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Home My WebLink About2E, Staff Updates HILL -�. EN' S MEMORANDUM DATE: September 20, 2010 Item Z.E. TO: Honorable Mayor and City Council Members FROM: Patrick Klaers, City Administrato SUBJECT: Staff Updates — Emergency Management Discussion, Community Development Director Search, and Sheriffs Services Annual Contract Review Emergency Management Discussion: I would like to discuss with the Council the idea of contracting out for Emergency Management Director services. This approach may be the one that best meets our needs and matches our available resources. Some neighboring communities take this contracted services approach. I have met with three individuals and I am ready to recommend obtaining a proposal from Lance Ross. Mr. Ross owns and manages Emergency Preparedness Resource Group LLC. Attached is some information on this group. Community Development Director: I would like to update the Council on the status of the search for the Community Development Director. I want to schedule a worksession for September 27, 2010 at 6:00 p.m. to meet the recommended candidate. An alternative would be for two Council members to meet with the candidate for 1/2 hour and then another two meet with the candidate. This may allow for better conversations and discussions. Assuming all goes well, the appointment will be on the September 27th regular meeting agenda. Police Services: The Ramsey County Sheriffs department provides the local police services in Arden Hills. Annual feedback to the department is provided by members of the Contracted Cities Group. Attached is the review from last year and the form for this year. Council discussion and feedback is appreciated. M N Y PREPARE DNE � � I AIN [illia REEiOUHC .E C3ROUH L EPRG has consultants across the country available to assist with all your emergency preparedness needs. We have extensive experience in emergency preparedness at local, regional, state and national levels. Our experience is invaluable to all planning initiatives in public and private sector agencies. The following list is a sample of our collective experience. PLANNING ■ Business Continuity ■ Agency and Multi Agency Response and Coordination - ■ Pandemic Preparedness ■ Evacuation ■ Emergency Operations Plans a Special Event Planning TRAINING ■ Hazardous Materials Response ■ National Incident Management System(NIMS)/Incident Command System (ICS) ■ Hospital Incident Command System (RIGS) ■ Crisis Management ■ Responders, Government/Elected Officials, Command and Line Staff ■ Incident Command City EXERCISING ■ Hazardous Materials ■ Pandemic Influenza/Emerging Infectious Disease ■ Bioterrorism ■ Natural Disaster s Mass Casualty incidents(MCIs) ■ School Violence ■ Various Public Safety/Emergency Services response simulations CONSULTING EPRG Consultants have industry knowledge of federal and state preparedness funding req.ujrements. We are available for consulting services in all areas of{preparedness to assist in achieving all your individual planning goads. SUMMARY The Mission and vision of EPRG is to provide customized emergency preparedness expertise to each client we serve. What makes us unique is that we are doing the assessing, planning, facilitating, responding, collaborating, teaching, exercising, preparing, and implementing on a daily basis within our respective agencies. The collective skill sets and real world experience of our Consultants allow us to put together the most effective tam to get the job done. We work with you, to make your plan work for you. EPRG, LLC Minneapolis, MN 55446 www.EPResourceGroup.com 651.249.9506 Iross@epresourcegroup.com Olient List EPRG Page 1 of 1 r' CLIENTS Clients Anoka County Emergency Management . .Anoka County Public Health • ATMI • Boston Scientific • Carver County Emergency Management • Carver County Public Health • Central Minnesota Healthcare System Preparedness Program e City of Blaine * Dakota County e Ecolab,Inc. • Fairview Health Services • Great Lakes Border Health initiative(GLBHI) • Lakeview EMS . Lakeview Hospital • Metro Region EMS • Minnesota 55th Civil Support Unit • Minnesota Metropoolitan Hosptial Compact . Minnesota Metropolitan Medical Response System("t%iMRS) • Park Nicollet Methodist Hospital • Perham Fire • Scott County Emergency Management • St.Croix EMS • University of Minnesota,Centers for Public Health Education&Outreach • Wisconsin Indianhead Technical College 52, EMERGENCY PREFAR,,,EE;>NE-,,'S5 2 NOUN RESOURCE GRU LLC, ti r:3- _ .: yr ::'.. :: :. :..�� 1��t''^V` '�,}aC. $�•o I I. i 1 I f w I a` nttp://www.epresoureegroup.com/projects/Clients 8/19/2010 What We Do EPRG Page 1 of 1 _ WHAT WE DO What We Do The mission and vision of emergency preparedness resource group,llc,is to utilize Subject Flatter Experts(SMEs)and practical experience to provide comprehensive,customized emergency preparedness planning and consultation. By selecting outstanding professionals from the appropriate fields, EPRG is able to assemble the most effective and efficient team possible to meet the needs of every client. EPRG staff and contracted SMEs have -extensive experience at the agency,local,regional,state and national levels.What makes us so unique is that we are doing the assessing,planning, facilitating,responding,collaborating,teaching,drilling,preparing,and implementing on a daily basis within our respective agencies.The collective skill sets and real world experience of our SMEs allow us to put together the most effective team to get the job done. Contact us to see how we can assist you with your preparedness efforts. t . .r'r T NO 6 EMERGENCYi iw- MEMO RESOURCE Gp UP l :LC E ;y r 11 > Vie. i P � Milk :�: � �eE ':;:...... :.... i :� � f�''.�.Y,,..-, ..a'.<ri.w�£ �2r h8 3;':. `"�-- f S.its�2s.2 `n l ��Y^`, �::;a t•,.•:y,,,..,.,,.. u R r Misr w7 I!' II�I f I iI C IIR I V.y. r• F 1�! I 1 )F, D � 0 Y H�1 http://www.epresourcegroup.corn/about/what_we_do 8/19/2010 2009 Ramsey County Sheriff Annual Review 1. What do you think went well in 2009? (List significant accomplishments, planned and unplanned.) • Response to calls for service by the patrol deputies. AH • Saturation patrol events coordinated with multiple jurisdictions. AH • George Altendorfer, Mike Salter and the rest of the management team continue to provide consistent, effective experience, responsive and quality leadership to the Department. SV VH WBT • Crime didn't increase in our community despite the poor economy, and without adding the additional relief deputy. VH • Procedure to track contacts (deputy log books). VH • Crime Prevention Officer John Eastham at apartments. VH • Deputy Ron Valento's effort at the Five Star Manufactured Homes. VH • Traffic deputies have made a difference. VH • The work of the VIP's group and reserves under the leadership of Joe Paget is awesome and makes the difference between a good and great department. VH • Jim Moody always provides quick, reliable service. VH • Drinking Water Advisory Emergency in White Bear Township — full- time and volunteer staff and management coordinated by Joe Paget, and specialists turned out on short notice to lead us through this event (huge effort, quick response, very effective). WBT • Conversion from National Night Out to MN Night to Unite went smoothly. WBT • Developing 2010 Budget with relatively small increase (1.12% overall). WBT 2. What concerns do you have with the performance of the RCSD in 2009? What would you like to have accomplished but didn't, and why? • Lack of visibility of the patrol deputies. AH • Lack of information regarding the amount of time the patrol deputies spend in community. AH • Apprehend sign vandals. SV • Working with squads down. VH • Visibility of Department through media and other non-patrol methods. WBT 3. What strengths and weaknesses that you would like to observe about the performance of RCSD in 2009? Strengths • Response to calls for service. AH • Saturation patrols. AH • Traffic enforcement. AH • Continuity of quality leadership. SV • Responsiveness to issues/concerns. SV • Many different resources to deal with major issues. SV • Special event coverage through both volunteers and paid staff. SV • Continued success of Night to Unite and with switch to new program. SV WBT • Volunteers in Public Safety program. SV • Quality work and quick response from traffic deputies. SV • Very good policing for the cost. VH • The Sheriff's Department seems to have good working relationships with the other neighboring departments. VH • The K9 units. VH • Emergency response. WBT • Overall response. WBT • Professionalism. WBT • Cooperative attitude. WBT Weaknesses • Lack of visibility. AH • Low use of the speed trailer. AH • Investigations of minor vandalism incidents. SV • Loss of two 20+ year employees. SV • Operating down one squad on numerous occasions. SV • Sometimes goes too much out of its way to accommodate one or a few communities. VH • The City Council would like to be briefed more (confidential if necessary) on alarming issues. VH • Could use more "Canned articles" on crime prevention or current policing concerns. VH • Follow-up on lower priority calls and investigations. WBT 2 4. What suggestions do you have for 2010? • Assist City in understanding the amount of time spent in Arden Hills vs. responding in other cities. AH • Regular communication with the City regarding the use of the speed trailer. AH • Eliminate the logs for community oriented visits and focus more on driving through residential neighborhoods. SV • Information on overtime costs. VH • Keep our consistently good leadership team in place. VH • Watch Heritage Park and Bear Park and speeding near Vadnais Elementary School closely. VH • Increase the use of CSO's for lower priority duties that still need response. WBT 5. What trends and/or observations would you offer for future planning? • The Lake Johanna Fire Department (LJFD) is going to begin to respond to a broader range of medical calls that occur between 8:00 a.m. and 5:00 — close coordination between the RCSD and the LJFD. AH • Hire more CSO's. SV WBT • CSO type position(s) could be used to perform animal control services for the contract cities. SV • Cameras in secluded regional parks. VH • Continuing difficult budget challenges through 2012. WBT 6. Other comments? • A "Highway 96 Corridor Squad". VH • Continue to strongly support this cooperative service between the Sheriff's Department and all 7 communities. WBT WFS/psw madmin.file b:resd09reviewcompilation 3 2010 Ramsey County Sheriff Annual Review 1. What do you think went well in 2010? (List significant accomplishments, planned and unplanned.) 2. What concerns do you have with the performance of the RCSD in 2010? What would you like to have accomplished but didn't, and why? 3. What strengths and weaknesses that you would like to observe about the performance of RCSD in 2010? 4. What suggestions do you have for 2011? 5. What trends and/or observations would you offer for future planning? 6. Other comments? WFS/psw cc:admin.file b:resd10review