HomeMy WebLinkAbout7A, Resolution 2010-038 - Awarding Bid for the CP Rail Bridge Trail Crossing ProjectEN HILLS .
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Re ue t f r Council Action �
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Prepared By: Kristine Giga, Civil Engineer and un il M in D t• 1 12 2 1
Michelle Olson, Parks and Recreation Manager ° Co c eet g a e. Ju y , 0 0
Resolution 2010-038: Awarding bid for the CP Rail Bridge Trail Crossing Project
and
Addendum No. 2 with Bolton & Menk, Inc. for Construction Services in an amount of
$40,032.
Budgeted Amount: Actual Amount: Funding Source:
$310,000- Construction $312,587.27- Construction $312,587.27- State Aid
$30,000- Construction $40,032- Construction $40,032 - Park Fund
Engineering Engineering
lZecommendation:
Adopt Resolution 2010-038: Awarding bid for the CP Rail Bridge Trail Crossing Project
Approve Addendum No. 2 with Bolton & Menk, Inc. for Construction Services in an amount of $40,032.
Supporting Documents:
• Memorandum dated July 12, 2010 from Civil Engineer Kristine Giga and Parks and
Recreation Manager Michelle Olson.
• Resolution 2010-03 8
• Addendum No . 2
�;.� EN HILLS
MEMORANDUM
DATE: July 12, 2010
TO: �Ionorable Mayor and City Council Members
Patrick Klaers, City Administrator
FROM: Kristine Giga, Civil Engineer
Michelle Olson, Parks and Recreation Manager
SUBJECT: CP Rail Bridge Trail Crossing Proj ect- Award Bid and Construction
Engineering Services
Back�round
On May 24, 2010, the City Council approved the plans and specifications for the CP Rail
Bridge Trail Crossing Proj ect and ordered advertisement for bids. Bids were solicited
during June and early July. The bids were opened on Wednesday, July 7, 2010. Based
on the bids received, staff recommends awarding the proj ect. �
Discussion
Based on past practice, the City Council has awarded the contract to the lowest
responsible bidder. In the case of the CP Rail Bridge Trail Crossing Proj ect, the lowest
bidder is Blackstone Contractors, of Corcoran, Minnesota.
Financial Implications
.
Constructlon:
We received seven bids for the proj ect. The low bid submitted by Blackstone
Contractors, $312,587.27, is 11% lower than the engineer's construction estimate of
$350,175.75 and 1% higher than the budgeted amount of $310,000. The engineer's
estimate was higher than the budgeted amount due to modi� cations requested by the
railroad during final design. The following is a list of the bids received:
�IDDER AMOUNT
B lackstone Contractors $ 312, 5 8 7.27
Lametti & Sons, Inc. $ 312,910.00
Engineering and Construction Innovation,
$ 324,203.00
Inc.
Veit & Company, Inc. $ 333,075.72
Global Specialty Contractors, Inc. $ 350,305.00
City Council Meeting
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Sunram Construction, Inc. $ 449,772.20
LS Black Constructors $ 524,366.61
This proj ect is budgeted to use State Aid Funds. The City's current balance is
$1,098,113.97. This proj ect would reduce the balance to approximately $785,526.70. It
can be anticipated that in 2011, the City's allocation will be approximately $200,000. The
City's annual construction allocation for the last three years is shown below:
Year Construction Allocation
2010 $205,678
2009 $202,947
2008 $193,743
Construction En�ineerin :
The City contracted with Bolton & Menk for engineering services through the design
phase only, as it was unknown whether the proj ect would move forward to construction.
Bolton & Menk has provided Addendum No. 2, with a proposal for construction
engineering services for a cost of $40,032; a copy is attached. While Bolton and Menk's
original estimates for the construction engineering services during the 2009 Capital
Improvement and Budget discussions were estimated at $30,000, final plans were not
complete and it was based on an estimated six week construction period. After giving
consideration to the complexity of the i'inal plans, and Ramsey County's limitations to
allow complete closure of the road for a maximum of seven (7) days only, the
speci�cations were written to allow for an eight week construction period, to keep the
proj ect more manageable for the bidders and allow them to bid more competitively.
Timeline:
Construction is estimated to last approximately eight weeks and the speci�cations state
November as the mandatory completion date. Hovc�ever, construction could begin as
early as the end of July, depending on the contractor's schedule. .
Council Action Requested
Approval of Resolution 2010-03 8: Awarding the CP Rail Bridge Trail Crossing Proj ect
to Blackstone Contractors, of Corcoran, Minnesota, in the amount of $312,587.27. ,
Approval of Addendum No. 2 with Bolton & Menk, Inc. for Construction Engineering
Services in an amount of $40,032.
City Council Meeting
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EN HILLS
CITY OF ARDEN HILLS
COUNTY OF R:AIVISEY
STATE OF MINNESOTA
RESOLUTION NO. 2010-038
A RES4LUTION AWARDING THE CP RAIL BRIDGE TRAIL CROSSING PROJECT
WHEREAS, pursuant to advertisement for bids for the improvement of the CP
Rail Bridge Trail Crossing, bids were received on Wednesday, July 7, 2010, at 1:00 p.m.,
opened, and tabulated according to the law, and the following bids were received complying with
the advertisement:
BIDDER A,MOUNT
Blackstone Contractors $ 312,587.27 (
Lametti & Sons, Inc. $ 312,910.00
Engineering and Construction Innovation,
$ 324,203.00
Inc.
Veit & Company, Inc. $ 333,075.72
Global Specialty Contractors, Inc. $ 350,305.00
Sunram Construction, Inc. $ 449,772.20
LS Black Constructors $ 524,366.61
AND WHEREAS, it appears that Blackstone Contractors, of Corcoran, Minnesota,
Minnesota, is the lowest responsible bidder at the tabulated price of $312,587.27;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN
HILLS, MINNESOTA:
l. The Mayor and City Administrator are hereby authorized and directed to enter into a
contract with Blackstone Contractors, of Corcoran, Minnesota, for $312,587.27 in the
name of the City of Arden Hills for the above improvements according to the plans and
specifications thereof heretofore approved by the City Council and on file in the office of
the City Administrator.
2. The City Administrator is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the successful bidder
and the next lowest bidder shall be retained until contracts have been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 12t''
DAY OF JULY, 2010.
Stanley D. Harpstead, Mayor
ATTEST:
Patrick Klaers, City Administrator
ADDENDUM NO. 2
AGREEMENT FOR PROFESSIONAL SERVICES
FEASIBILITY REPORT FOR TRAIL/CP RAIL BRIDGE IMPROVEMENTS
CITY OF ARDEN HILLS, MINNESOTA
`This Addendum shall become a part of the original Agreement for Professional Services, dated September 15,
2008. This addendum is in regards to construction services in support of the trail underpass across the CP Ra.il.
I. Scope of Work
For the purposes of this Addendum, Basic Services to be provided by the CONSULTANT include:
B olton & Menk will provide periodic construction observation and administration and construction staking
services for the traiUCP Rail underpass improvements. Services will include attendance at the pre-
construction meeting and construction-related meetings as necessary, service as a lia.ison between the City
and the contractor, review of shop drawings and submittals, review of the completed work to determine if
the project is in general conformance with the plans and specifications, review of materials testing,
maintenance of construction documentation, preparation of pay estimates, and communication with
affected property owners, as necessary, to address their construction-related concerns and issues. Services
shall be provided over the construction contract time frame of sixty calendar days.
II. Compensation for Services
Services will be provided on an hourly basis at the following rates and estimated hours:
Principal Engineer: 16 hours @ $127/hour = $2,032
Project Engineer/ Observer: 320 hours @$85 = $27,200
Survey Crew Chief: 10 hours @$100/hour = $1,000
Principal Structural Engineer: 6 hours @$140 = $840
Structural Engineer: 64 hours C$140 = $8,960
Total Estimated Fee:
$40,032
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III. Signatures
This instrument is subject to the terms of the original agreement referenced above. This Agreement may
only be amended, supplemented, modified or canceled by a duly executed written instrument signed by
both parties.
In witness whereof, the parties hereto have caused this Agreement to be executed in their behalf:
CLIENT: City of Arden Hills CONSULTANT: Bolton & Menk, Inc.
Mark D. Kasma, BMI Office Manager
Marcus A. Thomas, Associate Engineer
Date Date
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