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2C, Lake Johanna Fire Department Discussion
EN HILLS MEMORANDUM DATE: August 16,2010 Item 2.0 TO: Honorable Mayor and City Council Members FROM: Patrick Klaers,City Administrator SUBJECT: Lake Johanna Fire Department Discussion Background At the May 171' Council work session, a discussion was held regarding the Lake Johanna Fire Department (LJFD) budget and contract. At this meeting the Council raised a number of questions about the finances of the LJFD and the future plans of the department. The Council requested the LJFD Chief, Tim Boehlke, to respond to these questions. The Council inquiries were forwarded to the Chief and a written response was received in early July. This material was then distributed to the Council This August 161' agenda item is to review and discuss the Chief s response to the issues raised at the May work session. Attachments LJFD Chief Boehlke response from July 6 and 8 LJFD 2011 operating and capital budgets from July 28 Patrick Klaers From: Patrick Klaers Sent: Thursday, July 08, 2010 5:54 PM To: StanHarpstead; 'Grant, Dave P'; Dave McClung; 'Holden, Brenda (MDH)'; franh116@aol.com; Frances.H.Holmes@irscounsel.treas.gov Subject: Fire Department Questions _ Attachments: Response to the Arden Hills Council.doc; Arden Hills Structure fire response times.pdf; 05-17-10 Wks -app 6-14.doc; LJFD work session.docm Hello Mayor and City Council, Please see the attached information from Fire Chief Tiny Boehlke.The attachments include Tim's response to the - questions that came out of our May 17th City Council work session. Dave McClung requested that the City Council receive this material and Dave suggested that we discuss Tim's response at a future Council meeting or work session. Pat From: Tim Boehlke [mailto:tboehlke@ljfd.org] Sent: Tuesday, July 06, 2010 10:46 AM To: Patrick Klaers; Dave McClung; 'TERRY SCHWERM'; 'Terence Quigley'; Beth Cliffe; Melinda Coleman; 'mike ryan'; 'Brock Lindstedt'; 'Don Szurek' Cc: 'Eric Nordeen'; 'Adair (Ijfd)'; 'Rick Krengel'; 'Matt Sather'; schifskyl3@gmail.com Subject: I was asked to respond to the Arden Hills City councils questions and concerns from their May 17t"council work session. I have attached my response to the City Council and also provided an attachment that has been included in the FD annual report for many years which shows response times to structure fires. The last two attachments are the original questions and bullet points from City Administrator Klaers as well as the minutes from the May 17t"Work session. Please let me know if you have any questions. Thank you, Tim Boehlke Fire Chief Lake Johanna Fire Department 1 The Arden Hills CityCouncil met for a work session on May 17th 2010 and one of their topics Y p involved the Fire Department. Arden Hills City Administrator Pat Klaers provided me with a list of questions and bullet points from the City Council and asked me to provide information as well as a response to their questions. Below the questions or bullet points from the city are in black ink and the Fire Department response is in blue ink. Noes from the May 17 Council Work Sessions Paze 1 of 2 Agenda topic: LJFD Budget Contract Discussion The agenda packet included the ■ 1998 JPA ■ Finance info o Allocation(28.1%) split o 2010 operating budget o capital budgets: summary, equipment& station o duty crew total &budget impact;,& staff plan memo The Council discussed "how the board works" ■ JPA Fire Protection Board no longer meets The JPA Fire Board is strictly an Advisory Board; all the actual decisions are made by the Fire Department:Board of:Directors at bi-monthly meetings. Many years ago the Fire Board members and Board of Director members decided it made sense to consolidate the meetings by inviting the City Managers or representative to attend the Board of Directors meetings. ■ The LED Board of Directions oversees the fire dept. That is correct ■ How and why did the "change in Boards"take place? The Board members felt that the discussions were basically the same at the Fire Board. (Joint Powers Board) and the Board of Directors meetings. The Fire Board was created more than 20 years ago as a means for the Cities to have an advisory capacity with the Fire Department. This was very ben.elici.al. to all parties when the,department was .run by strictly Fire Department Board members. In 2002 when the first full.time fire chief was hired,the Board of Directors made up of strictly firefighters was disbanded and the new Board of Directors made up of City representatives as well as 3 firefighters took over. This Board.is responsible .for overseeing the Fire Chief and.Fire Department. The council wants a copy of the LJFD By-laws A copy of the By-Laws has been given to the current City Administrator ator recently. Previous City Administrators also were given copies. The Council discussed financial and performance issues The Council wants a copy of the fire department policies on: Policy#3 3 0- Operating Budget Fund Balance & Capital Reserve Fund ■ How the department handles surpluses in the operating budget It has been past practice that any year end surpluses in the operating budget those dollars would be deposited into the Fire Departments General. Fund account. The General Fund is actually an Operating Reserve fund and a Capital Reserve Fund which is both used to cover unanticipated operating expenses as well as making Capital purchases. It is also past practice that any year end short falls would be paid for by using the Fire:Department General Fund instead of invoicing the cities. ■ How the department handles the disposal of capital assets (i.e. buildings and grounds when sold) For capital assets that are sold, that money is deposited in the :Department General fund with the intent to be used for future capital purchases. ■ What the department does with the money when equipment is sold Funds are deposited.in-the General Fund. This money has been.used to buy down future capital items to reduce the cost to the cities. It has also been used to reduce the Operating budget for certain Board Approved items such as adding new fulltime positions. ■ What the department defines as a capital item o $5,000 or$10,000 purchase? The Board of Directors makes that decision. Typically for items over $5000 ■ What"standards"the department uses to rate themselves and their performance. o What are the minimum certifications or requirements for the firefighters All Firefighters hired since 2005 are required to be State Certified Firefighter II, State Certified.Hazmat Operations, Certified Emergency Medical Technician basic (EMT-B). 85% of our Firefighters meet that standard.; the remaining 1.5% are certified as Firefighter I and Certified as First Responders. Each.firefi.gh.ter is required to attend 25% of their fire calls quarterly. Each firefighter is required to attend a minimum of 12 fire drills and d EMS drills annually. All Officers .i-n.ust attend four additional. drills per. year. There are specific training requirements for each officer position. If there are no written policies, should some be created to cover these issues? The Department has had Policies and Guidelines since 1944 that clearly define the :Departments expectations and requirements. Finances ■ Why was Station 1 allowed to "go downhill"with the delay of major maintenance and repair work? (Is this a true statement?) This is a completely false statement. Station 1. has remained.in good repair and at no time has the building not been maintained or repaired as necessary. We have consciously chosen not to do Capital improvements r like installing an epoxy floor in the Apparatus bays which would have cost.$25,000. We had $55, 000 in this years CHIP budget to replace the existing.roof(installed in 1987) over the south apparatus bay, but.have told the city that the roof does not leak:at-this time and that we should wait until we have a problem with it before we take action to repair or replace it. The Board and City of Arden'Fulls representatives agreed.with that decision. I would be more then happy to give a tour of the station to the City Council. ■ What happened to all the Station 1 paid-on-call firefighters? (There seems to be a lot fewer of them as compared to 2-3 years ago.) Station 1 currently has 10 firefighters on the roster. over the last several years that station has lost 4 firefighters to Career Fire Departments, 1 firefighter took a leave of absence to finish.his Masters Degree in.London.. The number of firefighters at each. station fluctuates every year, due to retirements, transfers and resignation. Currently the other stations have the .following number of personnel: Station# 2- 16 firefighters, Station.#3- 1.3 firefighters, Station #44 d firefighters. :In 2009 we decided not to hire any new firefighters on the department because 1/3 of our firefighters on the department had.less then.2 years of experience. We wanted to get them more training and experience before hiring a new class of firefighters. We will be hiring firefighters in the fall of 2010. Notes from the May 17 Council Work Session Page 2 of 2 Medicals ■ Does the definition of"medicals" only include accidents with injuries and cardiac arrests? It depends on.the time of day and if we are staffed: During our staffed.hours we respond to all medical calls. When the stations are not staffed we page out two fire stations to .respond to only Accident with injury calls and Cardiac Arrest calls as well as fire calls. ■ What is the fire department policy for responding to medicals? :During our Staffed hours we have two stations staffed, at that time one station would. respond to the medical. call. I:f a fire call. is dispatched both staffed. stations are to respond to the call. If a unit is on scene of a medical call when a fire call is dispatched they will respond once they are released .from the Allina Paramedics. If a truck is responding to a medical. call. but not on the scene and a fire call is dispatched, that crew will. divert to the fire call. Fire Calls always have and will be the higher priority! ■ Does this policy cost the City of Arden Hills anything extra in its budget? tr The costs are minimal considering that our firefighters are paid only their shift wage for their time on shift, regardless of how many calls occur they are paid a flat hourly wage. There will. certainly be some additional fuel costs to respond to these calls. _ ■ Why does the LJFD respond to medicals when the sheriff and ambulance are also responding? We believe having firefighters working shifts in the station gives you a far better - response to emergency calls. Our firefighters have a higher level of training (EMT-B) and carry more equipment then.the Sheriff's Deputies. We typically arrive on the scene before the Medics and many times before the Deputies. We are able to ride with the medics to the hospital when critical patients are transported, which leaves the Deputies in the city to patrol and cover. calls. We work.extremely well with the She:ritr s Department and we are improving service with our response to EMS calls. ■ The clear mission and number one priority of the department is fighting fires. Do a significant numbers of medical runs and the manpower needed for these runs compromise this mission? Our xn.ission of responding to fire calls is not being jeopardized in any way. With. staffed stations our response times are typically much faster, we will have an assured response of 6 firefighters initially, and stations will be paged out if additional.resources are needed. We have an Automatic Aid agreement with Roseville and Vadn.ais Heights for structure fires in our cities. As stated before, we will.respond with.one truck to a medical. call. when.available. That leaves another crew available for any additional calls. Our on scene time at most medical calls is typically less then 10 minutes Station One ■ The number one concern with the proposal to close Station 1 is fire response to the southwest corner of Arden Hills. We have a lot of data that clearly shows us that when our stations are staffed, we can respond.all corners of.Arden Hills in a timely manner. In 2008 as an example,we had a basement fire at 31.70 New Brighton Road, two blocks south of Station. 1. Our shift Engine was on scene in 5 minutes before the doors even opened at station 1. 'We also count on our Auto Aid response from:Rosevil.le for structure fires; they have proven over and over that they can respond into our cities very fast. May 1 st 201.0 we.had a house fi..re p Y on Fernwood Ct. near Lake Josephine at 2:30am. Roseville Engine 31 crew was the first on scene in 7 minutes .from their fire station on:Dale Street and l: WY 36. The first arriving engine :from Lake Johanna was on. scene in 12 minutes. Can it be "proven" that the response time and coverage for the SW corner of Arden Hills will not be compromised with the closing of Station 1 and the addition of the full time work crew program? (Can it be proven-that the response time will improve?) The last thing we want to do is compromise public safety. This has been scrutinized by the Department and we believe we can provide very good service-to all. corners of Arden Hills with staffed stations and closing station 1. o The Council has a concern about the impact of trains in responding to this area of the City from Stations 2, 3 and 4. Our department has dealt with the issue of trains since 1988 when station 4 was built. It has caused some delays over the years, not because the fire truck couldn't get out of the station., but because our Paid.on Call. firefighters coming -from.home - couldn't get to the station. With the staffed station model there will be firefighters in the station, if a train is crossing when there is a fire call they will. drive north.to 694 or County Road F and get off on Lexington, Snelling or 35W as needed. Iglus there is a second truck coming from a different station that will be coming from.a different direction. o Does the closing of Station 1 have a negative impact on the ISO rating? The simple answer is no, it won't have a negative impact on the ISO rating. We believe we will receive credit for many improvements that have occurred since the last review. The following items will give us additional points never received before: Staffed Fire Stations 24/7 365 Consolidated Dispatch :Expanded training requirements Automatic Aid Agreements for structure fires es Carried water on LJFD trucks o Does the LJFD need to look again at the New Brighton fire dept. relationship for serving the west side of Arden Hills? We have asked New Brighton:F.D. if they were interested in an Automatic Aid. Agreement and,they declined. That is an.open invitation.to them in.the future. In the meantime we will request mutual aid if additional resources are needed. ■ Support for duty crew& closing of Station 1----Is the City of Arden Hills "on board" for the long term plan? We eagerly await your decision. 11 N - ..-- .. I . ...- �:::�- :i�* �;���l, -. ,:, F,:: , —.. ... ..0 l"C ::::::.::::,i:iK:�:i:�]; %, �.,.,..........-..... I -.1.1....11.1 .., -,...��; : 1-q% I ., .... , , .....I... --. I... ,* . :. :-.: . ..... I I .; Q) Cll tU N to C. �; w- a C 0)°p C •U: :.' tU N t EU 4. �. t!} 0 4) N �' tU 4) co 11 .� 00:1 IIL •Y�f O [!� V). t!)'to .G. N .0 Cn f }�:to X111"► to tl3 to (;� O c� "v •�c C � (a>C- C'y ;--• C� a O O a � E5 c o 3 a) c� , °a .0 . .0 Q,, = "° .C % .0 .0 .0 .� C� ° 4 ° o p oI L. .' �� 1� 9 , :���i,..�:���:�]��:11�i..�.*"'. . _:::' li:,�,�;, .1 .:., ,�.i�i�i���ii�j��!�j��l ::.�ii��i�iigiiii�� I �I. 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N �y�p�( tU e- tCfI. in t,ta$f; ta0 h" t'ai �"�"f" t`V 1. N N'N r C�Ir- ?'� M N r- ' •MP "— ris e d Patrick Klaers From: Tim Boehlke [tboehlke@ljfd.org] Sent: Thursday, July 08, 2010 3:42 PM To: Patrick Klaers Attachments: P0330-Operating Budget 031500.doc Copy of the policy you had asked for. Keep in mind, when this policy was written the Board of Directors were made up of only Firefighters, the Fire Board as this policy refers to was the Joint Powers Board made up of two representatives from each city as well as the fire department. In 2002 the Board Members changed to include two reps from Shoreview, one from North Oaks and one from Arden Hills, plus three firefighters. The Board of Directors is who I report to and is responsible for Policy changes. Thanks, Tim 0 LAKE JOHANNA FIRE DEPARTMENT POLICY- # 330 Section: Department Organization Subject: Operating Budget Fund Balance & Capital Reserve Fund - I. PURPOSE To establish a policy which will provide a reasonable operating reserve for variances in fire call compensation and unanticipated operating budget expenditures. The Policy will also establish a separate capital reserve fund that will be used primarily for fire-related capital expenditures that will benefit the Lake Johanna Fire Department and cities of Arden Hills,North Oaks,and Shoreview. II. POLICY The Cities of Arden Hills, North Oaks, and Shoreview contract with the Lake Johanna Fire Department for the provision of fire protection services. Since the operating budget and a majority of capital expenditures of the Department are funded by these cities through property taxes, it is important that a policy be in place establishing an operating budget fund balance and capital reserve fund. A fund balance is an important element for a fiscally sound organization. It provides a funding source for emergency or unanticipated expenditures or special projects. It also can prevent an overburdening of the operating budget for certain capital expenditures. Based on these factors, the Joint Fire Board has established the following Fund Balance Policy for the Lake Johanna Fire Department. 1. Operating Reserve Fund — an operating reserve fund is established at a level that is equal to 10% of the total operating budget for the Lake Johanna Fire Department. This reserve will be used for any variances in fire call compensation during the year and for unanticipated expenditures of the Department. The Department is authorized to use up to $10,000 of this fund for unanticipated operating fund expenditures. Expenditures above this amount should be reviewed and approved by the Fire Board. 2. Capital Reserve Fund — any monies above the operating fund reserve will be placed in a capital reserve fund. This fund would generally be used for capital expenditures such as equipment, fire apparatus, and station repairs/improvements. This fund could also be used to phase in major operating budget changes that have a significant impact on local tax levies. Expenditures from this fund for capital items or to phase in major operating budget changes need to be included in either the Lake Johanna Fire Department approved operating budget or capital improvements program. If expenditures are proposed from this fund and are not in either the operating budget or capital improvements program,they need to be reviewed and approved by the Joint Fire Board. Approved by: 03-15-2000 Fire Chief and Chairman of the Board of Directors Date k ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 17, 2010 6 1.C Parks Maintenance Management Plan (continued) Mayor Harpstead stated the City could not allow cleats in certain areas if this was the main concern. Councilmember Holden suggested Bethel be contacted as well to hold them accountable. Park and Recreation Manager Olson thanked the Council for their input and stated she would continue to work through the hours involved with completing these goals. She reviewed an updated color trail map with Council. Councilmember Holden requested the trail map be placed on the City's website to allow residents to review the trail mileage. Mayor Harpstead suggested the City easements also be added to the trail map as these areas would allow public walking access. D. Lake Johanna Fire Department Contract Beset Discussion Finance Director Iverson reviewed the Lake Johanna Fire Department contract with the Council. Her intent was not to discuss the budget in detail, but rather to explain further how the Board works, how decisions were being made, who was responsible, etc. This would provide the Council with further information on how to address issues in the future. Discussion ensued regarding the Fire Board and how it was currently represented. Finance Director Iverson stated the representative from Council needs to know the concerns of Council to represent and vote appropriately at meetings. Mayor Harpstead indicated the JPA Advisory Board remains in place unless terminated by one or more of the Councils. The City of Arden Hills has not agreed to terminate this Board and requested that Staff see if one of the other entities has terminated this Board. Councilmember McClung requested Staff find out why the Joint Powers Board stopped meeting and how the Fire Department Board of Directors became the only Board that meets. Mayor Harpstead stated he would like to see the Lake Johanna Fire Department's policy on how they handle budget surpluses, also on disposable capital assets which deals directly with Fire Station 1. He would also like to understand how the proceeds on capital are handled and would like to see the funds stay within the capital side of the organization and not flow through to the operating side of the department. Mayor Harpstead requested information on the minimum certification standards for the department. This would give the City a baseline to hold the department accountable in the future. City Administrator Klaers questioned how the City should respond if no formal policies were in place. ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 179 2010 7 L D Lake Johanna Fire Department Contract Budget Discussion (continued) Mayor Harpstead suggested that policies be put in place as the department was becoming a full- time operation. Councilmember Holden agreed the department needed to function as a real organization. Finance Director Iverson reviewed the audit report and stated the department does not have pledged collateral on their funds. The funds for the department were only FDIC insured up to $2509000. Mayor Harpstead stated the department clearly exceeds the $250,000 amount. Finance Director Iverson stated according to state statute this was not a correct policy. The other cities did not realize this discrepancy and some concern was expressed at the last meeting. Mayor Harpstead indicated the fire department does not want to feel like they need to hire someone to address the financial concerns, but would benefit from assistance from the City. Councilmember McClung explained the plan at this time was to have a six year transition period within the department to roll out of six 24-hour fireman and the closing of Station 1. Additional personnel will be called in if necessary. He asked if the Council was in favor of this plan. Councilmember Holmes was not in favor of the plan. She questioned how units would respond to all of Arden Hills with the railroad tracks. The department would need to prove to the City that all areas of the City could be responded to in a timely manner. Additional concerns were raised if it was necessary to have the fire department respond to all medical calls when Allina was also present. Councilmember Holden felt that Fire Station 1 has already been closed. There was only one truck at this site and a limited number of runs are being sent from this site. She was concerned that all of the equipment would be sent to the Station on Lexington Avenue, which has the fewest number of calls. Councilmember Grant felt the coverage would be sufficient in comparison to volunteers that have to respond. He did express concern about the train and railroad tracks and how this would affect response times. Mayor Harpstead indicated the duty crews appear to be a better, more cost effective, way for the department to respond to the needs in Arden Hills in the event of a fire. He was not convinced that a volunteer fire department will work long term. With that, the newer stations would be more appropriate. Councilmember Holden stated the department itself did no maintenance on Fire Station 1, which has created the problem. Shoreview has the majority of the votes at this time and they have moved the department in the direction they chose. d ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 175 2010 8 L D Lake Johanna Fire Department Contract Budget Discussion (continued) - --Councilmember Holmes stated she would like the department to explore having a full time duty crew in the City of Arden Hills. Mayor Harpstead indicated this would be too costly for the department and the City to maintain. Councilmember Holden requested the joint powers agreement be explored to see how the City could get out of the agreement. Mayor Harpstead noted this could be explored but at an expense, as other fire options would have to be found. The residents would need to be addressed before such a decision was made. Councilmember Holmes stated the City could seek a joint powers agreement with New Brighton or Roseville. Councilmember McClung reviewed the expense of the full time duty crew within the proposed budget. The budget would go from $1.2 million in 2010 to $1.924 million in five years. The percentage Arden Hills would be responsible for would be 28% of this or $546,000. He indicated the Little Canada Fire Department will pay$450,000 this year. Councilmember McClung explained he has requested proof from the fire department that the shift in staffing and stations would not impact the City's ISO insurance rates. Mayor Harpstead stated the City would need to assure that reasonable certification standards are going to be maintained. If these standards are not maintained the Board would have to be made aware. Councilmember McClung stated he was just made aware that one of the trucks has been moved from Fire Station 1. However, at a past meeting,the Chief made it clear that he needed two trucks at each station for proper water pumping, and used this justification to purchase an additional truck. This statement was completely false as Fire Station 1 only had one truck. He questioned why the department's assets were being shifted when Fire Station 1 was not yet closed. Councilmember McClung questioned why Fire Station 1 went from being the first to have a truck roll out to the last. He asked why the station would remain open for the next five years when a shift was already being made to discontinue service in this area. Mayor Harpstead indicated a duty crew could respond quicker than volunteers. City Administrator Klaers asked if the Council would be in favor of accelerating the full time duty crew program. Mayor Harpstead stated the City cares mostly about response time to residents in the case of a fire emergency. He wanted to assure that the fire department was still able to perform. He did not want the department distracted by medical emergencies until such time as the fire emergency plan and process was completely clear. ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 17, 2010 9 L D Lake Johanna Fire Department Contract Budget Discussion (continued) Councilmember Holmes agreed as the fire and medical situations were two completely separate issues. She felt it would be important for the City to understand what the policy was for Allina, Ramsey County Sheriff, fire department, etc. on responding to medical calls. She didn't feel it was necessary to have three or four different agencies at the same medical call. Mayor Harpstead asked if the Council was in agreement that fire calls should be the first priority and not medical emergencies. Councilmember Holmes agreed with this statement stating five different agencies do not need to respond. Councilmember McClung explained the Lake Johanna firemen are medical trained as EMT's and could assist in an emergency medical situation, even more so than a Sheriff. Mayor Harpstead requested the fire department be made aware that Arden Hill's number one priority from the department is fire emergencies. This mission is not to change and should be clear and measured for the safety of the City's residents. Councilmember McClung questioned if the Council was in favor of the roll out of the six year plan moving towards a full time crew while closing Fire Station 1. Councilmember Holmes stated she did not fully support the plan and asked why Fire Station 1 did not have the correct amount of staff or the right amount of equipment. In addition, levy limits should not be used as an argument at this time as they do not apply to public safety. Mayor Harpstead indicated he would like further clarification on how the department would handle disposable income on the sale of assets, with respect to Fire Station 1. He questioned if this asset belonged to the department, the City or the joint powers. Councilmember Holden explained her main concern was the best fire protection for the residents of Arden Hills. Councilmember McClung again requested a consensus from Council on whether or not they would support the six year plan and closing of Fire Station 1. Mayor Harpstead indicated the Council did vote on this a while back and supported the plan, and would consider accelerating if the department found a means. Councilmember Holden stated that while the Council supported the plan the department was requested to provide ISO numbers and response time information. This information has not been provided to the City. Councilmember Grant stated that he felt that the City has previously indicated its support for the duty crew program. ARDEN HILLS CITY COUNCIL WORK SESSION—MAY 179 2010 10 L D Lake Johanna Fire Department Contract Budget Discussion (continued) Councilmember McClung did not remember this issue ever coming before the Council for a formal vote and was only discussed informally at a work session meeting. He requested staff look back into the minutes to see if formal action was taken. - Finance Director Iverson stated she would look into the minutes and report back to Council. Mayer Harpstead indicated the major concern with the fire department at this time was proof from them that they can provide the service needed to Arden Hills based on their new crew model. This information has not been provided to the City and the performance has not been demonstrated. The final approval with the duty crews was an April 1 St decision. Councilmember Holden questioned how often the formula was reconfigured by the department. Finance Director Iverson explained this was rolling based on the numbers every five years. Action would need to be taken by the Board to review the formula. Councilmember McClung felt the Council needed to either commit to the six year plan or find another option for fire protection. The Board would want to know the intent of the City. Mayor Harpstead stated if the expansion of medical calls becomes part of the allocation mechanism for the fire department costs, the community would have the City's portion grow due to Presbyterian Homes. Councilmember McClung agreed. Mayor Harpstead reiterated that at this time, the fire department's focus should be on fire emergencies. Mayor Harpstead asked for a motion to extend the meeting as it was over the three hour limit. MOTION: Councilmember Holden moved and Councilmember Grant seconded a motion to extend the meeting to 9:00 p.m. The motion carried unanimously(5-0). E. Ramsey County Sheriff s Contracting Community Budget Discussion Finance Director Iverson reviewed the Ramsey County Sheriff s contract with the Council. She stated she met with George Altendorfer to go over the budget to better understand how the budget came about and what the rationale was behind it. There was a seven person board with each member receiving one vote. Councilmember McClung indicated the City has a year-to-year contract with the Sheriffs Department that Arden Hills has not approved the contract for 2010. He was fine with this arrangement until after the elections were complete. Patrick Klaers From: Tim Boehlke [tboehlke@ljfd.org] Sent: Wednesday, July 28, 2010 2:39 PM To: 'TERRY SCHWERM'; 'Terence Quigley'; Patrick Klaers; Dave McClung; Melinda Coleman; Beth Cliffe; 'Brock Lindstedt'; 'mike ryan'; 'Don Szurek' Cc: 'Eric Nordeen'; radair@ljfd.org Subject: Updated cost split Attachments: Approved 2011 Capital Budget.xlsx; 2011 Approved Operating Budget D(2).xls; Fire Dist Formula 11 Bud.xls Importance: High I have attached the Approved 2011 Operating budget as well as Capital Budget with the new cost split percentages that are based on the agreed upon formula(also attached) Please keep in mind that when you open up the capital budget there are three separate tabs on the bottom left of the screen, which are Capital Equipment, Stations, and Summary. Let me know if you have any questions. Thanks, Tim Boehlke - Fire Chief 1 Approved Plan D Printed 7/28/2010 2011 LJFD Operating Budqet TOTALS 2011 2010 % pq Totals Totals Change 2 DEPARTMENTAL OPERATIONS $ 1,084,950.42 $ 996,293.31 8.90% 6 STATION OPERATIONS $ 270,055.00 $ 273,379.00 -1.22% GRAND TOTALS $ 1,355,0.05.42 $ 1,269,672.31 6:72% Cities Share of Budget ARDEN HILLS (28.0%) $ 379,401.52 $ 356,777.92 6.34% NORTH OAKS (13.8%) $ 186,990.75 $ 173,945.11 7.50% SHOREVIEW (58.2%) $ 788,613.15 $ 738,949.28 6.72% 2011 BUDGET TOTALS $ 1,355,005.42 $ 1,269,672.31 6.72% 2009 2010 BUDGET HISTORY $ 1,189,692.46 $ 1,269,672.31 %of Increase over Previous Year 9.57% 6.72% BUDGET NOTES: * Weeknight shifts M-Th 5-9pm 3/4 year. $45,608 * Insurance for Shoreview Building insurance(Sta. 3&4)$1,150 * SCBA&N-95 Fit Test$2,150 Approved Operating Budget D Approved 7/21/2010 Page 1 of 8 Plan D Approved Plan D2011 Printed 7/28/2010 t DEPARTMENTAL OPERATIONS 2011 2010 p-q Summary Totals Totals Change 2 Administrative $ 15,529.00 $ 15,815.00 1.40% 2 Events $ 131488.00 $ 13157.00 2.52% 2 Insurance $ 96,473.00 $ 82433.00 17.03% 2 Firefighters Relief Assn. $ 83,324.00 $ 80897.00 2 Medical Exams $ 7,800.00 $ 5480.00 42.34% 3 Physical Fitness $ 6,371.00 $ 6;371.00 0.00% 3 Public Fire Education $ 71873.00 $ 7,873.00 >0.00% 3 .Professional Fees $ 17,514.00 $ 17073.00 2.58% 4 All Staff Compensation $ 7671364.02 $ 713755.79 7.51% 5 Staff Professional Development $ 10,800.00 $ 8300.00 30.12% 5 Training. $ 5$;4.14.40 $ 45,''637.40 28.00% - Totals $ 1,084,950.42 $ 996292.19 8.90% ADMINISTRATIVE BUDGET 2011 2010 % line Totals Totals Change 1 Office Supplies $ 5,941.00 $ 51768.00 3.00% 2 Postage Expenses $ 11550.00 $ 11550.00 0.00% 3 Misc.Extra's $ 1,133.00 $ 1,100.00 3.00% 4 Film&Processing $ 500.00 $ 500.00 0.00% 5 Copier Rental $ 5,974.00 $ 5,974.00 0.00% 6 Fed./State Osha Manuals $ 165.00 $ 165.00 0.00% 7 Compliance Posters $ 266.00 $ 258.00 3.10% Administrative Totals $ 150529.00 $ 15,315.00 1.40% EVENTS 2011 2010 % line Totals Totals Change 1 Retirement Dinner $ 41738.00 $ 4,600.00 3.00% 2 Retirement Plaques 4 @$120ea. $ 639.00 $ 639.00 0.00% 3 Steak Fry (Green Mill) $ 21295.00 $ 21228.00 3.01% 4 Christmas Breakfast $ 372.00 $ 361.00 3.05% 5 Christmas Ornaments 110@$6.36ea $ 927.00 $ 927.00 0.00% 6 Annual Dinner(Green Mill) $ 31934.00 $ 31819.00 3.01% 7 Lunch @ Annual Mtg $ 583.00 $ 583.00 0.00% Events Totals $ 131488.00 $ 139157.00 2.52% INSURANCE 2011 2010 % line Totals Totals Change 1 *Property,Liability,Auto, W/C&Umbrella Ins $ 92,841.00 $ 80,013.00 16.03% 2 S!hore �ew Owned Will: sa..3&.4 ! $ 1,150.00 $ - 100.00% ._ ... 3 Employee Assistance Program $ 21122.00 $ 2,060.00 3.01% 4 State Benefit Assoc.$8/new,$4/member $ 360.00 $ 360.00 0.00% Insurance Totals $ 961473.00 $ 821433.00 17.03% LJFD RELIEF ASSOCIATION 2011 2010 % line Totals Totals Change 1 Relief Assn.Contribution $ 83,324.00 $ 80,897.00 3.00% Relief Assn.Totals $ 83,324.00 $ 80,897.00 3.00% MEDICAL EXAMS 2011 2010 % line Totals Totals Change 1 OSHA Physicals @$133/person $ 21400.00 $ 21400.00 0.00% 2 New F F Psycolog�cal Evaluations $ 1,800.00 $ 11400.00 28.57% Follow up SCBA FitiTest/N 95 @36 ea.�C 6 $ 2,160.00 $ - 100.00% 3 New F.F.Physicals @$240 ea.6 FF $ 11440.00 $ 1,680.00 -14.29% Medical Exam Totals $ 71800.0.0 $ 51480.00 42.34% PHYSICAL FITNESS 2011 2010 % line Totals Totals Change 1 Softball Spring League $ 371.00 $ 371.00 0.00% 2 Fitness Club Reimbursement $ 61000.00 $ 6,000.00 0.00% :Physical Totals $ 6,371.00 $ 6,371.00 0.00% Approved Operating Budget D Approved 7/21/2010 Page 2 of 8 Plan D 4 t Approved Plan D Printed 7/28/2010 2 011 LJ F D O e rat i n Bud et PUBLIC FIRE EDUCATION 2011 2010 % line Totals Change Various Community Events,open house,fire prevention week,safety fair,handouts,pamphlets, 1 balloons,helium,fair prizes,media for displays $ 7,152.00 $ 7,152.00 0.00% *Multiple categories combined,n 2 Seminars/Classes,2 Pub Ed.Comm.Members $ 721.00 $ 721.00 0.00% Public Fire;Education Totals' $ 7,873.00 $ 7,873.00 0.00% PROFESSIONAL FEES 2011 2010 % line Totals Totals Change 1 Accountant Fees $ 9,835.00 $ 9,548.00 3.01% 2 Legal Fees $ 2,015.00 $ 2,015.00 0.00% 3 Payroll Services $ 5,304.00 $ 5,150.00 2.99% 4 MN Relief Association(MARAC) $ 360.00 $ 360.00 0.00% Professional Fee Totals $ 17,514.00' $ 17,073.00 2.58% Approved Operating Budget D Approved 7/21/2010 Page 3 of 8 Plan D m Approved Plan D Printed 7/28/2010 2011 LJFD O eratin Bud et FULLTIME STAFF COMPENSATION 2011 2010 % line Totals Totals Change 1 Fire Chief $ 97,610.00 $ 941767.00 3.00% 2 Assistant Fire Chief $ 72,100.00 $ 751000.00 -3.87% Based on actual employment contract 3 Officer Manager $ 52,375.00 $ 50,850.00 3.00% 4 Fire Marshal $ 56,650.00 $ 59,932.00 -5.48% Based on actual employment contract Total Fulltime Salaries $ 278,735.00 $ 280,549.00 -0.65% 5 Medicare(1.45%) $ 41042.00 $ 4,068.00 -0.64% 6 Social Security(6.2%) $ 3,248.00 $ 3,153.00 3.01% 7 State Unemployment(.47%) $ 1,310.00 $ 11319.00 -0.68% 8 Long-term disability:Chief,Asst.Chief,FM $ 989.00 $ 741.00 33.47% 9 PERA:P&F 14.4% $ 32,596.00 $ 321387.00 0.65% 2011 P&F increase.3%for employer 10 PERA:Coordinated Plan 7.25% $ 31797.00 $ 31560.00 6.66% 11 Health Insurance$644 x 4 x 12mo. $ 301912.00 $ 30,000.00 3.04% 2011 Coordinated increase.25%for Total of taxes&benefits $ 769894.00 $ 75,228.00 2.21% employer WEEKDAY DUTY CREW line 1 4/shift*9 shifts*5days*52 weeks=9360*$13.55 $ 126,828.00 $ 123,084.00 3.04% 2 Medicare(1.45%) $ 1,839.01 $ 1,784.72 3.04% 3 Social Security(6.2%) $ 71863.34 $ 7,631.21 3.04% 4 State Unemployment(.47%) $ 596.09 $ 578.49 3.04% Totals Weekday Duty Crew $ 137,126.43 $ 133,078.42 3.04% WEKDAIt EVNING DUTY CREW line 1 M-Th 5pm-9pm 4 FF's*4 days*4hrs*$10.60*39= $ 26,458.00 $ - 100.00% Target Pay is$14 per hour 2 M-Th 5pm-9pm 2 Officers*4 days*4hrs*$12.60*39= $ 15,725.00 $ - 100.00% Target Pay is$16 per hour 3 Medicare(1.45%) $ 611.65 $ - 100.00% 4 Social Security(6.2%) $ 21615.35 $ - 100.00% 5 State Unemployment(.47%) $ 198.26 $ - 100.00% Totals Weekday Evening Duty Crew $ 45,608.26 $ - 100.00% WEEKEND DUTY CREW line 1 Fri-Sat 5pm-lam.4FF's*16hrs*$10.50*52= $ 341944.00 $ 24,960.00 40.00% Increase in FF and Officer pay 2 Fri-Sat 5pm-lam.2 Officers's*16hrs*$12*52= $ 191968.00 $ 121480.00 60.00% and 52 weeks vs 39 weeks in 2010 4 Medicare(1.45%) $ 796.22 $ 542.00 46.90% 5 Social Security(6.2%) $ 3,404.54 $ 2,321.00 46.68% 6 State Unemployment(47%) $ 258.09 $ 176.00 46.64% Totals Weekend Duty Crew $ 59,370.85 $ 40,479.00 46.67% PART TIME STAFF COMPENSATION 2011 2010 % line Totals Totals Change Fire calls 1 Fire Run Compensation $ 911200.00 $ 104,880.00 -13.04% $16/call x 5700 FF calls 2 Drill Compensation $ 211115.00 $ 201500.00 3.00% 380 calls,15 FF's per call 3 Public Fire Education $ 31790.00 $ 3,790.00 0.00% a reduction of 90 night calls 4 Hose Testing $ 2,664.00 $ 21664.00 0.00% 5 Deputy Chief $ 5,925.00 $ 5,752.00 3.01% $16/drill x1281 FF drills 6 District Chiefs @$2987 $ 111948.00 $ 11,600.00 3.00% 7 Captains-2 per station @$927 ea. $ 71416.00 $ 71200.00 3.00% Pub ed 8 Lieutenants-Optional-1/Station @$618 $ 2,472.00 $ 2,400.00 3.00% $16/event x 237 FF events 9 Engineers 4 per Station @$464 $ 71424.00 $ 71200.00 3.11% 10 Fire Inspector $ 1,340.00 $ 11340.00 0.00% Hose testing pay paid$12.40 per hr 11 Technical Support $ - $ 11700.00 -100.00% Contract agreement 12 Board of Directors,3 @$532 ea. $ 1,596.00 $ 11545.00 3.30% Total Part time Staff Compensation $ 156,890.00 $ 170,571.00 -8.02% 13 Medicare(1.45%) $ 21274.91 $ 21473.28 -8.02% 14 Social Security(6.2%) $ 9,727.18 $ 10,575.40 -8.02% 15 State Unemployment(.47%) $ 737.38 $ 801.68 -8.02% Part Time Employer Taxes Totals $ 12,739.47 $ 13,850.37 -8.02% Total FT&PT Staff Compensation $ 767,364.02 $ 713,755.79 7.51% Approved Operating Budget D Approved 7/21/2010 Page 4 of 8 Plan D Approved Plan D Printed 7/28/2010 2011 LJFD Operati n Budget STAFF PROF. DEVELOPMENT 2011 2010 % line Totals Totals Change 1 Fire Chief Training $ 51500.00 $ 5,500.00 0.00% Assistant Chief Training $ 21500.00 $ - 100.00% 2 Office Manager Classes $ 1,000.00 $ 1,000.00 0.00% 3 Fire Marshal Training** $ 1,800.00 $ 11800.00 0.00% Professional Development Totals $ 109800.00 $ 81300.00 30.12% TRAINING 2011 2010 % line Totals Totals Change 1 Online Training(64 users) $ 71128.00 $ 61921.00 0.00% 2 Videos,aids,equipment $ 1,400.00 $ 1,400.00 0.00% _ 3 Trng Equip.Trailers $ 1,000.00 $ 1,000.00 0.00% 4 Drill Instructors Fees $ 31400.00 $ 3,300.00 3.03% 5 EMS Training $ 61044.00 $ 6,044.00 0.00% 6 Ice Rescue $ 11068.00 $ 1,068.00 0.00% New member training 7 FF1 @$523/FF (6) $ 3,138.00 $ - 100.00% 8 FFII @$185/FF(6) $ 11110.00 $ - 100.00% 9 Haz Mat Ops @$115/FF (6) $ 690.00 $ - 100.00% 10 Mileage $0.55 per mile 840 miles ea.(6) $ 21772.00 $ - 100.00% 11 Books @$82/FF(6) $ 492.00 $ - 100.00% 12 EMT-B Registration/Books(6)@$722 $ 4,332.00 $ 11444.00 200.00% 13 NREMT Certification Testing @$70/FF(6) $ 420.00 $ 140.00 200.00% 14 Mileage @$0.55 per mile 500 miles ea.(6) $ 1,650.00 $ 550.00 200.00% Sectional Schools 4 FF/Station 15 Class Registration$100/FF $ 11600.00 $ 11600.00 0.00% 16 Hotel Expenses @$100/night $ 3,200.00 $ 31200.00 0.00% 17 2 Days Per Diem @$50/Day $ 11600.00 $ 1,600.00 0.00% 18 Mileage$0.55 per mile 200 miles ea.(16) $ 11760.00 $ 11760.00 0.00% Command Staff Training 19 Conference Registration $ 1,260.00 $ 11260.00 0.00% 20 Hotel Expense $ 1,190.40 $ 11190.40 0.00% 21 3 Days Per Diem @$50/Day $ 1,350.00 $ 11350.00 0.00% 22 Mileage 0.55 per mile 200 mile ea.(9) $ 990.00 $ 990.00 0.00% Fire Chiefs Conference 7 Chiefs&FM 23 Conference Registration $ 800.00 $ 800.00 0.00% 24 Hotel Expense $ 21 200.00 $ 2,200.00 0.00% 25 3 Days Per Diem @$50/Day $ 11200.00 $ 11200.00 0.00% 26 Mileage 0.55 per mile 280 mile ea.(7) $ 11078.00 $ 1,078.00 0.00% Fire Inspector/Investigation Training conference 27 Conference Registration $ 150.00 $ 150.00 0.00% 28 Hotel Expense $ 300.00 $ 300.00 0.00% 29 3'Days Per Diem @$50/Day $ 300.00 $ 300.00 0.00% 30 Mileage 0.55 per mile 120 miles ea.(2) $ 132.00 $ 132.00 0.00% In Town Trng/Sectional schools 5/Station 31 Conference Registration $ 2,000.00 $ 21000.00 0.00% 32 2 Days Per Diem$50/day $ 2,000.00 $ 2,000.00 0.00% 33 Mileage 0.55 per mile 60 miles ea.(20) $ 660.00 $ 660.00 0.00% Training Totals $ 58,414.40 $ 45,637.40 28.00% Approved Operating Budget D Approved 7/21/2010 Page 5 of 8 Plan D y Approved Plan DOperating Printed 7/28/2010 2 011 LJ F D Bud et STATION OPERATIONS 2011 2010 pq SUMMARY Totals Totals Change 6 Building Maintenance $ 102,502.00 $ >102,046-::00 0.45% 6 Clothing&Turnout $ 27,927.00 $ 4.1472.00 32.66% _ 7 Communications $ 27,287.00 $ 1 b 25,773.00 5.87% 7 General Engineering $ 87,639.00<' $ 83139.00 5.41% 8 Specia perations Hazmat/Confined Space $ 7 A70.00; $ 7,470.00 0.00% 8 Maps $ 1,580.00 $ 1,490.00 6.04%:: 8 SCBA $ 7,853.00 $ 7625.00 >2.99% 8 Technology $ 79797.00 $ 4 364.00 79% Totals $ 270,055.00 $ 27337900 =1.22% BUILDING MAINTENANCE 2011 2010 % line Totals Totals Change 2 Fertilizer&Spraying $ 11251.00 $ 1,251.00 0.00% 3 Furnace Maintenance $ 11 751.00 $ 1,751.00 0.00% 4 Gen.Bldg Maintenance,Carpet Cing,Supplies $ 10,300.00 $ 10,000.00 3.00% 5 Kitchen Supplies $ 618.00 $ 618.00 0.00% 6 Lawn Mowing&Parking Lot Sweeping $ 6,380.00 $ 6,380.00 0.00% 7 Spring Lawn cleanup Sta.3&4 $ 777.00 $ 777.00 0.00% 8 Snow Plowing $ 2,343.00 $ 2,343.00 0.00% 9 Window Cleaning-all stations $ 850.00 $ 800.00 6.25% 10 Lawn Sprinkler System Maintenance $ 1,596.00 $ 11596.00 0.00% 11 Taxes $ 129.00 $ 129.00 0.00% 12 TV Cable Service $ 11252.00 $ 1,215.00 3.05% 13 First Aid $ 11000.00 $ 1,000.00 0.00% 14 Building Sprinkler Annual Inspection $ 524.00 $ 524.00 0.00% 15 Disposal $ 8,852.00 $ 8,852.00 0.00% 16 Sewer&Water $ 91304.00 $ 9,304.00 0.00% 17 Telephone $ 13,680.00 $ 13,680.00 0.00% 18 Utilities $ 351171.00 $ 35,171.00 0.00% 19 Generator Maintenance $ 844.00 $ 844.00 0.00% 20 Pop and Food(dinner meetings) $ 41000.00 $ 3,181.00 25.75% 21 Scene Refreshments $ 11030.00 $ 1,030.00 0.00% Basic Maintenance totals $ 101,652.00 $ 100,446.00 1.20% Building Extras line Station 4 1 Electric Drill $ 150.00 $ 1,100.00 2 Motion light switches $ 700.00 $ 500.00 Extra totals $ 850.00 $ 11600.00 0 Building Maintenance Totals $ 102.502,001 $ 102,046.00 0.45% CLOTHING&TURNOUT 2011 2010 % line Totals Totals Change 1 Badges,Emblems&Tags $ 824.00 $ 824.00 0.00% 2 Fully Outfit New Fire Fighters(6)@$2775ea. $ - $ 13,875.00 -100.00% 3 Replacement Turnout Gear(8) $ 14,832.00 $ 141832.00 0.00% 4 Helmets(4)@$144.25 ea. $ 577.00 $ 577.00 0.00% 5 Leather Helmet Fronts 8 @$46.25 ea. $ 370.00 $ 370.00 0.00% 6 PBI Hoods 4 per Sta.@$30.88 ea. $ 494.00 $ 494.00 0.00% 7 Fire Boots 2 sets per Sta.@$257.5 ea. $ 21060.00 $ 21060.00 0.00% 8 Fire Gloves 5 pair per Sta.@$70 ea. $ 11400.00 $ 1,400.00 0.00% 9 Misc.Clothing items $ 400.00 $ 400.00 0.00% 10 Tee Shirts(slice) $ 11030.00 $ 11030.00 0.00% 11 Clothing Allowance$90 x 66 FF's $ 5,940.00 $ 5,610.00 5.88% Clothing Totals $ 27,927.00 $ 41,472.00 -32.66% Approved Operating Budget D Approved 7/21/2010 Page 6 of 8 Plan D V Approved Plan D Printed 7/28/2010 2011 LJFD Operating Budget COMMUNICATIONS 2011 2010 % line Totals Totals Change 1 3 @$460 ea./Sta. $ 61000.00 $ 6,000.00 0.00% 2 Packsets $ - $ - 3 Pager Batteries $ 400.00 $ 400.00 0.00% 4 Packset Batteries $ 700.00 $ 700.00 0.00% 5 Mobile Computer Access Fee/Air card(Car 1&2&3) $ 4,500.00 $ 3,300.00 36.36% adding two more air cards 6 Annual 800 Mega Hertz Access $ 41326.00 $ 41200.00 3.00% Received 4 mobile radio's thru grant Purchase Totals $ 15,926.00 $ 141600.00 9.08% Repairs 7 Pagers $ 1,600.00 $ 11600.00 0.00% 8 Pack Sets $ 1,600.00 $ 1,600.00 0.00% 9 Radio Optimization(40 per year) $ 500.00 $ 500.00 0.00% 10 Trucks $ 11200.00 $ 11200.00 0.00% Repairs Totals $ 41900.00 $ 41900.00 0.00% 11 Monthly charge for Cell Phones 1,545.00 1,500.00 3.00% 12 Cell Phone Reimbursement-4 3,680.00 3,573.00 2.99% 13 Dist.Chief Cell Phone Reimbursement 11236.00 11200.00 3.00% Cell Phone Totals 61461.00 6,273.00 3.00% Communication Extras Totals - - .... Communicat ons Totals 271287.00 25,773.00 5.87% MISC VEHICLES ENGINEERING 2011 2010 % line Totals Totals Change 1 CAR-1,2,3,4,5 Maintenance $ 3,832.00 $ 3,832.00 0.00% 2 Professional Wax $ 1,030.00 $ 1,030.00 0.00% 3 Misc.Extra's $ 1,521.00 $ 11521.00 0.00% Misc.Vehicles Totals $ 61383.00 $ 61383.00 0.00% GENERAL ENGINEERING 2011 2010 % line Totals Totals Change - 1 Aerial&Ground Ladder Testing(Annual) $ 3,335.00 $ 31335.00 0.00% 2 Fuel $ 23,000.00 $ 191000.00 21.05% check 3 Routine Maintenance $ 471321.00 $ 47,321.00 0.00% 4 First Aid Equip/Supplies $ 1,000.00 5 Shop Supplies,Tools&Floor Dry&Foam $ 41800.00 $ 4,800.00 0.00% Basic Maintenance Totals $ 79,456.00 $ 74,456.00 6.72% 2010 budget was$74,456 Several line items were combined General Engineering Extra's line Station 1 Rescue Tool service and test $ 400.00 Station 2 $ - Station 3 $ - 1 Aerial safety harnesses(Ladder) $ - $ 800.00 Station 4 Emergency lighting L-4 $ 11000.00 $ - 100% Hand tools L-4 $ 400.00 2 K-12 saw $ - $ 11500.00 Extra's Totals $ 11800.00 $ 21300.00 -21.74% General Engineering Totals $ 87,639000 $ 83,139.00 5.41% Approved Operating Budget D Approved 7/21/2010 Page 7 of 8 Plan D Approved Plan D Printed 7/28/2010 2011 LJFD O eratin Bud et SPECIAL OPERATIONS 2011 2010 % Hazmat/Confined Space Rescue/Special Rescue line Totals Totals Change 1 Equipment $ 1,500.00 $ 1,500.00 0.00% _ 2 2 Persons to Tech.Level 11 $ 1,320.00 $ 1,320.00 0.00% 3 Haz Mat Instructors $ 500.00 $ 500.00 0.00% 4 Utilities for Sta. 1 1/2 $ 11200.00 $ 11200.00 0.00% 5 General Equipment Maintenance $ 800.00 $ 800.00 0.00% 6 Haz Mat Physicals $ 650.00 $ 650.00 0.00% 7 Confined Space Tech level training $ 11500.00 $ 11500.00 0.00% Special Operations Totals $ 7,470.00 $ 71470.00 0.00% MAPS 2011 2010 % line Totals Totals Change 1 Hudson Map Books 10 @$19 Ea. $ - $ - 0.00% 2 Note Book Map 60/Sta.@$13.00 $ 780.00 $ 740.00 5.41% 3 Wall Maps 10 @$80 ea. $ 800.00 $ 750.00 6.67% Maps Totals $ 1,580.00 $ 19490.00 6.04% SCBA 2011 2010 % line Totals Totals Change 1 Breathing Air $ 310.00 $ 310.00 0.00% 2 Parts&Repairs $ 620.00 $ 620.00 0.00% 3 Annual Flow Testing @$67/pack,$16/mask $ 51748.00 $ 5,520.00 4.13% 4 Pass Device Batteries $ 90.00 $ 90.00 0.00% 5 Mask Cleaning Solution $ 80.00 $ 80.00 0.00% SCBA Maintenance Totals $ 61848.00 $ 61620.00 3.44% 6 Compressed Air Quality Testing $ 284.00 $ 284.00 0.00% 7 Air Compressor maintenance $ 721.00 $ 721.00 0.00% Subtotal $ 11005.00 $ 11005.00 0.00% SCBA TOTALS $ 7,853:00 $ 71625.00 2.99% TECHNOLOGY 2011 2010 % line Totals Totals Change 1 Software $ 772.00 $ 772.00 0.00% 2 Misc.Supplies $ 500.00 $ 500.00 0.00% 3 E-mail&Domain Name $ 227.00 $ 227.00 0.00% Fire Manager scheduling software $ 1,333.00 $ - 100.00% Technical support $ 3,000.00 $ - 100.00% Moved from Compensation 4 FireHouse Software License $ - $ 900.00 -100.00% 5 Software Annual Maintenance $ 1,565.00 $ 1,565.00 0.00% talk with Sean S. 6 2011 Quickbooks Pro upgrade-$400 $ 400.00 $ 400.00 0.00% Technology Totals` $ 79797.00 $ 41364.00 78.67% Approved Operating Budget D Approved 7/21/2010 Page 8 of 8 Plan D r 1-1 p p r 11, C C7 O r- + . - C7 O ' O O O � N"�' C C3� N N ,iil N ''Cf" i C3� Ln r, O. 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J o -� _� I— .,..,cn -o (a 3 _— 3 — Y 3 co �.+ a) •- a) N a) s� O O N "� E = Ri O J - •- RS O_ Z = O O_ V_ N Q Rf o o-Lt_ o -v °� o- F- .� cn cv a) O ' im > cv to O '> cct = = O •> M i m � a `� oi .W o .� o O0 � . � cn O> 6 > O a) O >% O O a) O O O -p O CNF- / - V = _ - V /) � Vf— QZU) V QZV) V QZ (n C r- a) e- N M V U') CO Imo• CO O O r- Pre 2006 Formula - 25.0% 12.5% 62.5% 100.0% 2006 Formula = 26.3% 13.7% 60.0% 100.0% 2007 Formula = 27.1% 13.5% 59.4% 100.0% 2008 Formula = 28.0% 13.5% 58.5% 100.0% 2009 Formula = 28.4% 13.3% 58.3% 100.0% 2010 Formula = 28.1% 13.7% 58.2% 100.0% 201:: Formula - 28.0% 13.89/i 58.2% 100.0% Arden Hills North Oaks Shoreview Total 5-Year Averages Population 99922 4,592 26M27 40,541 Households 2,973 103 109432 15,008 Market value $ 13141.0 $ 19125.0 $ 29997.8 $ 5,263.8 - Fire calls 232 97 298 627 Percent of Total Population 24.47% 11.33% 64.20% 100.00% Households 19.81% 10.68% 69.51% 100.00% Market value 21.68% 21.37% 56.95% 100.00% Fire calls 37.00% 15.47% 47.53% 100.00% Distribution Share Population 25% 6.12% 2.83% 16.05% 25.00% Households 25% 4.95% 2.67% 17.38% 25.00% Market value 10% 2.17% 2.14% 5.70% 10.01% Fire calls 40% 14.80% 6.19% 19.01% 40.00% Formula 100% 28.0% 13.8% 58.2% 100.0% Population by year 2005 %787 45502 255964 405253 2006 99903 43457 263093 40,453 2007 95985 4,554 26,159 4008 2008 95796 4,729 265036 405561 2009 105137 49720 255882 40,739 5-year average %922 49592 265027 202,704 Households by year 2005 23994 15549 M367 145910 2006 2,946 15542 103447 14,935 2007 23992 15564 109467 15M23 2008 2,961 106 103455 155082 2009 25974 105 103424 15,093 5-year average 25973 103 105432 155008 Market Value by Year 2005 98450571700 947,36200 2,54456175800 $ 4547690385300 2006 1,093,1245000 1507152885200 25844,890,400 50953025600 2007 1916632105900 15181 J 15NO 3 J24,914,300 5,472,2419100 2008 152323212,700 1,21158245400 35276,2329000 5,720526%100 2009 15229552%900 L21355575800 35198,2773000 55641,364,700 5-year average $19141 M27MO $I.J 25,02%820 $ 2,997M65300 $ 55263 M3,160 Fire Calls by Year 2005 246 88 302 636 2006 226 96 274 596 2007 248 98 302 648 2008 228 101 307 636 2009 214 104 306 624 5-year average 232 97 298 627