u.re�, upan a�pr�wal by Arder� Hil�s a�� once th� �ddi�iana� rni�.o�r re�isi�r�s �re ���p�eted. UV� �pprec�.ate Arden �-lills s��pport �f this proje�t. Pl�ase� ��t r�e� know how � c�n ass�s�t you �n �t�is process. Sir��ere�y, M�rk J. Li�t���er'g Nor��h Area �.ng ir�eer �111n1D��T` M��ro Distr�ct Enclosu�es �� �94 L.ayout CC: 1N�yne N.arris, N��IQt�T f�or�h Area �anager An �qua1 �ppor�unity Emp�oy�r .� ...............:.::....:.:...:....�.:.� . . .... .. . ..... � ...: .:...... . .. ..:.. :.:::....:.:.: :....... ..... ..:.. ..::.:...:... ....:. :...::::: .........:.......: .. .. . . .. . .. ... . .... ............. ......:...::....:......:.:...... . .... . ....:...... . ... . . ... . .. .... .. .....................::.:.. . . .. .. .. . . . . . . . . . .. . ...:.. ..... .... .. . . . . ... . . .. . . ..... ... ....:...... . : .. ... .::........ . .. . .. . .. ..� ::..:..:.. ...�� . ... ......... ...... .. ..... . ......:... .......:.. ����.� :�:: .:��.�: ....: ... .... .. .. . . . .. ... ... .... . .... . . . .. . . .::... .... � :�:. �.� :;;:: ::;�,�:��,�: d ::�: � �::;::: :::� �. ::ti:: ::,.. �:��::� :;�.: :::; � . :��:::: :;::��` � :;.: � � .� 5•�� ��•{ � � � � .�i ' � ..'�•. ��. .I �WIW ..•.' • ". ... t. . � .�.:•'.•.•.• • '�•�� ...� . l..•.... .. . �..�..•.� . . 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'�' . � � s � '_ � .��' ti • � �` � -`�� •- e � �` � i' j � ` � _ �-_ -.-- . „�� 1! � i yi � �7l / �' - � �"�i�� � v � /� � �/'� � � .: / /% �' , � iy +� 4 � � ' �� �f � � � • / / ~• _� 1 ` � � � ��•� � i= � e + 1 / � . +� �' �� �� � � '� * � � .� ! � � �� �� � 1 -� ,' � � : �� � � � � r" ' � 4 � � �1 � � s a ' -� `' _ f �� � �.y j� i qyw @ _ _. a ` � l"� i � . � �S ` � i T3+I5 F'��9£LT iS F�I '•as� Ait�, c���t iPsei£i�iSt�� iliS�ii'�. � �� � ' , _ � �- �.__ _...... . _a..'Q.._ . _� : HPDP / Scoping / Subject Guidance Minnesota Department of Transportation M u n ici al Consent p Contact Steve Ryan, P. E. �����. �� ���.���t�.��.�� Project and Process Guidance Engineer Office of Technical Support 395 John Ireland Boulevard, MS 676 St. Pa u I, M N 55155 (651 } 366-4675 Forms For a generic layout-approval resolution for use by a municipality, see Sample Resolution in the Appendix. Threshold Criteria Municipal consent should only be requested from a city if it is required. When Required Municipal approval is required for any trunk highway project that results in any of the following within a municipality: • Alters access, • Increases or reduces traffic capacity, or • Requires acquisition of permanent right-of-way. •(Changing capacity means adding or reducing the number of through lanes. For example, adding auxiliary lanes is not a change in capacity). Exceptions Municipal consent is NOT required (regardless of impacts to access, capacity, or R/W) for projects needed for any of the following: • Regulate traffic, or • I nstall traffic control devices, or • Other safety measures • The term "other safety measures" refers to traffic safety measures. For example, the addition of a turn lane is a traffic safety measure; the replacement of a structurally-deficient or fracture-critical bridge is not. 1 of 5 Municipal Consent HPDP / Scoping / Subject Guidance Also, maintenance activities do not trigger the need for municipal consent. Mn/DOT Examples Permanent Easements (such as Drainage Easements) require municipal consent (because they take permanent right-of-way). Roundabouts are used for traffic regulation and as a safety measure, and thus are exceptions that do not require Municipal Consent even if they involve permanent right-of-way taking. Roles and Procedures Municipal consent should only be requested from a city if it is required. (See Threshold Criteria above). Sometimes a city may choose to waive municipal consent on a specific project. In that case the city council must pass a resolution clearly identifying the project and waiving its right to municipal consent for that project. However, the typical municipal consent process is as outlined below. Procedure (for obtaining municipal consent) 1. Mn/DOT (District} submits to the city the final layout with a letter requesting city approval. The letter includes a good faith cost estimate of the city's share of the project's cost and the following (either in the letter or in an attached report): • project purpose • route location • short description of the proposed design of the highway • any additional supporting data 2. City schedules and holds public hearing (within 60 days of submittal). City must schedule within 15 days of receiving Mn/DOT's request for approval and must give 30 days public notice. 3. City passes resolution approving / disapproving (within 90 days of public hearing). After 90 from the date of the public hearing, if the city has not passed a resolution disapproving the layout, the layout is deemed approved. 2of5 Municipal Consent HPDP / Scoping / Subject Guidance 4. If city disapproves, Mn/DOT decides whether to: a. Meet city's condition(s), assuming city approved with conditions: Mn/DOT writes city a letter indicating this and attaches revised layout with change(s). This ends the MC process. b. Go to the appeal process. Mn/DOT c. Stop the project (do not build the project, or scale project down so that municipal consent is no longer required). 5. If in the final plan Mn/DOT alters access, capacity or R/W, Mn/DOT must re-submit changed portion of plan for city's approval. (The city is not required to hold another public hearing and has 60 days to approve or disapprove). City Approval The city can approve either by a formal approval resolution (see generic resolution in Appendix), or by not passing a resolution disapproving the layout within 90 days of the public hearing. The city's review — with regards to layout approval — is limited to the project elements in the final layout that are within the boundaries of that city. A city cannot impose a condition on its approval that is outside of the city's boundaries. The process allows the city one opportunity to exercise approval or disapproval of the final layout (unless Mn/DOT alters the plan with regards to access, capacity, or right-of-way). Once a city approves the layout, it cannot rescind its approval later. If a city disapproves with conditions, and if Mn/DOT agrees to meet those conditions — and notifies the city in writing (including copy of revised layout) — then municipal consent has been obtained. The municipal consent statute applies to changes on "any route on the trunk highway system lying within any municipality." If a T.H. borders a city and no section of the T.H. is completely within the city limits, municipal consent is still required for any of the designated changes (access, capacity, or right-of-way) that do occur within that city. However, if the changes triggering the municipal consent process are on the other side of the T.H. — and thus outside the city's limits — then municipal consent is not required from that city and is not requested from that city. 3of5 Municipal Consent HPDP / Scoping / Subject Guidance Mn/DOT City Disapproval If a city disapproves the final layout, Mn/DOT can stop the project (or scale it back so that municipal consent is no longer required), or Mn/DOT can take the project to the appeal process. If the city disapproves — but includes condition(s) for approval, Mn/DOT has the above options plus the option of ineeting the city's condition(s), and thus obtaining the city's approval. To do this, Mn/DOT sends the city a letter to that effect with the layout attached (revised to show the change(s)). This completes the municipal consent process; M n/DOT then has the city's approval. (Sending the letter and revised layout is NOT a resubmittal for further consideration by the city). Appeal Process The appeal process is the same for interstate and non-interstate projects. However, the Mn/DOT Commissioner is not bound by the recommendations of the appeal board with respect to interstate highways. If Mn/DOT decides to go to the appeal process, the first step is to establish an Appeal Board of three members: one member appointed by the Commissioner, one member appointed by the City Council, and a third member agreed upon by both the Commissioner and the City Council. (If a third member cannot be agreed upon, the Commissioner refers the selection to the chief justice of the Supreme Court, who then has 14 days to appoint the third member). After the appeal board is established, the Commissioner refers the final layout to the Appeal Board. The Appeal Board then has 30 days to hold a hearing at which the Commissioner and the City Council may present their cases for or against approval of the layout. Within 60 days after the hearing, the Appeal Board must make its recommendation regarding the final layout. The recommendation can be: • for approval, or • for approval with modifications, or • for disapproval. The board can also make additional recommendations consistent with state and federal requirements as it deems appropriate. The board must submit a written report with its findings and recommendations to the Commissioner and the City Council. 4of5 Municipal Consent HPDP / Scoping / Subject Guidance Legal Basis Mn/DOT The Minnesota municipal consent statutes (see links below) were revised in the 2001 legislative session. State Municipal Consent Statutes Definitions i�� ���t��� � �� .1 �� H ig hway Project Review �����t�t� �� 1, ��� Fi nal Layout Approval Process I� ��t�fi��� ���.1 �� Commissioner Action; Interstate Highways �� ������� � �1.� �� Commissioner Action; Other Highways �� �t�t��� � �� .� �� Reimbursement of Expenses �� ������� � �� � �� (for Appeal Board Members) Helpful Links � • " � ' • I ;�* �► Glossary Municipality: A statutory or home rule charter city. Municipal Consent: A municipality's approval of Mn/DOT's final layout for a project on a Trunk Highway when such approval is required by State Statute — see Threshold Criteria below. (Approval is by a resolution passed by the elected council of the municipality — the City Council). Appendix Municipal Consent Process Sar�..ple City Resolution .� 5of5 Municipal Consent Process Mn/DOT — HPDP/Scoping Basic Process 1. Mn/DOT submits the final layout to the City with a letter requesting City approval of the layout. 2. The City holds public hearing within 60 days of Mn/DOT's submittal and gives a 30-day (minimum) public notice of the hearing. Mn/DOT presents the layout at the public hearing 60 days 3. The City Council passes a resolution approving / disapproving the layout (within 90 days of public hearing). If after 90 days from the public hearing the City has not passed a 90 days resolution disapproving the layout, the layout is deemed approved 4. If the City approves, Mn/DOT can proceed with the project. 5. If the City disapproves, Mn/DOT's options are: o Make the changes requested by the City (if any) o Refer the layout to an Appeal Board o Stop the project o Modify the project so municipal consent is not required o Prepare a new final layout and start the MC process over from beginning Appeal Process Before Appeal: Total Maximum time = 150 days 1. Mn/DOT notifies the City that it is appealing. 2. An Appeal Board of three persons is established: o Mn/DOT appoints a member Undefined time to o The City appoints a member establish appeal board o Third member selected by mutual agreement between the City & Mn/DOT. If they cannot agree, Mn/DOT requests the MN Chief Justice to select. The Chief Justice appoints third member within 14 days of Mn/D�T's request. 14 days 3. Mn/DOT refers the final layout to the Appeal Board. Undefined time 4. The Appeal Board holds a hearing (within 30 days of receiving final layout from Mn/DOT). The City and Mn/DOT each present their case 30 days 5. The Appeal Board makes its recommendation (within 60 days of the hearing): 60 days o Approval, or o Approval with modi�cations, or o Disapproval of the final layout Maximum for Appeal Process = 104 days + (plus time to establish appeal board, etc.) 6. If the Board approves, Mn/DOT can proceed with the project. 7. If the Board disapproves, or approves with modifications, Mn/DOT's options are: o Make recommended modifications (if any), and proceed with the project o Stop the project o Modify the project so municipal consent is not required o Prepare a new final layout and start the MC process over from beginning o If it is an Interstate Hiqhway proiect, Mn/DOT may proceed with the project using the layout that was not approved (and sends a report to the City and the Appeal Board stating the reasons for doing so). TOTAL Possible Time = 254 days + NOTE: If final construction plans contain changes to access, capacity, or right-of-way from the layout approved by the City, Mn/DOT resubmits the changed portion of the plans to the City for approval. (City has 60 days to approve). This holds whether municipal consent was obtained through the basic MC process or through the appeal process. � ` � °o � ":Lkiahi� � ���`� !i[7te' i+Lrb Q f � �,`. � . , . � � ........ .. .:. ; 4 . � .__ � . . ; . �.: . 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