Loading...
HomeMy WebLinkAbout10-19-10 PTRCChair: John Peck Committee Members: Cindy Garretson Y 9 Jod Hil ers Nancy O'Malley Harold Petersen Steve Scott Rich Straumann Council Liaison: David Grant AR,EN HILLS 1245 W. Highway 96 Arden Hills, MN 55112 651.792.7800 W�•ci.arden hills.mn.us Parks, Trails, and Recreation Committee October 19, 2010 6:30 p.m. Arden Hills City Hall City Vision A strong community that values our unique environment, our fiscal soundness, and our tradition as a desirable city in which to live, work, and play. Agenda * *All members should bring their P & R Facility Inventory Manual for reference Call to Order 1. APPROVAL OF THE AGENDA 2. MINUTES A. September 21, 2010 Regular Meeting 3. UNFINISHED BUSINESS A. Elmer L. Andersen Memorial Trail Dedication Ceremony Recap B. Buckthorn Removal Day — October 30, 2010 — Hazelnut Park 9:00 a.m. -1:00 p.m. C. Project Updates 1. Safe Routes to School Activities 2. Lexington Ave. Extension /Resurface 3. CP Rail Pedestrian Pathway 4. County Road E Bridge D. Review Revised Park Maintenance Plan E. Other Unfinished Business 4. NEW BUSINESS A. Committee chair for 2011 B. Facility User Fee Discussion C. Capital Improvement Plan Discussion D. Other New Business 5. REPORTS A. City Council Report B. Public Works /Parks and Recreation Report 6. NEXT MEETING A. November 16, 2010 — 6:30 p.m. A quorum of the City Council may be present at this meeting. Agenda Item 2A: Minutes for Approval: September 21, 2010 EN HILLS CITY OF ARDEN HILLS PARKS, TRAILS AND RECREATION COMMITTEE MEETING TUESDAY, SEPTEMBER 21, 2010 ARDEN HILLS CITY HALL CALL MEETING TO ORDER Chair Peck called the September 21, 2010, meeting of the Parks, Trails and Recreation Committee to order at 6:34 p.m. MEMBERS PRESENT: Chair John Peck, Committee Members Cindy Garretson, Harold Petersen, Steve Scott, Rich Straumann, and Nancy O'Malley. OTHERS PRESENT: Park and Recreation Manager Michelle Olson and Charles Kachel. MEMBERS NOT PRESENT/EXCUSED: Council Liaison David Grant and Committee Member Jody Hilgers 1. APPROVAL OF AGENDA MOTION: Committee Member Garretson motioned and Committee Member Petersen seconded a motion to approve the agenda as presented. The motion carried unanimously. 2. APPROVAL OF MINUTES — June 15, 2010 MOTION: Committee Member Scott motioned to approve the June 15, 2010 minutes seconded by Committee Member Garretson. The motion carried unanimously. 3. UNFINISHED BUSINESS A. Elmer L. Andersen Memorial Trail Signage Ms. Olson indicated they had been working with Serigraphics on the design and are now working with IZones (who produce the panels for the signs) on converting the computer prints to digital so the panels can be completed by September 24. Once completed, the panels will be put on the sign structures and will then be installed by early October. Ms. Olson informed that the dedication ceremony is set for 5:00 p.m. on October 14 at the Glenpaul /Cleveland trail head. Chair Peck questioned who would be invited to the ceremony. Ms. Olson indicated she is currently working on the list, which includes the PTRC and Council members. She indicated that Derrek Haines is doing a lot of work on designing the invitation and doing landscaping at both sites which he has been coordinating with Emily Andersen. Ms. Olson indicated they will also be putting together a press packet which will provide the press with some background history. Ms. Olson mentioned that Emily Anderson will be giving away bookmarks with bio information on Elmer L. Andersen. Parks, Trails & Recreation Committee Meeting Minutes September 21, 2010 Page 2 B. Valentine Park Drainage Update Ms. Olson indicated that per PTRC's recommendation, the Council approved expenditure for a second opinion on the drainage study for Valentine Park and directed staff to get quotes from other firms in the engineering pool that have hydrology expertise. The Public Works Director acquired three quotes and the lowest bid was from Bolton and Menk and they are currently looking at the report findings to determine if it is accurate and if the proposed improvements are workable. Ms. Olson indicated that Bolton and Menk may have the study completed by the end of the week in hopes findings could be presented to Council on October 18 and then to the PTRC the following day. Chair Peck asked Ms. Olson to e -mail the PTRC members on an update of when Bolton and Menk would be presenting to Council so that they would be able to attend. C. Project Updates 1. Elmer L. Andersen Memorial Trail Connections /Safe Routes to School: Ms. Olson provided an update on the Safe Routes to School Ribbon Cutting Ceremony which took place September 14 and indicated that all the funding partners were present. She stated that the trail is complete and the contractor will need to complete a punch list of repairs /improvements in the next few weeks. Chair Peck questioned the expense of putting a plastic post in the middle of the road to make people aware of the crossing. Ms. Olson indicated that would need to be approved by the County. Chair Peck asked Ms. Olson to see if the County would approve the plastic post. Ms. Olson indicated they would also like to put a sign at the crossing b g g Y the school, since there is no light, in order to make people aware of the crossing. Ms. Olson mentioned that there was also a non - infrastructural portion of the grant in the amount of $1,000 and she is working with the Phy Ed teacher to provide educational and incentive programs with this money. She indicated the teacher will be doin g an Incentive Walking Program and is encouraging students to walk the trails before and after school. They are also planning on doing a walk to school day where all the buses drop off at either Perry Park or the library and the students then walk to school. 2. Lexington Avenue Extension/Resurface: Ms. Olson indicated they went out for bids for two portions of Lexington Avenue, the p g concrete sidewalk by Shannon Square /Cub area from the railroad tracks to Grey Fox Road and then the replacement and recycling of the bituminous pathway from Cummings Park Drive all the way to County Road F. The construction period will be approximately two weeks. They will be assessing Inland, who is the ro ert p p Y owner, 50% of the cost which is approximately $27,000. Committee Member Petersen stated he has a concern over the planted island that parallels both the north and south point of Shannon Square and does not feel there is width for a sidewalk. Ms. Olson informed it would be an 8 foot sidewalk that would go straight across the entryway and indicated that Public Works Director Maurer and Engineering Intern Woodruff have been working on that. Parks, Trails & Recreation Committee Meeting Minutes September 21, 2010 Page 3 3. CP Rail Pedestrian Pathway: Ms. Olson indicated that the CP Rail Pedestrian Pathway was under construction. The committee members expressed concern on how slow the construction was progressing. Ms. Olson informed them that part of that was due to the railroad not providing a flagman which was required for some of the work. She stated that the contract states the construction would be done within 8 weeks and that concrete pillar work would be done this week. 4. County Road E Bridge: Ms. Olson indicated they are continuing to work with Mn/DOT on replacement of the bridge. She indicated this is still in the scoping and that the last e -mail from Mn/DOT indicated the project is still in the schedule. Ms. Olson indicated it looks like the replacement will take place and the only question now is what year it will be done. D. Hazelnut Park Property Lease/Purchase Ms. Olson informed that the City Council met with the church on September 20, 2010. The church indicated they did not want to sell any portion of the parking lot but would like to sell the parcel that is in front of the picnic shelter and the soccer field area. The Council discussed this at the CIP budget meeting and felt it would be difficult to develop that area taking into account the restrictions of the site and the amount of green space the church is required to have. The Council believed an offer of $174,000 would be adequate. The church, however, was not in agreement with that number. Ms. Olson stated that after further discussion it was decided that the best possible use of the property would be for a park area. Staff will now be doing research on what park land is worth and then will hold a Closed Session to negotiate with the church. She believes the Council is interested in at least discussing the idea of purchasing the park area and would put something in the deed that would give the City access to the parking area if the land transfers. Chair Peck inquired as to the church's motivation for selling the land. Ms. Olson stated the church indicated they have a surplus of land that they are not using and they could use the money for some upgrades /repairs. 4. NEW BUSINESS A. Buckthorn Removal Day Ms. Olson asked if the committee was interested in having a Buckthorn Removal Day and if so asked the committee to help with the event. Discussion ensued on a date for the event and which park should be considered for buckthorn removal. Committee Member O'Malley motioned to do the buckthorn removal on October 30, 2010. Committee Member Garretson seconded the motion. The motion was unanimous. B. Committee Terms & Recruitment of New Members Ms. Olson informed Chair Peck and Committee Member Hilgers and Straumann that their 3-year terms expire the end of this year. She asked that they notify her before December on whether they would like to run for another 3-year term. Ms. Olson also asked that the committee members recruit new members since we have seven members currently and the Committee can have up to 12 PTRC members. Chair Peck believes he may have some recruits since there is a heightened interest with the Parks, Trails & Recreation Committee Meeting Minutes September 21, 2010 Page 4 construction going on. Committee Member Scott asked if they could recruit high school students. Ms. Olson indicated they could recruit high school students if they wished. C. Bench Implementation Plan Ms. Olson gave a recap on the Bench Implementation Plan whereby Council approved $5,000 each year for new benches for a 4 -year term. She indicated eight benches were ordered this past year and six of those were placed this past weekend as part of an Eagle Scout Project. Ms. Olson indicated that a couple of Council Members indicated that they installed one or two of the benches nstalled along the new Venus trail should be removed because it was in too close proximity to other benches. She indicated that there are no benches on the segment of the trail along Lift Station Road going to Perry and that a good g portion of that is Ramsey County property. Ms. Olson questioned whether they wanted to fund a bench that is essentially on Ramsey County property or whether Ramsey County should be responsible for placing benches at those locations. Ms. Olson indicated she would check with Greg Mack from Ramsey County to see if they were opposed to having benches in the Ramsey County open space. She asked the committee's opinion on where they should place the bench that will be moved. She indicated that Valentine Park was suggested but did not feel that would be a good idea since the bench would have to be moved during the Valentine Park improvements. She indicated that if Ramsey County is in agreement they could put the bench along the new Perry Trail or along Lift Station Road. Discussion ensued on which of the three benches to move and the new location of that bench. The committee felt the bench closest to E2 should be the one to be moved and that a good location would be before the fence half way up the hill on the new Perry Trail. Ms. Olson asked the committee to assist in the placement of the benches for 2011. MOTION: Committee Member Straumann moved that in the spring of the next 3 years of the bench implementation plan, the PTRC be involved in recommending the placement of park benches to staff. Committee Member Scott seconded the motion. The motion carried unanimously. 5. REPORTS A. City Council Report & Public Works/Parks & Recreation Report Ms. Olson stated that Council is working with Mn/DOT on 694/Hwy 10 Improvement Project. There was a public hearing where the public spoke that Mn/DOT had not pedestrian improvements within the plan. Ms. Olson indicated she had met with Greg Mack and he indicated they would like to see the entire 694/35 corridor looked at for pedestrian biking. Mn/DOT is forming a pedestrian study group to discuss that corridor. She stated one of the other concerns about the improvements is noise walls. Mn/DOT could cost share in the building of noise walls. The County is also agreeable on upgrading the Lexington Avenue intersection so it can accommodate more traffic. Ms. Olson indicated that one item the PTRC will need to discuss is facility user fees. She will be working on putting an analysis together. Parks, Trails & Recreation Committee Meeting Minutes September 21, 2010 Page 5 Ms. Olson informed that Terry Maurer was hired as the new Public Works Director. Ms. Olson mentioned that Celebrating Arden Hills was held this past Saturday and it went very well and that the next scheduled event will be the Elmer L. Andersen Memorial Trail Celebration on October 14, 5:00 p.m. — Glenpaul /Cleveland trail head. Committee Member O'Malley asked whether they could add "Park Water Fountains" to the next agenda. She indicated that some parks do not have any water fountains and should especially if there is a basketball court. Ms. Olson indicated they could add to the agenda but that some of the parks do not have water connected to them and to add a fountain to a park that does not have water would be costly. 6. NEXT MEETING A. The next meeting is scheduled for October 19, 2010, at 6:30 p.m. 7. ADJOURNMENT Committee Member Garretson moved to adjourn, seconded by Committee Member O'Malley. The meeting adjourned at 7:55 p.m. Agenda Item 3D: Review Revised Park Maintenance Plan EN HILLS PARKS MAINTENANCE MANAGEMENT PLAN DRAFT: October, 2010 TABLE OF CONTENTS Goals 1 Parks & Trails Facility Grid 2 Park Management Program 3-7 Arden Hills Park Level Listing 7 Operations and Maintenance Calendars 8 -10 Facility Inspection Forms — Site Specific . 11 -24 Sample Playground Inspection Form . 25 Playground Equipment and Mulch Replacement Schedule 26 Hard Court/Tennis Court Replacement Schedule 27 0 GOALS 1. Establish parks maintenance standards. 2. Develop a comprehensive maintenance classification system. 3. Achieve greater consistency in maintenance programs. 4. Develop a more systematic approach to planning and scheduling. 5. Develop standardized methodologies and quality indicators. 6. Improve efficiency of maintenance operations. 7. Enhance productivity of employees. 8. Upgrade functionality, safety, and appearance of facilities. 9. Extend operation "life time" of facilities, and develop a comprehensive replacement program. 10. Develop a comprehensive capital replacement program. 1 S Arden Hills Parks & Trails Facilities Acres Softball/ Baseball Field Soccer Tennis B'ball Court Area Play Equip. Picnic Shelter Warming House Permanent Restrooms Hockey Rink Skating Rink Trail(s) Arden Manor Park 4601 Prior Avenue 2.5 • Arden Oaks Park 1413 Arden Oaks Drive 1.5 Charles Perry Park 3700 New Brighton Road 20 N U N U U R Crepeau Nature Preserve 1224 Harriet Avenue 12.5 U Cummings Park 1220 Wyncrest Court 17.5 ■ ■ ■ ■ U U U U U Floral Park 1423 West Floral Drive 20 U U U U U U Freeway Park 1370 West County Road E 1 U U U U U Hazelnut Park 3301 New Brighton Road 12 U U U U U U U U U U Ingerson Park 3255 North Lexington Avenue 5 U U U Johanna Marsh Park 3168 Ridgewood Road 8.5 U Lindey's North Snelling & County Road E 1.5 Royal Hills Park Snelling Avenue/McClung Drive 4.5 U U U U U Sampson Park 1900 Lake Lane 1 U U Valentine Park 1650 West County Road F 3 U ■ ■ ■ U U 1;1 S Arden Hills Parks & Trails Facilities Parks Management Program A four level system designed for identifying and/or prescribing specific levels of cultural treatments to turf and grounds to achieve desired goals based upon the intensity of use, public visibility, and aesthetic considerations. The following are a description of this system. LEVEL I This highest level of maintenance is performed at our large community parks and /or athletic complexes. Turf areas subjected to frequent and intense levels of use throughout a majority of the growing season. Commonly associated with athletic field sites programmed for organized sports. Maintenance at this level maintains the park or facility at a standard sufficient to ensure a well -kept appearance. Maintenance issues & concerns are given a high priority. Parks categorized in this level: CUMMINGS, CHARLES PERRY, HAZELNUT 1. TURF CARE. Premium quality turf management under a program of intense cultural treatments. Mowing to take place every three to five days. Aeration as required, not less than two times per year. Trimming to take place weekly at a minimum. Top dressing, seeding, and sodding as needed. 2. FERTILIZER. Turf is fertilized three times per year. Broadleaf and other weed control as needed, usually two times per year 3. IRRIGATION. Systems to be used and in good repair as to conserve water and irrigate only when needed to maintain high quality turf, usually done every two to three days. Systems are monitored daily during peak season. Maintenance activities include head repairs & adjustments, nozzle replacement, flow adjustments and vandalism repairs. 4. GARBAGE AND LITTER. Garbage and litter is picked up daily, subject to variability based on weather and scheduled uses. Extremely high visitation may increase frequency. Y . q Y 5. RECYCLING. Recycling bins will be placed at the picnic pavilions /shelters and all ballfields. They will be picked up at the same time as the garbage and litter. 6. PRUNING. Frequency dictated primarily by species and variety of trees and shrubs. 7. LIGHTING. Damaged systems should be repaired as quickly as they are discovered. Bulb replacement should be done during the first working day after the outage is reported. 8. SIGNS. Signs that are fully exposed and south facing could be painted every 8 years or so. Borders can be recoated every 3 years or so. Posts can be recoated every 2 -3 years. 9. SURFACES. Sweeping, cleaning, and washing of surfaces needs to be done so that at no time does an accumulation of sand, dirt, glass, or leaves distract from the looks or safety of the area. Repainting or re- staining of structures should occur when weather or wear deteriorate the appearance of the covering. Graffiti should be washed off or painted over by the next working day. 3 10. REPAIRS. Repairs to all elements of the design should be done immediately upon discovery provided replacement parts and personnel are available to accomplish the job. When disruption to the public might be major and the repair not critical, repairs may be postponed to a time period which is least disruptive. 11. INSPECTIONS. Inspections of this area should be done daily by a staff member, and proper forms should be filled out. 12. FLORAL PLANTINGS. Flowers and shrubs weeded a minimum of twice a month or more as needed. The desired outcome is weed -free. Fertilize as needed. 13. REST ROOMS. Permanent rest rooms, when open to the public should be cleaned daily. Portable rest rooms should have regular servicing by an outside contractor. However, if any servicing is noted, it should become a priority of staff. 14. PARK AMENITIES. Includes items such as fountains, flag poles, parking and crowd control devices, benches, tables, flags and banners. Maintenance requirements can vary drastically, but for this level, it should be of the highest possible order. 15. PLAY STRUCTURES. Playground areas are monitored daily and inspected monthly. High priority to fix or remove hazards due to high use by small children. LEVEL II This level of maintenance is performed at smaller neighborhood parks. Maintenance at this level insures that the park remain clean & safe, while forgoing more specialized and customized care. Turf areas generally subjected to moderate levels of use and often associated with high public visibility. Maintenance issues & concerns are evaluated on a case by case basis, with safety items receiving highest priority. Parks categorized in this level: ARDEN MANOR, ARDEN OAKS, FLORAL, FREEWAY, INGERSON, ROYAL HILLS, SAMPSON, VALENTINE 1. TURF CARE. High quality turf managed under a program of moderate to intense cultural treatments. Mowing and trimming to take place every five to seven working days. Aeration as required, but not less than once per year. Top dressing, seeding, and sodding as needed. 2. FERTILIZER. Broadleaf and other weed control as needed, usually two times per year. Fertilizer as needed, usually one to two times per y ear. 3. IRRIGATION. Systems to be used and in good repair as to conserve water, and irrigate only when needed to maintain high quality turf, usually done every two to three days. 4. GARBAGE & LITTER. Garbage and litter is picked up three times a week, subject to variability based on weather and scheduled uses. Containers to be washed every two weeks. 4 5 e RECYCLING. One or two recycling bins (depending on park) will be placed at the picnic shelter (if park has one) and at ball fields. They will be picked up at the same time as the garbage and litter. 6. PRUNING. Usually done at least once per season unless species planted dictates more frequent attention. Sculptured hedges or high growth species may dictate more frequent attention. 7. LIGHTING. Replacement or repair of fixtures when observed or reported as not working. 8. SIGNS. Signs that are fully exposed and south facing could be painted every 8 years or so. Borders can be recoated every 3 years or so. Posts can be recoated every 2 -3 years. 9. SURFACES. Should be cleaned, repaired, repainted, or replaced when appearance has noticeably deteriorated. Graffiti should be washed off or painted over by the next working day, if possible. 10. REPAIRS. Should be done whenever safety, function, or bad appearance is in question. 11. INSPECTIONS. Inspections should be done weekly by staff with proper forms filled out. 12. FLORAL PLANTINGS. Flowers and shrubs weeded a minimum of once a month or more as needed. The desired outcome is weed -free. Fertilize as needed. 13. RESTROOMS. If portable restrooms are provided, regular servicing to be done usually by an outside contractor. However, if any servicing is noted, it should become a priority of staff. 14. PARK AMENITIES. Should be maintained for safety, function, and high quality appearance as per established design. 15. PLAY STRUCTURES. Playground areas are monitored daily and inspected monthly. High priority to fix or remove hazards due to high use by small children. LEVEL III This level of maintenance is performed at mini parks or park green spaces that have typically low activity (few park amenities). Maintenance at this level is at a moderately low level usually associated with low visitation or remote parks. Parks categorized in this level: JOHANNA MARSH, LINDEY'S 1. TURF CARE. Mowing and trimming to take place every seven to ten working days. Normally not aerated unless turf quality indicates a need. Topdressing, seeding, and sodding done only when major bare spots appear. 2. FERTILIZER. Fertilize only as needed. Weed control normally occurs when weeds infest turf to a high degree. 3. GARBAGE & LITTER. Minimum service of two times per week. High use may dictate higher levels. 5 4. RECYCLING. One recycling bin will be placed near park garbage can. It will be picked up at the same time as the garbage and litter. 5. PRUNING. When required for health or reasonable appearance. Most tree and shrub species would not require more than once every two to three years. 6. LIGHTING. Replacement or repair of fixtures when report filed or when noticed by employees. 7. SURFACES. Cleaned on complaint basis. Repaired or replaced as budget allows. 8. SIGNS. Signs that are fully exposed and south facing could be painted every 8 years or so. Borders can be recoated every 3 years or so. Posts can be recoated every 2 -3 years. 9. REPAIRS. Should be done whenever safety or function is in question. 10. INSPECTIONS. Twice per month. 11. FLORAL PLANTINGS. Only perennials or flowering trees or shrubs. Flowers and shrubs weeded a minimum of once a month or more as needed. The desired outcome is weed -free. Fertilize as needed. 12. RESTROOMS. None present. 13. PARK AMENITIES. Minimum allowable maintenance for features present with function and safety in mind. LEVEL IV Low level usually associated with low level of development, low visitation, undeveloped areas or remote parks. Areas where ground cover shall be left in a non-maintained (natural) condition. Examples include wooded areas, open spaces, wetlands, and community preserves. Parks categorized in this level: CREPEAU NATURE PRESERVE 1. TURF CARE. Low frequency mowing schedule, weed control limited to legal requirements of noxious weeds. Controlled burn should be administered every 5 years for prairie areas. 2. FERTILIZER. Not fertilized. 3. GARBAGE & LITTER. On demand or as needed. 4. RECYCLING. One recycling bin will be placed near park garbage can at each main entrance of the park. It will be picked up at the same time as the garbage and litter. 5. PRUNING. No regular trimming. Safety or damage from weather may dictate work schedule. 6. REPAIRS. Should be done when safety or function is in question. 6 7. INSPECTIONS. Once per month 8. SIGNS. Signs that are fully exposed and south facing could be painted every 8 years or so. Borders can be recoated every 3 years or so. Posts can be recoated every 2 -3 years. 9. FLORAL PLANTINGS. None. 10. PARK AMENITIES. Minimum maintenance to allow safe use. Arden Hills Park Level Listing Charles Perry Cummings Hazelnut Arden Manor Arden Oaks Floral Freeway Ingerson Royal Hills Sampson Valentine Johanna Marsh Crepeau Lindey's Parks Maintenance Operation Calendars The following pages are designed to show maintenance tasks, time of year they are usually performed, and at what frequency they are performed during the yea 7 Task Frequency Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Litter Pickup Daily d d d d d d d d d d d d Mowing/Trimming 3 -5 Days - 3 -5d 3 -5d 3 -5d 3 -5d 3- 5d 3 -5d 3- 5d Fertilization 3- 4x/yr. x x x Aerification 2- 3x/yr. x X Weed Control (Turf) As Needed x an an an an an an Topdressing /Seeding As Needed an an an an an an an Irrigation Start-up X Irrigation (test) (Cummings, Perry) Weekly w w w w w Irrigation Shut -down (Cummings /Perry) X Domestic Water Start-Up (Perry) X Domestic Water Shut Down (Perry) X Prepare Flower Beds X X Maintain Flower Beds (Weed) BiWeekly As Needed an an an bw an bw an bw an bw an bw an bw an bw an an an Prune Trees /Shrubs Snow Removal Priority p p p p p p Facility Inspection (see Checklist) Daily d d d d d d d d d d d d Groom Ball fields Per Sched. ps ps ps ps ps ps Crown Ball fields X X Paint Foul Lines BiWeekly bw bw bw bw bw bw Inspect Ball Field Daily d d d d d d Clean Restrooms (when open) Daily d d d d d d d d d d d d Clean Building (Cummings/ Perry) Weekly , w w w w w w w w w w w w Playground Inspections Monthly m m m m m m m m m m m m Soccer Field Set Up -Shut Down (Cummings /Hazelnut) X X Paint Soccer Fields (Cummings /Hazelnut) BiWeekly bw bw bw bw bw bw Put Up/Take Down Tennis Nets (Cummings /Hazelnut) X X Tennis /Basketball Court Maintenance (Cummings /Hazelnut) As Needed an an an an an an an an an Bleacher, Bench, Table Maintenance As Needed an an an an an an an an an an an an Trail Maintenance As Needed an an an an an an an an an an an an Level I Maintenance Calendar Task Frequency Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Litter Pickup 3 x week and as needed an an 3x 3x 3x 3x 3x 3x 3x 3x 3x an Mowing/Trimming 5 -7 Days 5 -7d 5 -7 d 5 -7 d 5 -7 d 5 -7 d 5 -7 d 5 -7 d Fertilizer 1 -2 per year x x Weed Control As Needed an an an an an an an Aerification 1 per year or as needed X Bench, Picnic Table Maintenance As Needed an an an an an an an an an an an an Prepare Flower Beds X X Maintain Flower Beds (Weed) Monthly or as needed m m m m m m m Groom Ball Field (if applicable) As Scheduled sch. sch. sch. sch. sch. Soccer Field Set Up -Shut Down (Floral) As Scheduled sch. sch. sch. Paint Soccer Fields (Floral) 1 -2 x month 1 -2x 1 -2x 1 -2x Prune Trees /Shrubs As Needed an an an an an an an an an an an Facility Inspection (see Checklist) Weekly w w w w w w w w w w w w Playground Inspections Monthly Weekly m m m m m m m m m m m m Put Up/Take Down Tennis Nets (Floral /Royal Hills) X X Tennis /Basketball Court Maintenance (Cummings /Hazelnut) As Needed an an an an an an an an an Trail Maintenance As Needed an an an an an an an an an an an an LEVEL II — Maintenance Calendar Task Frequency Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Litter Pickup 2 x week and as needed an an an 2x 2x 2x 2x 2x 2x 2x an an Mowing/Trimming 7 -10 Days 7- 10d 7 -10 d 7 -10 d 7 -10 d 7- 10 d 7 -10 d 7 -10 d Fertilizer As Needed an an an an an an an an an Weed Control As Needed an an an an an an an Aerification Only if needed Bench, Picnic Table Maintenance As Needed an an an an an an an an an an an an Prepare Flower Beds X X Maintain Flower Beds (Weed) Monthly or as needed m m m m m m m Prune Trees /Shrubs As Needed an an an an an an an an Facility Inspection (see Checklist) BiWeekly bw bw bw bw bw bw bw bw bw bw bw Put Up/Take Down Tennis Nets (Johanna Marsh) X X Tennis /Basketball Court Maintenance (Johanna Marsh) As Needed an an an an an an an an an Trail Maintenance As Needed an an an an an an an an an an an an Task Frequency Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Litter /Garbage 1 x/wk or As Needed an an an an an Mowing/Trimming As Needed an an an an an Bench Maintenance As Needed an an an an an an an an an LEVEL III — Maintenance Calendar LEVEL IV — Maintenance Calendar Y N Sports fields: Y N Note any problems found (including locations) Inspected by: Date: Facility Inspection Checklist Arden Manor Park Is site clean and well maintained? Are all signs in proper condition? Are trash cans empty? (Always empty at %2 full) Are all trees free from cracked limbs or snags? Is the playground proper repair? Are all picnic tables in good physical repair? Other? (specify) Turf, field or court in proper playing condition? Are the benches in proper condition? Mowed? Trimmed around all trees fence lines. Are the basket ball nets in proper condition? Arden Manor Park is 2.5 acres at 4601 Prior AVE. 11 Y N Sports fields: Y N Note any problems found (including locations) Facility Inspection Checklist Arden Oaks Park Is site clean and well maintained? Are all signs in proper condition? Are trash cans empty? (Always empty at 'A full) Are all trees free from cracked limbs or snags? Is the playground proper repair? Are all picnic tables in good physical repair? Other? (specify) Turf, field or court in proper playing condition? Are the benches in proper condition? Mowed? Trimmed around all trees fence lines. Are the basket ball nets in proper condition? Inspected by: Aden Oaks is 1.5 acres at 1413 Aden Oaks Dr. Date: 12 Y N Sports fields: Y N Note any problems found (including locations) Inspected by: Date: Facility Inspection Checklist Charles Perry Park Building free of vandalism? Building in proper repair? Is site clean and well maintained? Are benches properly maintained? Are the water fountains free of known defects? Are the restrooms properly maintained? (perm & portable) Are all signs in proper condition? Are trash cans empty? (always empty at half full) Are all trees free from cracked limbs or snags? Is the playground proper repair? Are there are irrigation problems? Is the parking lot in good repair? Are all picnic tables in good repair/ vandalism free? Other? (specify) Turf, field or court in proper playing condition? Are backstops and other fencing free of defects? Are bleachers and benches in proper condition? Mowed? Trimmed around all trees fence lines, buildings and hockey rinks? Perry is 20 acres at 3 700 New Brighton RD. 13 Y N Note any problems found (including locations) Facility Inspection Checklist Crepeau Nature Preserve Is site clean and well maintained? Are benches properly maintained? Are the trails in good condition? Are all signs in proper condition? Are trash cans empty? (Always empty at 1 /2 full) Are all trees free from cracked limbs or snags? Other? (specify) Inspected by: Crepeau park is 12.5 acres at 1224 Harriet Ave. Date: 14 Y N Sports fields: Y N Note any problems found (including locations) Facility Inspection Checklist Cummings Park Building free of vandalism? Building in proper repair? Is site clean and well maintained? Are benches properly maintained? Are the water fountains free of known defects? Are the restrooms properly maintained? (perm & portable) Are there are irrigation problems? Are all signs in proper condition? Are trash cans empty? (Always empty at V2 full) Are all trees free from cracked limbs or snags? Is the playground proper repair? (Weeds pulled) Is picnic shelters in proper physical condition? Are all picnic tables in good physical repair? Other? (specify) Turf, field or court in proper playing condition? Are backstops and other fencing free of defects? Are bleachers and benches in proper condition? Are the soccer goals and nets in good condition? Are the basket ball and tennis nets in good condition? Mowed? Trimmed around all trees fence lines and buildings? Inspected by: Cummings park is 17.5 acres at 1220 Wyncrest CT. Date: 15 Y N Sports fields: Y N Facility Inspection Checklist Floral Park Is site clean and well maintained? Are benches properly maintained? Are the restrooms properly maintained? (perm & portable) Are all signs in proper condition? Are trash cans empty? (Always empty at '/z full) Are all trees free from cracked limbs or snags? Is the playground proper repair? Is the picnic shelter in good repair? Are all picnic tables in good physical repair? Other? (specify) Turf, field or court in proper playing condition? Are backstops and other fencing free of defects? Are bleachers and benches in proper condition? Are the tennis and basketball nets in proper condition. Are the courts in good condition. Are the soccer goals and nets in good condition? Mowed? Trimmed around all trees fence lines and buildings? Note any problems found (including locations) Inspected by: Floral Park is 20 acres at 1423 West Floral DR. Date: 16 Y N Sports fields: Y N Note any problems found (including locations) Inspected by: Date: Facility Inspection Checklist Freeway Park Building free of vandalism? Building in proper repair? Is site clean and well maintained? Are all signs in proper condition? Are trash cans empty? (Always empty at '/2 full) Are all trees free from cracked limbs or snags? Is the playground proper repair? Is the parking lot in good repair? Are all picnic tables in good physical repair? Other? (specify) Are bleachers and benches in proper condition? Is the basketball court in proper condition? Mowed? Trimmed around all trees fence lines buildings and hockey rinks? Freeway Park is 1 acre at 1370 Co. Rd. E 17 N Sports fields: Y N Facility Inspection Checklist Hazelnut Park Building free of vandalism? Building in proper repair? Is site clean and well maintained? Are benches properly maintained? Are the restrooms properly maintained? (perm & portable) Are all signs in proper condition? Are trash cans empty? (always empty at %z full) Are all trees free from cracked limbs or snags? Is the playground proper repair? Is picnic area in proper physical condition Are all picnic tables in good repair /vandalism free? Is the parking lot in good repair? Other? (specify) Are tennis court and nets in proper condition? Are basketball court and nets in proper condition? Soccer goals and nets in good physical condition? Turf, field or court in proper playing condition? Are backstops and other fencing free of defects? Are bleachers and benches in proper condition? Mowed? Trimmed around all trees fence lines, buildings and hockey rinks? Note any problems found (including locations) Inspected by: Hazelnut is 12 acres at 3301 New Brighton RD. Date: 18 Y Sports fields: Y N Facility Inspection Checklist Ingerson Park Is site clean and well maintained? Are benches properly maintained ?) Are all signs in proper condition? Are trash cans empty? (Always empty at 'A full) Are all trees free from cracked limbs or snags? Is the playground proper repair? Is the picnic area in proper physical condition? Are all picnic tables in good physical repair? Is the parking lot in good repair? Other? (specify) Turf, field or court in proper playing condition? Are basketball nets in proper condition? Mowed? Trimmed around all trees, fence lines and buildings? Note any problems found (including locations) Inspected by: Ingerson park is 5 acres at 3255 No. Lexington Ave. Date: 19 Y N Note any problems found (including locations) Facility Inspection Checklist Johanna Marsh Is site clean and well maintained? Is tennis court surface in good condition? Is the grass mowed? Are all signs in proper condition? Are trash cans empty? (Always empty at %2 full) Are all trees free from cracked limbs or snags? Other? (specify) Inspected by: Johanna Marsh is 8.5 acres at 3168 Ridgewood Rd. Date: 20 Y N Sports fields: Y N Facility Inspection Checklist Lindeys Park Is site clean and well maintained? Are all signs in proper condition? Are trash cans empty? (Always empty at %2 full) Are all trees free from cracked limbs or snags? Other? (specify) Is the bocce ball course in proper condition? Mowed? Trimmed around all trees fence lines and buildings? Note any problems found (including locations) Inspected by: Lindeys is 1.5 acre park at Snelling Ave. /Co.Rd E Date: 21 Y N Sports fields: Y N Note any problems found (including locations) Facility Inspection Checklist Royal Hills Park Is site clean and well maintained? Are benches properly maintained? Are the restrooms properly maintained? (perm & portable) Are all signs in proper condition? Are trash cans empty? (Always empty at %2 full) Are all trees free from cracked limbs or snags? Is the playground proper repair? Is the picnic area in proper physical condition? Are all picnic tables in good physical repair? Other? (specify) Are the tennis courts and nets in proper condition? Are the basketball courts and nets in proper condition? Turf, field or court in proper playing condition? Are backstops and other fencing free of defects? Are bleachers and benches in proper condition? Mowed? Trimmed around all trees fence lines and buildings? Inspected by: Royal Hills Park is 4.5 acres at No. Snelling /McClung Dr. Date: 22 Y Sports fields: Y N Note any problems found (including locations) Facility Inspection Checklist Sampson Park Building free of vandalism? Building in proper repair? Is site clean and well maintained? Are all signs in proper condition? Are trash cans empty? (Always empty at '/2 full) Are all trees free from cracked limbs or snags? Is the playground proper repair? Is the parking lot in good repair? Are all picnic tables in good physical repair? Other? (specify) Is the basketball court in proper playing condition? Mowed? Trimmed around all trees, fence lines? Inspected by: Sampson Park is 1 acre at 1900 Lake Ln. Date: 23 Y N Sports fields: Y N Note any problems found (including locations) Inspected by: Date: Facility Inspection Checklist Valentine Park Is site clean and well maintained? Are benches properly maintained? Are the restrooms properly maintained? (portable) Are all signs in proper condition? Are trash cans empty? (Always empty at %z full) Are all trees free from cracked limbs or snags? Is the playground proper repair? Is the parking lot in good repair? Are all picnic tables in good physical repair? Other? (specify) Turf, field or court in proper playing condition? Are backstops and other fencing free of defects? Are bleachers and benches in proper condition? Are soccer goals and nets in proper condition? Is the basketball court and nets in proper condition? Mowed? Trimmed around all trees, fence lines? Valentine park is 3acres at 1650 Lake Valentine Rd. 24 Visible cracks, bending warping, rusting, breakage or excessive wear of any component or part Deformation of open hooks, rings, links, etc. Worn swing hangers, "S hooks" or chains on swings Missing, worn, cracked or jagged swing seats Broken supports /anchors Concrete footings exposed, cracked, loose in ground Sharp edges or points Exposed ends of pipe that should be covered by plugs or caps Protruding bolt ends that do not have smooth finished caps /covers Loose, worn, or rusted bolts, nuts, and other fasteners Splintered wood Lack of lubrication on moving parts Worn or squeaky bearings Broken or missing rails, steps, rungs, seats Surfacing material worn or scattered Swing chain wrapped around horizontal swing beams Chipped or peeling paint Broken glass, trash or foreign objects within or on play equipment Pinch or crush points (exposed mechanisms, junctures or moving components) Tripping hazards such as roots, rocks, or other environmental obstacles Poor drainage areas Loose, twisting climbing rungs Other (specify) PARK NAME Playground Inspection Checklist Y 25 N Notes Playground Equipment and Mulch Replacement Schedule ARDEN HILLS PARKS & RECREATION PLAY STRUCTURE REPLACEMENT DATES Arden Manor Miracle Recreation Arden Oaks Miracle Recreation Cummings Miracle Recreation Freeway Miracle Recreation Floral Miracle Recreation Hazelnut Landscape Structures Ingerson Miracle Recreation Charles Perry Landscape Structures Royal Hills Miracle Recreation Sampson Miracle Recreation Valentine Miracle Recreation 1999 2019 1999 2019 1998 2018 1998 2018 2001 2021 1997 2017 2000 2020 1996 2016 2002 2022 2001 2021 1990 2010 Replacement cycle is based on the following criteria: 1) 20 year pattern 2) Wear & tear; vandalism 3) Changes in code (i.e. safety, ADA) Playground Mulching Schedule Arden Manor July, 2010 Arden Oaks Charles Perry Cummings Floral Freeway Hazelnut Ingerson Royal Hills Sampson Valentine June, 2009 July, 2008 June, 2009 June, 2009 May, 2010 July, 2010 June, 2009 May, 2010 June, 2009 July, 2008 2013 2012 2011 2011 2012 2013 2012 2012 2013 2012 2011 with playground replacement 26 Hard Court Resurfacing Schedule 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Tennis/BB X reconstruct X Tennis/BB X Tennis/BB X X X Tennis/BB X X BB X BB X* BB X BB X BB x* BB X *Current BB Court is not a true paved court. *This would be a reconstruct project Tennis/BB = Tennis and Basketball Combination BB = Basketball Court only Agenda Item 4C: Capital Improvement Plan Discussion Capital Improvement Plan City of Arden Hills, Minnesota roject U 09-Park-010 Project Name Basketball - Tennis Court & Trail Rehabilitation Description Sampson Park Reconstruct - $9,000, Arden Manor Resurface - $4,000 Trail rehabilitation $2,000 Staff recommends resurface maintenance on tennis courts/basketball courts on a 5 -6 year schedule. In some instances, a complete reconstruct may be needed to resolve foundation cracks. Justification Prior I 30,000 Total Prior I 30.000 Total Prior -1.000 I Total Type Operational Maintenance Useful Life Category Park Maintenance Expenditures Funding Sources General Fund Budget Impact/Other Budget Items Construction /Maintenance Annual Maintenance Charge -oduced Using the Plan -It Capital Planning Software Department Parks Department Contact Park & Recreation Mgr Priority n/a Total Project Cost: $90,000 35 2011 thru 2015 �'::- :n' - t.. .0 /74 . N::-r y_ ...K�i_r.- ,sv'.....� :... ....... . :'�v %.��•: ^r_�syz_., ,�, The City has a 5 -6 year resurface schedule. This is a tentative schedule. The courts that are scheduled for a resurface will be inspected the fall before the scheduled improvement to determine if the court truly needs to be resurfaced_ Resurface projects for tennis/basketball courts and trails are considered maintenance and therefore cannot utilize the Special Revenue Park Funds. 2011 2012 2013 2014 2015 Total 15,000 15,000 15,000 15,000 60,000 Total 15,000 15,000 15,000 15,000 60,000 2011 2012 2013 2014 2015 Total 15,000 15,000 15,000 15,000 60,000 Total 15,000 15,000 15,000 15,000 60,000 If these courts are not resurfaced, playing conditions for residents are poor_ The cracks will continue to expand and the price to resurface will go up and a possible reconstruction would come into consideration which is the times the cost of rehabilitation_ Crack sealing cost savings would be $500 a year. 2011 2012 2013 2014 2015 Total -500 -500 -500 -1,500 Total -500 -500 -500 -1,500 Friday-, June 18, 2010 Capital Improvement Plan City of Arden Hills, Minnesota . # 10- Park -005 Project Name Valentine Park Improvements Description The City completed a drainage study of this park. The City Council has asked for the PTRC to review and recommend potential park improvements as well as seek neighborhood input_ The elevation of Lake Valentine has improved due to removal of the beaver dam and cleaning of the culverts. The City needs to monitor the lake levels. The park is draining better but has not seen a significant rain to determine how well it is draining. The PTRC has recommended a second opinion on the Valentine Park park drainage analysis_ The park is in need of improvements; to what extent will be up to the Council and the neighborhood. Justification This park is in poor shape. The parking lot is in need of replacement and there is no shelter, as it was moved due to the flooding. The play p y structure was installed in 1990. On the City's 20 year replacement schedule, it should be replaced in 2010, however, the playground is in fine shape and therefore could make it until the park is improved. The park drainage needs to be addressed before amenities are replaced_ Prior I 70,000 Total Prior I 70,000 Total Type Improvement Useful Life Category Park Capital Improvements Expenditures Construction /Maintenance 260,000 Funding Sources Total 260,000 Surface Water Mgmt Utility Fu 260,000 Total 260,000 Department Parks Department Contact Park & Recreation Mgr Priority n/a Total Project Cost: $330,000 2011 thru 2015 2011 2012 2013 2014 2015 Total 260,000 260,000 2011 2012 2013 2014 2015 Total 260,000 260,000 Budget Impact/Other The park improvement will help with maintenance because the park is usually so wet, it is difficult to mow and when done, one large area is not able to be mowed at all. Savings estimated to be $200 per year for parts and labor_ Budget Items Maintenance of Parks and Trail Produced Using the Plan -It Capital Planning Software 2011 2012 2013 2014 2015 Total -200 -200 -200 -200 Total -200 -200 -200 -200 24 -800 -800 Friday, June 18. 2010 Capital Improvement Plan City of Arden Hills, Minnesota oject # 10 -Park -031 Project Name Park Bench Implementation Description Total Project Cost: $25,000 The PTRC recommended and established a 4 year implementation schedule. $5,000 - 2010 $5,000 - 2011 $5,000 - 2012 $5,000 - 2013 $5,000 - 2014 Benches will be durable benches (standard green, punched steel) that are resistent to vandalism_ Each bench is typically $500 plus shipping and therefore, year one the City could add up to approximately 18 -20 benches, year two through four - 9 -10 each year_ Justification The City Council directed the Parks, Trails and Recreation Committee to consider recommending additional benches in the parks and trail system to meet the aging population in Arden Hills and also families visiting our parks and using our play structures. rior 5,000 Total Prior 5,000 Total Type Improvement Useful Life Category Park Capital Improvements Expenditures Construction /Maintenance Funding Sources Budget Impact/Other Special Revenue Park Fund Produced Using the Plan -It Capital Planning Software Department Parks Department Contact Park & Recreation Mgr Priority n/a 2011 thru 2015 2011 2012 2013 2014 2015 Total 5,000 5,000 5,000 5,000 20,000 Total 5,000 5,000 5,000 5,000 20,000 2011 2012 2013 2014 2015 Total 5,000 5,000 5,000 5,000 Total 5,000 5,000 5,000 5,000 25 20,000 20,000 Friday, June 18, 2010 Capital Improvement Plan City of Arden Hills, Minnesota oject # 11- park -xyz Project Name Playground Structure Replacement Type Unassigned Useful Life Category Park Capital Improvements Description Play Structures are placed on a 20 year replacement pattern. Justification Valentine Park is up for replacement in 2010 or 2011_ This structure was last replaced in 1990. The decisions on the overall park improvement will be important as to how to proceed on this. Placement of the playground structure could move from the current location and this should be decided before replacement. The next playstructure up for replacement is not until 2016 with Perry Park Expenditures Budget Impact/Other Replacement Part Costs Construction/Maintenance 50,000 Funding Sources Total 50,000 Capital Improvement Funds (P1 50,000 Budget Items Total 50,000 Produced Using the Plan -It Capital Planning Software Department Parks Department Contact Park & Recreation Mgr Priority n/a Total Project Cost: $50,000 2011 thru 2015 2011 2012 2013 2014 2015 Total 50,000 50,000 2011 2012 2013 2014 2015 Total Maintenance of Parks and Trail - 200 - 200 - 200 Total -200 -200 -200 29 50,000 50,000 2011 2012 2013 2014 2015 Total -600 -600 Friday. June 18, 2010 Capital Improvement Plan City of Arden Hills, Minnesota roject # 11- park - -zzz Project Name Park Amenities Type Improvement Useful Life Category Park Capital Improvements Description Amenities such as picnic tables, benches, pavilion equipment needs. Justification Expenditures Other Funding Sources Budget Impact/Other Produced Using the Plan -lt Capital Planning Software Department Parks Department Contact Park & Recreation Mgr Priority n/a Total Project Cost: $25,000 30 2011 thru 2015 Picnic tables, pavilion building needs and general park amenities. Picnic tables are always in need of replacement and as the pavilion buildings age, replacement needs will come up. 2011 2012 2013 2014 2015 Total 5,000 5,000 5,000 5,000 5,000 25,000 Total 5,000 5,000 5,000 5,000 5,000 25,000 2011 2012 2013 2014 2015 Total Capital Improvement Funds (Pt 5,000 5,000 5,000 5,000 5,000 25,000 Total 5,000 5,000 5,000 5,000 5,000 25,000 Friday, June 18, 2010 Capital Improvement Plan City of Arden Hills, Minnesota _ _ 4ject t# 11- park -yyy Project Name Forestry Implementation Plan Type Operational Maintenance Useful Life Category Unassigned Description With the Emerald Ash Borer identified in St_ Paul in the spring of 2009, the studies show that the beetles will move out at a rate of one to two miles per year At that rate, the City could be completely infested in approximately 8 -10 years_ Staff will need to work on getting an entire inventory of the City and then implement a plan. Staff is considering bringing in a private consultant to help with the inventory of Emerald Ash Borer in order for this plan to be put in place_ In addition, putting aside additional funds for the removal /replacement of Ash Borer each year is recommended_ Justification The City will have impacts to the Forestry with the Emerald Ash Borer Treatment, Removal and Replacement on the horizon. The City of Arden Hills will need to have an inventory of the City in order to establish an implementation Plan_ Expenditures 2011 2012 2013 2014 2015 Total Planning /Design 20,000 20,000 Construction /Maintenance 10,000 10,000 10,000 10,000 10,000 50,000 Funding Sources Budget Impact/Other Capital Improvement Funds (P1 30,000 10,000 10,000 10,000 10,000 70,000 Produced Using the Plan -It Capital Planning Software Department Parks Department Contact Public Works Director Priority nfa 2011 thru 2015 Total Project Cost: S70,000 Total 30,000 10,000 10,000 10,000 10,000 70,000 2011 2012 2013 2014 2015 Total Total 30,000 10,000 10,000 10,000 10,000 70,000 Removal and Replacement will be a large impact. An inventory of the City will help us determine the exact impacts_ 56 Friday, June 18, 2010 Capital Improvement Plan City of Arden Hills, Minnesota oject # 13 -Park -001 Project Name West Round Lake Trail Type Improvement Useful Life Category Park Capital Improvements Description Department Parks Department Contact Engineer Priority n/a Total Project Cost: $120,000 2011 thru 2015 This is a proposed trail to link two sections of trail that exist behind the businesses along Round Lake. The missing trail is .46 mile or 2,421 feet. Justification If this trail is not completed, it will not be used due to the gap. An easement needs to be worked out with Deluxe Corporation (Formerly Scholls), in order to move forward. With a new tenant at this location, we could possibly make progress. Expenditures Budget Impact/Other Construction /Maintenance Funding Sources Special Revenue Park Fund Total Total Produced Using the Plan -1t Capital Planning Software 2011 2012 31 2013 120,000 120,000 2014 Staff estimates that this pathway would cost approximately $2 per foot to maintain which equals $4,842 per year. 2015 Total 120,000 120,000 2011 2012 2013 2014 2015 Total 120,000 120,000 120,000 120,000 Friday, June 18, 2010 Capital Improvement Plan City of Arden Hills, Minnesota Project Name County Road E Trail oject # 13- Park -010 Type Improvement Useful Life Category Park Capital Improvements Description The project calls for construction of an 8 foot trail extending from the potential pedestrian bridge to Old Highway 10_ The City Council selected the north side for this trail when it was brought in for discussion. This trail has no identified funding at this time. Justification The Parks, Trails, and Recreation Committee identified this trail as a priority in the 2030 Comprehensive Plan_ If the bridge is put into the 2015 maintenace program, the City may choose to advance construct the bridge in 2013_ Staff and the PTRC would want to look for a funding source to build a connecting trail from Old Snelling to the bridge_ Expenditures Budget Impact/Other Planning/Design Construction /Maintenance Funding Sources 2011 2012 2013 2014 2015 Total Grant Revenue 256,000 256,000 Special Revenue Park Fund 28,100 28,100 State Aid Funds 64,000 64,000 Yearly maintenance on this sidewalk is estimated at $2 a linear foot. The sidewalk is 1,600 feet = $3,200 per year. Budget Items Annual Maintenance Charge Total Produced Using the Plan -It Capital Planning Software Department Parks Department Contact Engineer Priority n/a Total Project Cost: $348,100 2011 thru 2015 2011 2012 2013 2014 2015 Total 28,100 28,100 320,000 320,000 348,100 348,100 Total 348,100 348,100 Total 2011 2012 2013 2014 2015 Total Future 32 3,200 3,200 6,400 3,200 3,200 T Friday, June 18, 2010 Capital Improvement Plan City of Arden Hills, Miimesota oject # 13-Park-011 I Project Name County Road E Sidewalk Improvements (Bridge) Description Justification Prior I 20,000 Prior I zo,00oI Total Type Improvement Useful Life Category Park Capital Improvements Expenditures Funding Sources Budget Impact/Other Budget Items Construction /Maintenance Capital Improvement Funds (PI Ramsey County- Street lmprov Annual Maintenance Charge Total Total Produced Using the Plan -It Capital Planning Software Department Parks Department Contact Engineer Priority n/a Total Project Cost: $2,520,000 2011 thru 2015 Mn/DOT has begun the process of identifying projects to be included in their 2015 Bridge Improvement Program (BIP). Driven in part by the city's previous finding applications, an improvement project for the County Road E Bridge over Trunk Highway 51 (Snelling Avenue) has been included in the initial list of projects. if this remains in the program, the City could decide to advance construct the bridge as early as 2013. Ramsey County has indicated they may be willing to cooperate with the City on this advance construct. The cost - participation on this project between Mn/DOT, Ramsey County and the City is currently unknown. If the project is advance constructed, Mn/DOT would reimburse costs in the year Mn/DOT scheduled the project. The bridge along County Road E is very narrow and pedestrian travel on this stretch is very dangerous. The Parks, Trails, and Recreation Committee identified this project as a priority in the 2002 Comprehensive Park Plan, 2006 Strategies and 2030 Comp Plan. 2411 2012 2013 2014 2015 Total 2,500,000 2,500,000 'Total Total 2,500,000 2,500,000 2011 2012 2013 2014 2015 Total 1,250,000 1,250,000 1,250,000 1,250,000 2,500,000 2,500,000 This project would add approximately 925 linear feet of trail on the ped bridge to be maintained at $2 per linear foot per year. 2011 2012 2013 2014 2015 Total Future 33 1 ,850 1,850 1 ,850 5,550 1,8501 1,850 1,850 1,850 5,550 Total Friday, June 18, 2010 Capital Improvement Plan City of Arden Ills, Minnesota (oject # 14 -Park -008 Project Name Snelling Avenue Regional Trail Type Improvement Useful Life Category Park Capital Improvements Description Total Project Cost: $2,284,149 Segment I - identified in the 2008 CP Rail Feasibility Report would extend from Trunk Highway 51 to County Road E. A feasibility study for the needed improvements along Snelling Avenue from TH 51 to County Road E is programmed for 2010; the actual construction year is to be determined based on the results of the feasibility report. The CP Rail Bridge improvements are planned for the west side in 2010_ Therefore, it may make the most sense to pursue the trail on the west side for this segment. To complete the rest of the segments and the entire corridor from County Road E to Highway 96 (going with the west side), it is proposed to be an additional $1,975,149.00. The City could potentially seek federal funding assistance for this corridor_ Justification The PTRC has identified this trail in it's 2006 Strategies as a priority_ It is identified as a key north - south regional connection. The Snelling Avenue PMP reconstruction has currently no set date for reconstruction_ That project may factor into when this trail is constructed. Staff needs to continue to research the various funding possibilities_ Expenditures Funding Sources Budget Impact/Other Budget Items Planning /Design Construction /Maintenance Total Capital Improvement Funds (P1 Total As a result of segment I trail, maintenance costs are estimated to be $8,464.00 per year. (1 6,579 linear feet times $2 a foot for the entire corridor = $33,158.) Maintenance of Parks and Trail Total Produced Using the Plan -ft Capital Planning Software Department Parks Department Contact Park & Recreation Mgr Priority n/a 2011 thru 2015 S: jir A -7 l .: i t 2011 2012 2013 2014 2015 Total 445,030 445,030 1,839,119 1,839,119 2,284,1 49 2,284,149 2011 2012 2013 2014 2015 Total 2011 2012 2013 2014 2015 Total 34 2,284,149 2,284,149 2,284,149 2,284,149 8,464 24,694 33,158 8,464 24,694 33,158 Friday, June 18, 2010 Other Attachments: Ramsey County Parks and Recreation Commission Agenda and Minutes RAMSEY COUNTY PARKS AND RECREATION COMMISSION MEETING October 13, 2010 6:00 p.m. NOTE: TAMARACK NATURE CENTER 5287 OTTER LAKE ROAD WHITE BEAR LAKE, MN 55110 1) CALL TO ORDER 2) APPROVAL OF AGENDA 3) APPROVAL OF MINUTES OF SEPTEMBER 14, 2010 4) INTRODUCTION OF SCOTT YONKE 5) TOUR OF DESTINATION FOR DISCOVERY CONSTRUCTION PROJECT 6) LEGACY BRICK PROGRAM PRESENTATION 7) STATE OF THE PARKS REPORT 8) DIRECTOR'S REPORT 9) REPORT FROM CHAIR AND OTHER COMMISSION MEMBERS 10) ADJOURNMENT * * * COMMISSION MEMBERS PLEASE CALL VICKI DAHLQUISTA T 651- 748 -2500, X307 IF YOUARE UNABLE TO ATTEND 1 RAMSEY COUNTY PARKS AND RECREATION COMMISSION MINUTES September 14, 2010 RAMSEY COUNTY PARKS AND RECREATION 2015 North Van Dyke Street Maplewood, MN 55109 The regular meeting of the Ramsey County Parks and Recreation Commission was called to order by Chair Straumann at 6:10 p.m., at Ramsey County Parks and Recreation Department, 2015 North Van Dyke Street, Maplewood, Minnesota. Members Present: Deb Falkowski, Phil Jenni, Gale Pederson, Richard Straumann Members Absent: Candy Petersen, Bryan Shirley, Brian Tempas Staff Present: Greg Mack, Ken Wehrle APPROVAL OF AGENDA Ms. Pederson moved, seconded by Ms. Falkowski, that the agenda of the Parks and Recreation Commission be approved as mailed. Motion carried. APPROVAL OF MINUTES Chair Straumann asked for a motion to approve the minutes of June 9, 2010. Ms. Falkowski moved, seconded by Mr. Jenni, that the minutes of June 9, 2010 be approved as mailed. Motion carried. STATE OF THE PARKS REPORT Mr. Mack noted that the resolution establishing the Parks and Recreation Commission prescribes that the Commission prepare a State of the Parks Report. He reviewed the format of past reports. The most recent report was the 2006-.2008 Report that was presented in a pictorial format demonstrating on a county map improvement projects that had involved the Parks and Recreation Commission. That report also included a list of special projects and the Commission's perspective on challenges and opportunities facing the Ramsey County Parks and Recreation system. Mr. Mack suggested an alternative format to identify, in narrative fashion, the major projects that have involved the Parks and Recreation Commission. The format could incorporate photographs of project elements. It was the consensus of the Commission members that this format is appropriate. Mr. Mack requested that Commission members share their perspectives on Ramsey County Parks and Recreation services and collectively present the Commission's view of future challenges and opportunities for the system. Mr. Mack agreed to provide a summary of Commission activities for review at the October Commission meeting. Chair Straumann agreed to coordinate Commission comments. 1 CONSTRUCTION PROJECT UPDATE Ken Wehrle, with the use of a site plan and photographs updated the Commission on progress at the Tamarack Nature Center Nature Play Area, Children's Garden and Garden House. Commission members were impressed with the progress and requested that the October Commission meeting be held at Tamarack Nature Center for a first -hand tour of the project. Mr. Wehrle provided a progress report on the Keller picnic area redevelopment project noting that the restrooms and shelters were completed in July and open to the public for use except those located in the Lower Keller area. The Lower Keller area parking lot and new entry road are currently under construction. Four additional shelters are slated for construction in 2011. This includes three shelters in the Golfview Area and one at Round Lake. Contracts are being awarded for resurfacing of the play areas at Snail Lake Regional Park and Island Lake County Park. Projects scheduled for 2011 include the Battle Creek Regional Park picnic shelter, Turtle Lake County Park redevelopment, Lower Afton Trail construction and design plans for Keller Golf Course. ENVIRONMENTAL INVESTIGATION OF TCAAP PROPERTIES PROPOSED FOR TRANSFER TO RAMSEY COUNTY FOR REGIONAL TRAIL Mr. Mack updated the Commission on the process that will be used for environmental investigation. Essentially, the Department is awaiting a License Agreement from the General Services Administration for the 108 acres proposed for transfer. Upon receipt of the License Agreement, the County will enroll in the Minnesota Pollution Control Agency's Volunteer Investigation and Cleanup (VIC) Program and hire an environmental consultant to assist in formulating a Response Action Plan (RAP). Once a RAP has been agreed upon, the County will negotiate with the General Services Administration on cost participation in implementing the RAP. Ultimately, the goal is to obtain the property through the National Park Service for the intended regional trail use. DIRECTOR'S REPORT Mr. Mack reported that the Ramsey County Board of Commissioners will be holding a public hearing on the proposed 2011 operating budget on November 29, 2010 at 6:30 pm at Roseville High School. The proposed budget maintains the level of services offered by the Department; however, changes in the ice arena market will result in a revenue shortfall that will be covered by other sources. Ramsey County Commissioners were approached by officers of the Hillcrest Golf Club to discuss the potential sale to Ramsey County. The date established by the listing agent for consideration of proposals is September 21, 2010. Ramsey County will not be submitting a bid for the property at this time. Ken Wehrle, Planning Director, will be retiring at the end of September. A replacement has been hired. Scott Yonke will be joining the Department on September 27, 2010. 2 The National Recreation and Park Association will be holding its annual congress in Minneapolis the last week of October. The Department will be hosting two off-site institutes at Tamarack Nature Center. Monday, October 25 Tamarack will be featured in the Best of Show-NACPRO Annual County/Regional Park Tour. On Tuesday, October 26 Ramsey County will host an off-site institute entitled Children and Nature: Breaking New Ground at Tamarack. Representatives from the departments of Parks and Recreation and Public Works met with Minnesota Department of Transportation staff to discuss a comprehensive study of trail crossings of 1-694 between 35-W and 35-E. The goal of the study is to identify the appropriate intervals and specific locations for recreational trail crossings and commuter bikeways crossings. No specific timeline has been established for this study; however, it is anticipated that it will involve members of the ALRC! and the Parks and Recreation Commission. REPORT FROM CHAIR AND OTHER COMMISSION MEMBERS Rich Straumann suggested that the Commission hold its October meeting at Tamarack Nature Center. Mr. Jenni congratulated Mr. Mack as the recipient of the Friends of St. Paul and Ramsey County Parks and Trails Outstanding Service Award presented at the Friends 25 anniversary celebration. Mr. Jenni moved, seconded by Mr. Straumann, that the Commission affirm the quotation offered by the Friends Executive Director, Peggy Lynch, about the award recipient, "There simply couldn't be a classier guy to work with. It doesn't matter if it is a tiny local issue that impacts only a few people or a funding issue that impacts the entire park system, Greg approaches it with dedication and professionalism. He knows how to pick his bathes and he certainly has a winning record." Motion carried. ADJOURNMENT Upon appropriate motion, the meeting was adjourned. Respectfully submitted, Vicki Dahlquist 3